Create Systematic Records of

Documents, Emails,
Knowledge Documents & Templates
for easy Reference & Re-use
Increase Efficiency & Enhance Productivity
 Knowledge Management
Solution

The Pain, we understand

File & Folder Naming Convention
Always differ from person to person

Complex Folder Hierarchy

Difficult to follow through every time

No compelling mechanism
for one place centralized storing

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

The Net Result of Hindrances…..

Haphazard
File Management
Lack of Record
Management System

Lack of Knowledge
Management System
No Continuity
Management plan

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

What KDOC does ?

Faster Creation

Smart Management
Quick Retrieval

Record Management

Maximum Usage
of Past Experience

Email Productivity
With Microsoft Outlook

Helps to have Less Paper Office

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

The Roadmap to Productivity

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

Understanding the Difference

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

Naming Files & Folders

No intelligent logic in Automates naming and

KDOC
Windows & MS Office

naming files and storage saving. Eliminates the

location. behavior of file Save As
dialog box

Prevents saving two files Unique ID for each

with similar name in one Document, No duplication
folder.

Incidents of accidental Saves before working upon

overwriting of documents the files
occur - Save instead of
Save As

The Benefit Uniform File and Folder Naming Conventions

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

Properties/Metadata & The Unique Document Identity

Only basic features for Makes profiling
Windows & MS Office

KDOC
property assignment compulsory - either
available in Microsoft® automated or semi
Word and Excel automated
No facility for selection of Enables record
property values from pre- management for easy
defined masters listing, sorting and retrieval

No unique identity to track Auto assigns a unique

documents and templates number to each document
and template

The Benefit
Quick Retrieval of Documents and Templates &
Simplifies Tracking and Retrieval System
We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

Centralized Repository
Leads to scattered files Provides single location for
Windows & MS Office

KDOC
across office network. storage of documents and
templates
Difficult to discipline each Prevents saving of files into
user in saving files at one other locations except into
centralized location. KDOC® centralized
repository
Makes accessing Provides easy retrieval
documents difficult in the even in the absence of
absence of creator document creator

The Benefit One Point Storage & Quick Access

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

Classification of Documents
Random classification of Segregates files into
Windows & MS Office

KDOC
files, no segregated working, imported,
classification archive, historical and
branch documents

Follows one pattern of Removes unnecessary

folder hierarchy i.e. clutter from the workspace
difficult for all to follow enabling easy access

The Benefit Automated Record Management

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

Templates/Model Documents

KDOC
Unorganized templates, Creates centralized
Windows & MS Office

formats and knowledge repository of templates

documents and knowledge documents

User specifies location in Enables saving of a

the system where the document as template with
templates should be saved ease

Mere usage of templates Enables publication and

and model documents sharing of templates list
across the organization across the organization.
The Benefit

The Benefit Maximum use of past experience

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

Email Archive & Email Templates

Manual storing of Facilitates moving or
Windows & MS Office

KDOC
important emails into copying of important
folders for archive emails into KDOC®
repository

PST files become Facilitates bulk archiving of

redundant for ex employees contact specific emails.

Offers only basic feature of Promotes creating and

email templates in replying of emails from
Microsoft® Outlook and template making the
hence less used process easier and faster
for the user

The Benefit
Safe & Secure Email Records &
Quick Standardized email communication
We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

Documents Security
Enforcing security Easy security and access
Windows & MS Office

KDOC
mechanism is difficult rights mechanism

Unauthorized access of All documents and

documents may be templates are always saved
possible in KDOC® secure repository

The Benefit One Place Storing with Restricted Access

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

Collaborative Working
Sharing of documents by Inform collaborator about
Windows & MS Office

KDOC
emailing as attachments document number instead
of sending as email
attachments

Best practice documents Sharing of knowledge

remained lying in documents with ease
individual folders
Comments / Notes remain Separate Note Sheets for
embedded with comments. Stored in data
documents base and not with
documents itself

The Benefit
Improved Sharing of
Knowledge & Enhanced Productivity
We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

Back up, Restore & Reports

No simple mechanism for
Windows & MS Office

Enables automated

KDOC
backup and restore of files, incremental back up of all
scattered across the office documents and templates
network

Risk of losing documents Backup and restore is

due to virus attack and easier
hard disk failure

Printing list of documents Creates list of documents

and templates not and templates based on
supported multiple parameters

The Benefit
Ensures Safety of Documents and Templates,
Improves Soft Copy Management
We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

Lets Move to the

Interface

& See in Action

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

▪ Create Letters , Documents , Reports

from MS Word itself
▪ Save Existing Document into KDOC
▪ Retrieve Existing Documents too…

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

▪ Create Letters , Documents , Reports

from MS Word itself
▪ Save Existing Document into KDOC &
Retrieve Existing KDOC documents

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

▪ Profile every documents before start

working on it
▪ Automated naming convention
▪ Compels your staff to follow the
discipline…

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

▪ Archive Important Emails

▪ Create New Emails & Reply Email from
KDOC Email Template Repository…
▪ Improves Email Productivity…

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

▪ Documents Register instead of Folder

Hierarchy
▪ Open / Create Copy of desired document
▪ Add Notes for document , send to
Inactive etc…

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

▪ List of Working Document.

▪ Filter desired documents based on any
property. Open, Edit, Create
▪ Copy, Print, Email, Add/View Notes for
any document with ease.

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

▪ List of Archive documents.

▪ Occasional Access & hence removes
clutter from present Working Documents
▪ Search documents based on any
property and can active back if needed.

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

▪ Centralized Template Repository…

▪ Increase the practices of Using
Templates.
▪ Creating Documents from scratch
Minimized.

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

ADVANTAGES

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

For every minute spent

in organizing, an hour is earned.
- Benjamin Franklin

While technology and processes are

important to Knowledge Management,
it is people who determine success.

We are Authorized sole distributor & support center for Hazel range of product and solutions
 Knowledge Management
Solution

REG. OFFICE
26, Champa Gully, M. J. Market Lane,
Mumbai – 400002. INDIA
Tel : +91 - 22 – 4226 4444
Mail : info@everexinfotech.com
URL : www.everexinfotech.com

Thank You!
We aspire your association

We are Authorized
We are Authorized sole distributor
sole distributor & support
& support center
center for Hazel
for Hazel range
range of of productand
product and solutions
solutions