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Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Business Partners’
Dear Sir
Quotation are invited, in formats attached hereto, for movement of finished products packing
material, raw materials, machinery etc., pertaining to HPC & F&B products and other articles
from our various factories/depot/dispatching Units list being enclosed.
1. For Normal Open body Trucks – contract period is 01st Feb 2016 to 31st July 2016
2. For Right Truck Type open body trucks - T3/T4/T5/T6- Tender is also published -Contract
Period -01st Feb 2016 to 31st July 2016.
The freight rates will be applicable for movement of finished products from our Units/depots &
Godown location Ex-Hindustan Unilever Limited, a company incorporated under the Indian
Companies Act, 1913 having its Registered Office at Unilever House, B. D. Sawant Marg,
Chakala, Andheri (East) Mumbai-400099, (which expression shall unless repugnant to the
context or meaning thereof, be deemed to mean and include its successors and assigns and
group companies, subsidiaries & associated concerns as communicated to you from time to
time)
During the pendency of this agreement you have agreed to transport goods as per intimation
given by us from time to time either by letter or on telephone at the rates which are mutually
agreed from time to time and on terms and conditions which specifically stated hereinafter.
No escalations in rates or Transit times, what so ever will not be entertained or accepted during
this tenure.
1. Rates
a. The Freight rates are INCLUSIVE OF ALL OTHER CHARGES such as
Warai / Thappi, Hamali, Mamul, Goods Tax, Surcharge, Transit Risk etc.
We will make no additional payment for these charges.
b. Volumes mentioned in this Tender are indicative only and may change
disproportionately
c. Base rate Negotiated will be for truck type T2, No additional payment will
be made for T1 (T1 per vehicle freight = T2 per ton rate X 9mt)
1 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
The initial fuel surcharge shall be the average of fuel prices of states
that are en-route between source and destination, including source
and destination states. Any revision during the contract period in the
freight rates based on change in fuel price shall become applicable
only on 25th of the month. Freight rates will be revised upward or
downward based on the fuel price variation i.e. the diesel price
change on the basis of the fuel consumption efficiency rate (as
mentioned in Table 2 of Annexure –I ) km per liter of diesel for truck
type (please read the Fuel policy –Annexure-I)
b. Fuel Variation Clause for One Year Contracts (DD and Inward) ending with
31st Jan 2017. For 6months DD and inward contract clause fuel variation
clause is not applicable.
Initial fuel price reference is based on the fuel prices of respective
factory /depot locations.
During the contract period, the freight rate revision due to fuel price
variations will be based on the moving fuel price reference as below:
(i) Up to 5% cumulative increase or decrease: There will be no change in
the freight rate.
(ii) More than 5% cumulative increase or decrease: Any fuel price
changes would lead to a revision in the fuel component
proportionately. Such change would be only to the extent of and in
proportion to the Fuel component in the freight rate, which is a
maximum of 35 % of the total freight rate.
2 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
3.2 The Company shall forward its demand for the number of vehicles to the Transporter
and the Transporter is bound to arrange for the number of Vehicles requisitioned by
the Company.
3.3 The Transporter guarantees the supply of such number and specification of Vehicles
requisitioned by the Company. The vehicle shall be deployed at such point as the
Company shall direct from time to time.
3.4 The vehicles shall be driven by properly qualified/ experienced driver having a valid
driving license to drive a commercial/heavy vehicle along with a Helper.
3.5 All expenses incurred for operating the vehicles, salary and wages of the drivers and
other persons accompanying the drivers and any other person engaged by the
Transporter shall be borne and paid by the Transporter.
3.6 The Transporter shall ensure that all vehicles provided by him are road worthy and
are kept well maintained and regularly serviced by the Transporter.
3.7 The Vehicles will be free of protrusions like nails, sharp objects, etc to ensure that no
damage is caused to the Products on account of such nails, sharp objects, etc.
3.8 The vehicles shall be free of malodour of any nature, foreign particles such as
gravel/cement, etc to ensure that then Products do not get contaminated or spoilt.
3.9 In case of half body trucks, the vehicles to be provided with L angles/or any other
arrangement to prevent damage to Products due to rope marks, etc.
3.10 The Transporter shall deploy Vehicles by the cut-off time as communicated by
the authorised representative of the Company. In case of any delay in deploying the
3 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
3.11 The Company may ask for replacement of the vehicle deployed by the
Transporter, if the Vehicle is unfit to carry the goods/materials. The Transporter will
be required to provide a new Vehicle in that case within such time as may be
specified by the Company.
3.12 The Company shall communicate with the Transporter over email, phone or
otherwise about the transportation of the goods/materials on a given day. Upon
receipt of the placement and dispatch plan, specified number/type of vehicles shall
be deployed by the Transporter at the appointed date, time and place. Should the
Transporter fail to supply the number/type of vehicles requisitioned by the Company,
the Company shall arrange the number/type of the vehicles short supplied by the
Transporter and any loss/cost incurred by the Company on such account shall be
debited from the Transporter’s account and shall be recovered from the Transporter
only (further details as per clause 3.19)
3.13 After the loading of the vehicle at the starting point is complete, the Transporter
shall be required to sign the office copy of the challan/invoices/notes stating that the
materials/packages loaded on the vehicle is in good order and condition and the
weight has been correctly mentioned in the challan/invoices/notes. The Transporter
shall also be handed over three copies of the challan/invoices/notes. After delivery of
the material/packages at the destination, the Transporter shall retain with himself
two copies of the challan/invoices/notes signed by the consignee and further obtain
rubber stamp of the consignee thereon and handover one copy of the
challan/invoices/notes to the consignee. The Transporter shall submit one of such
signed copies to the Company immediately and the second copy shall be submitted
alongwith the invoice of the Transporter.
3.14 The Transporter shall ensure that the truck base as well as
materials/packages/goods transported or carried in the vehicles are securely
covered with tarpaulin with at least 3 feet overhang to ensure that the
materials/packages/goods are not damaged en-route.
3.15 The Transporter shall ensure that the driver is not under influence of alcohol
/narcotics or psychotropic substances while driving the vehicle or at the time of
performing any Services or while he is in the premises of the Company. The
Company reserves its right to check any person engaged by the Transporter during
the period he is performing any Services.
3.16 The Transporter’s vehicle should reach the destination within a reasonable
anticipated time as per the instructions issued by the Company. The Company may
deduct such amounts from the account of the Transporter as damages in case of
inordinate delay caused by the Transporter in delivery of the consignment.
3.17 The Transporter shall ensure that no vehicles or employee or persons engaged
by him shall remain in the premises of the Company after completion of
loading/unloading of materials/goods. The Company shall have the right to conduct
4 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
i. Vehicles for all indents given by 10.30am (except east) should report at
the dispatching site by 4.00pm on the same day;
ii. In the eastern region for all indents given by 6.00am, the vehicle should
report at the dispatching site by 4.00pm on the same day;
iii. Information on any possible non placement should be communicated to
the Unit logistics executive by 12.00noon;
iv. Where ever indents are received beyond cut off time, the vehicles need
to be placed on the same day on a best effort basis but should be fully
placed by next day 12.00pm;
v. While Company will be taking every effort to unload consignment
received in all our depot on time, detention at receiving depots cannot be
quoted as a reason for non-placement of vehicle.
a) The Transporter shall place the vehicle to transport the goods as and when
they are required by the Company.
b) In the event of a Transporter failing to provide a vehicle as requisitioned
within the stipulated time:
(i) the Company reserves the right to engage a vehicle from any other
transport service provider and debit such amounts for the vehicle so
engaged and the differential freight along with a penalty of Rs.500/-
per vehicle and for X1/X5 truck type a penalty Rs 1000, or
(ii) when the Company has not engaged a vehicle from any other
transport service provider, the Company will charge a Penalty of
Rs.1000/- per vehicle per day for non placement of a vehicle by the
Transporter.
(i) The stacking in the vehicle will be done by the Transporter. The Transporter will
ensure that the stacking norms are not violated even during transit.
(ii) The stacking norms are 1.5 times the norm mentioned on the common layout for
dispatch (“CLD”) for truck stacking
5 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
d. Consignments should be delivered within the transit time fixed for each
destination.
e. Transit time in days is defined as date of arrival minus date of dispatch
(STN date).
f. Any consignment that is delivered later than the stipulated time will carry
a penalty @ Rs 650 per vehicle per day and for X1/X5 truck type penalty
per day per vehicle is Rs 1000.
g. Cut off time for calculation of transit time is 12 Midnight.
h. Transit bonus if any shall be mutually agreed between two parties and
will need a prior written approval from company.
3.23 Detention
a. The Transporter will be responsible for the safety and shall ensure that the
goods, materials, etc., arrive in a good condition at the destination.
b. The Transporter will be responsible and will cover every manner of risk in the
course of the transportation of the goods.
c. In the event of any loss or damage arising in the course of transporting the
goods, it will be the transporter’s responsibility for making good the value of
such a loss or damage to the Company.
d. The recovery of value of goods delivered in damage condition or short
delivery will be recovered from the Transporter as per the table given below:
Damages Shortages
HPC (Home & personal 50% of the 100% of the
care) value value
Foods 100% of the 100% of the
value value
e. Any shortage or damage found in a sealed vehicle will be recovered from the
Transporter.
f. The loose stock will be handed over to the Transporter upon the Transporter
making good the value of the Products which are damaged in transit.
6 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
4.2 The Transporter shall be liable for the security of each Vehicle and its contents while
it is engaged in the performance of the Services at all times and in all Locations. The
Transporter shall ensure that proper systems and controls are maintained to ensure
the safe and secure storage of the Products at all times. The Transporter shall be
liable for damage to or loss of the Products while the Products are in the custody of
the Transporter;
4.3 The Transporter will also be responsible to keep track and deliver pallets, crates and
any other packaging materials, if any required to provide the Services
a. The vehicle shall not be overloaded beyond its certified capacity of weight and
height and the Transporter shall ensure compliance with the provisions of the
Motor Vehicles Act, 1988, Carriage by Road Act, 2007 and the policy of the
Company in this regard;
b. The Transporters shall not club loads of multiple vehicles into one vehicle;
4.5 Transhipment of Trucks: The Company may allow the Transporter to tranship
vehicles, with the prior written consent of the Company, which consent may be
granted only in the event of circumstances mentioned below:
iii. The Transporter will have to fill the “Transhipment Form” for all approved
transhipment and such approval has to be handed over to the designated
executive at the Delivery Location of the Company. The copy of the
transhipment form is attached herewith and marked as Annexure-B;
4.6 The Transporter shall carry out the Services promptly, efficiently and with the high
standard of care, skill and diligence in accordance with best industry standards. The
7 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
4.7 Its representatives observe all operational, health, safety and security rules and
procedures applicable at the Locations which they are visiting;
5. (a) The Transporter represents and undertakes to the Company that throughout the
Term, the Services will satisfy the targets and the minimum standards. In addition, the
parties have agreed to make additional payments to or deductions from the Payments
based on the Transporter’s performance over the periods and in the manner set out in
Clause-9. The Transporter will also be liable to the Company for loss of revenue that the
Company suffers for the Transporter’s failure to meet any of the targets in the KPI
programme for a month or such longer period, as the case may be.
(b) If the Transporter foresees that its Service performance level is going to fall below
the targets, it shall promptly inform the Company in writing in addition to an email to the
Company’s Representative, specifying the nature of the problem, as well as the
proposed solution and the period of time required to solve the said problem and agree
with the Company on the proposed solution to be adopted and the timeframe for
resolving the problem.
(c) Failure by the Transporter to restore the service levels in accordance with the
proposed solution and period of time to resolve the problem in accordance with the
conditions stipulated shall be deemed to be a material breach of this Agreement.
6. (a) The Transporter shall at all times ensure that the Transporter and its representatives,
will in good faith and co-operatively work together with the Company and the other
service providers (including the other logistics and warehouse service providers) in order
to perform the Services in accordance with this Agreement, to optimise the effectiveness
and efficiency of the Company's supply chain.
(b) If, notwithstanding Clause 6(a) above, an actual or threatened dispute arises
between the Transporter and any other service providers which could be reasonably
expected to have a material impact on the level of performance of the Services or any
services provided by the other service providers to the Company, the Transporter shall
then give the Company notice of any such dispute and the Transporter shall resolve
such dispute as soon as possible. The Transporter shall regularly update the Company
as to the progress of the resolution of such dispute and shall provide the Company with
such assistance at the Transporter's own cost as the Company may request to aid any
effort by the Company to help resolve the dispute. The Company shall use its best
endeavours to mediate between the other service providers and the Transporter to
resolve the dispute amicably. Unless otherwise agreed, the other service providers and
the Transporter shall each bear their own cost incurred in respect of such dispute or
resolution. Where it is anticipated that certain aspects of Service need to be changed in
order to resolve the dispute, such change shall be managed in accordance with the
Change Control Procedure set out in Clause 12.3 below.
7. (a) The Company shall execute a duly executed and completed goods forwarding note.
8 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
8. Theft/Misappropriation/Negligence
8.1 The Transporter shall be responsible to the Company and shall compensate the
Company in case of theft, robbery, dacoity or in the event any Products are
damaged on account of negligence of the Transporter as stipulated the Damage and
Shortage Delivery Policy set out in clause 3.25 hereto.
8.2 The Transporter shall be responsible in case of any issue or dispute regarding non-
delivery/short delivery of the Products and such non-delivery or short delivery will
have to be accounted and paid for by the Transporter. In case there is a dispute
between the Transporter and C&FA regarding the loss or damage of Products, the
same shall be resolved between them amicably. The burden of proof is on the
Transporter to establish that the loss is not on his account.
8.3 Any equipment and other items provided by the Company shall be the sole property
of the Company and Transporter shall ensure that the same are carefully handled
and the Transporter shall bear the cost of the equipment and other items in case of
theft of the equipment or any loss or damage is caused to the equipment or other
items due to the negligent use or handling by the Transporter.
8.4 The Transporter shall not have any lien on the Products of the Company
notwithstanding any dispute in respect of the invoices submitted by the Transporter
to the Company or in the event of non-payment by the Company for any reasons
whatsoever.
9.1 The Transporter shall raise the invoice and the Company shall settle the invoice for
the Services as per the freight rates agreed upon for movement of all products.
9.2.1 All the payments shall be made through direct transfer/cheque/demand draft
and the Company will mandatorily deduct the statutory TDS. Such TDS shall
be submitted into the PAN number provided by the Transporter.
9.2.2 All costs incurred by the Transporter with respect to charges/taxes like Warai,
Thappi, Hamali, Mamul, Goods Tax, Toll, Surcharge, Transit Risk and other
incidental charges shall be treated as part of the freight rates. The Company
has a Fuel Surcharge Policy which may lead to the upward or downward
revision of the freight rates; the Company shall specify its Fuel Surcharge
Policy in the Addendum, if the same is to be applicable.
9.2.3 In the event that the Transporter fails, refuses or neglects to carry out the
Services to the satisfaction of the Company and/or there are outstanding on
account of damage and shortage to be paid by the Transporter to the
Company, the Company shall, without prejudice to any of its rights or
9 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
9.3 Invoicing
9.3.1 The Transporter shall submit its invoice in duplicate along with receipted
challans/invoices/notes as the case may be, on completion of such
transactions or services rendered by him to the Company. The Company will
make payment on verification of challans/invoices/notes after thirty days from
the date of submission of the invoice provided the invoice is in order in all
respects. The payment shall be made by an account payee cheque or
through direct credit to the account of the Transporter. The invoice will be
considered for payment only upon the invoice being complete in all respects.
9.3.2 The Transporter shall follow the process set out below:
9.5 In case any freight rate revision is agreed between the Parties during the Term of
this Agreement, written approval is required on for all such invoices.
9.6 Upon execution of this Agreement, the Company shall issue multiple instructions
detailing the vehicles that are requisitioned by the Company and which are required
to be placed by the Transporter at such place as intimated by the Company. The
Transporter shall place the vehicles only upon the Company issuing the instructions.
The Company may issue multiple instructions in respect of vehicles to be placed
under this Agreement. Freight payment will be as the rates agreed for all products
and will be made on receipt of invoice from the Transporter, accompanied by proof
of delivery in the form of GIRs & receipted challans.
10 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
9.8 The Transporters need to submit quarterly Nil Claim Certificates for the previous
quarter to HO logistics within 15 days of completion of the next quarter.
9.9 The Service Tax, at the prevailing rate, shall be paid by the Company to the credit of
Central Government under the Service tax regulations.
.
I. If at any time the Company proposes (or the Transporter wishes to propose)
any material modification to the Services or the transport quality
management procedure, the Transporter shall, as soon as reasonably
possible (and in any event within twenty (20) Business Days of the receipt or
submission of such proposal by the Transporter), prepare and deliver to the
Company a Change Control Notice ("CCN") containing the information set
out in Annexure-C (Change Control Procedure) of this Agreement which
shall, in particular, provide an estimate of any change, if any, to the Payment
payable by the Company and/or any consequential amendments to the
Targets in the KPI programme which it reasonably considers necessary if
such modification were implemented by the Transporter.
II. If the CCN prepared by the Transporter is approved by the Company, the
Company shall notify the Transporter and the Transporter and the Company
shall arrange for two (2) copies of the approved CCN to be signed by both
the parties. A CCN signed by both parties shall constitute an amendment to
the Services in this Agreement.
III. If the Transporter and the Company are unable to reach agreement
regarding any proposed modification in accordance with Clause 12.3(a)
above within twenty (20) Business Days of receipt by the Company of the
CCN from the Transporter, either Party shall have the option to refer the
matter in dispute to be dealt with in accordance with the Dispute Resolution
Procedure or to terminate this Agreement.
12. Products
11 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
12.1 The Transporter in providing the Services is acting as a provider of services and
not as principal supplying goods. All the Products in the possession of the
Transporter shall remain the property of the Company and title to the Products shall
not pass to the Transporter at any time. The Transporter acknowledges that the
Company shall at any time be entitled to require the Transporter to deliver up the
Products to the Company or any other person in exercise of its right of ownership. If
the Transporter fails to do so, the Company shall have the right forthwith to enter the
Vehicles or any other premises of the Transporter or its agents where the Products
are held and repossess the Products at the Transporter's expense.
12.2 In the course of its performance of the Services, the Transporter shall, be
required to carry out the collection, transportation and delivery of the Products to and
from any Location in accordance with the transit times set out during this contract
period, in order to ensure the uninterrupted flow of the Products.
12.3 The Transporter shall not in any circumstances seize, block, mortgage, pledge
the Products or otherwise encumber the Products in favour of anyone for any
reason.
13.1 The Transporter is an independent transport provider and not the agent or
employee of the Company. The relation between the Company and the Transporter
is on a principal to principal basis and neither Party will hold out to any party outside
as an agent of the other.
The Parties hereby represents and warrants that the statements in this Clause are and
shall remain true and correct as of the date of this Agreement and during the Term
hereof.
12 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
14.1.2 has the power and authority to execute and deliver this Agreement and the
Transporter does not require any further authorisation or consent of any party
or any governmental authority. The Agreement, on execution and delivery,
will be a legal, valid and binding Agreement, enforceable in accordance with
its terms;
14.1.3 by the execution and delivery of this Agreement and the promises,
agreements or undertakings under this Agreement has not and will not
violate any applicable law applicable to the Transporter or any intellectual
property rights or related rights applicable to it or violate or contravene the
provisions of or constitute a default under any documents, contracts,
agreements or any other instruments to which it is a party or which are
applicable to it;
14.1.4 by execution of the Services, the Transporter assures the Company that it
shall be able to achieve the delivery of its Products in an effective, prompt,
safe and secure manner and meet the performance parameters including
lead time, quality of delivery and management reporting as stipulated during
the term of this and the Parties agree that failure to meet this representation,
warranty and covenant will be deemed to be a material breach of a
fundamental term of this Agreement;
14.1.6 will ensure that the consignment reaches the destination as scheduled and
agrees that time for delivery of goods is of the essence for the performance
of Services under this Agreement;
14.1.7 shall obtain all the required government approvals, licenses and necessary
permissions required for executing and implementing the provisions of this
Agreement including assist the Company in obtaining any licences,
registrations, permits, etc., if it so requires and shall comply with and ensure
compliance with all applicable laws;
14.1.8 will comply with all rules and regulations at the Locations and shall indemnify
and hold the Company harmless against any damages, claims, losses and
costs arising from breach or non-performance of such obligations or non-
compliance with such applicable laws.
13 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
15.1.2 Represents that the Products comply with the requirements of all applicable
laws and the requirements of any governmental agency relating to the
nature, condition, packaging and labelling of the Products.
16.1 The Transporter hereto agrees that it shall comply with all applicable local laws,
circulars, notifications, ordinances and codes in performing its obligations hereunder,
including the procurement of licences, registration, permits, certificates and any
other requirements with regard to its employees or such persons engaged by the
Transporter, and ensure payment of such taxes, licences or any services as may be
applicable for performing Services to be provided hereunder. The Transporter shall
also file such returns and documents as may be necessary for carrying on business
of Services.
16.2 The Transporter shall comply with the provisions of the Motor Vehicles Act, 1988,
Carriage by Road Act, 2007 and any other law for the time being in force in respect
of the Services. The Transporter shall also comply with the provisions of the Food
Safety and Standards Act, 2006, Contract Labour (Regulation and Abolition) Act,
1970, the Industrial Disputes Act, 1947, the Employees Provident Fund Act, 1952,
the Employees State Insurance Act, 1948, the Workmens’ Compensation Act, 1923
and the rules and regulations made thereunder as well as with the provisions of all
other labour and industrial laws, rules and regulations including the laws, rules and
regulations regarding child labour and obtain all permissions, sanctions, permits, no
objections, licences etc., as may be necessary or required in this regard. The
Transporter should ensure timely and full payment of labour dues (minimum wage,
PF, ESIC etc.) to the persons engaged by the Transporter as required as per
applicable labour laws. In case of non-payment of statutory dues by the Transporter,
the Company shall not be responsible or liable for non-payments of such dues.
16.3 The Transporter shall ensure that all vehicles have necessary registration,
permits, insurance, PUC and any other permissions, licences as may be required
under the road transport office guidelines. The Transporter shall ensure that the
driver of the vehicle used for the Services has a valid driving license. The Company
has the right to inspect the documents, permits, licenses of the Transporter, the
vehicles as well as such persons engaged by him to undertake the Services.
16.4 The Transporter shall not directly or indirectly employ any child labour or any
labour below the age of 18 years and above 60 years of age in the operations
carried out under this Agreement. The Transporter is required to furnish proof of age
if so required by the Company.
16.5 The Transporter shall maintain all statutory records and registers and ensure
timely filing of returns which are mandatory under any labour law or any other law for
the time being in force.
16.6 The Transporter will provide the Company access to all information, records and
registers maintained by the Transporter under any labour Law or any other
14 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
16.7 The Transporter shall solely be responsible for any fines and/or penalties that
may arise for the breach or non-compliance of any law as may be applicable to the
Transporter.
16.8 The Company shall execute a goods forwarding note, in such form and manner
as may be prescribed under the Carriage by Road Act, 2007 and which shall include
a declaration about the value of the consignment and if the consignment has goods
of dangerous or hazardous nature.
17. Sub-Contract
17.1 The Transporter will not sub-contract the Services assigned to him by the
Company to any other transport service provider or sub-contractor without obtaining
the prior written permission of the Company. However, the Company may assign
this Agreement to one of its affiliates or group companies, by giving notice to the
Transporter and the Transporter will be required to provide Services to such affiliate
or group companies as the Company may assign.
18.1 The Transporter shall comply with and shall ensure that all his personnel, while
carrying on the Services comply with the Company’s Safety, Health and
Environment, policy (“SHE”) which is annexed to this Agreement and marked as
Annexure -D. The SHE Policy is applicable to all the contractors and service
providers associated with the Company and the Transporter will ensure that the
personnel engaged by the Transporter will follow the SHE policy mandatorily. The
Transporter understands that the Company is committed to safety and security of its
personnel and premises. Such safety and security is of the utmost importance to the
Company and in the event, the Transporter or such persons engaged by him breach
the requirements under this Clause, the same will constitute a fundamental and
material breach of this Agreement and consequences for such breach, including
termination, shall follow.
18.2 The Company and the Transporter agree to ensure the safety at the time of
execution of the Services including at the premises of the Company. The
Transporter shall ensure that the workmen engaged by them to drive the Vehicles
or undertake any works related to the Services are in good health, have proper
eyesight and do not have any medical problems which may endanger the life of the
Company personnel and it’s property. The Transporter, upon a request being made
by the Company, shall have any driver or other person medically examined by a
doctor at his cost and shall produce a certificate from a doctor certifying that the said
workmen are medically fit.
15 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
20.1 The Transporter understands that the Company is committed to comply with
Unilever’s anti-bribery policy. The Transporter, therefore, warrants and undertakes to
the Company that the Transporter:
20.1.1 will not offer gift, consideration or benefit of any kind, which constitute illegal
or corrupt practice to any one, either directly or indirectly, as an inducement
or reward for execution of this Agreement;
20.1.2 will comply with Unilever ’s anti-bribery policy as per Annexure-F and may be
amended from time to time;
20.1.3 will ensure that any person who performs or has performed services for or on
its behalf in connection with this Agreement complies with this Clause;
20.1.4 will not enter into any agreement with any person in connection with this
Agreement, unless such agreement contains undertakings on the same
terms as contained in this Clause;
20.1.5 it has and will maintain in place effective accounting procedures and internal
controls necessary to record all expenditure in connection with the
Agreement;
20.1.6 from time to time, at the reasonable request of the Company, will confirm in
writing that it has complied with its undertakings in this Clause and will
provide any information reasonably requested by the Company in support of
such compliance;
20.2 The Company and its authorized representatives shall have the right to enter the
premises of the Transporter and access and copy from time to time the
Transporter’s records and information in connection with the transactions under this
Agreement for the purpose of verifying compliance by the Transporter with this
Clause 21. The Transporter shall give the Company all the necessary assistance for
the conduct of such audit during the Term of this Agreement and for a period of
seven (7) years after such termination.
16 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
21. Liability
21.1 The Transporter shall have full and sole responsibility for and shall save and
keep the Company harmless from any claim or liability arising in connection with any
death, physical injury, and damage to property or loss sustained to persons engaged
by the Transporter during the Term of this Agreement.
21.2 The Transporter shall be liable to the Company for the loss, theft or damage to or
obsolescence of the Products, including any mysterious and unaccounted stock
discrepancy which occurs at any time during the period from delivery into the
Transporter’s custody and ending at delivery out of the Transporter’s custody from
as noted in the goods forwarding note. In the event of any claim brought against the
Transporter for the loss, damage or non-delivery of consignment, it will not be
necessary for the Company to prove that such loss, damage or non-delivery was
owing to the negligence or criminal act of the Transporter, or any of his servants or
agents. The Transporter will furnish the Company with reports on all such loss, theft
of, or damage to or obsolescence of the Products.
17 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
22.1 The Company will not be liable to the Transporter under this Agreement for any
direct, indirect or consequential loss or damage (whether caused by negligence or
otherwise) suffered by the Transporter in connection with this Agreement including,
without limitation, any loss or damage in the nature of:
22.1.1 loss of revenues (other than revenues due to the Transporter under this
Agreement);
22.1.2 loss of profits;
22.1.3 lost opportunities, including opportunities to enter into or complete
arrangements with third parties; or
22.1.4 loss resulting from claims against a party by third parties,
23. Insurance
23.1 Transporter’s Insurance- The Transporter shall insure the vehicles, the drivers
and other persons engaged by the Transporter in respect of death, injuries or
accidents including insurance for third party death, injuries or accidents. The
Transporter shall also take insurance for any death, injuries or accidents that may
occur in the premises of the Company as well as public and product liability
insurance and third party cover for all persons working at or entering any Location
for business purposes. The Transporter shall ensure that the insurance policy is
renewed from time to time and remains valid at all times. The Transporter is required
to furnish the copy of the insurance policy to the Company within 5(five) days of the
execution of this Agreement and shall furnish the copy of the insurance immediately
upon renewal of the same or as and when requested. In the event of any non-
compliance or contravention of the provisions of this Agreement due to the failure or
negligence of the Transporter, the Transporter shall remain fully liable and shall
keep the Company fully indemnified against any risk, consequences or cost arising
thereof.
24. Indemnity
24.1 The Transporter shall keep the Company fully indemnified against any action,
claim or proceeding under the provisions of any Act, Rules, regulations, bye-laws,
notifications, circulars, directions or orders having the force of law for any omission
or commission by the Transporter in contravention of such provisions or for the
infringement or violations by it, in the course of the execution or completion of the
Services as stipulated by the Agreement. If as a result of such action, claim or
proceedings the Company is adjudged liable to any penalty or to pay any
compensation such liability shall be deemed to be the liability of the Transporter and
the Transporter shall be wholly liable for all such penalties.
24.2 The Transporter shall keep the Company indemnified from any loss/damage
caused due to the delay in receiving the requisite permits from the authorities for
undertaking the Services. It shall be the responsibility of the Transporter to arrange
for and obtain any road permit or other permits as may be necessary from the civic,
18 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
24.3 The Transporter shall assume all liabilities and hereby keeps the Company
indemnified against any action or suits, claims, cost, damages, charges and
expenses arising howsoever out of the Services covered by this Agreement,
including any liability for death of employees or persons engaged by the Transporter
or any third party, on account of accidents or negligence that may arise on account
of any action by the Transporters’ employees/drivers/workmen and others persons
engaged by the Transporter.
24.4 The Transporter hereby keeps the Company indemnified and shall be
responsible to make good any damage or loss caused to the Company due to
negligence, lack of proper care and caution on the part of any persons engaged by
the Transporter. The driver or other accompanying person in the vehicle (helper)
shall be deemed to be the Transporter’s employees or agents and the Transporter
shall be held responsible for any loss/damage caused due to the actions, omissions
or commissions of such persons.
25. Confidentiality
25.1 In the course of the Services undertaken under this Agreement, the Transporter
may be have access to or may obtain certain Company Information. The Agreement
applies to all Company Information that the Transporter may have access to in
connection the Services. The Transporter is responsible for compliance of this
Agreement by its employees, agents and subcontractors. “Company Information”
means all information that the Transporter, its employees, agents and
subcontractors, receive from the Company or observe or obtain at the Company’s
facilities relating to the sales, distribution, systems used by the Company and its
affiliates, including stockists and agents; facilities, products, capabilities, financial
information, needs, developments and plans of the Company, its affiliates and group
companies. The Transporter will not, and will not permit its employees, agents or
subcontractors to disclose to any third party or to use for any purpose other than
providing Services to the Company and its affiliates and group companies, any
Company Information, without the Company’s written permission (except as may be
required by law or as necessary to provide the Services. The Transporter will hold all
the Company Information in trust for the Company’s sole use and benefit. This
Clause will not apply to information that is publicly known other than through
disclosure by or through the Transporter or its employees, agents or subcontractors.
25.2 The Transporter will not, and will not permit its employees or agents to disclose
to any third party or to use for any purpose other than carrying out the Service to the
Company and its affiliates and group companies, any Company Information, without
the Company’s written permission (except as may be required by law or as
necessary to carry out the Service.
25.3 Neither the Transporter nor the Company will provide or share any commercially
sensitive information related to any third party/competitor and both Parties shall
19 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
26. Termination
During the Term of this Agreement, if the Company is not satisfied of the
performance parameters of the Transporter including lead time, quality of delivery
and Management Information System (MIS), the Company may seek rectification of
such deficiency in Transportation Services by sending an intimation to the
Transporter in writing calling upon the Transporter to rectify the deficiencies within
14 days. If the Transporter fails to provide satisfactory reasons explaining the
deficiencies or in case the Services are not rectified within 14 days of notice being
given to the Transporter, the Company shall forthwith terminate this Agreement. The
Company shall be entitled to make such alternate arrangements and terminate
agreement as it may deem necessary to restore normalcy in operations in the event
of any fraud or misappropriation is detected by the Company or the Transporter
ceases to carry on its business or there is a change in the ownership or organization
of the Transporter or the Transporter become incapable of carrying out Services
under this Agreement or The Company, shall, have the right to terminate this
Agreement, ipso jure by written notice at any time, having immediate effect to the
Transporter, in the event by giving terminate for default or breach of the terms.
27. Notice
27.1 Any notice relating to any alleged breach or non-performance of this Agreement
shall be in writing, and shall be effective upon receipt by a Party hereto at such
Party’s address hereinafter specified when received in person, by certified mail
return receipt or private overnight courier service requiring signature upon receipt.
The addresses so specified are:
27.2 Any of the forgoing addresses/ numbers may be changed by notice in writing in
accordance with this Clause.
28.1 Any dispute between the Transporter and the Company arising out of or under
this Agreement must be attempted to be resolved mutually by personal discussion
between themselves. Any such dispute shall be referred by either party to a Dispute
Resolution Committee comprising of a member each as nominated by both the
parties respectively by way of written notice, setting out complete details of the
nature of the dispute with supporting documents;
28.2 In the event that the dispute remains unresolved for a period of 30 days after a
reference has been made to the Dispute Resolution Committee, the party aggrieved
shall submit the dispute for mediation to be administered by an independent
20 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
28.3 Notwithstanding anything contrary to the provisions of this Clause, either party
hereto shall have the right to obtain temporary restraining orders or temporary or
preliminary injunctive relief from a court of competent jurisdiction, provided, however,
such Party shall contemporaneously submit the dispute, controversy or claim for
mediation on the merits as provided herein.
28.4 The Courts of law located at Mumbai only shall have exclusive jurisdiction in the
event of any legal / judicial proceedings.
29.1 Either Party shall not be held responsible for failure or delay to perform all or any
part of this Agreement due to flood, fire, earthquake, draught, war or any other
events, which could not be predicted, controlled, avoided or overcome by the relative
party. However, the Party affected by the event of Force Majeure shall inform the
other party of its occurrence in writing as soon as possible, and, thereafter, send a
certificate of the event issued by the relevant authorities to the other party within 15
days after its occurrence.
30. Severability
31. General
31.1 This Agreement supersedes any and all of the proposals, prior negotiations,
writings, purchase orders, discussions, contract, agreement, arrangement, terms or
correspondence between the parties, and neither of the parties hereto shall be
bound by any conditions, definitions, representations, or warranties with respect to
the subject matter other than as set forth in this Agreement.
31.2 The Company may appoint more than one Transporter and the Transporter shall
have no claims whatsoever in the event the Company appoints or uses the services
of one or more transporter.
31.4 The Parties represent that the person signing on their behalf has the requisite
authority to sign this Agreement on their behalf and to bind the respective Parties.
21 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
31.5 The failure of either Party to enforce any term or condition of this Agreement
shall not constitute a waiver of either Party’s right to enforce each and every term
and conditions of this Agreement. Except as provided herein, no remedy confirmed
by any specific provisions of this Agreement is intended to be exclusive of any other
remedy and each and every remedy shall be cumulative and shall be in addition to
every other remedy given hereunder or now or hereafter existing at law or in equity
or by statute or otherwise.
31.6 This Agreement is made in the English language and will be executed two
counterparts each of which shall be sufficient evidence of the Agreement but all of
which individually shall constitute one and the same instrument.
Thanking you,
Authorised Signatory
22 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
23 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Annexure – B
Transhipment Form
24 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
25 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
(v) Inculcate safety as a personal value through behavioural intervention at all levels,
recognition of positive behaviour and continuous correction of unsafe behaviour.
(vi) Involve all employees in the implementation of this Policy and provide appropriate
training.
(vii) Provide for appropriate dissemination of information on safety and health at work and
travel through suitable communication networks both within HUL and among
stakeholders.
Environment Policy
For the purposes of this Annexure, the User shall be referred to as “HUL” or “Unilever”.
Hindustan Unilever Ltd, (HUL) is committed to meeting the needs of customers and consumers
in an environmentally sound manner, through continuous improvement in environmental
performance in all our activities. Management at all levels, jointly with employees, is responsible
and will be held accountable for company's environmental performance.
Accordingly, HUL's aims are to:
26 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
27 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
For the purposes of this Annexure, the Company shall be referred to as “we” or
“Unilever”.
A. Standard of Conduct
We conduct our operations with honesty, integrity and openness, and with respect
for the human rights and interest of our employees.
We shall similarly respect the legitimate interests of those with whom was have
relationships.
Unilever companies and employees are required to comply with the laws and
regulations of the countries in which we operate.
C. Employees
We will recruit, employ and promote employee on the sole basis of the qualifications
and abilities needed for the work to be performed.
We are committed to safe and healthy working conditions for all employees. We will
not use any from of forced, compulsory or child labour.
We respect the dignity of the individual and the right of employees to freedom of
association.
D. Consumers
E. Shareholders
28 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
F. Business Partners
G. Community Involvement
H. Public Activities
Unilever companies are encouraged to promote and defend their legitimate business
interests.
Unilever will co-operate with governments and other organizations, both directly and
through bodes such as trade associations, in the development of proposed
legislation and other regulations which may affect legitimate business interest.
Unilever neither supports political parties nor contributes to the funds of groups
whose activities are calculated to promote party interests.
I. The Environment
Unilever will work in partnership with others to promote environmental care, increase
understanding of environmental issues and disseminate good practice.
J. Innovation
In our scientific innovation to meet consumer needs we will respect the concerns of
our consumers and of society. We will work on the basis of sound science, applying
rigorous standards of product safety.
K. Competition
Unilever believes in vigorous yet fair competition and supports the development of
appropriate competition laws. Unilever companies and employees will conduct their
operations in accordance with the principles of fair competition and all applicable
regulations.
29 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Unilever does not give or receive, whether directly or indirectly, bribes or other
improper advantages for business or financial gain. No employee may offer, give or
receive any gift or payment which is, or may be constructed as being, a bribe. Any
demand for, or offer of, a bribe be rejected immediately and reported to
management.
M. Conflict of Interest
All Unilever employees are expected to avoid personal activities and financial
interests which could conflict with their responsibilities to the company.
Unilever employees must not seek gain for themselves or others through misuse of
their positions.
N. Compliance-Monitoring-Reporting
Assurance of compliance is given and monitored each year. Compliance with the
Code is subject to review by the Board supported by the Audit Committee of the
Board and the Corporate Risk Committee.
Any breaches of the Code must be reported in accordance with the procedures
specified by the Joint Secretaries. The Board of Unilever will not criticize
management for any loss of business resulting from adherence to these principles
and other mandatory policies and instructions.
Provision has been made for employees to be able to report in confidence and no
employee will suffer as a consequence of doing so.
In this Code the expressions ‘Unilever’ and ‘Unilever companies’ are used for
convenience and mean the Unilever Group of companies comprising Unilever N.V.,
Unilever PLC and their respective subsidiary companies. The Board of Unilever means
the Directors of Unilever N.V. and Unilever PLC.
30 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Annexure-F
INTRODUCTION
Unilever is recognized worldwide for its commitment to conduct its business with integrity, in a
fully legal and transparent manner, based on the values and principles set out in the Unilever
Code of Business Principles. We hold ourselves against the highest ethical standards and take
all necessary measures to safeguard our reputation. Therefore, we do not condone any form
of corruption, wherever it takes place and whichever form it adopts, including fraud, undeclared
conflicts of interest, the exchange or acceptance of bribes, gifts, hospitality or entertainment
designed to secure improper advantage – either by our employees or by suppliers, customers
or any other third party, including public officials.
We expect all of our customers, suppliers and third parties that we work with to conduct their
businesses based on values and principles similar to our own and to adopt all necessary
measures to prevent any form of corruption in their operations and transactions, whether it is
with governments, Unilever or any other person or legal entity. Please note that Unilever will
not hesitate to report any persons associated with it (including customers, suppliers and third
parties) who commit bribery to the relevant authorities, irrespective of his/her status, creed or
rank.
GUIDELINES
Transparency International defines corruption as "the abuse of entrusted power for private
gain". This can mean not only financial gain but also non-financial advantages, such as awards,
promise of promotions, decisions of any nature and any other improper advantage.
Bribery is one of the most common forms of corruption. Bribery is broadly defined as: “offering,
giving or receiving, something of value to encourage or reward something which is unfair,
improper or illegal”. Offering, paying or receiving bribes to influence business deals, decisions,
awards or obtain an improper advantage, directly or through a third party, to or from public
officials or private-sector employees, is a breach of our Code of Business Principles.
Therefore Unilever expects suppliers, customers and third parties (including governments or
regulators, state-owned or controlled entities or commercial/private sector business and
organizations) to refrain from providing or receiving payments, services, gifts, entertainment or
other advantages to/from any Unilever employee or third party associated with Unilever which
are intended to influence the way in which the Unilever employee, public officer or third party
goes about his or her duties. Similarly Unilever will not offer or give such payments, services,
31 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Individuals and businesses involved in situations of bribery may face significant fines,
criminal prosecution, damage to their reputation and loss of business opportunities with
Unilever.
Potential bribery issues will not arrive labelled or clearly identified with instructions explaining
how to deal with it; therefore, it is critical that individuals within suppliers, customers and third
parties are trained to recognise a potential issue and understand the appropriate response.
In order to ensure that situations involving corruption or bribery are dealt with properly
and clarify any doubts or questions that may arise regarding any potential situation of
corruption, Unilever has set up a 24-hour Code Support Line for any person to report any
concern or suspected breach of the Code of Business Principles, including cases of
corruption and bribery. To ensure your safety and protection, all information provided
through the Code Support Line will be treated with confidentiality.
Webportal: www.unilever.ethicspoint.com
Tel: 000-800-100-1071 (English)
Please bear in mind that we need everyone’s help to ensure that we carry out all
necessary measures to prevent any form of corruption in our operations and transactions. This
will allow us to work in a clean business environment, beneficial for Unilever and all of our
customers, suppliers and third parties that we work with.
32 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
HUL-
HUL- Right RTT Vol-
SR HUL-Origin Destinatio
HUL-Origin City code Destination truck Six
No. City Name n City
City type Months
Code
1 Alathur UCB Chennai MMD T1 2243
2 Ballabhgarh U382 Hasangarh HNF X1 2105
3 Chemex UCD Kolkata SHA T1 5728
4 Chemex UCD Siliguri SLG Y2 2221
5 Chiplun UTV Ahmedabad ABD T2 2617
6 Chiplun UTV Chennai MMD T2 3042
7 Chiplun UTV Chikballapur CHK T2 3174
8 Chiplun UTV Kolhapur KOL T1 4538
9 Chiplun UTV Trichur TCR T2 3678
10 Dindigul UNM Chennai MMD T1 12201
11 Dindigul UNM Chikballapur CHK T2 18523
12 Dindigul UNM Coimbatore CB1 T1 5821
13 Dindigul UNM Trichur TCR T1 9478
14 Haldia UHH Cuttack CUT T2 4148
15 Haldia UHH Guwahati GAU X1 8494
16 Haldia UHH Hasangarh HBF X1 3962
17 Haldia UHH Kolkata SHA Y2 5337
18 Haldia UHH Patna PAT/PTN T2 2293
19 Haldia UHH Silcher SLR X1 2685
33 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
HUL-
HUL- Right RTT Vol-
SR HUL-Origin Destinatio
HUL-Origin City code Destination truck Six
No. City Name n City
City type Months
Code
38 Kolkata UGR/UOL Patna PAT/PTN T2 9952
39 Kolkata UGR/UOL Siliguri SLG Y2 3863
40 KURALI UIF Khanna KHN Y2 6966
41 KURALI UIF parwanoo PAR T1 3397
42 KURALI UIF parwanoo PAR Y2 3397
43 Orai UOI Shuklaganj SHK Y2 2329
44 Orai UOI Varanasi VNS Y2 3531
45 Patna UVY Ranchi RCH T1 8021
46 Pondicherry UHU Chennai MMD T1 2328
47 Pondicherry UHU Chikballapur CHK T1 3297
48 Pondicherry UHU Guntur GTR T2 2458
49 Pondicherry UPY Chennai MMD T2 22264
50 Rajpura F&B URR Delhi DL1 Y2 2734
51 Rajpura F&B URR Hasangarh HNF Y2 6991
52 Rajpura HPC URA Ambala AMB Y2 3160
53 Rajpura HPC URA Delhi DL1 Y2 2273
54 Rajpura HPC URA Khanna KHN Y2 2909
55 Silvassa UAE/UAP/UDQ/UHA/UPR Vapi VAP/VAH T1 7767
56 Silvassa UAE/UHT Nagpur NBF/NAG X1 2094
57 Silvassa UAP Ahmedabad ABD T1 3207
58 Silvassa UAP/UDQ/UHA Bhiwandi BND/WAD T2 6332
59 Silvassa UAP/UDQ/UHA Pune CHP T2 4493
60 Silvassa UAP/UHA Hyderabad SEC/SEH T2 2894
61 Silvassa UAP/UHA Indore IND T2 2496
62 Silvassa UHA Ahmedabad ABD T2 2152
63 Silvassa UHA Chikballapur CHK T2 3285
64 Silvassa UHA/UHT Chennai MMD X1 4840
65 Silvassa UHA/UHT Chennai MMD X5 4840
66 Silvassa UHT Chikballapur CHK X1 2323
67 Tatapuram UTP Trichur TCR TA 3286
68 Kolkata CCU Guwahati GAU T2 2292
69 Haldia UHH Cuttack CUT T2 4148
70 Hoskote U480 Chikballapur CHK T2 4200
71 Hyderabad SEH Chennai MMD T2 3827
72 Bhuj UAQ Mumbai CHN T2 2604
73 Bhuj UAQ Bhiwandi WAD/BND T2 2799
74 Hyderabad SEH Chikballapur CHK T2 4301
75 Bhuj UAQ Ahmedabad ABD T2 4513
76 Chiplun UTV Kolhapur KOL T2 4538
77 Chiplun UTV Ahmedabad ABD T2 2617
78 Chiplun UTV Pune CHP T2 5391
79 Chiplun UTV Chennai MMD T2 3042
80 Chiplun UTV Trichur TCR T2 3678
81 Chiplun UTV Chikballapur CHK T2 3174
82 Khamgaon UKN/UPX Nagpur NBF T2 2913
83 Silvassa UHA/UDS Trichur TCR T2 2077
34 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
HUL-
HUL- Right RTT Vol-
SR HUL-Origin Destinatio
HUL-Origin City code Destination truck Six
No. City Name n City
City type Months
Code
84 Silvassa VAP/UHA/UAP/UPR/UDS Hyderabad SEC/SEH T2 9657
85 Pithampur UXY Jabalpur JAB T2 2141
86 Pithampur UVK Chikballapur CHK T2 2221
SHA/CCU/C
102 Haridwar UTR/UTH/ULU/ULT/UTQ Kolkata T2 4208
BN
103 Haridwar ULT/UTH Kanpur SHK T2 3292
104 Haridwar UTR/UTQ/ULU Hyderabad SEH/SEC T2 2873
105 Silvassa UHA/VAP/UDS Chennai MMD T2 12078
106 Silvassa UHA/UDS Coimbatore CB1 T2 3661
107 Silvassa UHA/VAP/UDS Chikballapur CHK T2 8983
108 Silvassa UHA/UHT/VAH/UDQ Pune CHP T2 6315
109 Hasangarh HNF Pune CHP T2 2036
110 Haridwar UTR/ULT/UTQ/UTH Delhi DL1 T2 4879
111 Haridwar ULT/UTH Jaipur JAP T2 4259
112 Hasangarh HNF Jaipur JAP T2 3920
113 Silvassa UHA/UHT/UDS Indore IND T2 2162
114 Silvassa UHA/UPR/UHT Aurangabad AUR T2 2502
115 Alathur UCB Chennai MMD T2 2243
116 Kolkata UGR/UOL/UGR Patna PAT/PTN T2 8681
117 Haldia UHH Hasangarh HBF T2 3962
118 Patna UVY Ranchi RCH T2 8021
119 Hasangarh HNF Bhiwandi WAD/BND T2 5621
120 Hasangarh HNF Indore IND T2 3356
121 Hasangarh HNF Kolkata SHA/CCU T2 9347
122 Hasangarh HNF Chennai MMD T2 5419
123 Sumerpur UBM Kanpur SHK T2 5060
124 Hasangarh HNF Kanpur SHK T2 7205
125 Hasangarh HNF Ahmedabad ABD T2 4158
35 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
HUL-
HUL- Right RTT Vol-
SR HUL-Origin Destinatio
HUL-Origin City code Destination truck Six
No. City Name n City
City type Months
Code
126 Orai UOI Varanasi VNS T2 3531
127 Haridwar ULT/UTH Varanasi VNS T2 2633
128 Haridwar ULT/UTH Khanna KHN T2 3288
129 Haridwar UTH/ULT/UHJ/UTQ Ghaziabad GHD T2 6712
HNF/HAH/
130 Haridwar UTN/UTR/UTQ/UTH/UTR/UHJ/ULT/ULU Hasangarh T2 28324
HBF
131 Hasangarh HNF Varanasi VNS T2 5291
132 Hasangarh HNF/HAH Khanna KHN T2 9393
133 Rajpura F&B URR Kolkata SHA/CBN T2 2622
134 Hasangarh HNF Chikballapur CHK T2 5662
135 Haridwar ULT/UTH Ambala AMB T2 2110
136 Hasangarh HNF Guwahati GAU T2 3992
137 Hasangarh HNF Patna PAT/PTN T2 8076
138 Hasangarh HNF Ranchi RCH T2 2964
139 Hasangarh HNF Cuttack CUT T2 5234
140 Dindigul UNM Coimbatore CB1 T2 5821
141 Dindigul UNM Chennai MMD T2 12201
142 Dindigul UNM Trichur TCR T2 9478
143 Dindigul UNM Chikballapur CHK T2 18523
144 Pondicherry UPY/UHU Chennai MMD T2 24591
145 Pondicherry UPY Trichur TCR T2 6544
146 Pondicherry UPY/UHU/U053 Hyderabad SEC T2 13511
Peddayapall
147 U073 Hyderabad SEC T2 7143
y(AP)
148 Pondicherry UPY/UHU/U053 Chikballapur CHK T2 18478
149 Pondicherry U053/UPY Coimbatore CB1 T2 9217
150 Rajpura HPC URA Delhi DL1 T2 2273
Attapur (Hyd
151 U495 GUNTUR GTR T2 3681
Atta)
152 Pondicherry U053/UHU/UPY GUNTUR GTR T2 15192
153 Silvassa UDS/UHA/UDQ GUNTUR GTR T2 13756
154 Alathur UCB Chennai MMD X1 2243
Doomdoom
155 UDE/UTE Nagpur NBF X1 2305
a
156 Haldia UHH Cuttack CUT X1 4148
157 Haridwar UTH Ghaziabad GHD X1 4473
HAH/HBF/
158 Haridwar UTN/UTR/UTQ/UTH/UHJ/ULT/UTM/UPQ/ULU/UHQ Hasangarh X1 32836
HNF
36 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
37 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
38 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
39 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
o Hindustan Unilever is introducing a new fuel policy for the 2016 Open Truck Equipment Type
Tender. This policy will be based on three core principles of freight movement: a lane distance
measurement by mode, a Unilever expected consumption standard by equipment type, state-
specific fuel pricing using Petroleum Planning & Analysis Cell of India (Ministry of Petroleum &
Nat Gas). This policy applies to the rates agreed in this tender.
‘Base fuel rate’ is set as 0.000 Rupees/litre. This means Unilever will reimburse all fuel charges outside
of the price for transportation i.e. Linehaul.
o Linehaul is defined as: The total price to move a load excluding fuel.
The above fuel principles will be applied to determine fuel prices for every freight movement in scope
of the Open Truck Equipment Type tender.
The fuel reimbursement will be calculated on a monthly basis, with the relevant fuel reimbursement
being applied to the transport rates for the following month.
40 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
It is required to include the fuel surcharge with your standard invoice as an additional line item in
the invoice against each individual transport order
1Linehaul rates for Temperature Controlled movements should exclude any fuel costs
attached as the new fuel methodology takes fuel consumed by refrigeration units into
account by increasing the fuel consumption of the vehicle.
KM/Liter Consumption
Truck Types Vehicle Description
Standard
L4/L3 LCV-1109 6
41 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099
ID States for State Average Price Calc Apply State Fuel Cost
EXAMPLE1 UP 54.74
EXAMPLE1 RJ 54.79
EXAMPLE1 GJ 55.33
EXAMPLE1 MH 57.02
ID States for State Average Price Calc Apply State Fuel Cost
EXAMPLE2 HP 50.13
EXAMPLE2 PB 49.52
EXAMPLE2 HR 49.57
FUEL COST:
LANE ID PRICE PER LITRE FUEL KILOMETERSLITRES FUEL COST
EFFICIENCY
NOTE: In the example above, ALL FUEL COSTS assumed to have been incurred are in the INR
19,055.58 and INR 3,461.90. Therefore your linehaul rate should only include the other costs incurred.
Ensure you remove all fuel from the linehaul rate.
42 Regd. Office:
Hindustan Unilever Limited
Unilever House
B D Sawant Marg
Chakala, Andheri East
Mumbai 400 099