Sample Technical Writing Status Report

Date:

Project Name: ID Number:

Project Manager: Technical Writer:

Current Phase: SME/Product Engineer:

MAJOR MILESTONES PLAN COMPLETE FORECAST COMPLETE ISSUES/STATUS

Detailed outline complete

SMEs assigned
Schedule
All item drafts complete
Consensus signoff
Final check
Document complete
SME DELIVERABLES (APPROVAL/SIGNOFF) RESPONSIBLE DUE DATE/STATUS

ADDITIONAL ACTIONS RESPONSIBLE DUE DATE

RISKS TYPE MITIGATION PLAN

Revise entries as needed based on experience and use.

Novatek Communications, Inc. • 500 Helendale Road, Suite 280, Rochester, NY 14609 • (585) 482-4070 • www.novatekcom.com
Major Milestones defined…
MILESTONE SCOPE DELIVERABLES PROJECT PHASE
Approved detailed outline, Planning
Detailed outline TW researches existing info, interviews
SMEs, interacts to identify content circulated to the team
required—outline must be approved by key
SMEs via consensus meeting
Assign SME(s) to each item in the outline to 1. Detailed outline with SMEs Planning
SMEs assigned
work with the writer(s) during Draft assigned
Development & Review phase, use via 2. email notification to Final
kickoff meeting and follow up with lead Review consensus SMEs
engineer; also, assign "consensus SMEs" and final checker(s)
who will attend the consensus signoff
meeting in Final Review phase, and assign
final checker(s) for Publish phase
Develop an estimate of work required 1. Schedule at major Planning
Schedule
based on the detailed outline; develop the milestone level
schedule based on that estimate 2. Schedule at detailed item
level if possible
Develop each outline item ("task") 1. Each item SME signoff Draft Development &
All item drafts
according to 7 status checkpoints (data 2. Document draft for Review
gathering meeting, draft begun, draft to Final Review
SME, comments received, updated draft to
SME, signoff received); make all final
corrections after signoffs as required
Identified consensus SMEs meet for final 1. All consensus signoffs Final Review
Consensus signoff
review and signoff; further changes 2. Pre-publish copy
identified if required; all signoffs obtained
and final checker(s) confirmed; tech writer
prepares pre-publish copy
Designated checkers review pre-publish Final check signoff(s) Publish
Final check
copy and give final approval (with or
without changes); writers interact as
required
Writer(s) prepare final document and 1. PDF if electronic Publish
Document complete
publish—email announcement, copies to 2. email publication
specified recipients. Document source files announcement
returned to client for retention.

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Novatek Communications, Inc. • 500 Helendale Road, Suite 280, Rochester, NY 14609 • (585) 482-4070 • www.novatekcom.com