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ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES Frequently Asked Question

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

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ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ES BAE System User Guide

ESS IT User Guide.
IS-Intelligence & Security User guide.

PS-Plateforms and Services User

Guide.
 Questions

I have forgotten my password. Can you help me log in?

When I log in, the screen keeps taking me back to the log in screen. What do
I do?

When I log in, I get an alert saying I am not using a supported browser and
that I need to use Microsoft Internet Explorer (IE), but I I am using IE 11.
What should I do?

The links in the menu bar at the top do not appear, or are not working. Why?

What if I need a quick turnaround. ...how long does this process take?

I have a candidate that I have pre-identified for my position. Do I complete

the 'Requisition' or 'Payroll Service Request'?

How does it work with one req number for a multiple quantity request?

Can multiple candidates work on one requisition?

If hiring manager delegates an admin as a proxy, will the admin receive the
email notifications?

I have a need for a temporary worker on 2nd shift. Does the system take into
account the shift differential when displaying the Bill Rate?

What if the approver is not in the drop down menu?

The Bid Code for the position I am requesting is not displaying. How can I get
the correct Bid Code?

Can I enter my own bill rate when creating my requisition?

If the rate exceeds the Not-to-Exceed (NTE) rate, why does it need an extra
approval?

How do I know what department overhead will the delta hit?

Can I use an alternate approver on the online requisition process?

Will administrative assistants have access to the System to create reqs and/or
approve on manager's behalf?
How can I check the status of my Requisition or Payroll Service Request?

I received an email message saying I needed to approve a new job

requisition. When I access the Approve Requisition module, why do I not see
the requisition listed?

What kind of feedback do you receive (like out of office) if one of the
approvers is out of the office?

What will the On-Site Representative use to base what resumes will be
forwarded to the hiring manager?

What if I want to see all the resumes and don't want them screened by On-
Site Program Manager?

Will non-managers be able to participate in the selection process?

How do I request an interview with a submitted candidate?

The vendor has submitted alternate times for the interview, but I am not
available. How can I schedule the interview?

Will the interview acceptance automatically download to my Outlook

calendar?
Does BAE Systems have the final decision on candidates?

Will I be able to negotiate the rates directly with the vendors?

Will I see resumes that are over the rate posted in the requisition?

Will I be able to talk with the vendors directly?

Will security be automatically notified of a hire or extension?

Will I have to process extension in the new system for my contractors?

When extensions are submitted will IT be notified to extend the contractor's

computer access?

Will contractor still use AutoTime to enter their weekly work hours?

Will we have to fax a copy of contractors' time sheet to the vendors?

I have forgotten my password. Can you help me log in?

When I log in, the screen keeps taking me back to the log in screen. What do
I do?

When I log in, I get an alert saying I am not using a supported browser and
that I need to use Microsoft Internet Explorer (IE), but I I am using IE 11.
What should I do?
The links in the menu bar at the top do not appear, or are not working. Why?

What if I need a quick turnaround. ...how long does this process take?

I have a candidate that I have pre-identified for my position. Do I complete

the 'Requisition' or 'Payroll Service Request'?

How does it work with one req number for a multiple quantity request?

Can multiple candidates work on one requisition?

If hiring manager delegates an admin as a proxy, will the admin receive the
email notifications?

I have a need for a temporary worker on 2nd shift. Does the system take into
account the shift differential when displaying the Bill Rate?

What if the approver is not in the drop down menu?

The Bid Code for the position I am requesting is not displaying. How can I get
the correct Bid Code?

Can I enter my own bill rate when creating my requisition?

If the rate exceeds the Not-to-Exceed (NTE) rate, why does it need an extra
approval?

How do I know what department overhead will the delta hit?

Can I use an alternate approver on the online requisition process?

Will administrative assistants have access to the System to create reqs and/or
approve on manager's behalf?

How can I check the status of my Requisition or Payroll Service Request?

I received an email message saying I needed to approve a new job

requisition. When I access the Approve Requisition module, why do I not see
the requisition listed?
What kind of feedback do you receive (like out of office) if one of the
approvers is out of the office?

What will the On-Site Representative use to base what resumes will be
forwarded to the hiring manager?

What if I want to see all the resumes and don't want them screened by On-
Site Program Manager?

Will non-managers be able to participate in the selection process?

How do I request an interview with a submitted candidate?

The vendor has submitted alternate times for the interview, but I am not
available. How can I schedule the interview?

Will the interview acceptance automatically download to my Outlook

calendar?

Does BAE Systems have the final decision on candidates?

Will I be able to negotiate the rates directly with the vendors?

Will I see resumes that are over the rate posted in the requisition?

Will I be able to talk with the vendors directly?

Will security be automatically notified of a hire or extension?

Will I have to process extension in the new system for my contractors?

When extensions are submitted will IT be notified to extend the contractor's

computer access?

Will contractor still use AutoTime to enter their weekly work hours?

Will we have to fax a copy of contractors' time sheet to the vendors?

No FAQs in this doc.

No FAQs in this doc.

No FAQs in this doc.

Unable to login, I am unable to login, I am not able to login, Forgot password,
I want to retrieve my password, How to retrieve my password, Login issues, I
want to reset my password, I can not login in application, Please reset my
Password, Wrong login credential unable to login.

Unable to login, Constantly routing me to login screen, System not allowing

me to enter, I am suddenly on login screen, session time out,Why again and
again I am on login page, Suddenly on login page,not able to stay on current
screen system sending me on login screen.

Not able to use current IE browser, Please suggest which broswer I have to
use, I am using IE broswer still system gives me notification to use IE broswer,
Please suggest me to use correct browser for application, Facing broswer
compatibility issue please help, Please help of the correct browser for
application.

Menu links are not working, Menu are not working, Menu buttons are not
working, Menu links at the top are not working fine.

I need to Skip the long process of turnaround, for Quick turnaround can I
skip the approval process, What is the mechanism to skip the approval long
process.

Can I skip the Requisition, Can I skip the Payroll Service Request, for a pre-
identified candidate should I complete the 'Requisition', for a pre-identified
candidate should I complete the 'Payrol Service Request'

How requisition works, when requisition will be closed, How requisition

process works, till when requisition will be opened

Can Multiple person work on same requisition, who can edit the requisition,
who can create the requisition,Can two person work simultaneously on one
requisition.
Will the admin receive email notification, if hiring manager provide admin
role to proxy will the admin receive email notification, if hiring manager
provide admin role to proxy will the proxy receive email notification, what
rights admin have, can admin recieve email notification, can proxy recieve
email notification as admin, Who will recieve the email notification.

Does shift differentials gets calculated automatically on the basis of shift in

which the candidate is hired?, How shift differentials works?

Approver is missing, Approver is missing from drop down menu, Drop down
menu is not showing Approver, can I add approver in drop down menu, I am
not able to approve as approver is not avaialble in drop down menu,
Approve is not available in drop down menu.

Bid Code is not displaying, Bid code is missing for the position I am
requesting, How can I get the correct Bid Code for the position I am
requesting, Bid code is missing, Bid code is not available for position I am
requesting, not able to see the Bid Code, Bid Code is not available.

Can I include my own bill rate while creating requisition, I wan to enter bill
rate when creating my requisition.

If I exceed the rate do I need an extra approval, what is the impact of

exceeding rate from Not-to-exceed rate,when there is need of extra
approval, can I exceed the rate, can rate exceeds from NTE rate.

Which department have delta,Does 'Home Department' have delta hit, what
department handle the delta hit.

Can I add an alternate approver, for online requisition can I add alternate
approver, for requisition can I provide secondary approver, when we can
alternate approver, how I can use alternate approver for online requisition
process, what is the process to use alternate approver,How I can use
alternate approver in requisition process.

Can administrative assistants create and approve requisition on behalf of

manager, Can manager give permission to administrative staff to access the
system, Can manager give permission to administrative staff to create and
approve reqs, Can manager give permission to administrative staff to create
reqs,Can manager give permission to administrative staff to approve reqs,
Can admin assistants create and approve requisition.
I want to check status of my Requisition, can I check the status of my
requisition,can I check the status of my Payroll Service Request, not able to
check status for my requisition please help, How can I check status,
Requsition status, Payroll Service Request status.

Requisition is not available for approval as I have approval email message for
that requisition, I have requisition approval email still I am not able to see
requisition in approve requisition module, Requisition is missing from
requisition list when I have to approve it, Requisition is missing from
requisition list, I need to approve a new job requisition but requisition is
missing from list.

If approvers are not available in office what message we receive, what

message will be delivered if approvers is not available in office, what kind of
feedback message will you receive if approver is out from office.

What is the role of on-site representative in selection of resumes, What on-

site representative do with the resumes before forwarding those to hiring
manager, on which bases on-site representative select the resumes to
forward to hiring manager.

Can I skip the screening of resumes through on-site manager, I don’t want
screening of all resumes from on-site program manager can I skip it, what I
need to do to skip the screening of resumes from on-site program manager.

Can anyone be able to participate in selection process, who can participate in

selection process, Can selection process operate by non-managers.

What is the interview process for a submitted candidate, How I can initiate
the interview for submitted candidate, How I can initiate the interview
process.

What I have to do if I am not available for given interview schedule, Can I

change the interview time slot with the Vender, I am not available for given
interview time slot can I change, please provide different Schedule for
interview, can we change the schedule of interview.

How I can add interview acceptance in my Outlook calender, What will

happen after acceptance of interview time.
Who have the final decision on candidate selection, what is the selection
process, who is authorised for final decision of selection on candidates.

How to negotiate for vendord rates?

will the resumes which have rate above the NTE allow for submission,Can I
see resumes which have high rate then NTE.

Can I talk to vendors, Vender direct communication is possible or not, Can I

communicate to Vendor directly.

After selection will the security notified, what is the process security notified,
how security notified after selection or extension.

Please explain the process of how to create extensions?

How we can extend the computer access of workers if extensions are

submitted?

How the time sheet goes to vendors?

 Answers

You can either click on the "Forgot Password" link on the System login screen, or you can
contact the Acro On-site Representative at (603) 885-2163.

This problem usually stems from the user's computer not being set up to accept
"cookies.'Cookies are little bits of data that tell the System which user role they belong to and
which modules they should have access to. To help the user, please refer to the "Accepting
3rd Party 'Cookies"' section of the BAE Systems - ES Client User Guide.

This problem stems from the user's computer not being set up for viewing the System in
Compatibility View. Follow these instructions to set this up.
1. Open your browser's Tools menu
2. Select "View Compatibility Setting" from sub-menu
3. In the resulting pop up window there will be 2 fields: a smaller, single line field and a larger
box underneath
4. Make sure "acroxrm.com" is listed in the smaller of the 2 boxes
5. Click the "Add" button next to it
6. You should now see "acroxrm.com" in the larger box
7. Click the "Close" button in the pop up window

The <R M System should be accessed using Microsoft Internet Explorer (IE) version 6.0 or
later. Users of Firefox Mozilla or Google Chrome may not be able to use utilize the System.
Versions of IE later than 8, may need to be set up in "Compatibility Mode." See instruction in
the question above for instructions to do this.

Getting a CLP currently in the database requisitioned for (re)start on the shop floor, assuming
the CLP's drug test and background check etc. are still valid, elapsed time to start will mostly
depend on the supplier's process of contacting and sending the CLP to the shop floor. If the
CLP is going to be a new selection, the process time will also depend on the time for the
supplier to complete the drug and background check etc., (no different than now).

If the Hiring Manager has pre-identified and candidate for a position, he/she would need to
complete the 'Payroll Service Request' screen. Because there is no recruiting costs incurred by
the staffing agency, the mark up is lower. If you are requesting resumes to be presented to
you from the staffing agencies, you will need to complete the 'Requisition' screen.

The requisition will remain open until the number of positions in the req are filled or closed
by the hiring manager or Acro's On-site Representative.

The ability to create/edit a requisition, make a selection, etc. is limited to the owner of the
requisition. If the requisition was created by proxy (one person creates it on behalf of another
person), then both those people will have access. Resumes can be shared for viewing off-line
with any number of people by using the "Forward" function while reviewing candidates. This
sends a copy of the resume and submittal information to the people identified via email.
This depends on the function being assigned to the proxy. Please contact the on-site manager
for your specific situation.

Yes. All the appropriate shift differential multipliers have been included in the System and will
be applied appropriately to the Bill Rate when you are creating a Requisition or Payroll Service
Request based on the selected shift. The vendors will be able to see both the 1 st Shift Pay
Rate as well as the Actual Pay Rate (including any shift differential multiplier).

Please contact Acro's On-site Representative using one of the following contact methods and
she will add the new approver to the list.
Office: 603-885-2163

All Bid Codes have been uploaded directly into the System based on the Labor Category and
Job Category for the position. The Bid Code for the position you are requesting may be listed
under a different Labor or Job Category. Please contact the Acro On-Site Representative for
additional information.

One of the key objectives for the CWMP program for BAE Systems-ES management is to
reduce overspend, and its impact on departmental overhead budgets. BAE Systems-ES
management has identified the Not-to-Exceed (NTE) rates for each position. While you have
the ability to request an exception from this rate, it will require an additional approval. For
additional information regarding this feature, please contact procurement for details.

One of the key objectives for the CWMP program for BAE Systems-ES management is to
reduce overspend, and its impact on departmental overhead budgets. The process of
potentially requiring an additional approval when an overspend request occurs is the result of
this objective. For additional information regarding this feature, please contact procurement
for details.

The delta will be assigned to the 'Home Department' specified for the CLP during the
requisition/selection process as well as modified throughout the tenure of the CLP.

Yes, during the requisition creation and editing process, Hiring Managers have the ability to
select any user from a list of appropriate approvers for their requisitions, payroll service
requests and/or extensions.

There are multiple methods for handling this based on the specific situation. Please contact
the on-site manager to choose the most appropriate method.
Hiring Managers can always check the status of their Requisition or Payroll Service Request by
accessing the "Edit Requisition" or "Edit PSR" feature from the main menu. A table will be
displayed of either the reqs or PSR's owned by the Manager. That table will include a status
on the req or PSR. You can also open the req or PSR and an 'Event Log' is included at the
bottom of the screen that displays all the actions taken and the date/time stamp the action
was taken. Please contact the Acro On-site Representative for additional information on
viewing the status of the req or PSR.

It could be that the Requesting Manager has edited the requisition and removed the user
from the list of Requisition Approvers. Please contact the Acro On-Site Representative for BAE
Systems — Electronic Systems, at (603) 885-2163.

Any 'out-of-office' or 'not-delivered' response to a notification e-mail from the System is

routed to the On-site Representative for follow up.

Unless the requesting manager has indicated otherwise, the onsite manager will do basic
screening of the resume for match with mandatory requirements of the requisition and
forward those that meet the criteria. The ultimate selection is up to the hiring manager.

This can be done by entering a comment in the comment box reserved for communication
between the hiring manager and Acro's On-site Representative.

The submittal of a requisition can be made by any BAE Systems employee whose profile is in
the system. In addition, the requisitioning manager can copy/forward the candidate
information as well as interview schedule to other BAE Systems employees for collaborative
selection.

Requesting and confirming an interview is handled directly in the XRM SM System. When
reviewing the candidate, click the "Request Interview/' button. You will be able to enter up to
3 potential interview slots. The vendor will receive an email and contact the candidate. They
will mark in the system if their candidate is available for any or all of the slots listed. The
hiring manager will then pick one (1) slot and confirm the interview. Note the vendor is not
notified of the confirmation until the Requesting Manager clicks confirm. For more
information on requesting an interview, please see Exhibit D of the User Guide, or contact the
Acro On-site Representative.

If the vendor's candidate is not available for any of the dates and times you listed, they do
have the ability to suggest up to two (2) alternate times their candidate is available. You can
either confirm one of those, or you can click the "Reset" button and start the process over
with new dates and times.

Yes. When you confirm the interview time in the System, you will receive an email notification
with an attachment which will place the interview on your Outlook calendar. A copy of the
candidate's resume is also included as an attachment to the Outlook appointment.
Yes — BAE Systems Managers have the final decision on candidate selections.

When submitting candidates, vendor will identify the Actual Pay Rate and the Bill Rate. Given
that the system uses a blind process to gather resumes and send to manager, it is
recommended that all rate negotiations be conducted in collaboration with the on-site
manager.

Staffing Agencies are not allowed to submit candidates above the Not-to-Exceed (NTE) rates
(whether from the rate card or through exception) indicated in the approved requisition.
We recommend that most (if not all) such communication take place through the On-site
Representative

Yes, once the selection/extension process is completed, the system will send automatic email
notification to Security department for the appropriate work location. Both the FSO and ASO
are notified.

Yes, all extension for contractors will need to be processed through System. The system will
automatically notify you when an assignment is reaching its end date. You will receive email
notifications 45 days, 30 days, and 15 days before the assignment is set to expire so you can
take the appropriate action of extending or confirming the end date in the system.

The request for IT access/extension/de-listing is built into the system. Once the
selection/extension process is completed, the system will send automatic notification to IT,
A/P, and Supplier with the details.
Yes. There has been no change to the current process of submitting and approving time cards.
This process will continue to be done in the AutoTime system.
As indicated above, the current process will continue as it is now.

You can either click on the “Forgot Password” link on the XRMSM System login screen, or you
can contact the Acro On-site Representative at (603) 885-2163.

This problem usually stems from the user’s computer not being set up to accept “cookies.”
Cookies are little bits of data that tell the XRMSM System which user role they belong to and
which modules they should have access to. To help the user, please refer to the “Accepting
3rd Party ‘Cookies’” section of the BAE Systems - ES Client User Guide.

This problem stems from the user’s computer not being set up for viewing the XRMSM
System in Compatibility View. Follow these instructions to set this up:
1. Open your browser’s Tools menu
2. Select “View Compatibility Setting” from sub-menu
3. In the resulting pop up window there will be 2 fields: a smaller, single line field and a
larger box underneath
4. Make sure “acroxrm.com” is listed in the smaller of the 2 boxes
5. Click the “Add” button next to it
6. You should now see “acroxrm.com” in the larger box
7. Click the “Close” button in the pop up window
The XRMSM System should be accessed using Microsoft Internet Explorer (IE) version 6.0 or
later. Users of Firefox Mozilla or Google Chrome may not be able to use utilize the XRMSM
System. Versions of IE later than 8, may need to be set up in “Compatibility Mode.” See
instruction in the question above for instructions to do this.

Getting a CLP currently in the database requisitioned for (re)start on the shop floor, assuming
the CLP’s drug test and background check etc. are still valid, elapsed time to start will mostly
depend on the supplier’s process of contacting and sending the CLP to the shop floor. If the
CLP is going to be a new selection, the process time will also depend on the time for the
supplier to complete the drug and background check etc., (no different than now).

If the Hiring Manager has pre-identified and candidate for a position, he/she would need to
complete the ‘Payroll Service Request’ screen. Because there is no recruiting costs incurred
by the staffing agency, the mark up is lower. If you are requesting resumes to be presented to
you from the staffing agencies, you will need to complete the ‘Requisition’ screen.
The requisition will remain open until the number of positions in the req are filled or closed
by the hiring manager or Acro’s On-site Representative.

The ability to create/edit a requisition, make a selection, etc. is limited to the owner of the
requisition. If the requisition was created by proxy (one person creates it on behalf of another
person), then both those people will have access. Resumes can be shared for viewing off-line
with any number of people by using the “Forward” function while reviewing candidates. This
sends a copy of the resume and submittal information to the people identified via email.
This depends on the function being assigned to the proxy. Please contact the on-site manager
for your specific situation.

Yes. All the appropriate shift differential multipliers have been included in the XRMSM
System and will be applied appropriately to the Bill Rate when you are creating a Requisition
or Payroll Service Request based on the selected shift. The vendors will be able to see both
the 1st Shift Pay Rate as well as the Actual Pay Rate (including any shift differential multiplier).

Please contact Acro’s On-site Representative using one of the following contact methods and
she will add the new approver to the list.
Office: 603-885-2163

All Bid Codes have been uploaded directly into the XRMSM System based on the Labor
Category and Job Category for the position. The Bid Code for the position you are requesting
may be
listed under a different Labor or Job Category. Please contact the Acro On-Site Representative
for additional information.

One of the key objectives for the CWMP program for BAE Systems-ES management is to
reduce overspend, and its impact on departmental overhead budgets. BAE Systems-ES
management has identified the Not-to-Exceed (NTE) rates for each position. While you have
the ability to request an exception from this rate, it will require an additional approval. For
additional information regarding this feature, please contact procurement for details.
One of the key objectives for the CWMP program for BAE Systems-ES management is to
reduce overspend, and its impact on departmental overhead budgets. The process of
potentially requiring an additional approval when an overspend request occurs is the result of
this objective.
For additional information regarding this feature, please contact procurement for details.

The delta will be assigned to the ‘Home Department’ specified for the CLP during the
requisition/selection process as well as modified throughout the tenure of the CLP.

Yes, during the requisition creation and editing process, Hiring Managers have the ability to
select any user from a list of appropriate approvers for their requisitions, payroll service
requests and/or extensions.
There are multiple methods for handling this based on the specific situation. Please contact
the on-site manager to choose the most appropriate method.

Hiring Managers can always check the status of their Requisition or Payroll Service Request by
accessing the “Edit Requisition” or “Edit PSR” feature from the main menu. A table will be
displayed of either the reqs or PSR’s owned by the Manager. That table will include a status
on the req or PSR. You can also open the req or PSR and an ‘Event Log’ is included at the
bottom of the screen that displays all the actions taken and the date/time stamp the action
was taken. Please contact the Acro On-site Representative for additional information on
viewing the status of the req or PSR.

It could be that the Requesting Manager has edited the requisition and removed the user from
the list of Requisition Approvers. Please contact the Acro On-Site Representative for BAE
Systems – Electronic Systems, at (603) 885-2163.
Any ‘out-of-office’ or ‘not-delivered’ response to a notification e-mail from the XRMSM
System is routed to the On-site Representative for follow up.

Unless the requesting manager has indicated otherwise, the onsite manager will do basic
screening of the resume for match with mandatory requirements of the requisition and
forward those that meet the criteria. The ultimate selection is up to the hiring manager.
This can be done by entering a comment in the comment box reserved for communication
between the hiring manager and Acro’s On-site Representative.

The submittal of a requisition can be made by any BAE Systems employee whose profile is in
the system. In addition, the requisitioning manager can copy/forward the candidate
information as well as interview schedule to other BAE Systems employees for collaborative
selection.

Requesting and confirming an interview is handled directly in the XRMSM System. When
reviewing the candidate, click the “Request Interview” button. You will be able to enter up to
3 potential interview slots. The vendor will receive an email and contact the candidate. They
will mark in the system if their candidate is available for any or all of the slots listed. The
hiring manager will then pick one (1) slot and confirm the interview. Note the vendor is not
notified of the confirmation until the Requesting Manager clicks confirm. For more
information on requesting an interview, please see Exhibit D of the User Guide, or contact the
Acro On-site Representative.
If the vendor’s candidate is not available for any of the dates and times you listed, they do
have the ability to suggest up to two (2) alternate times their candidate is available. You can
either confirm one of those, or you can click the “Reset” button and start the process over
with new dates and times.

Yes. When you confirm the interview time in the XRMSM System, you will receive an email
notification with an attachment which will place the interview on your Outlook calendar. A
copy of the candidate’s resume is also included as an attachment to the Outlook
appointment.
Yes – BAE Systems Managers have the final decision on candidate selections.

When submitting candidates, vendor will identify the Actual Pay Rate and the Bill Rate. Given
that the system uses a blind process to gather resumes and send to manager, it is
recommended that all rate negotiations be conducted in collaboration with the on-site
manager.

Staffing Agencies are not allowed to submit candidates above the Not-to-Exceed (NTE) rates
(whether from the rate card or through exception) indicated in the approved requisition.
We recommend that most (if not all) such communication take place through the On-site
Representative.

Yes, once the selection/extension process is completed, the system will send automatic email
notification to Security department for the appropriate work location. Both the FSO and ASO
are notified.

Yes, all extension for contractors will need to be processed through XRMSM System. The
system will automatically notify you when an assignment is reaching its end date. You will
receive email notifications 45 days, 30 days, and 15 days before the assignment is set to
expire so you can take the appropriate action of extending or confirming the end date in the
system.

The request for IT access/extension/de-listing is built into the system. Once the
selection/extension process is completed, the system will send automatic notification to IT,
A/P, and Supplier with the details.

Yes. There has been no change to the current process of submitting and approving time
cards. This process will continue to be done in the AutoTime system.

As indicated above, the current process will continue as it is now.