MANAGEMENT INFORMATION SYSTEM

GAUTHAM HOSPITAL, KOCHI

Hospital Management Information System
Electra, a Hospital Information Management System primarily
targets an element of health informatics, which deals mainly with
administrational needs of medium and large sized hospitals. Electra,
HIS or HMS or HMIS is quite comprehensive, integrated information
system designed to manage all the aspects of a hospital's operation,
such as Front Office, Clinical, administrative, Material or
consumables and financial issues and the corresponding processing of
services.

Hospital Information System (HIS) or Hospital Management

Information System (HMIS) or Hospital Management System
(HMS) software are synonyms of hospital e-Governance initiatives,
which means making a hospital management paperless. Electra HIS
integrates the entire resources of a hospital into one integrated
software solution. It deals with a common terminology “Offline” &
“Online”, which commonly used in the industry these days.

ACGIL has used the power of browser and this enabled the cloud
hosting solution a reality. A cloud hosted HIS has attracted the
attention of many industry leaders as this has specially served the
purposes of many chain of hospital have one location of server and
seamlessly connecting many hospitals. Electra now boasts of offering
many interfaces with smart mobile phone and connecting, in real
time, patient-centric information system; specially covering patient
related alerts and emergencies. ACGIL is now promoting HIS with
main focus on

 Improved & patient centric workflows

 Clinical documentation improvement
 Cloud computing
 Computer security & Medical systems
  DICOM
 Electronic health record (EHR)
 Health care
 Health information management
 Health information technology
 Medical imaging
 Medical record
 Personal health record

Electra HIS ensures real time administration of finance, diet of

patient, engineering, and distribution of medical responsibilities
across all departments. It create a larger perceptive in understanding a
broad picture of hospital growth as well. Tight monitoring of
pharmacy usage leads to the reduction of adverse drug interactions
while promoting generic and branded pharmaceutical utilization. The
main impact felt by almost all users was information integrity,
minimising transcription errors, and eliminating duplication of data
entries.

It can be safely claimed to truly world class hospital management

information system, which complies with HL7 regulation. To make
the system more economical, Electra HIS ensures that it fits into any
Operating System (OS). Light interface or User Interfaces make it
easily downloadable even on low Internet bandwidth. This makes it
ideal for all types of environment.

A recent case study at Ayodhya Eye Hospital in rural area of Uttar

Pradesh, a chain of 4 hospitals, was a real life experience. Being a
rural area with huge OPD Patients’ crowd, implementing Electra HIS
was a real challenge. Against all odd including users’ negative
opinion, Electra succeeded as Internet dependent cloud hosted HIS.
The success largely credited to being efficient backend (Data Base)
and light interfaces.

Electra, online hospital management software is largely focusing

as a patient-centric mechanism that has exceptional capability of
handling outpatients, inpatients, emergencies, day care and different
other referred patient cases. Interfacing with Email and SMS in closed
loop has made quick decision a reality.

The core benefits that a hospital gains out of Electra HMIS

implementation are:

 Assess information and needs of patients,

 Characterize, re-evaluate, and refine clinical procedures,
 Clinical decision support systems, and
 Connects users with in-time procurement, development of
various departments, implementation, management, evaluation,
and continuous improvement of clinical Services.

Electra HIS can also help in more but clinical areas are:

 Integrated data repository

 Clinical research informatics
 Informatics for education and research in health and medicine
 Human bioinformatics
 Computational health informatics

Electra HIS is modular and can be implemented as per the

requirements. Some of the modules can be listed below and
prospective buyers are allowed to make their purchase suitably
accordingly. These modules are seamlessly integrated.

 Registration and Enquiry Management

 Appointment and Queue Management
 Computerized Physician Order Entry (CPOE)
 Electronic Medical Records with Document Management
System
 Casualty and Emergency Management
 In-patient Admission Discharge Transfer (ADT) Management
 Pharmacy Management System
 Pathology Lab Software
 Laboratory Information System
 Radiology Information System and Nuclear Medicine
  PACS Radiology (DICOM Compliance)
 Operation Theatres Scheduling and Management
 Nursing and Ward Management
 Blood Bank Management
 Service Order Processing
 Ambulance Services Management
 Bed Census Management
 Quality Assurance and Monitoring
 Stores and Inventory Management
 Financial Accounting System
 TPA Management
 Patient Referral System
 HRM and Payroll System
 Employee Self Service (Portal)
 Employee Performance Management
 Inventory and Purchase Management
 Duty Roster Management
 Physiotherapy and Rehabilitation
 Dietary Management
 Central Sterile Supply Department (CSSD Management)
 Housekeeping and Laundry Management
 Biomedical Waste Management
 Management Information System (MIS)

Electra HIS is flexible and can easily follow Current state and policy
initiatives of any country worldwide including those related with
Patient insurance or EMR etc. This can also be integrated with
unique ID of patients for state funded hospitals. The current system
also allows it to be integrated with any medical device.

Patients data can be migrated from Medical and Laboratory Devices

to Electra HIS to remove manual data entry for users is various test
labs. Bar codes or smart cards can also generated, which can be used
at various stages including labelling and identifying patients,
laboratory samples, etc. Information shall be communicated and
exchanged with external entities using the standards for
communication that exist for data formats and message types (e.g.,
HL7), vocabulary (e.g., ICD-10 CM/PCS, CPT, ATC/DDD or SNOMED),
and communications techniques (e.g., Web Services, SOAP).

Laboratory Information System

Provided module of Laboratory Information system (LIS) is widely

utilizing by various pathology labs to disseminate and record the
information regarding all the tests performed. With this system
Laboratory department receives online request generated by doctors
and also permits all the laboratory personnel to generate their
requests. Further, the offered Laboratory module included with
ACGIL's Electra hospital information system supports all the
departments to perform various tests categorized under following
disciplines: Biochemistry, Microbiology, Haematology, Cytology,
Neurology, Serology and Radiology.

All the performed tests are then grouped under variegated sections &
sample type (specimen). By generating request, the user can easily
input the sample to generate the sample number and so get a sample
number printed within seconds. Sample results can be entered as per
generated sample type either to one test or multiple tests. In addition,
if the test result requires any approval, its supervisor's duty to approve
the result and made it available for concerned doctors.
Unique Features of Laboratory Information System:

 Search by giving unique Record ID/patient ID/Name between

any two specified Dates.
 Information gathering for the date of Referred Doctor name,
Visit, etc.
 Automatic generation of sample numbers for the subsequent
samples.
 Sticker printing with bar codes to ensure sample identification.
 Modified and Separate way of handling Culture & Sensitivity.
 Effective and enhanced Inventory Management.
  Print & generate test reports and bill receipt.
 Provide real time communication regarding the test result to the
Clinicians.
 Normal & abnormal test values are differentiated on screen and
also on printouts.
 Amount and doctor's referrals collected from the relevant
patients.
 Records related to Incentives gets calculated doctor wise that
also can be analysed between any two given dates.

It comprises a wide range of computer programs which stores,

manages and process data from numerous stages of medical tests and
processes. Lab technicians or physicians of can take the assistance of
LIS to supervise wide number of outpatient and inpatient testing,
microbiology, immunology etc. Generally the system offers
exceptional features in order to manage result entries, patient's check-
in, patient demographic etc.

Using laboratory management solution, business organizations can

offer excellent and outstanding services to the customers. LIS are
mostly the significant part of well integrated informatics which
includes number of disparate applications.

Management Information System (MIS)

Our typical management Information System (MIS) module offers

information related to the performance of different departments of
hospitals. It also provides accurate reports to the management unit to
analyze the effectiveness of numerous functions performed within an
organization.

Offered system is just like the statistical tool used to optimize data
and supports entire decision making process of the management.
Additionally, this module provides the facility of importing the data
into variegated formats for further manipulation. Thus, the system
provided with our hospital information system gives a Hawk Eye
visualization of the overall effectiveness on behalf of the Healthcare
Organization.
Some major features of Management Information System (MIS)
module

 Powerful report generating tools

 Statistical tools for effective visualization of data
 Can be easily customized as per stated management's needs
 Department wise information arrangement
 More than 300 report formats are available
 Information can be easily exported into different formats such as
PDF, MS excel, MS Word, etc.
 Appropriate categorization of revenue w.r.t counter, department,
type of payment, etc.
 Altogether, our MIS makes a firm DSS in order to assist the
management in taking decisions