OPEX REQUISITION TELEKOM NETWORKS MALAWI LIMITED EXPENDITURE FINANCIAL CONTROL DIVISION

SUPPLIER DATE USER GROUP

DESCRIPTION FOREIGN VALUE EXCHANGE RATE UNITS VALUE (MK)

REQUESTED BY: TOTAL EXCLUDING VAT

Name
VAT

Signature

GRAND TOTAL
Date

MOTIVATION FOR EXPENDITURE ADDITIONAL NOTES

FINANCIAL BUDGET AND ACCOUNT CONTROL

ACCOUNT NOTES
CODE
ACCOUNT
DESCRIPTION
COST CENTRE

YES NO
EXPENDITURE WITHIN APPROVED BUDGET

CONTROL AND MONITOR

BUDGET CONTROL PROCUREMENT

THE RELEVANT FINANCIAL THE HEAD OF PROCUREMENT

CONTROL DIVISION MUST CONFIRM THE SPECIFIC

MUST CONFIRM THE PROCUREMENT PROCESS TO BE FOLLOWED

BUDGET STATUS IN TERMS OF TNM PROCUREMENT POLICY

Name

Post

Signature

Date

APPROVAL
HEAD OF DIVISION OR HEAD OF DIVISION CHIEF OFFICER OR
CHIEF FINANCE OFFICER CHIEF EXECUTIVE OFFICER
MANAGER (EFCD/IFCD/FMD) MANAGING EXECUTIVE
Recommendation First Review : Approval: Final Approval Final approval:
ALL EXPENDITURE ALL EXPENDITURE ALL EXPENDITURE FOR AMOUNTS ABOVE FOR AMOUNTS ABOVE
Final Approval : MK1,000,000 UP TO MK5,000,000 MK5,000,000 UP TO MK150,000,000
UP TO MK1,000,000 AND ANY OVERSPEND AND ANY OVERSPEND
Name Peter Kadzitche Michiel Buitelaar
Post

Signature

Date
PROCUREMENT PROCUREMENT NO.
PROCUREMENT PROCESS TO BE FOLLOWED RECOMMENDATION BY PROCUREMENT(SIGNATURE)
1. Standard Procurement Process
Purchases should be done on the basis that Purchase Orders shall be placed in
accordance with exsiting supplier agreements and procurement policies.
2. Quotations Through Supplier Agreements
Quotations should be sourced from approved suppliers with whom TNM has
supplier frame agreements. Maximum Value is MWK30,000,000.00.
3. Quotations From non-approved Suppliers
Quotations to be sourced from non-approved suppliers where goods and services
cannot be sourced from approved suppliers. Maximum value is MWK2,000,000.00.
4. Tender Procurement Process
This should be used during the process of getting suppliers approved for
supplier frame agreements.
5. Emergency Procurement Process
This is the process followed for procuring goods and services which would not have
been planned in order to avoid, control or reduce injuries and loss of lives.
COMMENTS

How
What
Why

RESULTS OF QUOTATION, TENDER & PROPOSAL ANALYSIS

Q/T/P No. 1 2 3
Name of Supplier & Code

Score

Rate

Final Value of ORDER

Delivery Date

Payment Terms
RECOMMENDATION