DVC Limited

Bangladesh Liaison Office.

Documents List for BSCI Audit

01. Office order of Senior Management Representative for the implementation of BSCI Code of Conduct.
02. Office order of Responsible person for updating laws , regulations , legal rights and duties.
03. Office order of Health and Safety Officer
04.Office order of in charge for looking after environmental and chemical issues.
05a. Grievance Policy, Procedures for Workers and Staffs.
05b. Grievance Procedures for Business Partners.
05c. Grievance procedures for communities
05d. Survey on Grievance mechanism + Harassment + Discriminations among workers
06. Policy for anti-corruption and bribery –Procedures-System in place – Risk Assessment for Anti-
Corruption and Bribery
07. Supply Chain Mapping sheet filled up as per BSCI Template
08. Stakeholder Mapping sheet filled up as per BSCI Template
09. Grievance Mechanism sheet filled up as per BSCI Template
10. Vision, mission of the factory inline with BSCI CoC. Communication record with workers and staffs.
11. Business Partners Selection Policy & Procedures
12. Overview of Business partners
13. Contract with Business Partners / Sub Contractors
14. Written commitments from Business partners and Sub Contractors to comply with Amfori BSCI Code
of Conduct + Amfori Terms of Implementation + Grievance procedures for business partners + Anti-
Corruption and Bribery policy .
15. Social Performance monitoring report for Business Partners/Sub Contractors in line with BSCI CoC
16. Policy procedures to communications and training to promote and reward integrity.
17. Policy, procedures for investigations and discouragement of unethical behavior.
18. Licenses: (a) Trade License (b) Factory License (c) Fire License (Included all floors and
shades/building) (d) Boiler License (e) Group Insurance (f) Environmental Clearance Certificate (g)
BGMEA / BKMEA/BTMEA Membership License. (h) Waiver Certificate for Generator (i) IRC License (j)
ERC License (k) EPB License (l) Bond License (m) Permission for Electric Sub Station (n) Waste Water
Test Report (o) License for using & storing Acid (p) Drinking Water Test Report (q) Building Approval
Plan approved by RAZUK or Local authority.(All Building & floors) ® Factory Layout Plan approved by
Chief Factory Inspector as per current floor lay out.(All floor , Building , Shade)
19. Approved Working Hour Notice
20. Boiler Operator Competency Certificate
21. Electrician Competency Certificate
22. Periodical Electrical Installation Checking record by competent Electrician.
23. Company Social Policies including: Hiring or Recruitment policy , Child labour Policy, Forced labour
Policy , Discrimination Policy , Policy for Female Employees right , Working hours policy , Compensation
& Benefit policy , Occupational Health & Safety , Policy for Freedom of Association , Harassment &
Abuse Policy , Leave Policy , PPE Policy , Pregnancy Test Policy , Disciplinary Policy , Overtime Procedure
, Environment Policy,
24. Broken Needle Policy and Broken Needle records
25. Work Rules / Worker hand Book (Including Dismissal, Discipline and Discrimination)

DVC Limited. Bangladesh Liaison Office , RAOWA Complex , 10th Floor , VIP Road , Mohakhali , Dhaka. 20/10/2018
 DVC Limited

Bangladesh Liaison Office.

26. Age verification Procedures

27. Policy, procedure for remediation of Child labor
28. Personal Files - Age Certificate –Copy of appointment letter –Copy of Id card-Job responsibilities
including implementation of New BSCI Code of Conduct 2014 -Updated Salary details- Service Book: with
update salary increase.
29. Personal File –Doctor (Full Time) & BMDC Certificate
30. Personal File –Security Guard.
31. Personal File – Nurse (Full Time), Professional certificate
32. Personal File _ Welfare Officer
33. Living Wage Calculation:
34. Pay Slip in local language
35. Salary Sheet- 01 Year
36. Leave Register with Paid Leave Records -Casual –Sick-Festival etc.
37. Earn leave encashment record (Latest Payment year)
38. Maternity benefit registers with payments documents
39. Final settlement Files of Workers.
40. Letter to left workers
41. Time recording system: Attendance list, Punch or time cards, Electronic data processing –
42. Accident register
43. Fire Drill Record including night shift workers
44. Complain Box Policy Procedure and Register with Follow up action.
45. Worker Participation Committee through election process and Meeting minutes
46. Safety Committee through elected PC Committee and Meeting minutes
47. Canteen Committee & Price list of canteens (If have)
48.a.: PPE Issue and Maintenance Register; 44.b: Purchase Invoice of PPE.
49. First Aid procedure in cases of basic health problems including electric shock and burn injury.
50. Accident and emergency procedure and Training in cases of Fire, Earth Quack, Tornado, Flood, and
Bomb threat etc.
51. Policy Procedure regarding Workers right to remove themselves from eminent danger without prior
permission.
52. Root cause analysis of reported Occupational Accidents, Occupational Diseases, Dangerous
occurrences and incidents (Investigation & Remediation procedure) by competent person.
53. Emergency procedures for dealing with cases of trauma, or serious illness up to the point.
54. Light, Sound, Temperature measurement report
55. Near miss policy and procedure
56. Risk Assessment for all Work place/ section –Processing unit –Machinery equipment’s-Chemicals –
Boiler –Generator
57. Risk Assessment for new and expectant mother/ Young workers / Migrant Workers with training
records. Posting of Risk Assessment.
58. Risk Assessment for Transmittable and non-Transmittable diseases (HIV/Aids, TB , Malaria)
59. Environmental Risk Assessment.
60. Inspection Report and Insurance coverage for Machine and vehicles.
61. Records of Chemical distribution, use and disposal
62. Displayed of Amfori BSCI Code of Conduct 2018.
DVC Limited. Bangladesh Liaison Office , RAOWA Complex , 10th Floor , VIP Road , Mohakhali , Dhaka. 20/10/2018
 DVC Limited

Bangladesh Liaison Office.

63. Festival Holiday List

64. Contract with any hospital/Clinic; Contract with Work Force Supplier; Contract with Recruitment
Agencies. Security Agency, Cleaning Service, Food Services, Transport Services etc
65. Work Force Capacity Planning Method+ Contingency Plan
66. Waste management Policy + Contract with party+ Challan copy or register
67. Map Identification of Water Springs, rivers and lakes in activities
68. Test report for Co2 emission.
69. Company Organogram / Structures of the Company
70. Personal File_ PC Committee member (Worker)
71. Personal File_ Safety Committee member (Worker)
72. Training Calendar
73. Internal Audit
73. Training records :( Including name of trainer, name of participants & signature, topics, hours load,
Trainer’s qualification, pictures etc.)
a. Amfori BSCI CoC Training record for all management staff and Workers.
b. Fire Fighting training record from Fire Service & Civil Defense (18% of total work force)
c. First aid training Record.
d. Training for Disciplinary Policy, Procedure for all Staff (Including Supervisor)
e. New Workers Training record (Health and Safety; Worker’s rights; Training; obligations;
employment conditions; working hours; resting periods and holidays; remuneration and
terms of Payment and grievance mechanism)
f. PPE Training record (For all workers and Staffs)
g. Labour law training record for all Workers & Staffs (Including new amendment)
h. Training for Anti-Corruption/bribery/ethics and integrity for Merchandising, Commercial,
Purchase, Store, HR, Admin department etc.
i. Training on Chemical Handling for respective section’s workers and staff
j. Training on Grievance Mechanism for all workers
k. Training on Emergency Procedure i.e Fire, Tornado, earth quakes, flood etc.
l. Training on Business partners selection for Merchandising, Commercial, Purchase, Store,
and Production department
m. Training on Job responsibility for PC members
n. Training on Job responsibility for Safety Committee members
o. Training on Emergency medical/ Trauma procedure.
p. Training on Company vision and mission for workers and staffs.
q. Training on Water reduction.

DVC Limited. Bangladesh Liaison Office , RAOWA Complex , 10th Floor , VIP Road , Mohakhali , Dhaka. 20/10/2018