.6V?P . /.

LJ~~
Republic of the Philippines
DEPARTMENTOF PUBUC WORKSAND HIGHWAYS a .>p --kJ 1'1
CENTRAL OFFICE
Manila

June 25, 2019

MEMORANDUM

FOR/TO ALL REGIONAL DIRECTORS

ALL DISTRICT ENGINEERS
ALL UPMO CLUSTER HEADS
This Department

SUBJECT MANAGING TERMINATED CONTRACTS IN THE PROJECT AND

CONTRACT MANAGEMENT APPLICATION (PCMA)

In line with the continuous enhancement of the Project and Contract Management
Application (PCMA) as one of the strategic activities in the 2019 Strategic Plan of the Bureau
of Construction, this Office would like to inform that the enhanced module for terminated
contracts was already deployed in the PCMA.

The procedural guideline is attached for your easy reference (see Annex "A").

For contracts previously reported as terminated in the system (see Annex "B") prior to the
enhancement, please submit to this Office the following documents for necessary updating:
• Copy of Approved Termination
• Copy of Notice to Terminate
• Statement of Work Accomplished duly signed by the Head of Implementing Office
• Joint Inventory Report
• Letter for Reconsideration (if any)
• Certification on the status of funds from the Accountant

ER R. OCAMPO
Dire or IV
Bure u of Construction

6.1.4. PGT/MIP/WRO
PMD/Memorandum re Terminated Contracts

cc: Senior Undersecretary RAFAEL C. YABUT, Regional Operations in Regions I, II, III, IV-A, V, and CAR
Undersecretary MARIA CATAUNA E. CABRAL, PPPand Planning Service
Undersecretary EMIL K. SADAIN, UPMO and Technical Services
Undersecretary ROBERTO R. BERNARDO, Regional Operations in Visayas, NCR, and IV-S
Undersecretary DIMAS S. SOGUILON, Regional Operations in Mindanao
Assistant Secretary EUGENIO R. PI PO, JR., Regional Operations in Regions I, II, III, IV-A, V, and CAR
Assistant Secretary ANTONIO V. MOLANO, JR., Regional Operations in Visayas, NCR, and IV-S
Assistant Secretary MAXIMO L. CARVAJAL, Regional Operations in Mindanao
 Managing Terminated Contracts in PCMA
Page 2 of 4

ANNEX "A" - Guidelines in ManaginG Terminated Contracts in the PCMA

1. Final Output. As a pre-requisite, all contracts to be terminated in the system should

have Final Output.

WarnIng

Must enter final Output

a. Go to Contract Management Module

b. Go to Actual Output Tab

c. Click "Record Change in Actual Output" and encode output. The system will
allow encoding of zero (0) as an actual output.

d. Click on the Final Output Box.

o l'OO1'56Q50\o1.-(Wt COI'\StI1.IrtI01 aI' Multi Purpo~ l\IIktIng - ConStruCtIOn of UuJtI-PurpoSt lulldtng (Gyml, ifgy. Tay'tly 20M ". J<lro. Number of 1 0000
llotlOCItr Bulldtngs

2. Termination Milestones.

Contraa Innlallzatlon Termination Warranty Monnon ng

Type of Termination Date Notice of Termination Issued

Date Contractor Filed Reconsideration (if any) Date Terminated

a. Go to Contract Administration Module

b. Go to Events Tab, then click Termination Folder

c. Encode the following details:

i. Type of Termination
ii. Date Notice of Termination Issued
Hi. Date Contractor Filed Reconsideration (if any)
iv. Date Terminated

Note: Approval of Termination of Contracts should adhere to Department

Order No. 54 s. 2011 and as delegated in Department Order No. 192 s. 2016,
or any latest policy issued relative to Termination of Contracts.

d. Click Save.
 Managing Terminated Contracts in PCMA
Page 3 of 4

3. Termination Details.

~)(nptlonf1fT~;".tion

Due to Ttrmll'oillOl1 for convlMl~nce - by .lqe1'\Cy

1.330,000

P'QO;!5095OVS-CW1 1.UO.OOO

Component C05t RU'1I1l1'10 Balaf\c~

a. Upon clicking the save button from the termination milestones, the Terminate
Details pop-up window will appear. The following details will be required:

i. Remarks - encode additional details for the reason for termination

ii. Termination Cost (PHP) - encode the total cost of work accomplished
for the contract.
iii. Terminated Project Component Cost - the sum of all terminated
project component cost (in case of multiple project components
clustered into one contract) should match the Termination Cost.

b. Click Save.

4. Terminated Quantities.
,.., ••••• Urt

J U .• .. .. o. _

a. Click on the "pencil button" and the Termination Pay Items window will
appear.

b. Encode the terminated quantities based on the approved termination of the

contract.

Notes:
i. The sum of the cost of the pay items should match the Termination
Cost.
ii. The system shall not allow a lesser value than the quantity already
reported in the Actual Work Activities. For such case, the Project
Engineer shall prepare a PCMA Data Correction Request
(downloadable from the DPWH Intranet) for rectification of the report.
The duly signed request form, together with the
justification/clarification on the inconsistencies, shall be submitted to
the Bureau of Construction.

c. Click the Save Button.

 Managing Terminated Contracts in PCMA
Page 4 of 4

5. Request for Approval of Termination in the PCMA.

nrrTlln.mon for Convenience - by ~ to nrmlnatlOf\ for co~~nct· by TIlt prtIJtct Sltt kk'ntlf~ ~ the wanolly captain ISan tl.lstll'9 road Oflht proo,oatt
~n<)' ~ncy SUbdMSfOtl

a. The Implementing Office shall prepare request for approval of termination of

contract in the PCMA, together with the following documents, for eventual
submission to the Bureau of Construction:
i. Copy of Approved Termination
ii. Copy of Notice to Terminate
Hi. Statement of Work Accomplished duly signed by the Head of
Implementing Office
iv. Joint Inventory Report
v. Letter for Reconsideration (if any)
vi. Certification on the status of funds from the Accountant

Note: The letter (or memorandum) request should also indicate whether or
not the remaining balance of works shall be bid-out or to be undertaken by
Administration. This shall be the basis of the Planning Service on the creation
of new Project Component 10 for the balance of works.

6. Approval of Termination in the PCMA - BUREAU OF CONSTRUCTION

~ .....
a. The Project Monitoring Division shall review the request for approval of
termination in the system.

b. If request is found in order, the following will be reflected in the system:

i. The Termination Cost shall be reflected instead of the Contract Cost.
ii. The status of the contract will be "Terminated"

lSCJOO87

CONSnUCT~ Ol' MUl TI-PL:R-POSE B

UlLOl'llC - C'". aRC). TAYTAV zo"O£,
I,JARO.ILOILOCrrv

ContrKtor tQ~ J. CORDON CONSTIlUCTlON &. St,jPf"lY

1):'98:'1

03119120Ul

000
"
Oftt'&lI Concrea "",sol
Au.ompli1t'1ment

f'O02569S0VS-CWl

Note: All requests approved by the Bureau of Construction will be forwarded

to the Planning Service for necessary updating in the Multi-Year Planning and
Scheduling (MYPS) Application of project details and/or creation of new
project component 10 for the balance of works.

c. If request is found not in order, BOC-PMDwill issue Memorandum requiring

submission of additional supporting documents and/or clarification needed to
facilitate the approval.
 ANNEX "8" - List of Previously Terminated Contracts in the PCMA

Cordillera Administrative Region Baguio City District Engineering Office 16PD0043

Cordillera Administrative Region Baguio City District Engineering Office 17PD0031

Cordillera Administrative Region Baguio City District Engineering Office 16PD0053

Cordillera Administrative Region Baguio City District Engineering Office 17PDOO72

Cordillera Administrative Region Baguio City District Engineering Office 18PD0068

Cordillera Administrative Region Baguio City District Engineering Office 18PDOO15

Cordillera Administrative Region Ifugao 2nd District Engineering Office 16PJ0025

Cordillera Administrative Region Ifugao 2nd District Engineering Office 17PJOO14

Cordillera Administrative Region !fugao 2nd District Engineering Office 17PJ0023

Cordillera Administrative Region !fugao 2nd District Engineering Office 16PJ0060

Cordillera Administrative Region Lower Kalinga District Engineering Office 16PL01l6

Cordillera Administrative Region Lower Kalinga District Engineering Office 17PLOO15

Cordillera Administrative Region Lower Kalinga District Engineering Office 16PL0078

Cordillera Administrative Region Lower Kalinga District Engineering Office 17PLOO08

Cordillera Administrative Region Lower Kalinga District Engineering Office 17PL0257

Cordillera Administrative Region Lower Kalinga District Engineering Office 18PL0069
Cordillera Administrative Region Mt. Province District Engineering Office 16PIOO15

Cordillera Administrative Region Mt. Province District Engineering Office 17PI0060

Cordillera Administrative Region Mt. Province District Engineering Office 17PI0039

Cordillera Administrative Region Mt. Province District Engineering Office 18PIOO12
Cordillera Administrative Region Upper Kalinga District Engineering Office 16PKOO06

Cordillera Administrative Region Upper Kalinga District Engineering Office 16PKOOll

Cordillera Administrative Region Cordillera Administrative Region 16POO027

Cordillera Administrative Region Cordillera Administrative Region 16POO050

Cordillera Administrative Region Cordillera Administrative Region 16POO024

Cordillera Administrative Region Cordillera Administrative Region 16POO042

Cordillera Administrative Region Cordillera Administrative Region 16POO064

Cordillera Administrative Region Cordillera Administrative Region 16POO063
Cordillera Administrative Region Cordillera Administrative Region 16POO033

Cordillera Administrative Region Cordillera Administrative Region 16POO059

Cordillera Administrative Region Cordillera Administrative Region 16PJ0021

Cordillera Administrative Region Cordillera Administrative Region 17POOO02

Cordillera Administrative Region Cordillera Administrative Region 17POOO12

National Capital Region Malabon-Navotas District Engineering Office 160A0026

National Capital Region Malabon-Navotas District Engineering Office 160A0027

National Capital Region Malabon-Navotas District Engineering Office 150AOl13

National Capital Region Malabon-Navotas District Engineering Office 180A0062

National Capital Region Metro Manila 1st District Engineering Office 160B0143
National Capital Region Metro Manila 1st District Engineering Office 180B0089

National Capital Region Metro Manila 3rd District Engineering Office 150D0109
National Capital Region North Manila District Engineering Office 150E0149

National Capital Region North Manila District Engineering Office 160E0071

National Capital Region North Manila District Engineering Office 170EOOll

National Capital Region North Manila District Engineering Office 170EOO80
National Capital Region North Manila District Engineering Office 170E01l5
National Capital Region North Manila District Engineering Office 180E0089
National Capital Region North Manila District Engineering Office 180E0090
National Capital Region North Manila District Engineering Office 180E0092
National Capital Region North Manila District Engineering Office 180E0083
National Capital Region North Manila District Engineering Office 180E0088
National Capital Region North Manila District Engineering Office 180E0086
National Capital Region South Manila District Engineering Office 150H0160
National Capital Region National Capital Region 16000022
National Capital Region National Capital Region 16000006
National Capital Region National Capital Region 16000043
Region I Ilocos Norte 2nd District Engineering Office 18AB0092
Region I Ilocos Sur 2nd District Engineering Office 16AD0024
Region I Pangasinan 3rd District Engineering Office 16A10154
Region I Pangasinan 3rd District Engineering Office 16A10040
Region I Pangasinan 3rd District Engineering Office 15A10441
Region I Pangasinan 3rd District Engineering Office 15A10442
Region I Pangasinan 3rd District Engineering Office 15A10443
Region I Pangasinan 3rd District Engineering Office 15A10444
Region I Pangasinan 3rd District Engineering Office 18A10069
Region I Region I 16AOO048
Region I Region I 16AOO035
Region II Cagayan 3rd District Engineering Office 15BD0146
Region II Cagayan 3rd District Engineering Office 16BD0041
Region II Isabela 2nd District Engineering Office 18BF0058
Region II Nueva Vizcaya District Engineering Office 16B1OO02
Region II Region II 15BOO090
Region II Region II 16BOOO19
Region II Region II 16BOO029
Region III Pampanga 1st District Engineering Office 16CG0212
Region III Pampanga 1st District Engineering Office 16CG0217
Region III Pampanga 1st District Engineering Office 17CGOO18
Region III Tarlac District Engineering Office 1600034
Region IV-A Cavite District Engineering Office 16DF0080
Region IV-A Cavite District Engineering Office 16DF0158
Region IV-A Cavite District Engineering Office 16DF0222
Region IV-A Cavite District Engineering Office 17DQ0050
Region IV-A Cavite Sub-District Engineering Office 17DQ0071
Region IV-A Quezon 3rd District Engineering Office 17DM0079
Region IV-A Quezon 3rd District Engineering Office 17DM0065
Region IV-A Quezon 3rd District Engineering Office 18DM0051
Region IV-A Quezon 3rd District Engineering Office 18DM0056
Region IV-A Rizal 2nd District Engineering Office 16DOOO06
Region IV-B Mindoro Occidental District Engineering Office 15EB0195
Region IV-B Mindoro Occidental District Engineering Office 15EB0183
Region IV-B Mindoro Occidental District Engineering Office 15EB0201
Region IV-B Mindoro Occidental District Engineering Office 15EB0185
Region IV-B Mindoro Occidental District Engineering Office 15EB0190
Region IV-B Mindoro Occidental District Engineering Office 15EB0191
Region IV-B Mindoro Occidental District Engineering Office 15EBOl77
Region IV-B Mindoro Occidental District Engineering Office 16EBOO86
Region IV-B Mindoro Occidental District Engineering Office 17EBOO23
Region IV-B Mindoro Occidental District Engineering Office 17EBOO63
Region IV-B Mindoro Occidental District Engineering Office 17EBOO12
Region IV-B Mindoro Occidental District Engineering Office 17EBOO22
Region IV-B Palawan 1st District Engineering Office 16EEOO34
Region IV-B Southern Mindoro District Engineering Office 15EI0123
Region IV-B Southern Mindoro District Engineering Office 17EI0116
Region V Albay 3rd District Engineering Office 18FOOO60
Region V Camarines Norte District Engineering Office 16FCOO51
Region V Camarines Norte District Engineering Office 17FC0248
Region V Camarines Norte District Engineering Office 17FC0236
Region V Camarines Norte District Engineering Office 17FC0235
Region V Camarines Norte District Engineering Office 17FC0281
Region V Camarines Sur 3rd District Engineering Office 18FEOO56
Region VI Iloilo 2nd District Engineering Office 17GGOO92
Region VI Negros Occidental 2nd District Engineering Office 16GLOO37
Region VI Region VI 16GOOO39
Region VI Region VI 16GOOO48
Region VI Region VI 16GOOO37
Region VII Cebu 6th District Engineering Office 18HNOO59
Region VII Cebu City District Engineering Office 18HHOO72
Region VII Cebu City District Engineering Office 18HHOO80
Region VII Cebu City District Engineering Office 18HHOO74
Region VII Cebu City District Engineering Office 18HHOO92
Region VII Cebu City District Engineering Office 18HH0106
Region VII Cebu City District Engineering Office 17HHOO59
Region VII Cebu City District Engineering Office 18HHOO71
Region VII Region VII 16HOOO36
Region VIII Leyte 2nd District Engineering Office 15ID0251
Region VIII Leyte 2nd District Engineering Office 17IDOO73
Region VIII Leyte 2nd District Engineering Office 17IDOO40
Region VIII Leyte 2nd District Engineering Office 17IDOO35
Region VIII Leyte 2nd District Engineering Office 17IDOO33
Region VIII Northern Samar 2nd District Engineering Office 15II0173
Region IX Zamboanga City District Engineering Office 16JA0104
Region IX Zamboanga City District Engineering Office 18JAOO18
Region IX Zamboanga City District Engineering Office 18JA0113
Region IX Zamboanga Sibugay 1st District Engineering Office 17JIOO28
Region X Cagayan de Oro City 1st District Engineering Office 17KHOO88
Region X Lanao del Norte 2nd District Engineering Office 17KFOO68
Region X Region X 15KIOO76
Region XI Davao City 2nd District Engineering Office 17LHOO47
Region XI Davao City District Engineering Office 17LB0125
Region XII Cotabato City District Engineering Office 16MA0114
Region XII South Cotabato District Engineering Office 17MGOO68
Region XII Region XII 15MOOllO
Region XIII Agusan del Sur 1st District Engineering Office 17NBOO97
Region XIII Surigao del Norte 1st District Engineering Office 16NGOO52
Region XIII Surigao del Norte 1st District Engineering Office 16NGOO78
Region XIII Surigao del Norte 1st District Engineering Office 18NGOO33
Region XIII Surigao del Norte 1st District Engineering Office 18NGOO66
Region XIII Surigao del Norte 1st District Engineering Office 18NGOO87
Region XIII Surigao del Norte 2nd District Engineering Office 18NFOO78