PURBANCHAL UNIVERSITY

SCHOOL OF ENGINEERING AND TECHNOLOGY

Biratnagar, Nepal

School Result Management System

(7th semester Project Report)

A project submitted to the Department of Computer Science & Engineering,

Purbanchal University for the partial fulfillment for the award of the degree of
BACHELOR OF COMPUTER ENGINEERING.

SUBMITTED BY

Nimisha Lal
Sitaram Chuadhary
Manju Dahal
Lelin Kumar Chaudhary

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 PURBANCHAL UNIVERSITY
SCHOOL OF ENGINEERING AND TECHNOLOGY
Biratnagar, Nepal
Certificate

This is to certify that the project entitled “School Result Management System” is being
submitted by

Name Symbol No.

Nimisha Lal 371395 (010-3-2-02085-2015)
Sitaram Chaudhary 371407 (010-2-3-02073-2015)
Manju Dahal 371392 (010-2-3-02072-2015)
Lelin Kumar Chaudhary 371391 (010-2-3-02064-2015)

In the partial fulfillment of the requirements for the award of BE (Computer), seventh
semester. This record is a bona-fide work carried out by them under my guidance and
supervision.

Internal Supervisor External

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 ACKNOWLEDGMENT

We would like to express our sincere gratitude to our project guide MR. SAROJ
TIMALSINA for giving us the opportunity to work on this topic. It would never be possible
for us to take this project to this level without his innovative ideas and his relentless support
and encouragement.

We are also grateful and extend our sincere thanks to our academic head MR.
HEMANT GOIT and the other staff member of Department of Computer Engineering at
Purbanchal University School of Engineering and Technology for their cooperation.

Finally many thanks to friends, who have helped and given us suggestions, supports
and corrections throughout the project.

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 Contents

1. Abstract………………………………………………………….(5
2. Introduction……………………………………………………...(6
3. Project Analysis…………………………………………………(7
Software Requirement Specification…………………….(8-10
Functional Requirements……………………………....... (10-12
Specific Requirements…………………………………... (12-13
4. Design……………………………………………………………(13-16
5. Technology Overview……………………………………………(16-20
6. Project Description……………………………………………….(20-22
7. Web Application Screenshot……………………………………..(22-24
8. Logic Codes………………………………………………………(25-26
9. Conclusion………………………………………………………..(27
10.Bibliography……………………………………………………...(27

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 ABSTRACT

School Result Management System offers both web and mobile based system that
delivers speed, convenience, flexibility, security and services excellence. The project
automates the result of students. The web application is developed as two-tier architecture:
HTML, AJAX and jQuery as front-end GUI and MySQL and Apache server as Back end
database.

The overall project is the combination of both mobile and website. The activities and
information of the store are managed in the database and the front end is developed which
displays all the content of the database which are relevant to the students and school
administration like results, reports etc. website also provides other information related to the
school management system.

It allows interaction between students, teachers, guardians and administration. This

software is gracefully handles all functions of school management system. It is a highly
configurable and scalable complete solution recognized for its comprehensiveness.

The project has been planned to be having the view of distributed architecture, with
centralized storage of the database. The application for the storage of the data has been
planned. Using of MySQL server and all the user interfaces have been designed. The
database connectivity is planned using the SQL connection methodology. The standards of
security and data protective mechanism have been given a big choice for proper usage. The
application takes care of different modules and their associated reports which are produced as
per the applicable strategies and standards that are put forwarded by the administrative staff.

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 Introduction

‘School Result Management System’ allows interaction between students, teachers,

guardians and administration. Student Result Management System is a technological
opportunity for the school searching for a secure, simple and alternative solution to the
conventional paper-based exam results evaluation, reporting and distribution. Like any other
software, the system comes with certain advantage and disadvantage.

The software application unbelievably unravels and quickens the result management system
with unique templates by providing the administration a secure database system for storing,
evaluating and publishing the test scores and grades of candidates online. The database
likewise allows the students to observe and gander at the exam results on the web at
whatever point necessary.
The software exhibits some effortlessness in solving, adjusting and eradicating the problems
in traditional result and examination management with automation system.

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 Project Analysis
Analysis is the detail study of various operation performed by the system and their
relationship within an outside of the organization. A major question in this phase is what
must be done to solve the problem. During analysis data are collected from various files,
decision points and various transaction handled by the present system. Once analysis is
completed the system analyst has a good understanding of what is to be done.

Software Requirements:
 PHP 5.0 as backend
 APACHE HTTP Server
 HTML, AJAX and jQuery as front-end GUI
 Microsoft Windows or Linux
 Database used: MYSQL
 Browser: Google Chrome or Mozilla Firefox

Hardware Requirements:
 Intel Pentium IV processor or equivalent or higher
 512 MB Ram or Higher
 20 GB HDD or Higher
 Network Connectivity

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 SOFTWARE REQUIRMENT SPECIFICATION

1. Introduction

1.1 Project Overview

‘School Result Management System’ allows interaction between students,

teachers, guardians and administration. Student Result Management System is a
technological opportunity for the school searching for a secure, simple and
alternative solution to the conventional paper-based exam results evaluation,
reporting and distribution.

1.2 Purpose:
The objective of School Result Management System is to provide the
examination result to the student in a simple way. This project is useful for
students and institutions for getting the results in simple manner. By a result
analyzer with subject status and marks is an application tool for displaying the
results in secure way. The whole result analyzer will be under the control of the
administrator and the admin as the full privileges to read, write and execute the
result. The student can download his/here result.

1.3 Scope
This project would be very useful for school where regular evaluation of students
is required. Further it can be useful for any educational institutes such as college,
university etc.

Login module:
Login module will help in authentication of user accounts. Users who have valid
login id and password can only login into their respective accounts.

Search module:
Suppose a student wants to know about his/her result then he/she needs to search
for the school’s website. There he/she must have to open
http://eduwary.com/srms/ and enter the requirements needed and can obtain the
result.

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 Registration Module and Account Management:
This module will help the student get registered from anywhere if internet is present.
This module will really simplify the task of on paper registration. Also after
successful registration the admin can update information and change their password
when required.

1.4 Definitions, Acronyms and Abbreviations:

 Personal details: Details of student such as name roll id, class, registration date,
status, etc.
 Contact details: Details of contact associated with the student.
 SRS: System requirement Specification
 WWW: World Wide Web
 Administrator: A Login Id representing the user is an administrator & can access all
the records details

1.5 Overview:

The rest of this SRS is organized as follows:

Section 2 gives an overall description of the software. It gives what level of proficiency is
expected of the user, some general constraints while making the software.

Section 3 gives specific requirements which the software is expected to deliver. Some
performance requirements and constraints are also given and deal with other Non-
Functional Requirements.

Section 4 deals with External Interface Requirements like Hardware and Software
Interface.

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2. OVERALL DESCRIPTION

2.1 Project Perspective:

The website School Result Management System is aimed towards recording a

considerable number of user’s records and needs online assistance for managing records
of students. Website should be user-friendly, ‘quick to learn’ and reliable website for the
above purpose. School Result Management System is intended to be a standalone
product and should not depend on the availability of other website. The system will also
have an administrator who has full-fledged rights with regards to performing all actions
related to control and management of the website.

2.2 Product Functions

There are two different users who will be using this product:
 Administrator who can view and edit the details of any students.
 Users who can only view their details.

The features that are available to the Administrator are:

 An Administrator can login into the system and perform any of the available
operations.
 Can enable/disable users.
 Can edit user’s information to the database.
 Can make search for a specific user.
 Can access all the details of the users.

The features that are available to the student are:

 Student can login into the system and can perform any of the available options.
 Can view his/her personal details.

2.3 User Classes and Characteristics:

There are mainly three kinds of users for the product.

The users include:
 Administrator
 Student

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 2.4 Operating Environment:
The product can run on any browser.

2.5 Constraints:
 Every user must be comfortable using computer.
 All operations are in English so user must have basic knowledge of English.

2.6 USE CASE MODEL :

Administrator Students

Login into system Login into system

Enable/disable users
View his/her details

Edit users’ information

Search for specific user

Access all details

Use Case Model

1. Administrator:

Responsible for managing users’ record.

 Login into the website
 Approve user’s details
 Display user’s details
 Enable/Disable users

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 2. Student/Teacher:
Has the access right to view and edit their personal details.
 Login into the website
 Display student details

2.7 Assumptions & dependencies

 Administrator is created in the system already.

 Roles and tasks are predefined.

3. Specific Requirements:

`3.1 Use Case Reports

Administrator: Responsible for managing user’s details.

Use-case: Login into the website
Goal in context: Gain access to the website
Brief Description: This use case is used when the administrator wants to access the website
to enable/disable/update the personal details of the users.
Preconditions: The Administrator must be logged onto the website in order for this use case
to begin.
Basic Flow:
 The Website prompts the administrator for the user name and password.
 The Administrator enters the user name and password.
Alternative Flow:
 The administrator enters invalid username and password then he will not be allowed
to enter the website.
Post conditions: The website state is unchanged by this use case.
Use Case: Display user details
Goal in context: View the details of a user’s
Brief Description: This use case is used when the administrator wants to view the personal
details of the users already existing in the database on the screen.
Preconditions:
 The Administrator must be logged into the system in order for this use case to begin.
 The details of the student must pre-exist in the database.

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 Basic Flow:
 The Administrator logs into the System.
 The Administrator search the users from following keys:-

 First/last name
 Registration date
 Mailing Address
 User’s status
 The System prompts for the user detail from one of the above keys.
 The user’s details are displayed on the screen.

Alternative Flow:
Result Not Found
If in the Display notes sub-flows, a specific result does not exist, the system displays an
error message.

Conclusion: This SRS has given all the details of the application need to be built.

DESIGN PHASE
1. Introduction

1.1) Scope and purpose

The purpose of the design phase is to develop a clear understanding of what the developer
want people to gain from his/her project. As you the developer work on the project, the test
for every design decision should be
"Does this feature fulfill the ultimate purpose of the project?"
A purpose statement affects the design process by explaining what the developer wants the
project to do, rather than describing the project itself.
The Design Document will verify that the current design meets all of the explicit
requirements contained in the system model as well as the implicit requirements desired by
the student.

1.2) Overall System Design Objectives

The overall system design objective is to provide an efficient, modular design that will reduce
the system’s complexity, facilitate change and result in an easy implementation. This will be
accomplished by designing strongly cohesion system with minimal coupling. In addition, this
document will provide interface design models that are consistent user friendly and will
provide straight forward transition through the various system functions.

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1.3) Structure of Design Document

 System Architecture Design – The System architecture section has detailed diagram
of the system, server and client architecture.
 Data Design – The data Design include an ERD as well as Database design.
 Functional Design Description – This section has the functional partitioning from the
SRS, and goes into great detail to describe each function.

2. System Architecture Design

2.1) System Architecture

The SRMS (School Result Management System) is a system which contains major part
which includes: User’s details and their results. The user selects one of the available options
as an input to the system. According to the input by the user the system acts and the rest of
the functions are performed accordingly. The administrator can operate on any student details
.But the normal student or users can only access their details of all the functionalities.

Start

Login to the
[Invalid admin_id or password] website

View/edit the details

Database updated

Stop

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3. Data Design
3.1 Entity Relationship Diagram

Login_id

Administrator Results
Manages

Password
Upload
records

4. Functional Design Description

4.1) Functional Design Description

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 4.2 Decision Tree

5. Conclusion
Hence we can conclude that the design phase of the SRMS give us the information of all the
processes used in the project and their relation.

TECHNOLOGY OVERVIEW
The technology selected for implementing School Result Management System is PHP/
HTML/CSS is used as the HTTP server. The development was done in a ‘windows’
environment.

PHP
PHP is a general-purpose scripting language that is especially suited to server side web
development where PHP generally runs on a web server. PHP code is embedded into the
HTML source document. Any PHP code in a requested file is executed by the PHP runtime,
usually to create dynamic web page content .It can also be used for command-line scripting
and client-side GUI applications. PHP can be deployed on many web servers and operating
systems, and can be used with many relational database management systems (RDBMS). It is
available free of charge, and the PHP Group provides the complete source code for users to
build, customize and extend for their own use.
HTML
HTML (Hypertext Markup Language) is a text-based approach to describe how content
contained within a HTML file is structured. This markup tells a web browser how to display
the text images and other forms of multimedia on a webpage. The role of HTML is to inform
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a web browser about how the content contained within an HTML file is structured.
Commonly used HTML tags include <H1>,which describes a top level heading; <H2>,
which describes a second level heading; <p> to describe a paragraph; <table>, which
describes tabular data; and <ol>, which describes an ordered list of information.

MySQL
MySQL is a relational database management system (RDBMS) that runs as a server
providing multi-user access to a number of databases. MySQL is a popular choice of database
for use in web applications and is an open source product. The process of setting up a
MySQL database varies from host to host, however we will end up with a database name, a
user name and a password. Before using our database, we must create a table. A table is a
section of the database for storing related information. In a table we will set up the different
fields which will be used in that table. Creating a table in phpMyAdmin is simple; we just
type the name, select the number of fields and click the ‘go’ button. We will then be taken to
a setup screen where you must create the fields for the database.
AJAX
Ajax is a set of web development techniques using many web technologies on the client
side to create asynchronous web applications. With Ajax, web applications can send and
retrieve data from a server asynchronously (in the background) without interfering with the
display and behavior of the existing page. By decoupling the data interchange layer from the
presentation layer, Ajax allows web pages and, by extension, web applications, to change
content dynamically without the need to reload the entire page. In practice, modern
implementations commonly utilize JSON instead of XML.

CSS
Cascading Style Sheets, fondly referred to as CSS, is a simple design language intended to
simplify the process of making web pages presentable.CSS handles the look and feel part of
a web page.CSS is easy to learn and understand but it provides powerful control over the
presentation of an HTML document. Most commonly, CSS is combined with the markup
languages HTML or XHTML.

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XAMPP
XAMPP is a small and light Apache distribution containing the most common web
development technologies in a single package. Its contents, small size, and portability make it
the ideal tool for students developing and testing applications in PHP and MySQL. XAMPP
is available as a free download in two specific packages: full and lite. While the full package
download provides a wide array of development tools, XAMPP Lite contains the necessary
technologies that meet the Ontario Skills Competition standards. The light version is a small
package containing Apache HTTP Server, PHP, MySQL, phpMyAdmin, Openssl, and
SQLite.

Obtaining and Installing XAMPP

As previously mentioned, XAMPP is a free package available for download and use for
various web development tasks. All XAMPP packages and add-ons are distributed through
the Apache Friends website at the address:
http://www.apachefriends.org/. Once on the website, navigate and find the Windows version
of XAMPP and download the self-extracting ZIP archive. After downloading the archive, run
and extract its contents into the root path of a hard disk or USB drive. For example, the
extract path for a local Windows installation would simply be C:\. If extracted properly we
will notice a new xampp directory in the root of your installation disk. In order to test that
everything has been installed correctly, first start the Apache HTTP Server by navigating to
the xampp directory and clicking on the Apache_start.bat batch file. Next we will test if the
server is running correctly by opening an internet browser and typing http://localhost/ into the
address bar. If configured correctly, we will be presented with a screen similar to that of the
one below.

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In order to stop all Apache processes we do not close the running terminal application, but
instead run another batch file in the xampplite directory called apache_stop.bat.

Creating a Database and Inserting Data

Now that we have run and tested Apache and PHP, the next step is running MySQL and
creating a database and table which will hold information to be used by our website. In order
to start MySQL, navigate to the xampp directory and run the mysql_start.bat batch file. The
XAMPP package contains an application called phpMyAdmin which allows developers to
administer and maintain MySQL databases. We will be using phpMyAdmin to create a
database and table, and enter test data. Before testing phpMyAdmin, make sure that both
Apache and MySQL are running by opening their respective batch files: apache_start.bat and
mysql_start.bat. Along with Apache and MySQL running in the background, we type
http://localhost/phpMyAdmin/ into our web browser. If successful we will be presented with
a phpMyAdmin start page similar to the one shown below.

phpMyAdmin start page

The first step with phpMyAdmin running is creating a new database. We create a new
database by directly executing SQL statements as shown below. The successful execution of
the SQL query creates a database ‘student’ with two tables in it. The tables are admin_login
and student_information. We also inserted values in the admin table. The screenshot below
shows the successful execution of the query thus creation of a database named student.

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 PROJECT DESCRIPTION

Introduction
This project assesses students by searching for their respective results. The results would be
highly customizable. This project will enable educational institutes to publish the results and
have right information of the students.

Description of database tables

admin_login:
 user_id: Stores user id of administrator(s).
 Password: Stores password of the administrator(s).
 last_login_date: Stores the last login date of the administrator(s).

Student_information:
 roll_id: Stores roll id of the student(s)
 first_name: Stores first name of the student(s)
 last_name: Stores last name of the student(s)
 registration_date: Stores the registration date of the student(s).
 gender: Stores the gender of the student(s).
 date_of_birth: Stores the date of birth of the student(s).
 student_status: Stores the current status of the student account(s).
 email: Stores email of the student(s).
 Address: Stores the address of the student(s).
 Description: Stores description of the student(s).
 last_login_date: Stores last login date of the student(s).
Features
The Website provides following functionalities to the users:
Administrator:
 Login/Logout
 View student information
 Delete results
 Edit /Add results
 Search students

Student:
 Login/Logout
 View result
 View record
 View information

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SCOPE OF THE PROJECT

 The School Result Management System (SRMS) will help to provide all results of
the student.
 Students won’t have to visit school for their result.
 Student can view their result.
 Can evolve as an online institution.
 Functionality of chat and messages can be added.

CONTRIBUTION IN THE PROJECT

School Result Management System (SRMS) leads to a better organization structure since
the result management system of the students is well structured and also leads to better as
well as efficient utilization of resources.School Result Management System can be used
by education institutes to maintain the records of results easily. Achieving this objective is
difficult using a manual system as the information is scattered, can be redundant and
collecting relevant information may be very time consuming. All these problems are solved
using this project.
Our project School Result Management System was developed by all four of us. We, a
team of four persons took a step by step approach in order to reach our goal. We applied the
knowledge gained during our learning period at Purbanchal University School of
Engineering and Technology and developed this project “School Result Management
System”.

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Screenshot of website
1. Front View

2. Dashboard

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3. Student’s Information

4. Website View

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5. Result View

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 Logic Codes
Config.php
<?php
// DB credentials.
define('DB_HOST','localhost');
define('DB_USER','root');
define('DB_PASS','');
define('DB_NAME','srms');
// Establish database connection.
try
{
$dbh = new PDO("mysql:host=".DB_HOST.";dbname=".DB_NAME,DB_USER,
DB_PASS,array(PDO::MYSQL_ATTR_INIT_COMMAND => "SET NAMES 'utf8'"));
}
catch (PDOException $e)
{
exit("Error: " . $e->getMessage());
}
?>

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 Index.php
<?php
session_start();
error_reporting(0);
include('includes/config.php');
if($_SESSION['alogin']!=''){
$_SESSION['alogin']='';
}
if(isset($_POST['login']))
{
$uname=$_POST['username'];
$password=md5($_POST['password']);
$sql ="SELECT UserName,Password FROM admin WHERE UserName=:uname and
Password=:password";
$query= $dbh -> prepare($sql);
$query-> bindParam(':uname', $uname, PDO::PARAM_STR);
$query-> bindParam(':password', $password, PDO::PARAM_STR);
$query-> execute();
$results=$query->fetchAll(PDO::FETCH_OBJ);
if($query->rowCount() > 0)
{
$_SESSION['alogin']=$_POST['username'];
echo "<script type='text/javascript'> document.location = 'dashboard.php'; </script>";
} else{

echo "<script>alert('Invalid Details');</script>";

?>

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 Conclusion
The School Result Management System is developed using PHP and MySQL fully meets the
objectives of the system for which it has been developed. As far as design is concerned no
design is complete ever and there are chances of improvement each moment. However
performing all the necessary testing, we will conclude that our design will implement
properly that it absolutely was made.

Bibliography
 PHP book by Vasvani (TMH publications).
 Beginning PHP5 by WROX.
 www.google.com.
 www.wikipedia.com
 www.w3schools.com
 Informatics practices by Sumita Arora.
 Head First PHP & MySQL by Lynn Beighley and Michael Morrison (O’Reilly).
 Stack overflow (https://stackoverflow.com/)
 MYSQL(https://www.mysql.com/

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