Attendance Monitoring System

CHAPTER I
THE PROBLEM AND ITS BACKGROUND

Introduction:
Our Client is the school of Our Lady of Victories Academy also known as“OLOVA” in Amulung,
Cagayan; our system is Attendance Monitoring System, only applicable to the teachers and other staff or
personnel in the school using their ID, it is only applicable to the students if there is a huge activities in
school like foundations, intramurals and other activities.

Every school takes its responsibilities towards monitoring student’s attendance very seriously. Many
schools already have processes in place to record and follow up persistent absence as an integral part of
their duty of care.

Attendance is very important in every students, a single absent is big difference in performance in the
school. Mostly students of high school are prone to absences, it is because of some reasons that they
think it is a boring class, laziness to attend the class, some students prefer going to computer shops
playing games rather that entering the class and some students cannot refuse the influence of a friend
or peer pressure.

Most of the schools nowadays are implementing automated techniques and processes to meet their
growing needs, and it can be best defined by widely used of computers and other devices. Attendance is
a time record of numbers of student present during events, generally defined as systematic accurate all.
It is an obligation of every student as fullest potential. It is very important to the student and etc. to
maintain their attendance from school or work.

Statement of the Problem

1. Maximizing the time of the teachers to their attendance.

2. Maximizing the time checking the attendance of the student if there is an activities in school like the
foundation and etc.

3. It is hard for them to identify the penalty of student to be given depending on his attendance as
regards to his/her absences if there is an activities in school.
Hypothesis

The proposed system will be capable of maintaining the efficiency of every student attendance record
through Student ID.

1. We will be creating an attendance monitoring system to lessen the time of the teachers and the
personnel to take their attendance.

2. Minimizing the time checking the attendance of the student if there’s an activities.

3. The proposed system also has the capability of computing penalty of student to be given depending
on his attendance as regards to his/her absences if there’s an activities.

Significance of the study

This study is conducted to propose and develop a new system that would be of great advantage to
the school, researchers, and to future researchers.

Our Lady of Victories Academy - The result of the study would provide more efficient and effective
processing of the data. It would also result to faster and easier generation of the outputs; hence, reports
are submitted on time for timely decision making.

Researchers - The conduct of this study helped the researchers to work independently. The researchers
able to practiced their knowledge in System Analysis Design.

Future Researchers - This study will serve as a guide for other researchers who intend to explore along
the same line of the study.

Scope and Delimitation

The study covers the used of the present system but just automating it to easily check the attendance of
the students and teachers. To make it easier to identify their records and penalties.

The proposed system will be capable of maintaining the efficiency of every student attendance record
through Student ID. The proposed system also has the capability of computing penalty of student to be
given depending on his attendance as regards to his/her absences per event.

Definition of Terms

Absent - not present in a place, at an occasion, or as part of something.

Activity - the condition in which things are happening or being done, A thing that a person or group does
or has done.

Attendance – the action or state of going regularly to or being present at a place or event.

Manual Processing – it is done or operated only by a hand or hands.

Monitoring - is the regular observation and recording of activities taking place in a project or program.

Penalty - a punishment imposed for breaking a law, rule, or contract.

Queue - is a line of people who are waiting for something or a series of instructions that are stored in a
computer so that they can be processed later.

System - is a collection of components that works together to perform a specific task.

CHAPTER II
REVIEW OF RELATED LITERATURE AND STUDIES
This chapter presents several literature and studies that provide information data that is related to
the present study and provide guidance to the researcher for better understanding.

Related Literature

RFID student attendance monitoring system is a system that will take students attendance by using RFID
technology. This system mainly comprises of Nokia 6212 NFC mobile which is used as RFID reader, RFID
tags which are embedded to the students ID cards and Server machine which is likely computer. This
system records student’s attendance to an attendance database server. (Rodrigo, 2012)

“With the help of an attendance system, institutions and other organizations can save time and money.
When we talk about an attendance management system it is not specifically only for schools or
companies. It can be used everywhere where people in large number work. Apart from saving time this
system also helps in saving money of the organization which was otherwise lost in monitoring, tracing
and updating information.
Cost spent on buying supplies like ink, paper, files, sheets, pens, punching machines, and many more all
can be saved with the use of automated systems.

This system benefits teachers, management staffs in schools and colleges and managers in companies to
easily view all the collected data within a single click. This stored data is stored in a database and hence
is safely stored for years together. The same data is stored in documents are sure to get misplaced soon
in the near future. To avoid all such problems all the organizations are using this system for a peaceful
maintenance.

This system can be very beneficial for human resource departments too as they can view the records of
their employees and then provide salary to them. With this system issuing the salary would not at all be
tough for companies as they can very easily check the record of employees and issue the salary. This
system if used can be used for a long term process. Archive data too can be obtained as the data base is
updated every year with a fresh set of important information and records.” (G. Radhakrishnan, 2012)

Related Studies

According toNasir Uddin(September 10, 2011), for the developing economies like Bangladesh capital
market is like an engine for growth. It acts as an intermediary between surplus units and deficits units.
Whereas, transparent and investors friendly business atmosphere is essential in capital market for
building confidence of general investors. There are a wide range of investors from well-known informed
to rumormonger, the gambler to complete risk avoider. So a common strategy from the regulator
should be taken to balance the whole market. The monitoring investigation, grievance and legal
department of DSE plays an important role to build up investor’s confidence by providing service to its
broker house as well as the investors. The bourse has a strong monitoring cell, which prime objective is
to provide a perfect working environment by providing service to the member houses and investors.
Since 2003 the monitoring cell is doing its operation by a fearless team. Over the years, the department
has earned its trust and confidence and support through its enthusiasm. This paper is an outcome of
study conducted in DSE; the study has identified the reasons for some irregularities in the stock market
and tried to find out what are the loopholes to the securities laws and regulations. The findings of the
study revealed that the present market is not limited with the high income people of the society; the
small income investors are also spontaneously invest their savings.

Synthesis

The related literature discussed all the deal of the attendance system which have something to do
with the present study. The profiles of the items give easier efforts to monitor the attendance.

The related studies discussed the time efforts of employees concerned are maximizes for productivity
of reports and our proposed system provides systematic and organized handling and generation of
reports.
CHAPTER III
RESEARCH METHODS AND PROCEDURES

This chapter presents the research methods and procedures used in this study such as research
design, respondents of the study, locale of the study and the research instruments.

Research Design
The researcher used the Waterfall Method of the
study.

Requirement Gathering and analysis - All possible requirements of the system to be developed are
captured in this phase and documented in a requirement specification doc.

System Design - The requirement specifications from first phase are studied in this phase and system
design is prepared. System Design helps in specifying hardware and system requirements and also helps
in defining overall system architecture.

Implementation - With inputs from system design, the system is first developed in small programs called
units, which are integrated in the next phase. Each unit is developed and tested for its functionality
which is referred to as Unit Testing.
Integration and Testing - All the units developed in the implementation phase are integrated into a
system after testing of each unit. Post integration the entire system is tested for any faults and failures.

Deployment of system - Once the functional and non-functional testing is done, the product is deployed
in the customer environment or released into the market.

Maintenance - There are some issues which come up in the client environment. To fix those issues
patches are released. Also to enhance the product some better versions are released. Maintenance is
done to deliver these changes in the customer environment.

Respondents of the Study

The respondents of the study are the faculty and the students of Our Lady of Victories Academy
(OLOVA) of Amulung, Cagayan.

Locale of the study

This study was conducted at Our Lady of Victories Academy (OLOVA) of Amulung, Cagayan during the
school year 2014-2015.

Research instruments

Interview

The researchers interviewed the concerned personnel in order to understand some information that the
researcher does not explain.

Library Technique

This technique was used whenever the researchers met difficulties concerning the study. It provides
the researchers much needed information they needed.

Internet Surfing

The researchers used the internet for further understanding about the study and used it to find more
related topics concerning this study.
Observation

The actual observation is done to know the techniques about the objectives of the study.

Reading and Review of the Documents

Pertinent documents and form were included in this study.

CHAPTER IV
Review of Related Studies and Literature | Fingerprint Payroll and Financial monitoring system is one of
the many transactions that are CHAPTER 2 Review of Related Literature and Studies This chapter
includes a a comparable thesis entitled “Automation of t i m e a t t e n d a n c e S ys t e m Chapter 2
REVIEW OF RELATED LITERATUREIntroduction student absenteeism, descriptions of related attendance
policies/ programs system for better and more accountable schools through what is now called the
Chapter 2 Related Literature and Studies 2.1 Foreign Literature 2.1 Chapter 2 Related Literature and
Studies 2.1 Foreign Literature 2.1.1 Records maintain a simple but consistent definition of a record
throughout this thesis. Alongside this a central Student Attendance Monitoring (SAM) system has been
Attendance monitoring system - SlideShare 25 Feb 2014 The Parent Portal and Attendance Monitoring
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monitoring system for trainings of the philippine national A Thesis Presented to the Faculty of
LITERATURE REVIEW. 10-29 Table 7.1 Proposed Topics and Indicators of the Monitoring System National
Housing Authority, its mandate and existing HRD related concerns which paved . implementation by
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AND STUDIES Essay 5 Mar 2016 REVIEW OF RELATED LITERATURE AND STUDIES Essay Finger-Print
Attendance Checker is school attendance system for instructors. . Monitoring student attendance in the
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CHAPTER 2: LITERATURE REVIEW8 Related Ads

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