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HSE REQUIREMENTS
FOR
SUB CONTRACTORS
Stage-1 Proposal Technical Document
For LUBE OIL BLENDING PLANT
(LOBP) MARUNDA EXPANSION 2.0
TABLE OF CONTENT
PURPOSE ........................................................................................................................... 4
Project Background ....................................................................................................... 4
Scope and Purpose ........................................................................................................ 4
REFERENCE DOCUMENTS ............................................................................................ 5
COMPANY Reference and Standards .......................................................................... 5
International Codes, Standards and Guideline .............................................................. 5
CONTRACTOR Reference........................................................................................... 5
DEFINITION AND ABBREVIATION ............................................................................. 5
Definition ...................................................................................................................... 5
HEALTH, SAFETY AND ENVIRONMENTAL MANAGEMENT EXPECTATION .... 6
HEALTH, SAFETY AND ENVIRONMENTAL REQUIREMENTS .............................. 6
Health, Safety and Environmental Management Roles ................................................ 7
General Requirements ................................................................................................... 7
Health Certificate .......................................................................................................... 8
Training Requirements .................................................................................................. 8
HSE DOCUMENT TO BE PROVIDED DURING BID STAGE ..................................... 9
HSE Governance ........................................................................................................... 9
HSE Plan Requirements ................................................................................................ 9
HSE Performances ...................................................................................................... 10
Subcontractor Pre-Qualification Form (PQF) ............................................................. 10
HSE DOCUMENT TO BE PROVIDED UPON AWARD.............................................. 10
SPECIFIC HSE REQUIREMENTS DURING EXECUTION PHASE ........................... 11
Project HSE Plan ......................................................................................................... 11
Leadership ................................................................................................................... 11
Emergency Preparedness............................................................................................. 11
HSE Personnel Mobilization ....................................................................................... 11
Commencement of the Work ...................................................................................... 12
Execution of the Work ................................................................................................ 13
SUBCONTRACTOR HSE Representative ................................................................. 13
Transportation ............................................................................................................. 13
Permit to Work ............................................................................................................ 14
Equipment and Tools .................................................................................................. 14
8.10.1. Package Requirements ................................................................................................ 14
8.10.2. Electrical Equipment ................................................................................................... 14
8.10.3. Lifting Devices ............................................................................................................ 14
8.10.4. Lifting Appliances ....................................................................................................... 15
8.10.5. Forklift Truck (if applicable)....................................................................................... 15
PT. TRIPATRA ENGINEERS & CONSTRUCTORS | CONFIDENTIAL Page 2 of 25
Stage-1 Proposal Technical Document
For LUBE OIL BLENDING PLANT
(LOBP) MARUNDA EXPANSION 2.0
PURPOSE
Project Background
Shell Lubricants business in Indonesia has demonstrated strong growth the past couple
of years. The original Marunda LOBP design was for 120ML annual capacity based on
a product portfolio of 42 SKUs (capacity based on 3 shifts/day, 290 working days per
year). The LSC Operations team has been able to stretch the asset to run at a rate of
150ML+ (with triple the number of SKUs).The overall objective of this project is to
double the LOBP capacity to 300 ML pa for 203 SKU by Q3 2021. The expansion also
includes Turbine Oils (Turbo) production which requires dedicated facilities due to its
sensitivity to contamination. LUBE OIL BLENDING PLANT (LOBP) MARUNDA
EXPANSION 2.0 (hereunder called Project) will be constructed at the existing Marunda
LOBP that is located at Marunda Centre Block P1 No.1 Bekasi, West JAVA 17212.
REFERENCE DOCUMENTS
SUBCONTRACTORS shall comply with all applicable national (i.e. where the
execution of the SUBCONTRACTOR’s scope of work is performed) laws and
regulations throughout the performance of the Contract.
Furthermore they shall comply with all the applicable HSE regulations and requirements
contained in the following, but not limited, reference documents.
In case of conflict between the requirement contained in this document with the reference
rules, codes and standards; the following order of priority shall apply:
1. Applicable Indonesian Laws and Regulations;
2. Contractual HSE Documents;
3. COMPANY Reference and Standards;
4. International Codes and standards;
5. CONTRACTOR Reference;
6. Best Practice, Industry Guidelines and Standards.
The reference codes and standards for each activity are listed in the relevant
specifications.
Unless otherwise specified, reference is made to the latest edition of the relevant rules
and standards.
CONTRACTOR Reference
This plan covers HSE management that applicable for PROJECT where the operation
consists of engineering, procurement and construction.
- Project HSE Plan
Definition
Company PT. SHELL INDONESIA
General Requirements
The general HSE requirements that SUBCONTRACTOR must comply with are the
following, but not limited to:
• SUBCONTRACTOR shall have in place (or adopt CONTRACTOR Policy) and apply
its own HSE Policy that demonstrates its commitment to HSE within all its business
activities and subcontracted scope of work. This Policy statement has to be dated and
signed by the top management.
• SUBCONTRACTOR shall have in place and apply its own HSE Management System
for subcontracted activities, which should describe the elements, principles and
objectives used in implementing its own HSE policy. SUBCONTRACTOR HSE
Management System should include audits of HSE related aspects and shall be aligned
with CONTRACTOR HSE Management System.
• SUBCONTRACTOR is contractually obliged to observe and comply with all current
applicable legislative requirements and additional specific HSE Requirements (if any)
for this scope of work and all other requirements provided by CONTRACTOR.
• SUBCONTRACTOR shall, at its own costs, provide sufficient number of trained
qualified personnel who will responsible to provide guidance and advice regarding
HSE matters.
PT. TRIPATRA ENGINEERS & CONSTRUCTORS | CONFIDENTIAL Page 7 of 25
Stage-1 Proposal Technical Document
For LUBE OIL BLENDING PLANT
(LOBP) MARUNDA EXPANSION 2.0
• SUBCONTRACTOR shall have a ‘Drug and Alcohol Policy’ for the work and
communicate the requirements of the policy to all personnel during the HSE induction.
In addition, SUBCONTRACTOR shall conduct random drug and alcohol test on its
employees throughout the duration of the contract.
• SUBCONTRACTORS shall develop the HSE Risk Assessment related to the
activities to be performed during the execution of the subcontracted scope and
submitted it to CONTRACTOR for approval.
• SUBCONTRACTOR shall maintain the communication with CONTRACTOR
Representatives in dealing with all HSE issues.
• SUBCONTRACTOR shall participate in the activities performed by CONTRACTOR
related to HSE issues, such as: Kick Off Meeting, HSE Regular Meeting, etc.
Health Certificate
• SUBCONTRACTOR must provide for all its personnel utilized during the Services,
a Health Certificate as proof of their fitness for their respective tasks in relation to
the Services. The said Certificate must be presented to CONTRACTOR’s assigned
representative and also given to its HSE Team (Health Coordinator) on site (if any)
prior to their actual involvement in the Services.
• The Certificate shall include those examinations in compliance with national laws
governed by the Country where the Services are to take place.
• The minimum medical examination/check-up are the following:
1. Pre-employment check up
- Blood and urine
- Health certificate from local doctor/hospital
2. Annual check-up
- At minimum held annually as referring to Kepmenaker Per.2/Men/1980
regarding Employee Health Check
• CONTRACTOR’s representative have right to refuse SUBCONTRACTOR’s
personnel if not in possession of valid certification.
• For specific/high risk activity, SUBCONTRACTOR shall provide additional
examination as needed specific to the job.
Training Requirements
• SUBCONTRACTOR working within SITE BOUNDARIES must follow and attend
CONTRACTOR’s employee orientation program, which includes instructions given
to each new employee, regardless of prior experience. The induction shall be given
to employees prior to start work. A record of this training is to be kept and individuals
are to sign on completion, confirming they are fully conversant with the instructions.
HSE Governance
• SUBCONTRACTOR working within SITE BOUNDARIES must follow and attend
CONTRACTOR’s employee orientation program, which includes instructions given
to each new employee, regardless of prior experience. The induction shall be given
within the first day of reaching the facility. A record of this training is to be kept and
individuals are to sign on completion, confirming they are fully conversant with the
instructions.
• Submit a copy of HSE Policy
• Submit a copy of HSE Management System Manual
• Copy Organization Chart and Project Organization Chart, specifying the number and
the appointment of HSE Personnel
• Provide details of employee’s orientation program and HSE training program.
• Arrangement for provision and upkeep of PPE, both standard issue and that required
for specialized activities
• Provide details of how do you ensure that plant and equipment used within your
premises, sites or other locations by your employees are correctly registered,
controlled and maintained in a safe working condition.
HSE Performances
Provide a list of the last 3 (three) years HSE performance statistics within
SUBCONTRACTOR organization. The list should indicate the number of Fatality,
Worked Man-hours, Lost Time Injury (LTI), Lost Time Injury Frequency Rate (LTIFR),
TRIR (Total Recordable Injury Rate) in 1,000,000 worked Man-hours, Restricted Work
Day Cases, Medical Treatment Cases, First Aid Cases, Occupational Health Diseases
and Near-Misses and how the performance is evaluated and action items done as lessons
learned.
Leadership
SUBCONTRACTOR shall encourage all its members to monitor the unsafe acts or
unsafe conditions throughout the course of the work. Where an employee identifies or
observes an unsafe act or situation, work shall be stopped, reported and/or remedied as
appropriate. It is everyone’s right and responsibility to intervene (i.e. SWA Policy) when
safety is being compromised in order to be safe, look after the safety and well-being of
others.
This mechanism establishes the responsibility and authority of any individual to stop
work when the control of HSE risk is not clearly established or understood. In general
terms, the intervention process involves a stop, notify, correct and resume approach for
the resolution of a perceived unsafe condition, act, error, omission, or lack of
understanding that could result in an undesirable event.
Emergency Preparedness
• SUBCONTRACTOR shall be responsible for the development and implementation
of Emergency Response Plan (ERP), ensuring that the contents of ERP are properly
communicated at all workers. In addition, the principal information shall be displayed
in strategic location of the working area and a specific communication flowchart
(between SUBCONTRACTOR and CONTRACTOR) shall be developed and
submitted for approval to CONTRACTOR.
• SUBCONTRACTORS shall appoint adequate trained personnel for the Emergency
and First Aid Teams (i.e. first aid, fire-fighting, confined space rescue, etc.),
according to the applicable local legislation (i.e. 1 First Aider per 25 workers), as
well as performing adequate drills.
Requirements
HSE Coordinator 1 (one) qualified HSE Coordinator for each worksite
HSE Officer 1 (one) qualified HSE Officer per 50 workers
First Aider 1 (one) trained First Aider per 25 workers
Transportation
• SUBCONTRACTOR shall ensure all relevant information regarding HSE aspects of
the worksite and the contracted job are properly communicated to each employees
and handed over from shift to shift and at the time of the periodical reliefs of the
CONTRACTOR’s Representative on site (if any).
• SUBCONTRACTOR’s HSE Representative shall ensure all personnel who use or is
involved in transportation shall comply with all relevant regulations, policy,
procedure and standards for transportation.
Permit to Work
SUBCONTRACTOR may use its Permit to Work system, as well as its HSE
Management System, upon agreement and approval with CONTRACTOR.
• SUBCONTRACTOR shall ensure that all cranes are in good condition and are
given a safety inspection prior to mobilization. The reports shall be forwarded to
CONTRACTOR Representative.
• All identified corrective actions shall be completed prior to mobilization and
supporting documentation attached to the report.
• Logbooks detailing all inspections, maintenance, calibration and repairs are to be
maintained for all lifting devices
- All electrical and other equipment requiring certification for use in hazardous
areas (Classified Areas).
Chemical Safety
• All chemicals or other dangerous substances to be used for the performance of the
Service or delivered to the SITE BOUNDARIES are required to be suitably handled,
sealed, packaged, clear identification of the substance contained and prominent,
hazard warning signs, label and placard. The label shall conform to Globally
Harmonized System (GHS).
• SUBCONTRACTOR shall provide suitable and specific place for chemical
substance.
• SUBCONTRACTORS shall provide the Material Safety Data Sheet (MSDS) for
chemicals or similar products provided by SUBCONTRACTOR in performance of
the Service.
• Handling and storage of dangerous goods shall be in accordance with all relevant
legislation, regulations, Standards or codes of practice.
• All SUBCONTRACTOR’s Personnel who handle these chemicals shall be trained
on the hazards and proper handling of this chemical including personal protective
equipment required to perform the job.
• Chemical, (including fuel, engine oil, chemical cleaning, etc.) storage and handling
shall have a secondary containment adequate for any potential spillages.
• Spill control kit shall be provided close to chemical storage and handling.
• SUBCONTRACTOR shall record the manifest of hazardous waste disposal in
compliance with local regulation
Environmental Protection
• SUBCONTRACTORS are required to identify significant environmental aspects and
impacts from its operations and implement controls to eliminate or minimize these
impacts and submit to the CONTRACTOR.
• SUBCONTRACTOR shall develop waste management plan and submit to
CONTRACTOR for approval.
• Waste management plan shall comply with Indonesian regulation on Hazardous
Waste PP 101/2014 and PERMENLH no 14/2013 “Hazardous Waste Symbol and
Labeling”.
• Any liquid waste discharge overboard or to the environment shall meet the
requirements of Indonesian regulation on Wastewater Standards for Oil and Gas and
Geothermal Operations PP No.4/2007.
• SUBCONTRACTOR shall implement secondary containment policy on any point of
potential accidental discharge. If this is not practical, then a method to contain or
prevent accidental discharge to the environment shall be established.
• SUBCONTRACTOR shall assume all liability for the control and removal of
pollution or contamination of the land or water arising from spills, leaks or discharge
of fuels, lubricants, motor oils, paints, coatings, solvents, ballasts, bilge, garbage,
sewage and other material in SUBCONTRACTOR's possession and/or control.
HSE Study
SUBCONTRACTOR shall be available, upon CONTRACTOR’s request, to attend the
relevant HSE Studies (i.e. HAZID, HAZOP, SIL, Risk Assessment, etc.) and they will
be responsible to implement any action assigned to them.
HSE Audit
CONTRACTOR reserves right to conduct HSE audits on SUBCONTRACTOR’s
equipment and working procedures at any time or HSE performance going to adverse
trend, upon previous notification given 7 (seven) days in advance. At the time of such
audits of the HSE System, SUBCONTRACTORS will provide to CONTRACTOR any
assistance necessary to allow checking of the used organizational HSE procedures, their
efficiency and adequacy to work methods, machinery, equipment and legal regulations.
Project :
Job No. :
Periode : (cut off date is the last Friday of the reported month)
A. Industrial Injury
This Month Overall Project
No Description Remarks
Jkt Site Sub-Cont Total Jkt Site Sub-Cont Total
1 Fatalities *) (Number)
2 LTI's *) (Number)
3 Days Lost (Day)
4 MTC (Number)
5 RWDC(Number)
6 First Aids (Number)
7 Near Misses (Number)
8 Work Hours (Manhours)
9 LTI R (number / 1 mio mhr)
10 TRIR (number /200 000 mhr)
B. Accident
No Description This Month Total Overall Project Remarks
Jkt Site Sub-Cont Total Jkt Site Sub-Cont Total
1 Equipment Accident
a. Number
b. Operating hour
c. Frequency
= a x 100,000
b
2 Construction Vehicle accident
a. Number
b. Km driven
c. Frequency
= a x 1,000,000
b
3 Support Vehicle accident
a. Number
b. Km driven
c. Frequency
= a x 1,000,000
b
4 Environmental accident
(number)
Note : Construction Vehicle : Heavy transportation vehicle such as, Dumptruck, trailler truck.
Support Vehicle : Employee's transportation, such as minibus (kijang, panther), bus, etc.
Equipment : Excavator, motor grader, vibro, dozer, etc.
C. List of Accident
Induction
Total Need
% Completed
Other SHE Training
Total Need
% Completed
Action Management
Total Action
% Completed
Medical examination
Total required
% Completed
Inspection and Audit
Total Finding
% Completed
Housekeeping
% average score
Distribution :
- SHE Corporate
- Project SHE File
Note: the report shall be submitted to corporate on the 3rd day of the following month reported at the latest
Definitions :
A. 1 Work-related fatality
A. 2 Lost Time Injury (LTI) - w here more than one (1) schedule w ork days are lost
A. 3 Total Day lost related to the LTI
A. 4 Medical Treatment Case (MTC) - w here medical/doctor treatments required
A. 5 Restricted Work Day Case (RWDC) - w here employees are assigned w orking duties other than normal to fully recover from a
w orkplace incident
A. 6 First Aid - eg. Treatment administrated by a first and or from first aid kit
A. 7 Near Miss - w here no injuries/property damage occurred but could have if circumstances w ere slightly different
A. 8 The total number or w ork-related hours.
A. 9 Lost time Injury Frequency = (2) multiplied by 1,000,000 divided by (8)
A. 10 Total Recordable Case Frequency = (2) + (4) + (5) multiplied by 200,000 devided by (8)
*) Include the detail of accident chronologist
Attachment 2 Pre-Qualification Form (PQF)
Terlampir Kebijakan K3L PT WIKA REKON yang ditanda-tangi oleh Top Manajemen di dalam folder
6.4 Pra-Qualification Form
Terlampir Struktur Organisasi SHE PT WIKA REKON beserta peran dan tanggung jawab di dalam folder
6.4 Pra-Qualification Form
Terlampir SHE Program Proyek Beserta Kantor Pusat PT WIKA REKON di dalam folder 6.4 Pra-
Qualification Form
Terlampir daftar list Prosedur SHE PT WIKA REKON beserta General Safety Rules di dalam folder 6.4
Pra-Qualification Form
Program SHE PT WIKA REKON untuk meningkatkan motivasi pekerja, dengan diadakan SHE AWARD
kepada setiap Proyek, dan dilakukannya Safety Talk untuk meningkatkan SHE Awareness para Pekerja
Terlampir Dokumentasi Orientasi dan Training, Matrix TNA, evaluasi Training dan Modul Training di dalam
folder 6.4 Pra-Qualification Form
Hazard Identification Risk Assessment and Risk Control (HIRARC) dan Risk Control Audit dilakukan untuk
hazard assessment pada PT WRK. Terlampir HIRARC dan Inspeksi Periodik
Fitness for Duty Program dilakukan rutin pada setiap Safety Talk. Terlampir Peraturan Perusahaan PT WIKA
REKON tentang Medical Check Up Rutin, Hasil MCU & Dokumentasi Fitness for Duty Program
Dokumen WRK-QP-HSE-09 Prosedur Investigasi Kecelakaan adalah Prosedur yang menjelaskan tata cara
apabila terjadi insiden, PAK, dan sumber bahaya. Terlampir WRK-QP-HSE-09 Prosedur Investigasi , Flow
Chart tata cara Pelaporan, dan ERP di dalam folder 6.4 Pra-Qualification Form
Checklist Form SHE penilaian untuk Vendor PT WIKA REKON berlaku kepada vendor u/ menyeleksi,
memonitoring & screening. Terlampir Checklist Form SHE Penilaian untuk Vendor
Terlampir Laporan Proyek Selesai (LPS) di dalam folder 6.4 Pra-Qualification Form
Terlampir Safety Performances PT WIKA REKON tahun 2017, 2018 dan 2019 di dalam folder 6.4 Pra-
Qualification Form
Terdapat pada Safety Performances PT WIKA REKON tahun 2017, 2018 dan 2019
Terdapat pada Safety Performances PT WIKA REKON tahun 2017, 2018 dan 2019
Terdapat pada Safety Performances PT WIKA REKON tahun 2017, 2018 dan 2019
Terdapat pada Safety Performances PT WIKA REKON tahun 2017, 2018 dan 2019
Attachment 3 Green Banding Questionnaire