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Management
Operational
Procedure
1.0 Scope
This
procedure
sets
out
how
to
manage
the
storage,
transfer,
re-‐using
and
disposal
of
waste,
including
control
of
relevant
waste
documentation.
2.0 Responsibilities
All
staff
responsible
for
storage,
transfer
and
disposal
of
waste
• To
ensure
this
procedure
is
followed
2.1 Sustainability
Team
-‐ To
monitor
waste
management
activities
and
ensure
compliance
3.0 Related
Documents
• Environmental
Policy
4.0 Procedure
4.1 Duty
of
Care
Compliance
The
Environmental
Protection
Act
1990
Section
34(1)
imposes
a
‘Duty
of
Care’
on
any
person
involved
with
the
production,
storage,
transport
or
disposal
of
waste.
These
obligations
can
be
summarised
as;
-‐ To
prevent
the
escape
of
waste
from
their
or
any
other
person’s
control
-‐ To
transfer
the
waste
to
an
authorised
person
only
-‐ To
provide
a
written
description
of
the
waste
on
its
transfer
-‐ To
complete
a
transfer
note
-‐ Keep
records
of
the
transfer
of
waste
4.2 Waste
Hierarchy
The
Waste
Hierarchy
must
be
considered
when
deciding
what
the
best
option
is
to
manage
a
waste
stream.
This
is
a
mandatory
requirement
of
the
Waste
(England
&
Wales)
Regulations
2011.
It
places
more
emphasis
on
waste
prevention,
and
requires
organisations
to
consider
preparing
waste
for
reuse,
then
opportunities
for
recycling,
before
options
such
as
energy
recovery.
By
law,
we
need
to
apply
the
Waste
Hierarchy
to
ensure
we
minimise
the
impacts
of
our
waste
activity.
1
4.3 Storage
All
waste
prior
to
reuse,
recycling
or
disposal
should
be
held
in
secure,
designated
areas.
All
waste
must
be
pre-‐treated,
segregated,
clearly
labelled
and
held
in
areas
to
prevent
escape.
Storage
facilities
for
waste
must
be:
• Safe
and
secure
from
unauthorised
entry
• Robust
• Covered
and
locked
Skips
containing
combustible
material
should
be
placed
10m
from
a
building.
If
this
is
not
feasible
and
they
have
to
be
placed
nearer
than
10m,
then
the
skip
should
have
a
lockable
lid
that
must
be
locked
at
the
end
of
each
day.
• Clearly
signed
as
to
the
contents
• Suitably
bunded
for
liquid
containment
• Designed
to
facilitate
effective
segregation
at
the
source
• Designed
&
located
to
minimise
the
chance
of
accidents
• Properly
labelled
for
hazardous
waste
• Not
overflowing
&
removed
at
end
of
work
Waste
must
be
transported
off
site
by
a
Registered
Waste
Carrier.
Duty
of
care
transfer
notes
must
be
kept
by
the
contractor
and
must
be
shown
to
the
University
upon
request.
Waste
must
be
disposed
of
at
a
licensed
waste
disposal
site.
Dangerous
and
hazardous
waste
materials
are
to
be
disposed
of
in
accordance
with
the
Hazardous
Waste
Regulations
2005.
Consignment
notes
must
be
kept
by
the
contractor
and
must
be
shown
to
the
University
upon
request.
Hazardous
and
non-‐hazardous
waste
must
not
be
put
in
the
same
skip.
Contractors
should
aim
to
reduce,
reuse
or
recycle
materials
where
practicable
and
should
discuss
possibilities
with
the
University
Sustainability
Manager.
Where
dusty
materials
are
being
disposed
of
in
waste
skips,
the
skip
must
be
covered
with
a
tarpaulin
or
other
covering
to
contain
the
spread
of
dust.
Hazardous
wastes,
such
as
fluorescent
tubes,
oily
rags,
and
paint
tins,
must
not
be
mixed
with
general
wastes
(as
required
by
Hazardous
Waste
Regulations
2005).
Where
appropriate
waste
chutes
fixed
to
the
outside
of
the
building
or
scaffold
may
be
used
to
remove
waste
from
upper
floor
of
buildings.
These
may
only
be
used
with
the
approval
of
the
Sustainability
Manager.
Throwing
or
‘bombing’
of
any
material
from
height
is
strictly
forbidden.
Where
waste
is
being
transported
through
buildings
it
must
be
done
in
a
manner
which
creates
the
minimum
of
nuisance
to
building
users
and
without
damaging
the
building.
The
route
for
carrying
waste
through
the
building
must
be
agreed
with
the
Sustainability
Manager.
Waste
must
be
broken
down
into
small,
easily
handled
components
and,
where
possible,
bagged
up
at
the
work
site
before
being
carried
through
the
building.
Lifts
may
only
be
used
if
they
are
goods
lifts.
4.4 Controlled
Waste
(Dry
Mixed
Recyclables
&
General
Waste)
Controlled
waste
includes
General
Waste,
Dry
Mixed
Recyclables,
Metal,
Glass,
Mattresses
and
Wood.
Every
transfer
of
controlled
waste
must
be
covered
by
a
Waste
Transfer
Note
(WTN),
which
must
be
retained
for
a
minimum
of
2
years.
4.4.1 General
Waste
(EWC
20
03
01)
2
All
non-‐recyclable
waste
will
be
sent
to
a
Waste
to
Energy
Plant
through
the
main
waste
contractor.
4.4.2 Dry
Mixed
Recyclables
(EWC
20
03
01)
Dry
Mixed
Recyclables
include
paper,
cardboard,
cans,
plastic
and
must
not
be
contaminated
with
other
waste
streams.
Below
is
the
University’s
Recycling
Poster.
4.4.3 Confidential
Waste
(EWC
20
03
01)
All
confidential
waste
will
be
shredded
off
site
and
recycled
into
lower
graded
paper.
4.4.4 Food
Waste
(EWC
20
03
08)
All
food
waste
collected
will
be
sent
for
Anaerobic
Digestion,
where
waste
is
composted
and
the
methane
generated
will
create
electricity.
4.4.5 Toner/Ink
Cartridges
(EWC
08
03
18)
All
used
cartridges
will
be
sent
for
recycling
through
the
approved
contractor.
4.4.6 Hazardous
Waste
(not
including
Clinical
Waste)
All
Hazardous
Waste,
such
as
chemicals,
batteries,
asbestos,
oil,
etc.,
will
be
disposed
of
via
a
licenced
specialist
waste
contractor.
Each
movement
will
be
covered
by
a
Hazardous
Waste
Consignment
Note
(HWCN)
which
must
be
retained
for
a
minimum
of
3
years.
4.4.7 Clinical
Waste
All
clinical
waste
will
be
removed
by
a
licenced
contractor
and
covered
by
a
HWCN.
3
4.5 Monitoring
All
sites
must
monitor
waste
storage
areas
and
ensure
only
licenced
contractors
are
on
site
collecting
and
disposing
of
our
waste
to
appropriate
destinations.
4.6 Waste
Documentation
All
waste
movements
must
be
recorded
on
a
Waste
Transfer
Note
and
Hazardous
Waste
Consignment
Note.
4.7 Waste
Licences
The
University
has
four
Environmental
Permits
for
Radioactive
Substances
and
6
Hazardous
Waste
Producer
Licences,
which
another
one
at
Chiswick
pending.
Environmental
Permits
-‐
Radioactive
Substances
Site
Licence
Start
End
Comment
Number
Date
Date
115
New
AE0983
31-‐03-‐ N/A
DISPOSAL
OF
RADIOACTIVE
WASTE
(WAS
RSA60
Cavendish
1991
SECTION
6)
Harrow
AE1211
31-‐03-‐ N/A
1991
115
New
BT7388
05-‐06-‐ N/A
DISPOSAL
OF
RADIOACTIVE
WASTE
(WAS
RSA60
Cavendish
2003
SECTION
6)
115
New
BT7396
05-‐06-‐ N/A
KEEPING
AND
USE
OF
RADIOACTIVE
MATERIALS
Cavendish
2003
(WAS
RSA60
SECTION
1)
Hazardous
Waste
Producers
Site
Licence
Start
End
Comment
Number
Date
Date
Harrow
NNO
908
16-‐09-‐ 15-‐09-‐
2014
2015
115
New
NQR
229
14-‐07-‐ 13-‐07-‐ Renewed
by
VG
Cavendish
2014
2015
309
Regent
NYJ
302
05-‐05-‐ 04-‐05-‐
2014
2015
32-‐38
Wells
NYJ
303
05-‐05-‐ 04-‐05-‐
Street
2014
2015
4-‐12
LTS
NYJ
304
05-‐05-‐ 04-‐05-‐
2014
2015
Marylebone
AKN
360
05-‐05-‐ 04-‐05-‐
2014
2015
The
University
is
also
registered
as
a
Lower
Tier
Waste
Carrier/Broker/Dealer.
This
licence
will
last
indefinitely,
unless
it
is
revoked
or
withdrawn.
The
new
registration
number
is
CBDL14008.
This
allows
us
to
transfer
our
own
waste
in
our
vehicles
between
sites.
4
4.7.1 Contractors
All
contractors
on
site
must
be
registered
with
the
Environment
Agency
and
hold
valid
licences.
A
check
must
be
made
on
all
waste
contractors,
including
carriers,
brokers
and
dealers.
Details
must
be
sent
from
the
contractors
and
verified
with
the
Environment
Agency.
4.8 Waste
Exemptions
Some
contractors
are
exempt
from
needing
a
licence/permit,
but
will
need
a
waste
exemption
certificate.
5