Upgrade Electrical Systems at ABQAIQ Plants

Contract No.: 6600041340

Material Handling, Storage and Preservation for Equipment

AUVA-MS-Electrical- No.: SA-0012

CONTROLLED COPY
UNCONTROLLED COPY
COPY NUMBER 02

This Procedure is the Property of Project & Supplies Co. (AUVA), and the content is
confidential. This procedure shall not be copied, reproduced od distributed in any form
without the prior written approval of the responsible AUVA.
Nothing in this procedure shall be construed as granting, to any other party or legal entity,
any rights or privileges to which they are not entitled under a signed contract between
AUVA and any party or legal entity.

TABLE OF CONTENTS

Revisio Date Fazal Rehman Hammad Tahir Mostafa Anwar

n
01 16-Jul-19 Prepared QA/QC Checked & Reviewed Approved

Signature

TABLE OF CONTENTS

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 1. Scope

2. Purpose

3. References

4. Definitions

5. Responsibilities

6. Procedure

1.SCOPE:

The Scope of this procedure is to provide basic and primary requirements of storage, preservation
to eliminate atmospheric effects such as rain, temperature from the metallic materials which would
form rust, that could find their way into deterioration of all Received Equipments (static/rotary).
The secondary requirement is the exclusion of sand or similar abrasives which may get trapped into
the metallic materials and affect the function of it.
This procedure along with Manufacturer's recommendations will give the protection of metallic
materials to its intended application .

2. Purpose:

The purpose of this procedure is to describe the handling, receiving, preservation and control of
Contractor supplied and Customer-supplied materials when delivered and received to site
laydown yard or warehouse until its issuance or take off for construction or installation.

3. REFERENCES:

ISO 9001 :2008 — Quality Management Systems - Requirements

Schedule Q of the Contract
Approved Project Quality Plan
Manufacturer's Recommendations

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 4. DEFENITIONS:

CM Constructions manager
QCM Quality Control manager
PM Project Manager
DC Document controller
MC Material Controller
QC Quality Control

PMS Project Monitoring System NCR

STQ Site Technical Query

Responsibilities:

Construction Manager
The Construction Manager and Mechanical Superintendent will be responsible for
Material/Equipment preservation, handling and storage. They are responsible for
performing of field activities entails the use of complex technical product they require
using special tools and preservative items by technically qualified person. CM will be
responsible for Apply only vendor (GE) recommend products on the equipment.
Quality Control department:
The QC is responsible for ensuring that this procedure is effectively and correctively
followed in the construction site. The QC will be responsible for quality, accuracy,
continuity and any corrective actions necessary for maintenance and documentation of
traceability requirements. The procurement supervisor will responsible for coordinating
material receiving inspection as per QC two week look ahead inspection schedule.
They must verify all documents (purchase order, delivery certificate, third party
inspection report, etc ) Inspection report. The QC Supervisor Coordinate with the
procurement department and storekeeper for material receiving inspection and
verifying documents. QC inspector will perform the receiving inspection of all material
and equipment. The QC inspector will be responsible for the equipment preservation at
site as per manufacture's recommendation during installation and storage area.
Storekeeper/Material Coordinator:
The storekeeper takes the overall responsibilities for controlling material/equipment
handling and storage. Storekeeper will be responsible for incoming & outgoing the
equipment/material from the warehouse. Material Coordinator will be responsible for
Incoming material information to give all above mentioned department/person..

PROCEDURE:

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Material Receiving/ Material Inspection

 AUVA Material Controller (MC) will be responsible to receive all the material.
 All material will conform to the relevant material standards. The MC will verify the
requirements as a minimum that all components are properly marked with the
following information.
 Material specification / Identification / Heat No / Material grade / Item code no.(as
applicable)
 Wall thickness / schedule / diameter. (if applicable)
 Colour coding as per Aramco Standard.
 Material Controller (MC) will be responsible for all the material issued to jobsite
for erection and preparing material receiving inspection report for all kinds of
materials
 All site received material will be inspected & accepted by AUVA Inspector The
responsibility of QC Inspector is to check and verify the identification tags on the
materials. If the materials are rejected during the inspection by the QC Inspector,
the materials will be segregated and tagged with "Rejected" mark.
 Increase of overage / shortage / damage; it will be reported in the prescribed
format (Discrepancy Report) to the MC who will notify AUVA for corrective action
or replacement.
 Material Controller (MC) will be responsible for all the material issued to jobsite
and preparing material receiving inspection report for all kinds of materials.
 Verify that materials are provided of tags of suitable identification.
 Immediately report any non-conformity to the missing wrong and damage material.
 File the entire packing list relative to the delivered materials until installation is
completed.
 Identify any item with under tag or without tag.
 Make sure that all items are adequately protected against atmospheric agents .
 After checking for any non-conformity, adequately store and preserve all the
material to be assembled in a more advanced stage of the project.
 Verify that the storage areas are protected and their access is allowed to
authorized personnel only, in order to avoid any stealing. Along with the client,
provide for any precautionary measure that might be necessary, including the
presence of security personnel (if not available) .

Material Handling:

 For material handling, manufacturer instructions/recommendations will be

followed.
 Provide and prepare adequate areas for material storage before delivery on site.
Make sure that storehouse/containers are available, in order to protect specific
materials and electronic devices from excessive humidity and temperature
variation.

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  Particular attention must be taken when unloading the materials. Use the
necessary lifting means in function of the crates weight, do not use under-
dimensioned means.
 Compliance with site regulations regarding materials handling and storage and
with the applicable safety plan.
 Do not stack boxes some boxes might not be structured to bear a load on the
upper part and stacking only one box may result in the collapse of the bottom one
more over for a better check and handling of the materials stacking the boxes
may cause excessive waste of time.
 Open the boxes inside storage areas protected from atmospheric agents.
 Maximum care will be taken during the transportation and handling of Switchgear,
MCC, , accessory unit & structural materials, etc...
 Stainless steel &alloy steel pipes, flanges and fittings will be handled transported
& stored separately.
 Extreme care will be taken to prevent the surface of piping, fittings and valves
materials from contamination, damage and corrosion.
 Nylon Belts will be used for handling stainless steel materials.
 Always attend to the opening of the boxes, external personal could misunderstand
tags.
 Check the materials in the boxes against the relevant packing list attached.

Material Storage:

 To reduce the number of material handling injuries and to increase efficiency,

combining or eliminating unwanted operations will be adopted thereby
minimizing material handling.
 Both temporary and permanent storage must be neat and orderly.
 Carbon steel, alloy steel and stainless steel materials will be properly
segregated during storage.
 Flanges will be kept on wooden planks in order to protect the serrated face.
 Stocked items will be suitably protected from damage by providing spacers or
load distribution supports and will be safely arranged.
 No materials will be stored directly on the ground. Material will be properly
stored so that they are not subjected to excessive stresses and that protective
coatings and finishes are not damaged.
 All materials stored outside that may deteriorate or may be damaged as a
result of direct exposure to weather will be adequately covered or protected.
 Small material, spares of equipment & special items will be stored on the shelf
classified in accordance to type, material and size identification will be
attached in front of each material.
 To prevent material loss, only the material controller should be allowed to enter
the warehouse, warehouse should be locked after working hours.

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  All stored materials (lay down areas / warehouse) the open ends will be
covered with caps etc., to avoid foreign particles entry as per project
specifications and requirements.
Manufacturer's storage recommendations will be followed when applicable
Preservation:

 The aim of the preservation procedure described to guarantee the preservation of

the materials for a period of :
-6 months, if the storage is indoors or outdoors under a roof.
 Requirements for protection of materials and equipment at the jobsite during the
construction phase of the project must be indicated in the procedures manual of
recommended practices for jobsite protection and preservation for equipment,
conduits,panels,piping and materials
 All damaged and/or corroded materials will be stored separately from undamaged
materials until corrective action is applied.
 Evidence of the implementation of the equipment protection plan will be
documented on a log sheet than (attachment l) will be completed for each
equipment item or package requiring preservation and used to record preservation
activities as they occur.
 For each equipment item, the type of preservation performed, the date each
activity performed and the individual performing the preservation activity will be
recorded. The original documentation will be maintained and ultimately turned
over to client with the project quality records.
 The following general applications for equipment protection will be followed,
except where modified by specific applications or vendor recommendations or
Contractor preservation procedure

Corrosion Prevention:

 All carbon and low alloy steels will be protected from moisture ingress.

 Painted surfaces should not need any additional protection, but will be examined
periodically for signs or corrosion. If any damage of painted surfaces is found, a
touch-up or re-painting will be made in accordance with the applicable painting
procedure.
 All interior and exterior surfaces will be cleaned, dried and examined for moisture
ingress as required any rust preventive materials also apply. If any ingress is
discovered, it will be thoroughly dried out and isolated from the environment.
 Unpainted surface that cannot be isolated from the environment will be monitored
periodically. When signs of excessive corrosion are found, required actions will
be advised by QC.
 Machined surfaces will be coated with suitable corrosion prevention, regardless
of the method of storage. All items with machined surfaces will be stored in such

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 a manner as to enable easy access for periodic examinations (minimum monthly),
for any sign of corrosion.
 If any special measures for storage have been made by the supplier proper to
shipping, such items will be clearly labelled. During storage, the condition will be
checked periodically.
 Corrosion prevention will be applied to the threaded portions of anchor bolts and
nuts and to the contact surfaces of sliding steel plates, upon receipt of materials
and equipment at site.
 Vent and drain connections will be plugged, capped, or blinded, as applicable,
using steel fittings. Blinds must be including both side gaskets.
 Spare rotating elements will be stored indoors and per the manufacturer's
recommendations.
 Cover all inlets and outlets to prevent ingress of moisture or foreign-materials.
 Disconnect the battery and follow the supplier recommended storage procedure.

Paintings:

 Paintings will be stored in well-ventilated buildings at storage temperatures as

recommended in the Manufacturer's manual
 Protect coating by thermal sprayed aluminium process with manufacturer's
recommendation of
Hot dip galvanized parts made of steel section or rolled bars as per
manufacturer's recommendation.

Stainless steels

 During storage and after issued to AUVA (at site), all stainless steel components,
equipment and materials will be protected as follows:
 Exposure to salt water or spray will not be permitted.
 Contact with the ground will not be permitted.
 Contact with galvanized materials, Zinc-rich compounds or paints will not be
permitted.
 All opening will be blanked off.
 Alloys containing more than 10% chromium, equipment, components, and
materials will be protected as follows:
 Not in contact with the soil or with porous supports such as raw wood.
 The preservation procedures must reflect the potential for environmental conditions
to create contact between the stainless steel and a potential corrosive (e.g., blowing
sand).
 Where there are large extremes between day and nighttimes temperatures, care
must be taken to avoid collection of dew point condensation on stainless steel
equipment and materials.
 Any special handling preservation, storage, cleaning, packaging, and shipping
requirements will be identified, particularly those that must be accomplished by

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 qualified individuals in accordance with predetermined work and inspection
instructions
 SS Material, components and equipment should be Undercover. (Protective
coatings are acceptable alternatives to covered storage.

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