Asset Accounting

Prepared By:Yash Technologies
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Table of Contents
Asset Accounting .....................................................................................................................................................2
1. Purpose ............................................................................................................................................................2
2. Prerequisites ....................................................................................................................................................3
2.1 Master Data and Organizational Data .....................................................................................................3
3. Process Overview ...........................................................................................................................................3
4. Process Steps..................................................................................................................................................5
4.1 Creation of Asset Master Types ...........................................................................................................5
A) Creation of Main Asset Master .................................................................................................................5
B) Creation of Main Asset sub number ..................................................................................................... 11
C) Creation of an AUC asset master ......................................................................................................... 16
D) Creation of an AUC asset sub number................................................................................................. 21
4.2 Change of an Asset............................................................................................................................. 27
4.3 Asset Acquisition Scenarios .............................................................................................................. 34
A) Direct/Main Asset acquisition – Non PO related ................................................................................. 34
B) Direct/Main Asset Acquisition – PO related ......................................................................................... 43
C) AUC with IO – PO Related ..................................................................................................................... 54
D) AUC without IO – PO Related ............................................................................................................... 85
4.4 Asset Acquisition of Sub Asset Number ........................................................................................ 106
4.5 Asset Retirement Scenarios ............................................................................................................ 111
A) Asset Retirement with Customer and with Revenue ........................................................................ 111
B) Asset Retirement for Main Asset and Sub Asset with Revenue and with Customer .................. 125
C) Asset Retirement without Customer and with Revenue .................................................................. 136
D) Asset Retirement without Revenue (Retirement Due to Scrapping) ............................................. 144
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4.6 Impairment of Assets ........................................................................................................................ 148
4.7 Asset Reverse.................................................................................................................................... 152
4.7 Asset Returns ............................................................................................................................................... 158
4.8 Transfer within Company Code ................................................................................................................. 169
4.9 Unplanned depreciation posting ..................................................................................................... 180
4.10 Subsequent Revenues ..................................................................................................................... 186
4.11 Subsequent Costs ............................................................................................................................. 191
5. Period end closing activities ..................................................................................................................... 197
5.1 Period-end and Year-end Closing Checklist ................................................................................. 197
6. Process steps – period end closing ........................................................................................................ 198
6.1 Recalculating values ......................................................................................................................... 198
6.2 Depreciation Posting Run ................................................................................................................ 201
6.3 Fiscal year change ............................................................................................................................ 213
6.4 Year -End closing .............................................................................................................................. 215
Asset Accounting
Purpose
Asset accounting is a subsidiary ledger of the general ledger and is used to manage and document in
detail fixed asset transactions. In general ledger accounting, you can update depreciation and changes
to asset balance sheet values in asset accounting. You can also make various account assignments to
cost accounting for these transactions.
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Prerequisites
Master Data and Organizational Data
SAP Best Practices Standard Values
A range of indispensable master and organizational data was created in your ERP system in the
implementation phase, such as the data that reflects the organizational structure of your company, and
master data that suits its operational focus, for example, master data for materials, vendors, customers,
and so on.
The master data consists of default values and enables you to go through the process steps of this
scenario.
Process Overview
No Process step Business role Transaction code
1 Creation of an main asset master Asset Accountant AS01
2 Creation of main asset sub number Asset Accountant AS11
3 Creation of AUC asset master Asset Accountant AS01
4 Creation of AUC asset sub number Asset Accountant AS11
5 Change of an asset Asset Accountant AS03
6 Acquisition from purchase with vendor Asset Accountant F-90
7 Asset Explorer Asset Accountant AW01N
8 Retirement with Revenue Asset Accountant F-92
9 Asset Sale without customer Asset Accountant ABAON
10 Retirement due to scraping Asset Accountant ABAVN
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No Process step Business role Transaction code
11 Transfer Within Company Code Asset Accountant ABUMN
12 Low Value Assets / Creation/ Posting & Asset Accountant AS01, F-90 & AFAB
Depreciation posting
13 Unplanned depreciation Asset Accountant ABAA
14 Asset Under Construction through distribution Asset Accountant AIAB & AIBU
and settlement
15 Asset Under construction through Internal order Asset Accountant KO01, AIAB & AIBU
16 Asset Under construction through investment Asset Accountant KO88

order
17 Depreciation posting Run Asset Accountant AFAB
18 Recalculating Values Asset Accountant AFAR
19 Fiscal Year change/period end closing Asset Manager AJRW
AJAB
OAAQ
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Process Steps
1. Creation of Asset Master Types
1. Creation of Main Asset Master
PURPOSEThe different items of information are structured according to area of use and functions in
the system to make it easier for users to create, maintain, and evaluate master data. Each asset master
record consists General MasterData and Organizational master data
PREREQUISITES
Create an asset master record as described in the section on master data maintenance.
PROCEDURE
1. Access the transaction choosing the following navigation.
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC Menu Accounting → Financial Accounting → Fixed Assets → Asset → Create
→ Asset
Transaction code
AS01
2. Enter the following data:
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Field name Description User action and Comment

values
Asset class CN BUILD For ex: Factory Building
Company code 840 Suzhou Littelfuse OVS Ltd
Number of similar 1 Automatically system populates

Assets this value.

values
Description Name of the Asset Factory Building
Include asset in Select the check box Once you select this check
inventory list box,asset should be counted in
inventory list.
2. Choose the Time-dependent tab.
Field name Description User action and values Comment
Cost center 840014012 Finance
Plant CN1 LF Suzhou OVS Ltd.
Functional Area ZE Electronic
3. Choose the Depreciation Areas tab.
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Depreciation Key Area 01
Enter the Asset Class to which the asset being created belongs to, for instance,CN BUILD
Enter the company code 840.
Number of assets: The number of similar assets you want to create.
Press Enter.
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Select “Time dependent” tab .
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Select “Depreciation Areas” tab .
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System automatically populates the depreciation areas along with depreciation key and useful life of the
asset. The depreciation key and useful life for the Depreciation Area 32gets copied from Depreciation
Area 01.
Here, we have different depreciation keys and useful life for both depreciation areas 01 and 32.
Select “Save”
Result
The asset 8000000– 0 was created in company code 840.
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1. Creation of Main Asset sub number
PURPOSE
The fixed asset is identified by the main asset number. Each individual part of the asset, or subsequent
acquisitions, can be represented by a sub-number. We have to enter separate master data for each
main asset sub-number.
PREREQUISITES
Main asset masters should be created prior to creation of main asset sub number
PROCEDURE
→ Sub Number Asset
Transaction code
AS11

values
Asset number 8000000 For ex: 8000000
Number of similar 1 Automatically system populates

subnumbers this value.
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values
Description Name of the Asset Building parts
Plant CN1 LF Suzhou OVS Ltd
Functional Area ZE Electronics
In the previous step, we created an asset (Building – 8000000). Lets create sub-asset for the same.
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Enter the main asset number to which the main asset sub number being created, for instance, 8000000
Number of similar subnumbers: The number of similar assets you want to create.
Press Enter.
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Cost center, plant and functional area were automatically defaulted in sub asset with reference to main
asset
The depreciation key, depreciation area and useful lifewereautomatically defaulted in the sub asset
master with reference to main asset. Ordinary depreciation start date was defaulted by asset value date
Select “Save”
Result
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The sub asset 8000000 – 1 wascreated in company code 840.
1. Creation of an AUC asset master
Use
Assets under construction (AUC) are a special form of tangible asset. During the phase in which an
asset is under construction, all actual postings are assigned to the AUC. Once the asset is completed,
a transfer is made to a main asset master record that must be created in the completed fixed assets.
Assets under construction can be managed for summary settlement or by line item. For summary
management, the entire expenses incurred are transferred once or several times to the tangible fixed
assets at the time of completion.
In this step you create an Asset under Construction asset master record. All the expenses are posted
directly to the AUC and then it is being distributed and settled to various assets as required.
Prerequisites
Create an asset master record for AUC as described in the section on master data maintenance.
Procedure
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SAP System Menu Accounting → Financial Accounting → Fixed Assets → Asset →Create
→ Asset
Transaction code AS01
2. Enter the below details for Asset class – AUC–Factory Building
Asset class CN AUC1 For example, CN AUC1 – Asset Under

Construction
Number of similar 1 Automatically system populates this

Assets value.

values
Description Name of the Asset Building parts
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Press Enter
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System automatically populates the depreciation keys based on asset class.
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Since we are creating the AUC, the depreciation key “0000” has been assigned since we do not post
depreciation for this asset.
Select Save.
Result
The AUC asset master 9000000 - 0has been created in company code 840.
1. Creation of an AUC asset subnumber
PURPOSE
The AUC fixed asset is identified by the main asset number. Each individual part of the asset, or
subsequent acquisitions, can be represented by a sub-number. We have to enter separate master data
for each AUC asset sub-number.
PREREQUISITES
AUC asset masters should be created prior to creation of main asset sub number
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PROCEDURE
→ Sub Number Asset
Transaction code
AS11

values
Asset number 9000000 For ex: AUC Factory Building Parts
Number of similar sub 1 Automatically system populates

numbers this value.

values
Description Name of the Asset AUC Factory Building Parts

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Enter the AUC asset number to which the main asset sub number being created, for instance, 9000000
Number of similar sub numbers: The number of similar assets you want to create.
Press Enter.
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asset.
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The depreciation key, depreciation area and useful life were automatically defaulted in the AUC sub
asset master with reference AUC main asset master.
Select “Save”
Result
The sub asset 9000000 – 1 has beencreated in company code 830.
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2. Change of an Asset
Use
This transaction is used to change the asset master data. You can change the text/description of the
asset, the cost center with a new time interval, the depreciation key, the useful life of the asset and the
ordinary depreciation start date.
Prerequisites
Change an asset master record as described in the section on master data maintenance.
Procedure
SAP ECC Menu Accounting → Financial Accounting → Fixed Assets → Asset →

Change→ Asset
Transaction code AS02

values
Asset Number 8000000 Factory Building

values
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Note:Even after posting the transactions to particular asset also we can change the cost centerin asset
master record as per requirement.
Here, we are changing the cost center from “840014012” (Finance) to “840011999” (General)
System will update transactions with new cost center.
Press Enter.
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Now change the cost center from 840014012 (Finance) to 840011999 (General)
Press Enter
Click on “yes” to change the cost center, here system overwrite the old cost center with new
cost center under “time dependent data” tab in the asset master data.
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Click on “New time interval” system allows you to add the time interval for new
cost center under “time dependent data” in the asset master data.
System takes you to the below screen.
Enter the date in “from – date of new interval” tab
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Press enter
Once you enter the new time interval for the new cost center system adds the new cost center with new
time interval under “time dependent data” tab under asset master level.
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Click on back arrow
The new interval has been updated in the asset master for the cost center.
Select “Save”
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Result
The asset 8000000 – 0 has been changed in company code 840.
1. Asset AcquisitionScenarios
1. Direct/Main Asset acquisition – Non PO related
Use
In this activity, the asset acquisition is posted directly in FI without creation of a purchase order.
Prerequisites
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Asset masters to which the transaction has to be posted should be created prior to posting
Procedure
SAP ECC Menu Accounting → Financial Accounting → Fixed Assets → Posting →

Acquisition → External Acquisition → With Vendor
Transaction code F-90
1. On the Acquisition from purchase with vendor: Header Data screen, make the following entries:
values
Document Date Current Date For example, today’s date. This is date to
which the transaction pertains to.
Posting Date Current Date For example, today’s date. This is the date
on which the transaction is posted.
Currency PHP For example, PHP for Document Currency.

The currency in which the transaction was
executed.
2. Enter the following data for the first line item:

Posting key 31 Vendor credit
Vendor CNSZ0100 Vendor number
D/C H-Credit
Amount in 50000 Cost of the asset

Document Cur
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3. Enter the following data for the other line items:

values
70 Debit Asset Debit
Asset Account 8000000-0 Asset number
D/C S-Debit
Transaction type 100 The transaction type for external

acquisition
Amount in Document 50000 If “*” is entered in the amount field of the

Currency 2nd line item, system defaults the value
from the first line item.
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Press Enter.
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Press Enter.
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From the Menu  Document  Simulate.
Ignore the warning message and press enter.
Select “Save”
Result
The asset has been capitalized with the cost of the asset posted in this document. In the asset master
record, the capitalization and depreciation start dates are set with the asset value date of the first
acquisition posting.However, the ordinary depreciation start date can be changed manually.
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To View the posted document:
Menu  Document  Display
The asset master will be updated with the value date of the acquisition transaction in the fields of
“Capitalized on”, “First Acquisition On” and “Acquisition Year” under “General” tab and in the “Ordinary
depreciation start date” field under “Depreciation areas” tab.
Go and check the Factory Building – 1 asset master in AS03
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Capitalization date
can be changed
Depreciation starts
from following
month onwards
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For company code 840, we are following 4-4-5 fiscal year calendar andFeb (2nd) period ends with the
date of 02/22/2014.Hence Ordinary Depreciation start date was reflecting with following month-
02/23/2014(3rd period)
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4. Direct/Main Asset Acquisition –PO related
You receive the invoice from the vendor against the purchase order and post it in the system. Vendor
Invoices for Asset are posted in materials module.
Most vendor invoices are posted with logistics. Such invoices must be posted for asset with purchasing.
Use
In this activity, the asset acquisition is posted through creation of a purchase order.
Prerequisites
Asset masters to which the transaction has to be posted should be created prior to creating the
purchase order.
Procedure
1. Access the below transactions choosing the following navigation paths:
Description Transaction Code SAP system menu
Creation of Asset AS01 SAP Easy Access Accounting  Financial Accounting 

Master Fixed Assets  Asset  Create
Creation of Purchase ME51N SAP Easy Access  Logistics Material management 

Request Purchasing Purchase requisition  Create
Release of PR ME54N SAP Easy Access  Logistics Material management 

Purchasing Purchase requisition  Release  Individual
Release
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Order Purchasing Purchase order  Create Vendor/supplying
plant known
Creation of Invoice MIRO SAP Easy Access  Logistics  Materials management

Verification Logistics Invoice verification Document entryEnter
invoice
Asset Explorer AW01N SAP Easy Access Accounting  Financial Accounting 

Fixed Assets  Information System  Reports on Asset
Accounting  Individual Asset  Asset Explorer
Create Asset Master – Transaction Code: AS01
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Enter the Asset Class to which the asset being created belongs to, for instance, CN BUILD
Press Enter.
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asset.
Select “Save”
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Result
The asset 8000006 - 0 created in company code 840
Create Purchase Request - Transaction Code: ME51N
The Purchase request is created with the Account Assignment Category “A”. Enter the asset number in
the “Account Assignment” tab of the PR
Select “Check” and save
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Note: Under valuation tab enter the valuation price. And also deselect the goods receipt and GR Non-
Val check boxes because we are not doing goods receipt (MIGO).
Please find the below screenshot for further reference
Release of purchase requisition:
Once purchase request was created – release the same using T/Code ME54N (if required)
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Create Purchase Order - Transaction Code: ME21N
Enter Purchase Request number (13422828) and enter and then enter tax code and save
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Vendor Invoice Posting – Transaction Code MIRO
Enter the purchase order number and enter the value in amount field and then press enter
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1. Enter the purchase order number
2. Enter the vendor invoice amount in the “Amount” field.
Press “Enter” and save
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To view the posted document:
Menu  Transaction  Display and Click on Follow on Documents
Run Asset Explorer – Transaction Code AW01N
Company code – 840; Asset – 8000006 – 0 and Fiscal year – 2014 and enter
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Result
The asset has been capitalized with the cost of the asset posted in this document. In the asset master
record, the capitalization and depreciation start dates are set with the asset value date of the first
acquisition posting.However, the ordinary depreciation start date can be changed manually.
3. AUC with IO – PO Related
Use
In this activity, the AUC is posted through creation of a purchase order by using internal order.
Procedure

Creation of AUC Asset AS01 SAP Easy Access Accounting  Financial Accounting 
Creation of Main Asset AS01 SAP Easy Access Accounting  Financial Accounting 
Creation of Internal KO01 SAP Easy Access  Accounting  Controlling  Internal

Order Orders  Master Data  Special Functions  Order 
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Create

Request for Internal Purchasing Purchase requisition  Create
Order

Release

plant known

invoice
Settlement of IO to KO88 SAP Easy Access  Accounting  Controlling  Internal

AUC Orders  Period End Closing  Single Functions 
Settlement  Individual Processing

Accounting  Individual Asset Asset Explorer
Distribution of AUC to AIAB SAP Easy Access Accounting  Financial Accounting 

Main Asset Fixed Assets Posting  Capitalize Asset U. Const. 
Distribute
Settlement of AUC to AIBU SAP Easy Access Accounting  Financial Accounting 

main Asset Fixed Assets Posting  Capitalize Asset U. Const. 
Settle

Create AUC Asset Master – Transaction Code AS01
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Enter the Asset Class to which the asset being created belongs to, for instance, CN AUC
Press Enter.
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System automatically populates the depreciation key based on asset class
Select “Save” .
Create Main Asset Maser – Transaction Code AS01
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Enter the Asset Class to which the asset being created belongs to, for instance, CN BUILD
Press Enter.
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Select “Time dependent” tab
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Select “Save” .
Result
You have created two asset master records, one for AUC and another for the Main master for
capitalization
Creation of Internal Order – Transaction Code KO01
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Press Enter.
Drop down
and select
“Overhead”.
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Select “Control data”
Select
Enter the settlement receiver asset number(s) as shown in the below screen shot.
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Select “Check”
Press “Enter” and Save
The Purchase request is created with the Account Assignment Category “X”. Enter the internal order
number in the “Account Assignment” tab of the PR
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Release of Purchase Requisition – Transaction Code ME54N
Once we click on the symbol , the status turns as below.
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And save.
Enter Purchase Request number and enter and then enter tax code and save
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Menu  Transaction  Display
Click on Follow on Documents
If you want to see the internal order values which we have posted in the above document
(KOB1)
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Settlement of IO to AUC – Transaction Code KO88
Enter the Internal Order number, the period & year for which you are doing the settlement.
Select the “test run” check box and Select “Execute” button
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Select “Back” arrow.
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Deselect the “test run” check box and execute.
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Select
Select
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Select button Select button
The receiver is the AUC. The sender is the Internal Order.
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Asset Explorer- Transaction Code AW01N
To view the transactions posted to AUC 10000011 – 0
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Distribution of main asset to AUC and GL account – Transaction Code AIAB
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Select Execute.
Select the line item.
Note:We have to select only one line item at a time and enter the settlement rules for the same and
save.Then proceed to next step T.code AIBU (Settlement rule)
Then select to create distribution rule for the AUC values to be settled.
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Enter and select overview button

In the Distribution rule, you can define multiple receivers also.
If you want to settle AUC values to more than one main asset or GL account then you should maintain the
distribution rule for the assets or GL account and the percentage you want to post.
Click on “Check” .
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Press Enter or select “continue” tab .
Select “Back” .
Select “Save” .
Settlement of AUC to Main Asset (or) GL Account – Transaction Code AIBU
Choose button from AIAB (or) Transaction Code AIBU
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Select “Execute” or F8
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Select “simulate” . Here you can see the document for settlement of AUC to main Asset in
simulation mode.
Select “back.”
Deselect “Test Run” check box.
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Select “Execute” or F8 .
Asset Explorer – Transaction Code AW01N
37,500 RMB (50%) amount was settled to Main asset master (Factory Building B)
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To view the posted document (FB03):
Remaining 37,500 RMB (50%) amount was settled to GL Account (Initial balance entry - 999999)
Result
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The AUC settlement transaction is posted with the document number 1437660. The AUC is settled to
the receiver asset and GL account.
6. AUC without IO – PO Related
Use
In this activity, the AUC is posted through creation of a purchase order without internal order
Procedure

Creation of AUC Asset AS01 SAP Easy Access Accounting  Financial Accounting 
Creation of Main Asset AS01 SAP Easy Access Accounting  Financial Accounting 

Request Purchasing Purchase requisition  Create

Release

plant known

invoice

Distribution of AUC to AIAB SAP Easy Access Accounting  Financial Accounting 

Main Asset Fixed Assets Posting  Capitalize Asset U. Const. 
Distribute
Settlement of AUC to AIBU SAP Easy Access Accounting  Financial Accounting 

Fixed Assets Posting  Capitalize Asset U. Const. 
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main Asset Settle

Create AUC Asset Master – Transaction Code AS01
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Press Enter
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System automatically populates the depreciation keys based on asset class.
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Select Save.
Create Main Asset Master – Transaction Code AS01
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Enter
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System automatically populates the depreciation key based on asset class.
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Select “Save” .
The Purchase request is created with the Account Assignment Category “R”. Enter the AUC asset
master number in the “Account Assignment” tab of the PR
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Release of Purchase Requisition – Transaction Code ME54N
Release purchase request using T/C ME54N if required.
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Enter Purchase Request number and enter and then enter tax code and save
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Menu  Transaction  Display
Click on Follow on Documents
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Amount is posted successfully to AUC (AUC – Factory Building C)
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Distribution of main asset to AUC and GL account – Transaction Code AIAB
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Select Execute.
Select the line items or “select all” tab .

We see only one line item since we have only one. Practically you will find multiple line items available for
settlement.
Then select to create distribution rule for the AUC values to be settled.
In the Distribution rule, you can define multiple receivers also.
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If you want to settle AUC values to more than one main asset or GL account then you should maintain the
distribution rule for the assets or GL account and the percentage you want to post.
Click on “Check” .
Press Enter or select “continue” tab .
Select “Back” .
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Select “Save” .
Settlement of AUC to Main Asset (or) GL Account – Transaction Code AIBU
Choose button from AIAB (or) Transaction Code AIBU
Select “Execute” or F8
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Select “simulate” . Here you can see the document for settlement of AUC to main Asset in
simulation mode.
Select “back.”
Deselect “Test Run” check box.
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Select “Execute” or F8 .
25,000 RMB (50%) amount was settled to Main asset master (Factory Building C)
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Remaining 25,000 RMB (50%) amount was settled to GL Account (Initial balance entry - 999999)
Result
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The AUC settlement transaction is posted with the document number 1378087. The AUC is settled to
the receiver asset and GL account.
1. Asset Acquisition of Sub Asset Number
Use
In this activity, the sub asset acquisition is posted directly in FI through F-90
Prerequisites
Asset masters to which the transaction has to be posted should be created prior to posting
Procedure

Acquisition → External Acquisition → With Vendor
2. On the Acquisition from purchase with vendor: Header Data screen, make the following entries:

values
Document Date Current Date For example, today’s date. This is date to
which the transaction pertains to.
Posting Date Current Date For example, today’s date. This is the date on
which the transaction is posted.
Currency RMB For example, RMB for Document Currency.

The currency in which the transaction was
executed.
3. Enter the following data for the first line item:
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Posting key 31 Vendor credit
Vendor CNSZ0100 Vendor number
D/C H-Credit
Amount in 50000 Cost of the sub asset

Document Cur
9. Enter the following data for the other line items:

values
70 Debit Asset Debit
Asset Account 8000000-1 Sub Asset number
D/C S-Debit
Transaction type 100 The transaction type for external

acquisition
Amount in Document 50000 If “*” is entered in the amount field of the

Currency 2nd line item, system defaults the value
from the first line item.
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Press Enter.
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Press Enter.
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From the Menu  Document  Simulate.
Ignore the warning message and press enter.
Select “Save”
Result
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The sub asset has been capitalized with the cost of the asset posted in this document. In the asset
master record, the capitalization and depreciation start dates are set with the asset value date of the
first acquisition posting.However, the ordinary depreciation start date can be changed manually.
1. Asset Retirement Scenarios
1. Asset Retirement with Customer and with Revenue
Use
In this activity, the asset retirement is posted in FI and there is no integration with the SD module.
Prerequisites
Asset masters to which the transaction has to be posted should be available in the SAP system.
Procedure
SAP Graphical User Interface (SAP GUI)
SAP ECC menu Accounting → Financial Accounting → Fixed Assets → Posting →

Retirement → Retirement w/Revenue → With Customer
2. On the “Asset Retirement from Sale w/Customer”: Header Data screen, make the following
entries
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values
Document Current Date For example, today’s date. This is date to which
Date the transaction pertains to.
Posting Date Current Date For example, today’s date. This is the date on
which the transaction is posted.
Currency RMB For example, RMB for Document Currency. The

currency in which the transaction was executed.
3 Enter the following data for the first line item:

values
Posting Key 01 Debit Customer
customer 101256 AIO
Amount in Document Cur 45000 Disposal of Asset
4 Enter the following data for the other line items:

Field name Description User action Comment
and values
G/L Account 710000 Clearing account for posting the sale of

asset
D/C H-Credit
Amount in Document 45000 If “*” is entered in the amount field of
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Currency the 2nd line item, system defaults the

value from the first line item.
Asset Retirement <activate> Select the check box
Trans. Type 210 = retirement with revenue
System defaults the transaction type.
Asset Val. Date Retirement date <value date> for example, the date on which the asset
is actually disposed/transferred
Compl.Retirement <activate> Select the check box if the asset is being

disposed-off wholly
Simulate and post the document.
The asset values are displayed below for information before posting the asset retirement transaction.
Transaction Code: AW01N
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Asset acquired on 02/15/2014 (2nd period) and depreciation will be calculated from 3rdperiod as per our
business requirement. Please find the below screenshot for further reference
114
-----------------------------------
Retirement of asset with customer
115
-----------------------------------
Press Enter.
Clearing Account for

posting sale of assets
116
-----------------------------------
Press Enter.
Note: “Asset retirement” check box need to be selected to post retirement transaction. Then system
defaults the transaction type 210 automatically in next screen.
Press “enter”. System populates the screen shown in the below screen shot.
117
-----------------------------------
Enter the “asset” which you to retire.

Asset
Number
Transaction type “210” system automatically defaults when asset retirement posting with customer.
Select the check box for “complete retirement”
118
-----------------------------------
Enter the “asset value date” which is the actual date of sale.
Press enter or click on “continue” .
If you are disposing the asset wholly, select the check box “complete retirement”. If the asset is being
disposed-off partially, then enter the proportionate asset value, percentage or quantity of the asset
being disposed-off.
From the menu  Document  Simulate
Select “Save”
To view the posted document (FB03)
119
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Result
A complete retirement has been recorded for the specified asset and retirement date was set
automatically in the asset master record upon posting.
Note: The system calculates depreciation for the whole month even though it was disposed in
the mid of the month. Please find the below screenshot for further reference
120
-----------------------------------
Here, we can observe that depreciation was calculated for the whole month of March even though
asset was disposed on 03/26/2014.
Cash Receipt from customer for sale of asset
Enter
121
-----------------------------------
Enter
122
-----------------------------------
Menu  Document  Simulate
123
-----------------------------------
And save
124
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3. Asset Retirement for Main Asset and Sub Asset with Revenue and with Customer
Use
In this activity, the asset retirement is posted in FI and there is no integration with the SD module.
Prerequisites
125
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Procedure
SAP Graphical User Interface (SAP GUI)
SAP ECC menu Accounting → Financial Accounting → Fixed Assets → Posting → Retirement
→ Retirement w/Revenue → With Customer
2. On the “Asset Retirement from Sale w/Customer”: Header Data screen, make the following entries

values
Document Current Date For example, today’s date. This is date to which the
Date transaction pertains to.
Posting Date Current Date For example, today’s date. This is the date on which the
transaction is posted.
Currency RMB For example, RMB for Document Currency. The currency in
which the transaction was executed.
3 Enter the following data for the first line item:

values
Posting Key 01 Debit Customer
customer 101256 AIO
Amount in Document Cur 140000 Disposal of main asset and sub asset
4 Enter the following data for the other line items:
126
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Field name Description User action Comment

and values
G/L Account 710000 Clearing account for posting the sale of asset
D/C H-Credit
Amount in Document 95000 Retirement of main asset amount

Currency
Asset Val. Date Retirement date <value date> for example, the date on which the asset is
actually disposed/transferred
Compl.Retirement <activate> Select the check box if the asset is being disposed-
off wholly
D/C H-Credit
G/L Account 710000 Clearing account for posting the transaction
Amount in Document 45000 Retirement of sub asset amount

Currency
Asset Val. Date Retirement date <value date> for example, the date on which the asset is
actually disposed/transferred
Compl.Retirement <activate> Select the check box if the asset is being disposed-
off wholly
Simulate and post the document.
127
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The asset values are displayed below for information before posting the asset retirement transaction.
Transaction Code: AW01N
Main Asset:Main asset (8000006 - 0) was posted with 100,000 RMB
Sub Asset: Sub asset (8000006 - 1) was posted with 50,000 RMB
128
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Retirement of main asset and sub asset with customer and with revenue
129
-----------------------------------
Press Enter.
Clearing Account for posting sale of assets
130
-----------------------------------
Press Enter.
Note: “Asset retirement” check box need to be selected to post retirement transaction. Then system
defaults the transaction type 210 automatically in next screen.
Press “enter”. System populates the screen shown in the below screen shot.
131
-----------------------------------
Enter the “asset” which you want to retire.

Main asset
number
132
-----------------------------------
Transaction type “210” system automatically defaults when asset retirement posting with customer.
Select the check box for “complete retirement”
Enter the “asset value date” which is the actual date of sale.
Post one more sale of asset line item with posting key 50 for retirement of sub asset
Enter
133
-----------------------------------
Enter
Sub asset
number
134
-----------------------------------
Menu  Document Simulate
Select “Save”
Result
A complete retirement has been recorded for the specified main asset and sub asset retirement date
was set automatically in the asset master record upon posting.
135
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4. Asset Retirement without Customer and with Revenue
Use
In this activity, you can book an asset sale without a customer. The sale proceeds are posted to a
clearing account instead of posting to a customer account. This transaction could be used for disposal
of very low value assets.
Prerequisites
Procedure
Retirement → Retirement w/Revenue → Asset Sale Without

Customer
Transaction ABAON
code
1. On the Enter Asset transaction: Asset Sale without Customer screen, make the following entries:
136
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values
Asset <no. of the asset> For example, 8000007 - 0
Document <document day> for example, today

Date
Posting Date <posting date> for example, today
Asset Val. Retirement date <value date> For example, today. Value date is actual
Date date of sale of the asset
Manual Revenue (sales <revenue> for example, 30,000

Revenue price)
1. Asset Sale without customer with manual revenue.
137
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Manual Revenue: - Revenue that was realized due to the sale of an asset or part of an asset. The
system determines the gain/loss as the difference between the revenue and the net book value
of the asset being retired.
If you want to retire the asset partially click on “partial retirement” tab and enter the amount for
the asset retirement.
Select
Transaction
Type
Select “continue” .
138
-----------------------------------
Assets posted with Transaction type “260”
Select “Simulate” tab .
Save the document. .
Result
A complete retirement has been recorded for the specified asset and the retirement date was set
139
-----------------------------------
2. Asset sales without customer with revenue from net book value (NBV)
Depreciation area from which the net book value is used as revenue for the intercompany asset
transfer or retirement.
The revenue then corresponds exactly to the net book value in this area of the transferred asset. There
is no gain/loss.
Note: - When the system determines the net book value, it also takes manual revaluation into
consideration.
Transaction Code: ABAON
Select the radio button for “Rev.from NBV”
Enter the Depreciation area “01”
140
-----------------------------------
In this case system derives the asset revenue based on asset NBV – depreciation posted as on asset
value date.
You can also post partial retirement for the asset sale from NBV, select “partial retirement” tab
and enter the amount which you want to retire the asset partially.
Click on
141
-----------------------------------
System determines the

sales revenue automatically
for the asset from the asset
value –depreciation amount
posted. (25,000 – 99 =
24,901)
Select “continue” tab
Click on “simulate” .
Asset
acquisition
value
Depreciation
posted for 4th
period
Select “Post” System derives the

sale values
automatically
142
-----------------------------------
To View the Document (FB03):
143
-----------------------------------
3. Asset Retirement without Revenue (Retirement Due to Scrapping)
Use
Retirement due to scrapping involves the removal of a fixed asset from a company without revenue
being realized for the asset. When an asset is retired without revenue, the system generates a loss
equal to the net book value of the asset retired.
Prerequisites
Asset Master Data for the asset to be scrapped should be active for posting this transaction.
144
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Procedure

Retirement → Asset Retirement by Scrapping
Transaction code ABAVN
2 On the Enter Asset transaction: Asset Retirement by scrappingscreenmakes the following entries:
Document Date <document day> for example, today
is scrapped
145
-----------------------------------
Select

Select “Save” or From the Menu Transaction Save.
146
-----------------------------------
To view the document (FB03):
Result
Asset Master (AS03)
We can clearly see that asset retirement date in “Deactivation on” field
147
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1. Impairment of Assets
Use
We have so many assets, among them if we are not able to use/sold/transfer any of the assetsand then
we will treat the same as impairment of assets.
Prerequisites
Asset Master Data for the asset to be impaired should be active for posting this transaction.
Procedure

Retirement → Asset Retirement by Scrapping
Transaction code ABAVN
2 On the Enter Asset transaction: Asset Retirement by scrappingscreenmakes the following entries:
148
-----------------------------------
Document Date <document day> for example, today
is scrapped
149
-----------------------------------
Select

Select “Save” or From the Menu Transaction Save.
150
-----------------------------------
Result
151
-----------------------------------
1. Asset Reverse
Use
In this activity, you can reverse the posted asset document if we found any mistakes in the document
Prerequisites
Asset masters to which the transaction has to be posted should be available in the SAP.
Procedure
1 Access the transaction choosing the following navigation.
152
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Reverse Document  Other Asset Document
Transaction code AB08
1. Enter the following details in the first screen
Company Code 840 Suzhou Littelfuse OVS Ltd
Asset Number of the asset For example, 8000010 - 0
Sub number Sub number of the asset For example, 0
Fiscal year 2014
153
-----------------------------------
Asset 8000010 (Factory Building E) was acquired with the value of 55,000 RMB on 03/26/2014
Here, asset is debited (70) and vendor is credited (31).
Reverse the document (AB08):
154
-----------------------------------
Enter
Select line item and click on reverse button
And save.
155
-----------------------------------
Asset document is successfully reversed
To view the reversed document (FB03):
156
-----------------------------------
Result
Asset document is reversed. Asset is credited with posting key – 75 and vendor is debited with posting
key 22
Note:
Postings that Cannot Be Reversed in Asset Accounting:
1. Acquisition with vendor (Accounts Payable)

2. Acquisition with purchase order (goods/invoice receipt)
3. Retirement with customer (Accounts Receivable)
4. Stock withdrawal (Materials Management)
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4.7Asset Returns
1. Asset Returns in Invoice Year (ABGL)
Use
In this activity, you can return the asset to the vendor if we found any defects (or) damage in the asset.
Prerequisites
Asset masters to which the transaction has to be posted should be available in the SAP.
Procedure

Acquisition→Credit Memo→Asset Return... in invoice year
Transaction code ABGL
2. Enter the following details in the first screen
158
-----------------------------------
Asset <no. of the asset> for example, 8000021 - 0
Document Date Date on which the asset returns for example, 04/15/2014
Posting Date Date on which the asset returns for example, 04/15/2014
Offsetting Account Asset to be settled to which for example, 133999

account
Asset (8000021 - 0 Factory Building L) was acquired with the value of 70,000 RMBon 02/15/2014
(2ndperiod) and also the depreciation run executed for the 3rd period. On 04/15/2014 (4th period)
management decided to return the goods to vendor due to damage in the asset
Transaction Code: ABGL
159
-----------------------------------
And click on enter button
160
-----------------------------------
And then simulate
And save
161
-----------------------------------
Note: Here, Asset is just cleared against Offsetting Account but not with vendor. Hence we have to do
vendor credit memo for this Offsetting Account. Then, Offsetting Account will clear against that
particular vendor.
Vendor Credit Memo (FB65): Clearing offsetting account (133999) against vendor
162
-----------------------------------
And save
To View the document (FB03)
163
-----------------------------------
Now, we can see clearly that offsetting account cleared against vendor.
Depreciation Run (AFAB):
Asset acquired on 02/15/2013 (2ndperiod) and also depreciation run was executed for 3rd period. Now
management decided to returnthe product to vendor on 04/15/2014 (4th period).
Depreciation already executed for 3rd period, we are not required to do any reversal postings of
depreciation because in the next depreciation run (4thperiod), system automatically reverse the
depreciation for that particular asset.
Below is the screenshot of depreciation test run for that particular asset (Factory Building L) in 4th
period.
164
-----------------------------------
Deselect the test run check box and execute the depreciation run in back ground.
165
-----------------------------------
3. Asset Returns in Next Year (ABGF)
Press click on enter
166
-----------------------------------
And save
167
-----------------------------------
Note:Here, Asset is just cleared against Offsetting Account but not with vendor. Hence we have to do
vendor credit memo for this Offsetting Account. Then, Offsetting Account will clear against that
particular vendor.
Remaining process same like asset returns in invoice year (ABGL)
168
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4.8 Transferwithin Company Code
Use
In this transaction, we post intra-company transfers i.e. transfer of asset from one department to
another, one plant to another, one location to another location, etc.
Prerequisites
The asset which is being transferred should have an asset master with acquisition and accumulated
depreciation values posted till the date of transfer should be available in the SAP system.
Procedure

Transfer → Transfer within Company Code
Transaction code ABUMN
4. Enter the following details: Transfer within Company Code screen, make the following entries:
Asset <no. of asset> for example, 8000015 - 0(with

acquisition value)
Document Date <document date> for example, today
Asset Val. Date <posting date> for example, The actual date of transfer
Existing Asset Existing asset <no. of the asset> for example, 8000016 - 0
169
-----------------------------------
1. If the transferee asset is already created, select the radio button “Existing Asset” and enter the
transferee asset number.
Select “Additional Details tab”
170
-----------------------------------
Select “partial transfer” tab
If the asset is being transferred partially, we have to enter either the proportionate acquisition value,
percentage or the quantity of the asset being transferred in this tab. We have to select either the “Prior-year
171
-----------------------------------
acquisition” radio button or the “From current year acquisition” radio button depending on the year of
acquisition of the asset.
Select the radio button for the asset values transfer “From current year acquisition”.
From the Menu  Transaction  Save.
The acquisition values of the asset as on the date of transfer are transferred from old (transferor) asset to the
new (transferee) asset.
Check the data in AW01N:
8000015 – 0: In the below screenshot, we can see that the asset was transferred on 03/28/2014
172
-----------------------------------
8000016 – 0: In the below screenshot, we can see that the asset was transferred from Factory building G to
Factory Building H
173
-----------------------------------
1. If the transferee asset is not created, select the radio button “New Asset” and enter the required
parameters.
System creates the new

asset master while posting
the transfer
Select “Master data” tab .
174
-----------------------------------
Note:
1. Asset Class automatically defaults.
2. You can change the description of the asset
3. You can change the cost center of the asset
4. If you select any radio button under reference
Determine whether a reference asset should be used for the asset you want to create, and if so,
whether the sending asset or a freely definable asset should be used as a reference.
175
-----------------------------------
Select “Additional Data” .

Here system takes you to the asset creation screen automatically.
Click on “ Time – dependent“ tab
176
-----------------------------------
Click on “depreciation area” tab
Select “ back”
177
-----------------------------------
From the menu  transaction  Save.

If you want to transfer partial amount to new asset.
Click on “Partial Transfer” tab
Here we are posting partial amount to new asset.
From the menu  transaction  Save.
Result
The entire acquisition and production costs (APC) and accumulated depreciation (complete transfer), or the
specified APC portion with the relevant proportional accumulated depreciation (partial transfer) are transferred
to the receiving asset. The standard transaction type for intercompany transfers (300) isconfigured in such a way
that the receiving asset adopts the capitalization start date and the depreciation start date historically from the
178
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asset being retired. The transaction types 310, 320, 330 do not adopt the capitalization date and depreciation
start date.
To view the document (FB03)
179
-----------------------------------
1. Unplanned depreciation posting

Use
Planned Depreciation is the depreciation on normal coursecalculated on the basis of depreciation key
and useful life given at the time of creating a new asset, if we want to charge some manual depreciation
due to some adverse circumstances or change in our estimate which will result an extra depreciation on
the asset then this extra depreciation can be charged to the asset through Unplanned Depreciation.
Prerequisites
Create an asset and post the acquisition to the asset, due to some circumstances you need to post the
depreciation manually to the asset that can be called as unplanned depreciation.
Procedure
SAP System Menu Accounting → Financial Accounting → Fixed Assets →PostingManual

Value Correction →Unplanned Depreciation
Transaction code ABAA

Company code 840 Suzhou Littelfuse OVS
Asset 8000020 - 0 Factory Building K
Document date Current date
Posting date Current date
Transaction Type 650 Unplanned depreciation on current

year acquisition.
180
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Press enter.
If you want to post unplanned depreciation for the asset acquired on prior year select the transaction type “640
– unplanned depreciation on prior year acquisition”.
If you want to post unplanned depreciation for the asset acquired on current year select the transaction type to
“650 - unplanned depreciation on current year acquisition”.
Enter the unplanned depreciation amount on current year acquisition to the asset.
181
-----------------------------------
Enter
System displayed the screen for depreciation areas (32 and 99) that is to be posted for unplanned
depreciation
Press enter
182
-----------------------------------
Press enter
183
-----------------------------------
Click on “line items” .
System displayed the screen for unplanned depreciation posted in each depreciation area to the asset.
Press enter
184
-----------------------------------
Select “Save”
If you want to see the document posted for unplanned depreciation for the asset
From the menu transaction  display
Transaction Code: AB03
185
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1. Subsequent Revenues
Use
It is sometimes necessary to post revenue or costs for an asset retirement that has already been
posted. For example, you might need to post an insurance benefit as subsequent revenue to an asset,
although the asset has already been scrapped (deactivated).
Prerequisites
Asset should be retired prior to subsequent revenues
Procedure
SAP System Menu Accounting → Financial Accounting → Fixed Assets → Posting →

Retirement→Subsequent revenues
Transaction code ABNE
1. Enter the below details for Asset class – Mangers table
Asset 8000000 – 0 Factory Building
Sub number 0
Transaction type 286 Subsequent revenues from asset

retirement
2. Enter the following data in second screen:
186
-----------------------------------
Amount posted 10000
Asset value date Today’s date
From the below screenshot, it is clear that asset was already retired/disposed on 03/26/2014.
Now, we are adding revenues to the above retired asset through subsequent revenues
187
-----------------------------------
Click on enter
188
-----------------------------------
And save
To view the asset document (AB03):
189
-----------------------------------
Asset Explorer (AW01N):
190
-----------------------------------
1. Subsequent Costs
Use
It is sometimes necessary to post revenue or costs for an asset retirement that has already been
posted. For example, you might need to post an insurance benefit as subsequent revenue to an asset,
although the asset has already been scrapped (deactivated).
Prerequisites
Asset should be retired prior to subsequent costs
Procedure
191
-----------------------------------
SAP System Menu Accounting → Financial Accounting → Fixed Assets → Posting →

Retirement→Subsequent costs
Transaction code ABNK
4. Enter the below details for Asset class – Managers table
Asset 8000000 Factory Building
Sub number 0
Transaction type 285 Subsequent costs from asset retirement
5. Enter the following data in second screen:
Amount posted 5000
Asset value date Today’s date
In the above scenario, we added subsequent revenues for the disposed asset (8000000 – 0). Now we
are adding costs for the same assets
192
-----------------------------------
Now, we are adding costs to retired asset through subsequent costs
193
-----------------------------------
Click on enter
194
-----------------------------------
And save
To view the asset accounting document (AB03):
Asset Explorer (AW01N):
195
-----------------------------------
Result:
Subsequent costs were posted successfully after retirement of asset
196
-----------------------------------
Period end closing activities
1. Period-end and Year-end Closing Checklist
Process step Business condition Business role Transaction code Expected results
Settlement of Asset AIAB

Assets under Accountant
construction
Recalculating Asset AFAR

values Accountant
Depreciation Asset AFAB

posting Run Accountant
Fiscal year Asset AJRW

change Accountant
Fiscal Year Close Asset AJAB

Accountant
197
-----------------------------------
Process steps – period end closing
1. Recalculating values
Use
In certain circumstances, you might need to recalculate the planned annual depreciation for a variety of
fixed assets. You can use the Recalculate Depreciation function to do so (program RAAFAR00). This
program (which you can also start as a test run) enables you to recalculate the planned depreciation for
a number of fixed assets. You can also execute the program in the background. For more information,
see the section on the depreciation posting run
198
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Prerequisites
You might need to recalculate planned annual depreciation in certain company codes or for individual
fixed assets. This might be necessary if:
1. You have changed depreciation keys in Customizing.

2. You have made mass changes that you programmed yourself and these changes affected data
relevant to depreciation
Procedure
SAP ECC menu Accounting → Financial Accounting → Fixed Assets → Environment →

Recalculate Values
Transaction code AFAR
2. On the Recalculation Depreciation screen, make the following entries:

List Assets <Select>
Test Run <Deselect>
3. Choose Execute.
199
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Result
If changes have occurred as a result of the recalculation process, the planned depreciation is adjusted
for the fixed assets concerned. The new planned depreciation is used as the basis for subsequent
depreciation posting runs. Check the log using transaction SP01.
200
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1. Depreciation Posting Run
Use
A posting to a fixed asset initially causes the planned depreciation to change in Asset Accounting. The
accumulated depreciation accounts and depreciation accounts of the balance sheet and profit and loss
statement are not updated immediately, however. The total planned depreciation is not posted to
Financial Accounting (only collective documents are created) until the periodic depreciation posting run
is executed.
The depreciation posting should be run periodically (annually, semi-annually, quarterly, or monthly).
When executed as an update run, the program must be started in the background.
Prerequisites
Document type AF has been defined in Customizing for posting depreciation.
Procedure
The following procedure describes how to display balances.
201
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1. Access the transaction choosing the
2.
3. following navigation.
SAP ECC Menu Accounting → Financial Accounting → Fixed Assets → Periodic

Processing → Depreciation Run → Execute
Transaction code AFAB
4. On the Depreciation posting run screen, make the following entries:
Fiscal Year <current fiscal year>
Posting Period <posting period> next period according to

posting cycle
Planned Posting <activate>

Run
Repeat
Restart
Unplanned
Posting Run
List Assets Activate
List of Manual Activate
202
-----------------------------------
Depreciation
Test Run Select / Deselect If you want to see the list of

assets and the depreciation
amount before actual
depreciation run then “select”
the check box for test run.
All the results showed in the

test run for assets depreciation
then “deselect” the check box
for test run and execute the
program in the background.
In Depreciation Run screen (AFAB), we have four options for depreciation calculation:
1. Planned posting run
2. Repeated run
3. Restart
4. Unplanned posting run
Planned posting run:
Company code: 840
Fiscal year: 2014
Posting period: 09 (September)
Select planned posting run radio button
After executing depreciation run for August but before executing depreciation run for September if we
commissioned new asset with August date. Ex. Building No 2 (Asset number: 10002-0) dated 24.08.2013
203
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If we run depreciation program for September, system will calculate depreciation like below:
For Asset 10001-0: Depreciation from 01.09.2013 to 30.09.2013 (Aug depreciation already calculated)
For Asset 10002-0: Depreciation from 24.08.2013 to 30.09.2013 (Aug depreciation not calculated)
Repeated Run:
Instead of selecting planned posting run like in earlier case for asset number 10002-0, we can select repeat run
radio button for August. If we select repeat run, system will check the assets for which depreciation is not
calculated in August and post the depreciation in that period.
Repeat run is possible only for the latest planned run I.e. in this case for August only
Before repeat run, there should be planned posting run for that period
Period should be in open for which repeat run is executing.
In the present example, when we selected repeat run system will calculated depreciation for Building 2 from
25.08.2013 to 31.08.2013 and post in August month
When we run for September we have to choose planned posting run then the system will consider as follows:
For Asset 10001-0: Depreciation from 01.09.2013 to 30.09.2013
For Asset 10002-0: Depreciation from 01.09.2013 to 30.09.2013
Restart:
This option is useful when we have scheduled depreciation run and because of any reasons (Either Technical or
Power problems) the scheduled job is not finished, System gives a message that job is not completed. Select the
restart radio button
204
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Unplanned posting run:
This option is to be selected when the depreciation posting is not as per planned one in live environment,
monthly we pass a provisional entry in F-02 (or) FB50 instead of running depreciation program in SAP.
Then the entry is like below:
Depreciation provision A/C Dr
To Accumulated depreciation provision A/C
Once the audit is over, we will reverse the manual entries and run the depreciation in SAP
205
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Select the “test run” check box and click on “Execute” button (or) F8.
Amount “to be
posted” as
depreciation for
List of Planned each asset for
Assets Depreciation the current
for the year period.
per asset
206
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Note:Depreciation of the asset is calculated based on the asset capitalization date.But according to
Littelfuse, Philippines business requirement, depreciation of the asset is calculated from the month
following the period of capitalization.
Example: Suppose asset is capitalized during Feb 2014, the depreciation will be posted from the next
month i.e. Mar 2014.
You can find the asset capitalization date under “General” tab and ordinary depreciation start
date under “Depreciation Areas” tab for each asset at asset master level.
Select “back” .
Deselect the “Test Run” check box
From the Menu  Program  Execute in background.
207
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Select “continue” or press enter.
Select “continue” or press enter.
Select “Immediate” button
208
-----------------------------------
Select “SAVE”
209
-----------------------------------
Transaction Code: SM37
Select “Execute” .
210
-----------------------------------
Select the check box and Click on .
Depreciation expense was posted in G/L with document number 3000000.
To View the Depreciation postings (SP02)
211
-----------------------------------
Select the check box of respective spool (For instance, here it is 58706) and click on
Result
The planned depreciation is posted to the accounts defined in Customizing. The system always creates collective
documents (not individual documents for each asset) when posting depreciation.
To view the depreciation expense document (FB03):
212
-----------------------------------
1. Fiscal year change
Use
From a system perspective, a fiscal year change represents the creation of a new fiscal year for a
company code. At the fiscal year change, the asset values from the previous fiscal year are carried
forward cumulatively into the new fiscal year. Once the fiscal year change takes place, you can post to
assets using value dates in the new fiscal year. At the same time, you can, however, continue to post in
the previous fiscal year, provided this has not been closed as a result of the year-end closing.
Prerequisites
The fiscal year change can only be carried out (even in test mode) for the new fiscal year. The earliest
that you can carry out a fiscal year change is in the last month of the old fiscal year... Before you can
change to fiscal year YYYY, you must have already closed fiscal year YYYY-2. You can have a
maximum of two fiscal years open for posting at one time.
Procedure
213
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SAP system menu Accounting → Financial Accounting → Fixed Assets → Periodic
Processing → Fiscal Year Change
Transaction code AJRW
2. On the Balance Carry-forward screen, make the following entries:

values
Company Code 840 Suzhou Littelfuse OVS
New Fiscal Year <current fiscal year

+1>
Test Run <deactivate> To test the change, activate this

step
Select “test run” check box before changing the asset fiscal year from 2014 to 2015.
214
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Select .
Result
If you started the report in update mode, the asset values from the previous fiscal year are carried
forward cumulatively into the new fiscal year. Postings can now be made to the new fiscal year.
You can also monitor the fiscal year change of Asset Accounting in the Schedule Manager Monitor.
Choose application FI-AA Financial Accounting: Fixed Assets and Execute.
1. Year -End closing
Use
You can use the year-end closing program to close the fiscal year for one or more company codes from
an accounting perspective. Once the fiscal year is closed, you can no longer post or change values
within Asset Accounting (for example, by recalculating depreciation). The fiscal year that is closed is
always the year following the last closed fiscal year. You cannot close the current fiscal year.
215
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The year-end closing in Asset Accounting must be performed before the year-end closing in General Ledger
Accounting.
The fiscal year change must be carried out in Asset Accounting before the year-end closing (SAP FI-AA).
Prerequisites
You must carry out the year-end closing as background processing for performance reasons
Procedure

SAP system menu Accounting → Financial Accounting → Fixed Assets → Periodic
Processing → Year-End Closing → Execute
Transaction code AJAB
2. On the Year-End closing Asset AccountingScreen,make the following entries:

Company Code 840 Suzhou Littelfuse OVS
Asset Classes Asset u. Const.
Fiscal Year to Be Closed <current fiscal Year>
Test Run To perform a test, activate

this flag
216
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Choose Execute
Select .
217
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Result
If you have performed the year-end closing in update mode, you can no longer post to the closed fiscal
year.
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219

Asset Accounting

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Asset Accounting

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Prepared By:Yash Technologies

Asset Accounting .....................................................................................................................................................2

2.1 Master Data and Organizational Data .....................................................................................................3

3. Process Overview ...........................................................................................................................................3

4.1 Creation of Asset Master Types ...........................................................................................................5

A) Creation of Main Asset Master .................................................................................................................5

B) Creation of Main Asset sub number ..................................................................................................... 11

C) Creation of an AUC asset master ......................................................................................................... 16

D) Creation of an AUC asset sub number................................................................................................. 21

4.2 Change of an Asset............................................................................................................................. 27

4.3 Asset Acquisition Scenarios .............................................................................................................. 34

A) Direct/Main Asset acquisition – Non PO related ................................................................................. 34

B) Direct/Main Asset Acquisition – PO related ......................................................................................... 43

C) AUC with IO – PO Related ..................................................................................................................... 54

D) AUC without IO – PO Related ............................................................................................................... 85

4.4 Asset Acquisition of Sub Asset Number ........................................................................................ 106

4.5 Asset Retirement Scenarios ............................................................................................................ 111

A) Asset Retirement with Customer and with Revenue ........................................................................ 111

C) Asset Retirement without Customer and with Revenue .................................................................. 136

D) Asset Retirement without Revenue (Retirement Due to Scrapping) ............................................. 144

4.6 Impairment of Assets ........................................................................................................................ 148

4.7 Asset Reverse.................................................................................................................................... 152

4.7 Asset Returns ............................................................................................................................................... 158

4.8 Transfer within Company Code ................................................................................................................. 169

4.9 Unplanned depreciation posting ..................................................................................................... 180

4.10 Subsequent Revenues ..................................................................................................................... 186

4.11 Subsequent Costs ............................................................................................................................. 191

5. Period end closing activities ..................................................................................................................... 197

5.1 Period-end and Year-end Closing Checklist ................................................................................. 197

6. Process steps – period end closing ........................................................................................................ 198

6.1 Recalculating values ......................................................................................................................... 198

6.2 Depreciation Posting Run ................................................................................................................ 201

6.3 Fiscal year change ............................................................................................................................ 213

6.4 Year -End closing .............................................................................................................................. 215

SAP Best Practices Standard Values

No Process step Business role Transaction code

1 Creation of an main asset master Asset Accountant AS01

2 Creation of main asset sub number Asset Accountant AS11

3 Creation of AUC asset master Asset Accountant AS01

4 Creation of AUC asset sub number Asset Accountant AS11

5 Change of an asset Asset Accountant AS03

6 Acquisition from purchase with vendor Asset Accountant F-90

7 Asset Explorer Asset Accountant AW01N

8 Retirement with Revenue Asset Accountant F-92

9 Asset Sale without customer Asset Accountant ABAON

10 Retirement due to scraping Asset Accountant ABAVN

No Process step Business role Transaction code

11 Transfer Within Company Code Asset Accountant ABUMN

13 Unplanned depreciation Asset Accountant ABAA

16 Asset Under construction through investment Asset Accountant KO88

17 Depreciation posting Run Asset Accountant AFAB

18 Recalculating Values Asset Accountant AFAR

19 Fiscal Year change/period end closing Asset Manager AJRW

1. Creation of Asset Master Types

1. Creation of Main Asset Master

2. Enter the following data:

Field name Description User action and Comment

Asset class CN BUILD For ex: Factory Building

Company code 840 Suzhou Littelfuse OVS Ltd

Number of similar 1 Automatically system populates

1. Enter the following data:

Description Name of the Asset Factory Building

2. Choose the Time-dependent tab.