Lakshmi Machine Works: Oracle Applications: Accounts Payables

Lakshmi Machine Works
Application Setup Document
Oracle Applications: Accounts Payables
Document Id : TCS-CG-AP-001
Document Title : Accounts Payable Configuration SetUp
Author : Tata Consultancy Services
Creation Date : January 18, 2003
Version : 1.0
Approval Record
S.No. Name Position Date Approved by

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Change Record
S.No. Version Updated By Updated Date Remarks

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Page 2 of 74
Setup Objects
S. Function / Function Id Function / Screen Path Remarks

No. Screen Name
1. Choose Set of TCS-AP- Setup>Set of Books>Choose
Books 001-001
2. Payment Terms TCS-AP- Setup>Invoice>Payment Terms
001-002
3. Distribution TCS-AP- Setup>Invoice> Distribution Sets
Sets 001-003
4. Tolerances TCS-AP- Setup>Invoice> Tolerances
001-004
5. Approvals TCS-AP- Setup>Invoice> Approvals
001-005
6. Expense Report TCS-AP- Setup>Invoice> Expense Report Templates
Templates 001-006
7. Programs TCS-AP- Setup>Payment >Programs
001-008
8. Formats TCS-AP- Setup>Payment >Formats
001-009
9. Banks TCS-AP- Setup>Payment >Banks
001-010
10. AP Accounting TCS-AP- Setup> Invoice>Calendar>Accounting
Periods 001-011 >AP Accounting Periods
11. Special TCS-AP- Setup> Invoice>Calendar >Special
Calendar 001-012 Calendar
12. Aging Periods TCS-AP- Setup> Invoice>Calendar >Aging Periods
001-013
13. Lookup Codes TCS-AP- Setup> Lookup Codes
001-014
14. Financials TCS-AP- Setup>Options>Financials
001-015
15. Payables TCS-AP- Setup>Options>Payables
001-016
16. Supplier TCS-AP- Suppliers>Entry
001-019
17. Tax Year TCS-AP- Setup>Others>Tax Year Info
Information 001-020
18. Additional TCS-AP- Suppliers>Additional Supplier Info

Supplier 001-021
Information
19. BOE Agent TCS-AP- Setup>Others>BOE Agent
001-022
20. Taxes TCS-AP- Set up >Tax>Taxes
001-023
Page 3 of 74
CHOOSE SET OF BOOKS
Function Id : TCS-AP-001-001
Application : Accounts Payable
Function/Screen Path : Navigate> Set of Books > Choose
Function/Screen Description :
Pre-Requisites :
S. No. Function / Screen Name

1. Define Set of Books
2.
3.
Header :
Field Name Data Value-1 Remarks

Type Size
Set of Books Char LMW SOB In case of single set of books, the value gets
defaulted on using the LOV.
Chart of Accounts Char LMW Development Display only field. Will automatically default
when the SOB is chosen
Accounting Calendar Char LMW Calendar Display only field. Will automatically default
Functional Currency Char INR Display only field. Will automatically default
PAYMENT TERMS
Function/Screen Path : Navigate> Setup> Invoice> Payment Terms
Function/Screen Description : In the Payment Terms window, you define payment terms that you can assign to an invoice to
automatically create scheduled payments when you submit Approval for the invoice. You can define payment terms to create
multiple scheduled payment lines and multiple levels of discounts. You can create an unlimited number of payment terms.
Payment terms have one or more payment terms lines, each of which creates one scheduled payment. Each payment terms line and
each corresponding scheduled payment has a due date or a discount date based on either a specific day of a month, such as the 15th
of the month, or a number of days added to your terms date, such as 14 days after the terms date.
Each payment terms line also defines the due or discount amount on a scheduled payment. When you define payment terms you
specify payment amounts either by percentages or by fixed amounts.
Pre-Requisites : None

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2.
3.
Header :

Type Size
Payment Char Net 30
Term
Description Char Payment in 30 days Not Mandatory but advisable
Cut Off Integer Cut off Day is functional with the
Day combination of day of the month and months
ahead.
Rank Number -
Effective Dates Date Enter current date Format is DD-MON-YYYY
From
Effective Dates Date Enter, if required Format is DD-MON-YYYY
To
Payment Term Lines Zone (Due Region) :
Field Name % Due Amount Fixed Date Days Day of Months

Month Ahead
Data Type Number Number Date Integer Integer Integer
Data Size
Value-1 100 - - 30
Remarks
Regions 1: First Discount:Second Discount: Third Discount
% Due Amount Fixed Date Days Day of Months Remarks

Month Ahead
Number Number Date Integer Integer Integer
- - - N/A N/A N/A Applicable only if the

organisation takes
discounts from the
suppliers . Days,
Days of Month and
Months Ahead are
not available . Only
the % due is
applicable
Remarks : You cannot combine the percentage due and amounts due for one payment term.
DISTRIBUTION SETS
Function/Screen Path : Navigate> Setup> Invoice> Distribution Sets
Function/Screen Description : You can use a Distribution Set to automatically enter distributions for an invoice when you are not matching
it to a purchase order. For example, you can create for an advertising supplier a Distribution Set that allocates advertising expense on an invoice
to four advertising departments. You can assign a default Distribution Set to a supplier site so Payables will use it for every invoice you enter for
that supplier site. If you do not assign a default Distribution Set to a supplier site, you can always assign a Distribution Set to an invoice when
you enter it.
Use Full Distribution Sets to create distributions with set percentage amounts or Skeleton Distribution Sets to create distributions
with no set distribution amounts. For example, a Full Distribution Set for a rent invoice assigns 70% of the invoice amount to the
Sales facility expense account and 30% to the Administration facility expense account. A Skeleton Distribution Set for the same
invoice would create one distribution for the Sales facility expense account and one distribution for the Administration facility
expense account, leaving the amounts zero. You could then enter amounts during invoice entry depending on variables such as that
month's headcount for each group.

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2.
3.
Header :

Type Size
Name Char
Description Char
Type Char System defines the type as ‘ Full’ or
‘Skeletal’ depending on the value
entered in the ‘%’ column. It is
‘Skeletal ’ in case the ‘%’ values are
zero and will be classified as ‘Full’ in
case ‘%’ values add up to 100
Inactive Date -
On
Values mentioned below refer to the individual values entered in each of the fields one below the other.
Num Number 1
% Number 0
Project Related Check Box - Not Applicable in case of LMW
Account Char Car Hire Charges Natural Account associated with Car
Hire Charges and appropriate
combination of segment values will be
chosen for each region.
Description Car Hire Charges
Income Tax Type Char N/A
Invoice Tax Name Char N/A
Num Number 2
% Number 0
Project Related Check Box -
Account Char Domestic Travel, Board and Natural Account associated with Domestic
Lodge Travel, Board and Lodge and appropriate
combination of segment values will be chosen
for each region.
Description Domestic Travel, Board and
Lodge
Income Tax Type Char
Invoice Tax Name Char
Num Number 3
% Number
Project Related Check Box -
Account Char Foreign Travel Fare Natural Account associated with Foreign
Travel Fare and appropriate combination of
segment values will be chosen for each
region.
Description Foreign Travel Fare
Income Tax Type Char
Invoice Tax Name Char
TOLERANCES
Function/Screen Path : Navigate>Setup> Invoice> Tolerances
Function/Screen Description : Use the Invoice Tolerances window to define the matching and tax tolerances you want to allow for
variances between invoice, purchase order, receipt, and tax information. You can define both percentage-based and amount-based tolerances.
Tolerances determine whether Payables places matching or tax holds on an invoice. When you submit Approval for an invoice you have matched
to a purchase order, Payables checks that the invoice matches the purchase order within the matching tolerances you define. When you submit
Approval for an invoice with a tax amount, Payables checks that the actual invoice tax amount equals the calculated tax amount within the
tolerances you define.
Pre-Requisites :

1.
2.
3.
Header :PO MATCHING
Field Name Data Size Data Size Data Size Value-1 Remarks
Type Type Type
Tolerances Hold Name Enabled/Disabled

(Percentage/
Amount)
Quantity Ordered Number 38 Char 35 N/A N/A -
Maximum Quantity Number Char 35 N/A N/A -
Ordered
Quantity Received Number Char 35 N/A N/A -
Maximum Quantity Number Char 35 N/A N/A -
Received
Price Number Char 35 N/A N/A X% Any value beyond this would
be used to put a hold and
would prompt the user to
release the hold during
approval process. This is the
difference between the
matching entered amount and
the PO amount.
Exchange Rate Amount Number Char 35 N/A N/A -
Shipment Amount Number Char 35 N/A N/A -
Region-1 : Tax Region
Field Name Data Size Data Size Data Size Value-1 Remarks
Type Type Type
Tolerances Hold Name Enabled/Disabled

(Percentage/
Amount)
Tax Amount Number Char 35 N/A N/A
Tax Range Number Char 35 N/A N/A
INVOICE APPROVALS
Function/Screen Path : Navigate>Setup>Invoice> Approvals
Function/Screen Description : Use the Invoice Approvals window to define the invoice approval codes
that you use to manually hold or release invoices. You can define as many invoice approval codes as you need.
You can define hold codes that you assign to an invoice during entry to place the invoice on hold. For example,
"Needs CFO Approval". You can also define release codes that you use in the Invoice Holds or Invoice Actions
window to remove the holds you place on invoices. For example, "CFO Approved". You cannot pay an invoice
that has a hold applied to it. You can also determine whether to allow posting for the hold codes you define. If
you assign a posting hold code to an invoice, you cannot post the invoice until you remove the hold.
Pre-Requisites :

1.
2.
Header :INVOICE APPROVALS

Field Name Value-1 Remarks
Data Type Size
Type Char Invoice Hold Reason The values to be selected for this field are pre defined Seeded
LOV. The seeded values are Invoice Hold Reason, Invoice
Release Reason. Hold Quick Release Reason, Invoice Quick
Release Reason, Matching Release Reason and Variance
Release Reason.
Name Char Approval Required
Description Char Documentation Issues
Accounting Allowed Check Box Yes
Releasable Check Box Yes
Inactive Date Date -
Additional Remarks:
 You can define and manually apply approval codes of the Invoice Hold Reason type.
 You cannot define holds with Acct Hold Reason, Funds Hold Reason, Insufficient Information, Matching Hold Reason, Period Hold Type,
Variance Hold Reason. All these holds are system defined.
 Invoice Release Reason refers to the type of approval code wherein one you would like to release one manually releasable hold.
 Invoice Quick Release Reason, refers to the type of approval code to release all manually release holds for one invoice.
 Hold Quick Release Reason, is used to release all holds from invoices that you query in the Invoice Workbench. You can only release those
holds that have been entered as a part of search criteria.

EXPENSE REPORT TEMPLATES
Function/Screen Path : Setup>Invoice> Expense> Report Templates
Function/Screen Description : Use this window to define templates based on the expense report forms you regularly use in your company.
You can define default values for expense items, and you can then choose those items from a list of values when you enter expense reports. During
Invoice Import, Payables uses the expense item information to create invoice distributions.
You define expense report templates for types of expense reports you use in your company. For example, define a Salesperson template to use
when you enter expense reports for your salespeople. On that template, define expense items that are reimbursable, such as meals, airfare, and
hotel.
Pre-Requisites :

1. Define Chart Accounts ( Multiple Screens)
2. Define Tax Names ( Check localisation parameters)
Header :

Data Type Size
Template Name Char LMW EXPENSE REPORT
Description Char EXPENSE REPORT
Inactive Date Date
Enable for Self-Service Check Box Not applicable for LMW
Users
Region-1 :EXPENSE TEMPLATE REGION
Field Expense Item Type Includes Tax GL Account Project Remarks

Name Tax Name Expenditure
Type
Data Type Char Predefined – Check Char Char Char
Seeded LOV Box
Size
Telephone Item Enter the Natural account -
Expenses on relevant to Telephone
Tour expenses on tour. The
account code combination
can be chosen region wise in
case of LMW.
Domestic Item Enter the natural account of -
Travel Fare ‘Domestic Travel Fare’. The
case of LMW.
Hotel/Food Item Enter the natural account of -
&Tips ‘Hotel/Food &Tips’. The
case of LMW.
Daily Item Enter the natural account of -
Allowance ‘Daily Allowance’. The
case of LMW.
Region-2 : SELF-SERVICE INTERFACE ATTRIBUTES ZONE (Each record corresponds to each item that has been entered )
Field Name Friendly Receipt Image Sequence Justification Viewable Calculate

Prompt Required File Name Required From All Amount
Above templates
Data Type Char Number Char Number Check Box Check Box Check Box
Size
Value(s) N/A N/A N/A N/A N/A N/A N/A
Remarks : Self-service Interface Attribute Zone is not applicable in the case of LMW .
PROGRAMS
Function/Screen Path : Navigate>Setup> Payment> Programs
Function/Screen Description : Use the Automatic Payment Programs window to define payment programs
that you use to format payment documents and separate remittance advice. You specify whether each program
is for building payments, formatting payments, or creating a payment remittance advice. Payables predefines
one program for building payments and many standard programs for formatting payments. Payables also
predefines a program for creating a separate remittance advice for payments. You can select these predefined
programs when you define a payment format, or you can use these programs as templates for creating your own
custom payment programs.
Pre-Requisites :
1. If you are not using Payables predefined payment programs, Customise payment programs in Oracle Reports
Header :AUTOMATIC PAYMENT PROGRAMS
Bank Zone
Data Type Size
Name Char
Type Char
Registered Name Char
FORMATS
Function/Screen Path : Navigate:>Setup:>ayments>Payment Formats
Function/Screen Description : Use the Payment Formats window to define the payment formats you need to define payment
documents in the Banks window. You define payment formats for the payment methods that Payables uses. You can define, as many
payment-formats as you require for each payment method; however, each payment format must be unique for that payment method.
You choose a Build Payments program, and a Format Payments program for each payment format. You can choose any payment
program that you have defined in the Payment Programs window or any standard program Payables provides. You do not have to
define a Separate Remittance Advice program for a payment format, because you can include the separate remittance advice
program in your Format Payments program. Each Format Payments program provided by Payables includes a remittance advice
program. You can, however, control how many invoices to include on your remittance advice.
You can define a separate payment format for each of your payment currencies. If you assign a currency to a payment format, you
can use that format only with a bank account whose bank account currency is the same as the format currency. If you use a payment
format to pay multiple currency invoices and do not assign a currency to the payment format, you can only use that format with a
bank account for which you also allow payment of multiple currency invoices. When you define a bank account, you can only allow
payment of multiple currency invoices if the bank account currency is your functional currency.
You cannot define a payment format for a manual payment method or a future payment method unless you enable the Allow Future
Payment Method Payables option. You can also specify the number of invoices allowed per payment, the invoice grouping, the
position of the check stub (for payment formats using payment programs that produce a stub), and whether the payment format can
be used for multiple currencies and zero-amount payments only.
Pre-Requisites :

1. Payment Programs
2. Enable Multiple Currencies Payables options
Header :
Bank Zone
Data Type Size
Payment Format Char LMW Payment Format User defined
Payment Method Seeded LOV Check Seeded LoV
Zero Amount Payment Check Box -
Only
Group By Due Date Check Box Enable If you enable this option, Payables groups
payments for invoices with the same due date on
the same payment document. Invoices with
different due dates are paid using a separate
payment document for each due date.
Currency Zone
Data Type Size
Multiple Radio Choose the appropriate button depending on
Button the type of requirements.
Single Radio Enable this for only INR Mutually Exclusive options with Multiple. If
Button payment type document Single is selected, choose Currency (INR)
from a Pre defined LOV.
Remittance Zone
Data Type Size
Before Document Radio - Choose either of the two options. Payables
Button would print the Remittance according to the
option exercised.
After Document Radio - Mutually Exclusive
Button
None Radio N/A
Button
Number of Invoices Int 5 This is called Invoiced per stub option. This
option is dependent on the size of the
document that will be used for printing.
Choose the appropriate number to avoid
overflow .
Program Zone
Data Type Size
Build Payments Char Build Payment Programs Predefined LOV
Format Payment Char External Standard Format Predefined LOV
Payments
Separate Remittance Char Separate Remittance Advice Predefined LOV
BANKS
Function/Screen Path : Navigate> Setup> Payment> Banks
Function/Screen Description : Use the Banks window to enter bank information for bank branches with which you do business.
Oracle Financial Applications, including Oracle Receivables and Oracle Payables, share bank definitions, although not every
application uses all available bank information. Each bank branch can have multiple accounts, and each account you define can be
associated with Payables payment documents and/or Receivables payment methods.
If you use Receivables, use the Banks window to define your internal banks, which you use for receipts, and external banks, which
are your customers' banks with which you do business. If you use Receivables only, you do not need to define Payables payment
documents.
If you use Payables, use the Banks window to define your internal bank accounts from which you disburse payments. For each
internal bank account, you can define payment documents for checks, electronic payments (EFT and EDI), wire transfers, and
Clearing payment methods. You can also enter supplier bank information for your suppliers to which you send electronic payments.
If you use Payables only, you do not need to define clearing-houses.
Pre-Requisites :

1. Oracle Receivables has to be installed (if Oracle Receivables needs to setup Banks)
2. Define Custom Formats for Payable Payment documents, if required
3. Programs and Formats are to be defined earlier for setting up of Banks
Header:BANK
Bank Zone
Data Type Size
Name Char Allahabad Bank
Number Char 01
Bank Branch Zone

Data Type Size
Name Char Industrial Finance Branch
Number Char 01
Type Char OTHER
General Information Region :
Bank Branch Zone

Data Type Size
Institution Predefined Bank There are two values available as LOV:
LOV Banks and Clearing House.
Description Char LEAD BANK OF LMW
Inactive After Date -
EDI ID Number Char N/A
EDI Location Char N/A
EFT Number Char N/A
Banks Regions:
Region-1 :
Address Zone
Field Name Data Type Size Value-1 Remarks
Country Char India
Address Char XYZ
City Char Connaught Place
Province Char -
State Char N Delhi
County Char -
Postal Code Char 110001
Region-2 :
Contact Zone
Last Char
First Char
Middle Char
Title Char
Prefix Char
Phone Char
Region-3
Clearing House Zone

Clearing Char N/A
Branch Char N/A
Bank Accounts Region
Bank Accounts Zone

Name Char Allahabad Ind.Fin.-
Expense A/C
Account Use Predefined Internal
-LOV
Number Char 500302
Currency LOV INR
Description Char Expense Account at
Allahabad Bank
Account type Char Internal
Check Digits Char N/A
Region : 1
GL Accounts Zone GL Accounts Description

Remarks
Field Name Data Type Size Data Size
Type
Cash Char Char 30 Enter the account code combination as
decided in the Chart of Accounts. All
these accounts will default to Payable
Documents GL Accounts .See
Payable_Documents_GL_Accounts
Cash Clearing Char Char 30 Enter the account code combination as
decided in the Chart of Accounts.
Bank Charges Char Char 30 Enter the account code combination as
Bank Errors Char Char 30 Enter the account code combination as
Confirmed Receipts Char Char 30 Enter the account code combination as
Receivables Options Zone

Field Name GL Accounts Description Remarks
Data Size Data Size
Type Type
Remitted receipts Char Char 30 Refer the Application Setup document of
Accounts Receivable
Factored receipts Char Char 30 Refer the Application Setup document of
Accounts Receivable
Short term Debt Char Char 30 Refer the Application Setup document of
Accounts Receivable
More Receivables Options GL Accounts Description

Remarks
Field Name Data Size Data Size
Type Type
Unapplied Receipts Char Char 30 Refer the Application Setup document of Accounts
Receivable
Unidentified Receipts Char Char 30 Refer the Application Setup document of Accounts
Receivable
On Account Receipts Char Char 30 Refer the Application Setup document of Accounts
Receivable
Earned Discounts Char Char 30 Refer the Application Setup document of Accounts
Receivable
Unearned Discounts Char Char 30 Refer the Application Setup document of Accounts
Receivable
Payables Option Zone
Field Name Data Size Value-1 Remarks
Type
Maximum Outlay Number - Maximum outlay refers to the outlay allowed
for a bank account. If the payment batch outlay
exceeds the maximum outlay for the payment
batch, Payables displays a warning but allows
you to continue processing the payment batch.
Maximum Payment Number - Maximum payment refers to the maximum or
the largest payment amount that you allow in a
payment batch. This value is picked when the
payment batch is initiated using this bank
account. This can be over ridden.
Minimum Payment Number -
EFT Number Char -
GL Account Description Value-1 Remarks
Data Type Size Data Type Size
Realized Gain Char Char 30 Enter the Both Realised Gain and
account code Loss natural accounts are
combination as going to be the same in
decided in the case of LMW as decided
Chart of
Accounts
Realized Loss Char Char 30 Enter the Both Realised Gain and
account code Loss natural accounts are
combination as going to be the same in
decided in the case of LMW as decided
Chart of
Accounts
Multiple Currency Payment Check Box Yes
Allow Zero Payment Check Box Yes
Pooled Account Check Box -
Account Contacts Zone

Last Char
First Char
Middle Char
Title Char
Prefix Char
Phone Char
Region-
:
Account Holder Zone
Account Holder Char LMW
EFT Requester ID Char N/A
Region- : Payables Documents
Document Information Zone

Name Char Allahabad Checks
Disbursement Type Char Combined Pre defined LOV, which has values:
Combined, Recorded and Computer
Generated.
Payment Format Char LMW Payment Format This has to be done before the setup of
Banks as mentioned in pre requisites.
For further information refer to the
Application Setup of Formats.
Payment Method Char Check Populates from the earlier window.
Region :
Additional Information Zone

Last Used Number - Mention the appropriate check
number
Last Available Number - Mention the appropriate check
number – last check no. of the check
book
Setup Checks Number - This would depend on the type of
printer and the ease of alignment of
checks for printing. Choose the
number as required.
Clearing Days Number -
Document Category Char - Will be used in case of Voucher
numbering. Refer Sequences
Region :
GL Accounts Zone
Name Char
Cash Clearing Char Will be populated from earlier GL
Accounts window. See
GL_Bank_Accounts
Bank Charges Char Will be populated from earlier GL
Accounts window
Bank Errors Char Will be populated from earlier GL
Accounts window
Region- Bank Transaction Codes
Bank Codes Zone

Type Predefined-LOV Refer Application setup
document of Cash
Management.
Code Char -do-
Description Char -do-
Start Date -do-
End Date -do-
Float Days Number -do-
Trans Source Char -do-
Matching Against Predefined-LOV -do-
Correction Method Predefined-LOV -do-
Create Check box -do-
Activity Char -do-
Payment Method Char -do-
AP ACCOUNTING PERIODS
Function/Screen Path : Setup> Calendar> Accounting> AP Accounting Periods
Function/Screen Description : Payables allows invoice entry, payment entry, and payment voiding in open accounting periods.
You can enter invoices in Future accounting periods, but you cannot post any invoices in Future accounting periods until you
change the status of the period to Open. The period statuses available in Payables are Never Opened, Future, Open, Closed, and
Permanently Closed.
When you update a period status to Closed, Payables automatically checks if you have any unposted invoices or payments, or any
unconfirmed payment batches in that period. If you have any unposted records or unconfirmed payment batches in a period you are
trying to close, Payables prevents you from closing the period and automatically submits the Unposted Invoice Sweep report. You
can use this report to view all your unposted transactions for the period. You can submit the Unposted Invoice Sweep program if
you want to move all unposted transactions from one period to another. Then, close your period.
Your accounts payable periods are separate from your general ledger periods. For example, you can close your Q1 period in AP
before you close your Q1 period in general ledger.
Pre-Requisites :

1. Calendar Setup
2.
3.
Region:
PERIODS ZONE
Data Type Size
Period Status Char - The status available are Open/Never
Opened/Future. Choose an appropriate status
according to the requirement.
Period Number Num - The values in this column are populated from
Calendar Setup.
Fiscal Year Num -do-
Period Name Num -do-
Begin Date Date -do-
End Date Date -do
SPECIAL CALENDAR
Function/Screen Path : Navigate> Setup> Calendar > Special Calendar
Function/Screen Description : Use the Special Calendar window to define periods that Payables uses for recurring invoices.

1.
2.
3.
Header : Special Calendar

Data Type Size
Calendar Name Char Monthly Cal
Periods Per year Int 12
Description Char Monthly Calendar
Region: Type of Calendar

Data Type Size
Key Indicator Radio - Choose appropriate calendar type you would
Button like to enter. All three are individually
mutually exclusive options.
Withholding Tax Radio - -do-
Button
Recurring Invoice Radio Choose this button Defined and Illustrated here as an example
Button for a single month. It has to be done for 12
months for a monthly calendar

Data Type Size
Period Char Apr-01
Year Int 2001
Seq Num 1 System Defaulted
Start Date Date 01-APR-2001
End Date Date 30-APR-2001
System Name - Apr-01-01 System Prompted. Combination of Period
Name and Last two digits of year in Start
Date.
Report Run Check Box N/A Not Applicable in Recurring Invoice Scenario.
AGING PERIODS
Function/Screen Path : Navigate> Setup> Calendar> Aging Period
Function/Screen Description : Use the Aging Periods window to define time periods for the Invoice Aging Report. The Invoice
Aging Report provides information about invoice payments due during four periods you specify. Payables displays the invoice
information in four columns. Each column corresponds to one period. When you submit the Invoice Aging Report, you select the
type of aging periods to use for the report. For example, you define one type of aging period called Weeks Past Due, and define the
following periods for Weeks Past Due: 1 Week, 2 Weeks, 3 Weeks, and Over 3 Weeks. You also define a type of aging period
called Current, and define the following periods for Current: Due in More than 3 Weeks, Due in 3 Weeks, Due in 2 Weeks, and Due
in 1 Week. When you submit the report, if you select Weeks Past Due for the Type parameter, Payables reports on the four periods
with that type.
Pre-Requisites :

1.
2.
3.
Header : Aging Periods

Data Size
Type
Name Char In NEXT 30,60,90 Days
Description Char Invoices Due in NEXT 30,60 and 90
Days
Active Check -
Box
Field Name Remarks
Column Days Column Headings

order From To First Second
Data Type Num Num Num Char Char
Size
Value-1 1 -30 0 In the Next 30 Days
2 -60 -30 In the Next 30 to 60 Days
3 -90 -60 In the Next 60 to 90 Days
4 -9999 -90 Over 90 Days
LOOKUP CODES
Function/Screen Path : Navigate>Setup> Lookups
Function/Screen Description :
Some of the Lookups that are predefined are mentioned under:
FOB: Used as supplier default for all new purchase orders.

Freight Terms: Used as supplier default for all new purchase orders.
Pay Group: Used to initiate payment batches.
Disbursement Type: Used to define payment documents.
Don't Pay Reason: Used to modify payment batches.
Source: Used to submit Payables Invoice Import and Payables Open Interface Import.
Tax Type: Used to define tax names.
Vendor Type: Used for supplier reporting.
Payables displays Lookup Codes in the list of values for fields that require these accounting-related items. You can create as many Lookup Codes
for each item as you require. These are created/ viewed in Payables/Purchasing Lookups options depending on the choice used. You cannot
change the type or name of a Lookup Code after you enter it, but you can update the description and inactive date at any time. Lookup codes
cannot be added to the predefined Lookups that have access level as System. However, Extensible access level allows you to add New lookup
codes. However, you cannot modify seeded lookup codes.
Payables also provides predefined Lookup Codes that you can query in this window. You can modify the description and active status of any
predefined Lookup Codes.

Data Type Size
Type
Name
Description
Active
Inactive Date
FINANCIALS OPTIONS
Function/Screen Path : Navigate>Setup> Options>Financials
Function/Screen Description : Use the Financials Options window to define the options and defaults that
you use for your Oracle Financial Application(s). Values you enter in this window are shared by Oracle
Payables, Oracle Purchasing, and Oracle Assets depending on your application, you may not be required to enter
all fields. Although you only need to define these options and defaults once, you can update them at any time. If
you change an option and it is used as a default value elsewhere in the system, it will only be used as a default
for subsequent transactions. For example, if you change the Payment Terms from Immediate to Net 30, Net 30
will be used as default for any new suppliers you enter, but the change will not affect the Payment Terms of
existing suppliers.
The following are the regions available under the Financial Options:
 Accounting
 Encumbrance
 Human Resources
 Supplier-Payables
 Supplier-Purchasing
 Supplier Entry
 Tax
Pre-Requisites :

1. Define Chart of Accounts ( multiple windows)
2. Define Financial Options ( multiple windows)
3. Define Payment Terms
4. Define Currencies
Region : Accounting

Data Type Size
Future Period Limit Int 4
GL Accounts
Liability Char Enter the appropriate Account
code combination
Discount Taken Char Enter the appropriate Account
code combination
Rate Variance Gain Char Enter the appropriate Account
code combination
Rate Variance Loss Char Enter the appropriate Account
code combination
Prepayment char Enter the appropriate Account
code combination
Future Dated Payment char Enter the appropriate Account
code combination
Expenses Clearing char Enter the appropriate Account
code combination
Region :Encumbrance

Data Type Size
Use Requisition Check Box
Encumbrance
Encumbrance Type Predefined
LOV
Reserve at Completion Check Box
PO Encumbrance Region Check Box
Use PO Encumbrance Check Box
PO Encumbrance type Pre defined
LOV
Invoice Encumbrance Pre defined
Type LOV
Region : Human Resources

Data Type Size
Business Group Char Select the appropriate Business Group
Expense Check Address Char Office Preseeded LOV
Use Approval Check Box Yes
Hierarchies
Employee Number Zone
Method Char Choose a value Seeded LOV
Next Automatic Number Num Choose a value Displays the next number automatically.
Region : Supplier-Payables

Data Type Size
Payment Terms Char
Payment Method LOV
Receipt Acceptance Days Num
Always Take Discount Check box No
Pay Alone Check box No
Region :Supplier-Purchasing

Data Type Size
Ship-To Location LOV
Bill-To Location LOV
Inventory Organization LOV
FOB LOV
Ship Via LOV
Freight Terms LOV
Region :Supplier- Entry

Data Type Size
RFQ Only Site Check Box
Hold Unmatched Check Box Yes
Invoices
Invoice Match Option LOV Yes Purchase Order/ Receipt
Supplier Number Zone
Entry Automatic System gives an option to choose how the
suppliers are to be numbered.
Type Seeded LoV Numeric Seeded LoV. Choose Numeric while using
Automatic numbering of suppliers
Next Automatic Number Char N/A
Region Tax:

Data Type Size
Default Tax Name Char
VAT Zone
Member State Char N/A Not Applicable in the case of LMW.
VAT Registration Char N/A Not Applicable in the case if LMW.
Number
PAYABLES OPTIONS
Function/Screen Path : Navigate> Setup> Options>Payables
Function/Screen Description : Use this window to set control options and defaults used throughout
Payables. You can set defaults in this window which will simplify supplier entry, invoice entry, and automatic
payment processing. Although you only need to define these options and defaults once, you can update them at
any time to change controls and defaults for future transactions.
The following are the regions where detailed information can be provided:
 Accounting Methods
 Currency
 Expense Report
 Interest
 Invoice
 Matching
 Payment
 Payment Accounting
 Supplier
 Transfer to GL
 Reports
Pre-Requisites :

1. Define Chart of Accounts ( multiple windows)
2. Define Financial Options ( multiple windows)
3. Define Payment Terms
4. Define Currencies
Header : Payables Options
Region : Accounting Methods
Accounting Offset method Zone

Data Type Size
None Radio Button Yes
Account Radio Button -
Balancing Radio Button -
Accounting Methods Zone

Data Type Size
Primary Accounting Char Accrual Choose from the LOV
Methods
Secondary Accounting Char None Choose from LoV
Methods
Set of Books Char LMW Set of Books
Set of Books Char N/A -do-
Region : Currency

Data Type Size
Use Multiple Currencies Check Box Yes This Option has to be highlighted before
setting up the Banks for Multi currency
Option
Require Exchange Entry Check Box Yes
Exchange Rate Type Pre defined User
LOV
GL Accounts Zone
Realized Gain LOV Enter the appropriate account Both Realised Gain and Realised Loss will
combination as defined in the share the same account code combination.
chart of accounts
Realized Loss LOV -do- -do-
Rounding LOV -do-
Region: Expense Report

Data Type Size
Terms Char Immediate Predefined LOV
Pay Group Char - Predefined LOV
Payment Priority Int - Predefined LOV
Settlement Days Int - Predefined LOV
Apply Advances Check Box Yes
Automatically Create Check Box Yes
Employee as Supplier
Hold Unmatched Check Box N/A Not Applicable in the case of LMW.
Expense Report Invoices
Region: Interest

Data Type Size
Allow Interest Invoices Check Box N/A Only on selecting the Allow Interest Invoices
zone will the following fields be available.
Not applicable to LMW as presently there is
no practice of paying interest on pending
invoices.
Minimum Interest -do-
amount
Interest Invoice Accounts
Zone
Expense Number N/A The Accounts are picked up from the pre
defined LOV.
Liability Number -do- The Accounts are picked up from the pre
defined LOV.
Region: Invoice
Main Zone
Data Type Size
Use Batch Controls Check Box Yes Only one of the two options for entering the
invoices can be used : Invoice Batches or
Invoices. Checking this Box would imply that
the Invoice Batches option is exercised.
Confirm Date as Invoice Check Box No
Number
Allow Online Approval Check Box Yes
Allow Adjustments to Check Box Yes
Paid Invoices
Allow Document Check Box Yes This option is to be highlighted if the
Category Over ride document sequencing option is going to be
used.
Automatically Create Check Box Yes
Freight Distribution
Freight Account Char Enter appropriate account code Freight Account is Predefined LOV. The
combination using the natural Account can be picked from the Chart of
account from the Chart of Accounts structure.
Accounts.
GL Date Basis Zone

Data Type Size
Invoice Radio Button
System Radio Button No
Receipt-Invoice Radio Button No
Receipt-System Radio Button No
Region: Matching

Data Type Size
Allow Final Matching Check Box No
Allow Distribution Level Check Box Yes
Matching
Allow Matching Account Check Box Yes
Over ride
Transfer PO Descriptive Check Box Yes
Flexfield Information
Region : Payment

Data Type Size
Bank Account Char Allahabad Bank Pre defined LOV
Payment Batch Limit Int -
EFT User Number Char N/A Not Applicable to LMW
Discount Distribution System N/A
Method Defined LOV
Additional Pay Through Int -
Days
Allow Document Check Box Yes
Category Over ride
Discount Zone
Data Type Size
Exclude Tax from Checkbox Make a selection
Discount calculation
Method Seeded LOV Prorate Expense Values: Prorate Expense, Prorate Tax, System
Account
Single Payment Zone

Data Type Size
Allow Print Check Box Yes
Allow Void and Reissue Check Box Yes
Allow Pre-Date Check Box Yes
Allow Address Change Check Box N/A
Remit-To Bank Zone
Data Type Size
Allow Remit-To Account Check Box Yes
Over ride
Bank Charges Zone

Data Type Size
Use Bank Charges Check Box Yes
Region : Supplier

Data Type Size
Pay Date Basis Seeded LOV Due
Terms Date Basis Seeded LOV Invoice
Pay Group Char -
Bank Charge Bearer Pre seeded N/A This would be applicable only if the previous
LOV window of Use Bank Charges is checked. The
charges are either borne Internally, Supplier-
Negotiated or Supplier- Standard.
Invoice Currency Pre defined INR
LOV
Tax Reporting Zone

Data Type Size
Combined Filing Check Box N/A Not Applicable for LMW. Checking this box
Program would enable Income Tax Region.
Use Pay site’s Tax Check Box N/A Checking this box along with the earlier box
Program would disable the Income Tax Region. The
Tax will be taken from the Pay site’s Program
Income Tax Region Char N/A These are Federal Tax Regions and hence will
not be applicable to LMW where the rules are
different.
SUPPLIER SET UP
Function/Screen Path : Navigate> Suppliers>Entry>New
Function/Screen Description : Set up suppliers in the Suppliers window to record information about individuals and
companies from whom you purchase goods and services. You can also enter employees whom you reimburse for expense
reports. When you enter a supplier that does business from multiple locations, you store supplier information only once,
and you enter supplier sites for each location. You can designate supplier sites as pay sites, purchasing sites, or RFQ only
sites. For example, for a single supplier, you can buy from several different sites and send payments to several different
sites. The system uses information you enter for suppliers and supplier sites to enter default values when you later enter
transactions for a supplier site. Most information you enter in the Suppliers window is used only to enter defaults in the
Suppliers Sites window. When the system enters that information in a later transaction, it will only use supplier site
information as default, even if the supplier site value is null and the supplier has a value. If you update information at the
supplier level, it will not update existing supplier sites. When you enter a supplier, you can also record information for
your own reference, such as names of contacts or the customer number your supplier has assigned to you. Three Oracle
financial applications use the Suppliers window. They are Payables, Purchasing, and Oracle Assets. If you use more than
one of these products, supplier information is shared with the other product(s). In addition to the supplier name and
address, Payables and Purchasing require you to enter additional information about the supplier. Oracle Assets requires no
additional information. However, for any product, you can record a variety of other supplier information in the many
optional fields.
Header Information:

Data Type Size
Supplier Name Char Supplier Name
Number Char System generates the number if the option of
automatic numbering option is selected in the
setup.
Tax Payer Id Char N/A Not Applicable in the case of LMW.
Inactive After Date -
Tax Registration Char N/A Not Applicable in the case of LMW.
Number
Region :Classification
Data Type Size
Type Char Supplier-IND You can define types of suppliers in Lookup
codes window.
Employee name Char - In case where the type is chosen is employee
the name field will be available for entering
the information.
Number Char - Number automatically gets populated on
picking the employee from LOV
One time Check Box N/A
SIC Char N/A Standard Industry Code. Not Applicable in the
case of LMW.
Minority Owned Char N/A Will not be used in the case of LMW.
Small Business Check Box N/A Will not be used in the case of LMW.
Women Owned Check Box N/A Will not be used in the case of LMW.
Region: General
Data Type Size
Parent Supplier Name Char N/A Optional. Name of Supplier’s parent company
if supplier is a franchise or subsidiary. This
parent company must also be defined as a
supplier in the system.
Number Char N/A Parent Supplier Number.
Customer Number Char N/A Optional. Number used by the supplier to
identify the buyer’s organization. This number
defaults to the supplier site.
Region :Bank Accounts

Data Type Size
Name Char N/A Used for Electronic Payment transactions. Not
applicable in the case of LMW.
Number Char N/A Not Applicable in the case of LMW as there
are no electronic payment transactions.
Currency Char N/A Currency of the Bank Account. Not applicable
in the case of LMW.
Primary Check Box N/A Not Applicable
Effective Dates-From Date N/A Not Applicable
Effective Dates - To Date N/A Not Applicable
Bank Zone:
Data Type Size
Name Display Only N/A Not applicable in the case of LMW.
Number Display Only N/A Not applicable in the case of LMW.
Branch Zone
Data Type Size
Name Display Only - Not Applicable in the case of LMW.
Number Display Only - Not Applicable in the case of LMW.
Region :Accounting
Data Type Size
Distribution Set Use of Multi-Org feature, makes the three
fields greyed out. These fields are available at
the site level.
Liability
Prepayment
Region: Invoice Tax

Data Type Size
Invoice Tax Code LOV N/A Use of Multi-Org feature, makes the three
fields greyed out. These fields will be
available at the site level.
Use Off set Taxes Checkbox N/A
Automatic Calculation Zone:
Data Type Size
Calculation Level Pre seeded LOV. Header, Line and None are
the options available.
Allow Calculation Level Check box
Over ride
Rounding rule nearest Pre seeded LOV. Up, Down and Nearest
Distribution Amounts You cannot enables this option if you select
Include Tax Header or None as the calculation level. It
does not apply to distributions created by
Distribution Sets
Region: Tax Reporting

Reportable Zone:
Data Type Size
Federal Check Box N/A Not Applicable in the case of LMW
Income Tax Type Char N/A Not Applicable in the case of LMW
State Check Box N/A Not Applicable in the case of LMW
Reporting Site Display Only N/A Not Applicable in the case of LMW
Reporting Name Char N/A Not Applicable in the case of LMW
Name control Char N/A Not Applicable in the case of LMW
Verification Date Date N/A Not Applicable in the case of LMW
Organization Type Char N/A Not Applicable in the case of LMW
Region: Payment
Data Type Size
Terms Char Net 30 This value defaults from the financials
options. This can be changed at the supplier
level if required. The values can be seen as
LOV.
Pay Group Char - Defined in Lookup Codes .
Payment Priority Num -
Invoice Currency Char INR The currency in which Invoice is raised
Payment Currency Char INR The currency in which payment is made
Terms Date Basis LOV Invoice Pre seeded LOV. The values available are
Current, Invoice, Invoice Received and Goods
Received.
Pay Date Basis LOV Due Pre seeded LOV. Due or Discount Basis
Payment Method LOV Check Pre seeded LOV. Check, Wire, Future Dated,
Manual Future Dated, Electronic, Clearing.
Bank Charge Bearer LOV Internal Supplier-Standard, Supplier-Negotiated and
Internal if borne by LMW
Always Take Discount Check Box No
Exclude Freight Discount Check Box No
Allow Interest Invoices Check Box No Not applicable in the case of LMW.
Pay Alone Check Box No Pay alone refers to each invoice being paid
individually on an individual document.
Attention AR Check Box N/A
Region :Accounting
Data Type Size
Distribution Set Char Enter appropriate Account code Use of Multi-Org feature, makes the three
combination. fields greyed out. These fields will be
available only at the site level.
Liability Char Enter appropriate Account code
combination.
Prepayment Char Enter appropriate Account code
combination.
Region :Control
Data Type Size
Invoice Amount Limit Number -
Hold All Payments Check Box -
Hold Unmatched Check Box Yes
Invoices
Hold Future Invoices Check Box No
Hold Reason Char -
Region: Electronic Data Interchange

Data Type Size
EDI Location N/A
EDI ID Number N/A Will not be used in the case of LMW as there
is no EDI
Payment Method N/A
Payment Format N/A
Remittance Method N/A
Remittance Instruction N/A
Transaction Handling N/A
Region: Purchasing
Data Type Size
Ship-To Location Char The values in this zone will get populated
from Supplier zone. Change the values if
required.
Bill-To Location Char The values in this zone will get populated
required.
Ship Via Char The values in this zone will get populated
required.
FOB Char The values in this zone will get populated
required.
Freight Terms Char The values in this zone will get populated
required.
Create Debit Memo From Check Box Enable this option if you want the system to
RTS Transaction. automatically create a Debit Memo in Payables
when you enter a Return To Supplier (RTS) in
Purchasing
Payment on Receipt Zone:

Data Type Size
Pay on Char -
Alternate Pay Site Char -
Invoice Summary Level Char -
Region: Contacts
Data Type Size
Last Char Fratin
First Char Mirella
M Char -
Prefix Char Ms
Title Char Customer Support
Telephone Char -
Mail Stop Char -
Inactive Date Char -
Additional remarks:
Multiple Organization Support
If you use the Multiple Organization Support feature, you cannot enter the following fields at the Supplier level: Liability Accounting Flexfield,
Prepayment Accounting Flexfield, Distribution Set, Invoice Tax Name, and Offset Tax Name. You can enter these fields only at the supplier site
level.
Define suppliers of TDS Authorities and Excise Authorities Type for India localization. Also define the same supplier site for each suppliers of
TDS Authorities Type in all the regions.
TAX YEAR INFORMATION
Function/Screen Path : Navigate> Setup> Others> Tax Year Info
Function/Screen Description : In the Tax Year info window (TDS Period India Localization), you define financial year for TDS
calculation purpose. This year is set at the Legal Entity level.

1.
Header :

Type Size
Organization LOV LMW-OU
Financial Year Lines

Type Size
Financial Year Integer 2002
Start Date Date 01-APR-2001
End Date Date 31-Mar-2002
Remarks :This financial year is used to calculate TDS on cumulative invoice amount.
ADDITIONAL SUPPLIER INFORMATION
Function/Screen Path : Navigate> Suppliers> Additional Supplier Info
Function/Screen Description : In the Additional Supplier Info window (Supplier Tax Information India Localization), you can define the
tax information of the supplier..
Pre-Requisites

1. TCS-AP-001-20: Supplier
2. TDS Names
3. TDS Sections- Quick Codes
4. Item Category
Header - Vendor :

Type Size
Name LOV Select this record from List of existing
suppliers
Number LOV
Site LOV
Region -: Excise

Type Size
Range Char
Division Char
Registration Number Char
Zone Char
Region Char
Circle Char
Collectorate Char
EC Code Char
Document Type Char
Vendor Type LOV Select from the LOV
Region -: Sales Tax

Type Size
CST Reg No Char
LST Reg No Char
Region -: Item Price

Type Size
Item Category List Char Select from the predefined item categories
Assessable Value Integer
Region -: Invoice Approval

Type Size
Create Pre-approved Checkbox Yes This check box should be checked to approve
TDS invoice and Credit TDS invoice and Credit Memo automatically
Memo at the time of their generation.
Region -: TDS Information

Type Size
PAN No Char AAAW9850N
TAN No Char
Ward No Char
TDS Tax Name LOV
TDS Section LOV
Amount Limit Integer
Applicability Char All Invoices Select from the LOV
Remarks
BOE AGENT
Function/Screen Path : Navigate> Setup> Others> BOE Agent
Function/Screen Description : In the BOE Agent window (Agent Information India Localization), you define Customs clearing and
forwarding agent to be used in BOE invoices.

1.
Header :

Type Size
Agent ID Integer This is generated by the system
Agent Code Char J01 Mandatory
Agent Name Char Jeena & Company Mandatory
Address 1 Char Elphinstone Building
Address 2 Char 10, Veer Nariman Road
Address 3 Char Fort
City Char Mumbai Mandatory
State Char Mah Mandatory
Pin Integer 400001
Remarks
TAXES
Function Id : TCS-AP -001-23

Application : Account Payables
Function/Screen Path : Set up >Tax>Taxes
Function/Screen Description : Define the TDS Tax Name in this Screen. This function uses same screen as in Oracle Purchasing. The TDS
sections defined in quick codes will be attached to Tax name in this screen. Define separate Tax Name for each TDS Section defined in the Quick
Codes.
Pre-Requisites :

1 TDS Authority Type Supplier
2 TDS Authority Type Supplier Site
3 Accounts in GL
4 TDS Section type Payables Quick Codes
Header :Taxes

Type Size
Name Character Define separate tax name for same TDS section at
different Branches
Type LOV There are seeded values in the system. Pick ‘Tax
Deduction at Source’ to define TDS Tax name
Description Character
Account LOV Attach TDS clearing account
Vendor Name LOV Attach here the tax authority type vendor, in whose
name TDS deposit check is to be issued.
Vendor Site LOV
Rate
Percentage Numeric Enter the TDS rate exclusive of surcharge, ie. 5.0 .
when you enter surcharge and save the record this
field is updated by adding the surcharge to it
Unit Rate Numeric Not applicable
Type Size
Unit of Measure LOV Not Applicable
Duty Dr Percentage NA Not Applicable
Ad hoc Amount Numeric Not Applicable
Information
MODVAT Percentage Numeric Not Applicable
Form Name LOV Not Applicable
TDS Section LOV Select the TDS Section from the Lookup Codes
LOV
Original Tax Percent Numeric This field is defaulted on from originally entered
rate percentage
Rounding Factor Numeric Leave this field blank here, this will ensure that the
taxes are rounded to the nearest rupee.
Flags
Update Vendor Logical
Update Currency Logical Yes
Update Transactions Logical Yes
Effective Dates
Start Date Date The current date will be defaulted
End Date Date
Surcharge
Surcharge Percentage Numeric Do not enter this field as the surcharge is included
in rate percentage.
Remarks: Similarly, you must define vendor/supplier for Excise Authority, Customs Authority & 3 rd Party taxes – like Freight/Insurance to auto
generate their invoice in AP
Addendum:
Document Sequencesbank
You define document sequences, then assign each document sequence to a combination of Oracle Application, set of books, document category,
and document entry method (Manual or Automatic). For example, you define a document sequence with an automatic numbering method named
Standard Invoices for standard invoices you enter manually. You define the voucher number range of 3000–5000.
You assign the Expense Report Invoices sequence to the following combination:
Payables.[Set of Books].Standard Invoices. Manual
When you manually enter a Standard Type invoice, Payables uses this sequence to automatically assign the next available number between 3000–
5000 to your invoice. If Payables creates a document automatically, for example, during Invoice Import, you must assign an automatic numbering
document sequence to it. You can define any number of Document Sequences. You can assign
the same Document Sequence to more than one combination if the Application and Category are the same in the combinations. For
example, you can also assign the same automatic numbering sequence to documents you enter both manually and automatically.
Using Sequential Numbering:

Sequential Numbering Profile Option:
NOT USED: User can enter voucher #, but is not required to enter voucher number. At this stage Payables doesnot validate voucher number. A
point to be noted at this stage is that user cannot enable Document Override Payables Option also user cannot enter document category or
sequence name.
PARTIALLY USED/ALWAYS USED: Payables automatically assigns next available voucher number from sequence . User cannot enter
voucher number if the numbering sequence is automatic. At this stage Payables validates voucher number for uniqueness and requires the next
available number in the sequence. In manual numbering sequence user must voucher number from sequence. Voucher number is thus required
and payables validates voucher number for uniqueness but does not require next available number.
1. Login to System Administrator responsibility
2. Navigate to Profile Option:System
3. Find System Profile Option using appropriate Site: Application: Responsibility and User with the Profile option query as “
%Seq%””
4. Query takes you to a window titled System Profile Values
5. Choose what sort of option ( Not Used, Always Used, Partially Used) you would like to have at each of the Site, Application,
Responsibility and User levels
6. Once this is done, Navigate to : Applications: Documents window.
7. Define Document sequences by giving the sequence ‘Name’;’ Application’ ;’Effective Dates: ‘From-To’
8. Also choose the sequence type ( it is advisable to go for automatic and not gap less; as use of gap less as an option may have
implications on the functioning of the system per se)
9. Check the box if you would like to have a message prompted during number generation. Also choose from the list of values
the Oracle User Name and Description without which you can change the transaction.
10. Proceed from here to Descriptive Flexflield window : Select the application Application Object Library, and the title ”Document
Flexfield”. Be sure to unfreeze the flexfield; then, navigate to the Segments window and enable the segments. Freeze your
flexfield after you set it up, and save and compile the new definition.
11. The last step in this process is the “Sequence Assignment” . Navigate to Documents window and then choose ‘Assignment’.
12. Choose the Application from the List of Values and the Category ( pre defined).
13. Attach a Set of Books which will be utilising this sequencing and also the way the documents are generated ( automatic
/manual)
14. Once this is done navigate to sequences window and attach the sequence which has been defined in steps 7, 8 and 9
15. Save the transaction. Once saved it will not be possible to change the details. The only way then will be to make it ineffective
by choosing and end date in the effective dates column
16. Repeat process for all the documents for which you would like to have a sequence generated.

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Application Setup Document

Oracle Applications: Accounts Payables

Document Title : Accounts Payable Configuration SetUp

Author : Tata Consultancy Services

Creation Date : January 18, 2003

S.No. Name Position Date Approved by

S.No. Version Updated By Updated Date Remarks

S. Function / Function Id Function / Screen Path Remarks

18. Additional TCS-AP- Suppliers>Additional Supplier Info

Function/Screen Path : Navigate> Set of Books > Choose

S. No. Function / Screen Name

Field Name Data Value-1 Remarks

Function/Screen Path : Navigate> Setup> Invoice> Payment Terms

S. No. Function / Screen Name

Field Name Data Value-1 Remarks

Payment Term Lines Zone (Due Region) :

Field Name % Due Amount Fixed Date Days Day of Months

% Due Amount Fixed Date Days Day of Months Remarks

Number Number Date Integer Integer Integer

- - - N/A N/A N/A Applicable only if the

S. No. Function / Screen Name

Field Name Data Value-1 Remarks

S. No. Function / Screen Name

Header :PO MATCHING

Tolerances Hold Name Enabled/Disabled

Region-1 : Tax Region

Tolerances Hold Name Enabled/Disabled

S. No. Function / Screen Name

Header :INVOICE APPROVALS

holds that have been entered as a part of search criteria.

S. No. Function / Screen Name

Field Name Value-1 Remarks

Field Expense Item Type Includes Tax GL Account Project Remarks

Field Name Friendly Receipt Image Sequence Justification Viewable Calculate

Header :AUTOMATIC PAYMENT PROGRAMS

S. No. Function / Screen Name

S. No. Function / Screen Name

Bank Branch Zone

General Information Region :

Bank Branch Zone

Clearing House Zone

Bank Accounts Zone

GL Accounts Zone GL Accounts Description

Receivables Options Zone

More Receivables Options GL Accounts Description

Account Contacts Zone

Region- : Payables Documents

Document Information Zone

Additional Information Zone

Bank Codes Zone

S. No. Function / Screen Name

S. No. Function / Screen Name

Header : Special Calendar

Field Name Value-1 Remarks

Field Name Value-1 Remarks

Field Name Value-1 Remarks

S. No. Function / Screen Name

Header : Aging Periods

Field Name Value-1 Remarks

Field Name Remarks

Column Days Column Headings

Some of the Lookups that are predefined are mentioned under: