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Barangay Information Management System

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Barangay Information Management System

Introduction

We are living in a world where technology has been changing on how we deal in every day’s situation.

Technology has been the source of how we live, communicate, work and even learn. Electronic services are fast

growing and been in the mainstream in technological development. In line with this internet is one common

platform that is being used for operations. In this digital era, education is greatly influenced by said technology.

Many barangays have their computer set but they don’t use it as a web-based system or desktop-based system.

Instead they use it for printing purposes. The barangay management system is an advanced automated process

of managing barangay to let go the manual process in the usual barangay hall such as hand written document,

keeping records in the drawer that tends to lose some records. It is automated in such way that all records and

transactions that the barangay needed will be totally organized. Easy to process and fast

Review Of Related Literature

Mirasol (2015), Stated that some barangay use information system in the way implementing an

automated barangay management system. This result for them to have secured file. Barangay officials are

attracted because the use of the said system make the transaction faster and easier. This project is intend to help

barangay officials in managing and recording all the given files of the citizens. It is believed that with the help

of a software developed and designed this on the needs of the client; tasks will be simplified and thus makes the

record more organized and secured

According to Caubang(2017), Residents Record Management and Certificate Issuance is a way to

enhance of managing, issuing certificate and keeping all the barangay residents confidential records safe. This

will facilitate the Barangay management to the client to maintain their resident records complete and up-to-date

as possible and easy to access for verification and reference purposes. It will also help the business owners to

get easily their papers for their business

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Barangay Information Management System

According to Seed (2017), Barangay Computerized accounting system the traditional of accounting is

using excel the disadvantages of manual accounting is will reduce the speed, increase effort of the treasurer,

will be slower to propose project for your barangay, difficult to monitor and greater difficulty to monitor and

correct inaccuracies and mistakes. Computerized accounting system will be a great help to the treasurer for

much more faster transaction and proposal of project for your barangay, Errors will be reduced whereas

computerized accounting helps eliminate those errors through constant mathematical error checking.

According to Prabhjot and Sharma (2017), Database Management System is a computer software designed for

the purpose of managing the database. Database management System. The main aim of a DBMS is to supply a way to

store up and retrieve database information that is both convenient and efficient A Database Management System (DBMS

) is basically a collection of programs that enables a user to insert, modify, retrieve data and thus make it easy to design,

maintain and access databases. The DBMS relieves the user from knowing how the data is stored physically and complex

algorithms used for performing operations on the database. It only concentrate on how the operations are to be

performed to retrieve the data from the database. The DBMS is also in charge of access, security, storage and host of

other functions for the database system. It does through a selection of computer programs. This allows it to manage a

large, structured set of data, which makes up the database and provides access to the data for multiple, concurrent users

while maintaining the integrity of the data.

The Barangay Clearance Application System (BCAS) Marvin Samiento (2008), Stated that the barangay Clearance

application System (BCAS) is one of Barangay Application System that will enable the barangays process, print and store

all applications for barangay clearance in a fast and most efficient way. The BCAS enables the barangays to process

computerized barangay clearance in a fast and efficient manner. Printed certificates, containing pertinent data and

photograph of the applicant will be process automatically. In addition, The information is stored in a database for storage

and retrieval. The database is web enabled so the BCAS can be used cross check whether applicants have records in

other barangays. This feature will be activated once all database from other barangays are linked to the internet
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Barangay Information Management System

Victor T. Hernandez (2010), Said that nowadays, during the rising popularity of automation advancement in

technology, one of the most basic components of our government is unfortunately left behind: The barangay unit. Every

aspect of the Barangay’s process and services are still done manually in some barangay: from filing and recording

compliant, checking the records before releasing a barangay clearance, to filling incidents that happen in the barangay.

This somehow obstacle method of filling records and complaint presented several problems. In most barangays, records

were kept in logbooks which could either damage or lost. Logbooks also make difficult to search specific or record.

Skimming through several logbooks for a certain report can be tedious and take a lot of time. This will slow down

proceedings, investigations, and inquiries that needed production of that information. Security and integrity of the

information also present another set of problems, it is difficult to keep track of redundant record or even update

proceedings of a case. Also, logbooks can be easily taken out of the office or rip off pages without anyone noticing it.

Victor also said that one solution seen to minimize these problems is the automation of barangay process. This will

improve efficiency of filing reports and complaints in the barangay level. Storing barangay information in a central

database allows for easy and storing and updating records. Retrieval of records will also faster, translating to faster

transaction time. With the records readily available in the server, this will allow concerned government agencies to

gather data for planning and development. Furthermore, automation will reduce the use of paper

According to Hüseyin (2009), Electronic Document Management System (EDMS) can be described as a system

which starts with preparing documents in computers or uploading prepared documents to computers; continues with

saving the document header information (document name, document editors, document type, document date, subject,

abstract, page number etc..), making changes on the document and sharing the document with different users; ending

with archiving the document and based on the principle of managing all of the stages

Ermiş (2006), stated in his study that with the advent of information technologies, a lot of important official

documents and materials are sent through the internet. He mentioned about the details of electronic signature that is
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used to provide safety, integrity and to ensure the sending/receiving action cannot be denied. He also discussed the

impact of electronic signature technology on the document management systems

Barangay Information Management System

According to Zawiyah (2009), Every organization creates and produces records. These records are kept as

evidence that transaction has been carried out.

According to Blue (2010), Systematic records management could give untold advantages to organization in the

form of improve effectiveness, increased standardisation, cost reduction, and help organizations comply with legislation,

standard and guidelines.

The use of information technology (I.T.) has brought significant changes of records managements practices. The

ability to manage large volumes of document without the use of this technology in the past is something impressive.

However with the phenomenal records explosions, it has made inevitable to apply advanced development in IT.

The use of information technology

(IT) has brought
significant changes to records
management practices. The
ability to manage large volumes of
document without the
use of this technology in the past is
something impressive.
However, with the phenomenal
records explosion, it has
made it inevitable to apply the
advanced development
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in I
According to Feruza Y. and Prof.Tao-hoon Kim(2007), Computer Security is a branch of technology known as information

security as applied to computer networks. The objective of computer security includes protection of information and

property form theft, corruption, natural disaster, while allowing the information and property to remain accessible and

productive to its intended users. There are many elements that are disrupting computer security.

According to Tryfonan (2001), He defines that the four real solutions that must be taken into consideration. They include:

Security policy, Firewalls, Constant assessment and system administrator responsible for security

According to Imus, Magleo, Soriano, Olalia, Jr. (2018), In this age of advanced technologies of operation, no one

is left behind from using high technologies to make works or complex activities easier. Computers, specifically, serve as a

general service tools and weapon in the field of information retrieval and operations. Computer-based information

retrieval operates through the use of software that can offer information services for an institution or organization.

Barangay management information System (BIS) is to address a solution to the difficulty and problems has been

occurring in barangay. The idea of this system is to help solve the problem. This system will provide efficient and effective

way to record , manage , and update information that is needed of every Barangay. Barangay information system is a

program contains features that record and manages information and the same time can send documents from barangay

hall to the municipal hall

Every organization creates and

produces records. These
records are kept as evidence that
transaction has been carried
out (Zawiyah 2009). Systematic
records management
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could give untold advantages to

organizations in the form
of improved effectiveness,
increased standardisation, cost
reduction, and help organizations
comply with legislation,
standard and guidelines (Blue
2010).
The use of information technology
(IT) has brought
significant changes to records
management practices. The
ability to manage large volumes of
document without the
use of this technology in the past is
something impressive.
However, with the phenomenal
records explosion, it has
made it inevitable to apply the
advanced development
in IT.
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According to Porter-Roth (2006),

organization does
not only create, receive and
manage records in large
volume, but also handle records in
various formats, such
as e-mail, simple short messages,
faxes and so forth. IT
has changed the way records are
managed, from manual
to automation. IT has made it
easier to create, distribute,
retrieve, store and dispose
(Langemo 2002). The
requirement for automating the
management of records has
led to the development of various
information systems.
Every organization creates and
produces records. These
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records are kept as evidence that

transaction has been carried
out (Zawiyah 2009). Systematic
records management
could give untold advantages to
organizations in the form
of improved effectiveness,
increased standardisation, cost
reduction, and help organizations
comply with legislation,
standard and guidelines (Blue
2010).
The use of information technology
(IT) has brought
significant changes to records
management practices. The
ability to manage large volumes of
document without the
use of this technology in the past is
something impressive.
 10

However, with the phenomenal

records explosion, it has
made it inevitable to apply the
advanced development
in IT.
According to Porter-Roth (2006),
organization does
not only create, receive and
manage records in large
volume, but also handle records in
various formats, such
as e-mail, simple short messages,
faxes and so forth. IT
has changed the way records are
managed, from manual
to automation. IT has made it
easier to create, distribute,
retrieve, store and dispose
(Langemo 2002). The
requirement for automating the
management of records has
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led to the development of various

information systems.
Every organization creates and
produces records. These
records are kept as evidence that
transaction has been carried
out (Zawiyah 2009). Systematic
records management
could give untold advantages to
organizations in the form
of improved effectiveness,
increased standardisation, cost
reduction, and help organizations
comply with legislation,
standard and guidelines (Blue
2010).
The use of information technology
(IT) has brought
significant changes to records
management practices. The
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ability to manage large volumes of

document without the
use of this technology in the past is
something impressive.
However, with the phenomenal
records explosion, it has
made it inevitable to apply the
advanced development
in IT.
According to Porter-Roth (2006),
organization does
not only create, receive and
manage records in large
volume, but also handle records in
various formats, such
as e-mail, simple short messages,
faxes and so forth. IT
has changed the way records are
managed, from manual
to automation. IT has made it
easier to create, distribute,
 13

retrieve, store and dispose

(Langemo 2002). The
requirement for automating the
management of records has
led to the development of various
information systems.
Every organization creates and
produces records. These
records are kept as evidence that
transaction has been carried
out (Zawiyah 2009). Systematic
records management
could give untold advantages to
organizations in the form
of improved effectiveness,
increased standardisation, cost
reduction, and help organizations
comply with legislation,
standard and guidelines (Blue
2010).
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The use of information technology

(IT) has brought
significant changes to records
management practices. The
ability to manage large volumes of
document without the
use of this technology in the past is
something impressive.
However, with the phenomenal
records explosion, it has
made it inevitable to apply the
advanced development
in IT