16 July 2018

TO: CEAP SCHOOL HEADS AND SUPERINTENDENTS


RE: 2nd NOTICE OF THE 2018 CEAP NATIONAL CONVENTION

Greetings of Peace!

This letter serves as the 2nd Notice for the 2018 CEAP National Convention scheduled on October 2-5, 2018 at
the SMX Convention Center-Manila, Pasay City. This notice intends to update you on some convention matters
and details specifically: (a) Programme of the General Membership Meeting on October 2, 2018(b) 2018 CEAP
National Convention Guidelines, (c) Letter to School Heads on the Convention Souvenir Programme, (d) Updated
2018 National Convention Programme as of June 8, 2018, among others. Note that for this year, our theme
is: “SANCTIFICATIO: from Brokenness to Blessedness”.
May I remind that the CEAP General Membership Meeting will be held on October 2, 2018 (Tuesday) at 3:00
PM at Function Room 2 & 3 at the SMX Convention Center, Pasay City. All superintendents, school heads and
official representatives are expected to attend this meeting.
As usual, we will have an Educators’ Exhibit that displays educational products and services which will start by
the Blessings of Exhibits on October 3, 2018 (Wednesday) at the Pre-function Lobby of the SMX Convention
Center-Manila, Pasay City. The same day of the blessing of exhibits will also be the day of the awarding of the
Pro Deo et Patria Award , which is the highest award given by the Association to deserving individual/s who ma-
nifests an exemplary attitude of love for God and country and his/her faithfulness to Catholic teachings as part of
service to God. This year, the Board is conferring this award to His Emminence Most Rev. Orlando Beltran Que-
vedo, OMI, D.D. CEAP will also confer the 1st Catholic School Heroes Award 2018 on October 5, 2018 (Friday).

Please also note that we have simplified the requirements for registration. Register early to avail of discounted
registration fees and to enable convention organizers to finalize food and venue arrangements and the prepara-
tion of convention kits and materials.

Please pay the Registration Fee using the bills payment slip indicating your school reference ID number that we
have previously sent you in the space for the SUBSCRIBER’s ACCOUNT NUMBER. Please write the name of your
school in the space for SUBSCRIBER’s NAME. Should you need assistance please call (02) 3766670 (loc. 108) or
email info@ceap.org.ph. Please make cheques payable to the Catholic Educational Association of the Philip-
pines.

For more information, you may get in touch with the following at the CEAP National Office:

Mr. Jose Allan I. Arellano, Executive Director, (02) 926-6273

Ms. Mary Ann S. Cruz, Plans and Programs Officer (02) 926-5153
*for queries on Convention Program and Concurrent Sessions
Atty. Roselle P. Perez-Bariuan, Membership and Communications Officer (02) 926-6273
*for queries on the School Heads Meeting, Election and Awarding Rites
Mr. Louie Leonora, Accounting Staff (02) 376-6670 (loc. 108)
*for queries on the Registration Process
Fax Number: (02) 426-2670 E-mail: info@ceap.org.ph
Website: www.ceap.org.ph
*for details, updates and announcements.

Thank you and we look forward to seeing you in the 2018 CEAP National Convention!

Sincerely,

FR.JOEL E.TABORA, SJ
President, CEAP
 (as of June 8, 2018)

THEME
SANCTIFICATIO: from Brokenness to Blessedness

PROPOSED PROGRAMME

DAY 0 – October 2, 2018 (Tuesday)

12:00 – 5:00 PM Soft Opening of Exhibits Registration and Distribution of Kits

3:00 General Membership Meeting of School Heads/Superintendents
Election of Trustee/s-at-Large
4:45 Launching of the JEEPGY Manual
5:00 Discussion – Forum: Renewed Servant Leadership
7:00 Dinner of School Heads/Superintendents

Day 1 –October 3, 2018 (Wednesday)

8:00 AM – 6:00 PM Registration and Distribution of Kits

11:00 – 11:30 AM Blessing of Exhibits (to be led by: Msgr. Manuel S. Bravo, Region 1 Trustee)
11:00 AM - 12:30 PM Press Conference of the National Board of Trustees

Opening Program

1:00 – 2: 30 PM Opening Eucharistic Celebration

Main Presider: Archbishop Gabriele Giordano Caccia
Apostolic Nuncio to the Philippines

2:30 PM Break
3:00 PM Opening Ceremonies
Entrance of Colors
National Anthem
Welcome/Opening Remarks Fr. Joel E. Tabora, SJ
President, CEAP

Presentation of CEAP Delegates by Regions

Overview of the 2018 CEAP Convention Program

Fr. Elmer G. Dizon
Vice - President, CEAP
 Keynote Address
Most Rev. Pablo Virgilio S. David, D.D.
Bishop of Caloocan
5:30 PM Conferment of the Pro Deo et Patria Award
His Emminence Most Rev. Orlando Beltran Quevedo, OMI, D.D
Archbishop of Cotabato

Kapatirang Kamagong Update Br. Dennis M. Magbanua, FSC

CEAP Treasurer
Singing of the CEAP Hymn
6:30 PM Vespers
End of Day 1

Day 2 –October 4, 2018 (Thursday)

8:00AM -12:00 PM Late Registration

8:00 AM Simultaneous Eucharistic Celebrations
at the respective concurrent session rooms

Subtrack Presider School in-charge

1. Basic Education Faculty
2. Basic Education Administration
3. Non-Teaching Personnel
4. Higher Education
Fr. Nolan A. Que (NCR Trustee) La Consolacion College - Manila
Fr. Gilbert B. Sales, CICM St. Scholastica’s College -Manila
(CAR Trustee)
Fr. Renillo H. Sta. Ana, CICM Santa Isabel College
(Region 2 Trustee)
Fr. Ernesto M. Arceo, OP De La Salle University
(Region 5 Trustee)

9:00 AM Snacks

Subtrack / Session 1 Session 2 Session 3

(no. of participants) 9:15 – 11:15 AM 12:30 PM – 2:30PM 2:45 – 4:45 PM
Venue Lunch at 11:15 -12:15 AM * in TALK SHOW format PM snacks at 3:30 PM
1. Basic Education Teachers as Sanctifiers &Nurturing Priestly and Navigating the
Faculty (1200pax) Agents of Wholeness Religious Landscapes
SMX Function Rm 5 Vocations in Catholic of Change and Transition
Schools in Senior High School
2. Basic Education Collaborative Dynamics The Religious Dimension Issue in Focus:
Administration between the Lay and the of Education in a Catholic Child Protection in
(1100pax) Religious School: Engaging other Schools
SMX Function Rm 4 Faith Traditions and those
in the Margins
3. Non-Teaching Issue in Focus: Family as Seedbed for From Pusher to Priest: A
Personnel (550 pax) Child Protection in Vocations / Families in Testimony on Drug
SMX Function Rm 3 Schools Challenging Situations Addiction and Reform
4. Higher Education PCSS Higher Education Wired, Wide, and Wild: Leadership as
(550 pax) Presentation Unshaping Higher Harmonizing
SMX Function Rm 2 Education in the 4IR Charisms
Ecosystem

5:00 – 6:30 Special Session: Media as Locus for Sanctification

7:00PM Organizational Meeting of the CEAP National Board of Trustees
End of Day 2

Day 3 – October 5, 2018 (Friday)

7:30 AM Morning Praise

Opening Number
8:00 AM From Brokenness to Blessedness: Students’ Perspectives
8:30 AM Conferment of the Catholic School Heroes Award
9:15 AM Synthesis of the National Convention
Jose Allan I. Arellano
Executive Director, CEAP

9:30- 10:30 AM Awarding of Jubilarians and

Recognition of the New CEAP Member-Schools
Sr. Marissa R. Viri, RVM
Membership and Awards Committee Chair

10:30 Announcement of Newly-Elected Officers of the CEAP National Board

Awarding of Outgoing CEAP Board Members
Jose Allan I. Arellano
Executive Director, CEAP
Singing of the CEAP Hymn
11:00 AM Closing Eucharistic Celebration
Main Presider: Most Rev. Marlo M. Peralta, D.D.
Vice-Chairperson, CBCP Episcopal Commission on
Catechesis and Catholic Education

*** After the Prayer after Communion

Message of Thanks –
Fr. Joel E. Tabora, SJ
CEAP President
Oathtaking of Newly-Elected Officers of the CEAP National Board

12:30 PM Lunch (with raffle)

End of the 2018 National Convention

Other features:
• Consecration rooms (prayer room)
• Vocation Exhibit
 CATHOLIC EDUCATIONAL ASSOCIATION OF THE PHILIPPINES
GENERAL MEMBERSHIP MEETING OF THE SCHOOLHEADS /SUPERINTENDENTS
2 October 2018
Function Hall 2 & 3, SMX Convention Center, Pasay City

Time Activity/Activities Present(s)/Discussant(s)

2:00 PM Registration of School Heads and Superintendents

3:00 PM Philippine National Anthem
3:05 PM Invocation Fr. Elmer G. Dizon
3:10 PM Call to Order Fr. Joel E. Tabora, SJ

Approval of the Minutes of the Meeting of S. Ma. Marissa R. Viri, RVM
the 2017 CEAP General Assembly of School
Heads/Superintendents

President’s Report Fr. Joel E. Tabora

Treasurer’s Report Br. Dennis M. Magbanua, FSC
Assisted by Isla Lipana & Co.

3:40 PM Orientation on 2018 Election Rules and Dr. Amelia G. Ronquillo

Regulations and Introduction of the Members
of the COMELEC

Other Matters

4:45 PM Launching of the JEEPGY Manual

5:00 PM Discussion – Forum: CEAP EXECOM and Guests
Renewed Servant Leadership
6:30 PM Adjournment / Closing Prayer Fr. Joel E. Tabora, SJ
7:00 PM Dinner Sponsored by Phoenix
Venue: Function Hall 5 Publishing House in
celebration of their 60th
Anniversary
 2018 CEAP NATIONAL CONVENTION GUIDELINES

A. DISTRIBUTION OF CONVENTION KITS AND LATE REGISTRATION

1. For pre-registered and pre-paid delegates who will arrive at SMX Convention Center, Pasay City, prior to
the convention dates, there will be an early distribution of convention kits on 2 October (Tuesday) at
12:00 NN – 7:00 PM at the 2018 CEAP Convention Registration Counters at Function Room 1.
2. They may also claim their kits on 3 October (Wednesday), 8:00 AM -6:30 PM at the Registration
Counters.
3. To facilitate distribution of kits, all pre-registered and pre-paid delegates are requested to bring a copy
of their deposit slips/official receipts and/or registration forms.
4. Unpaid delegates must proceed to the Verification and Accounting Counter located also at Function
Room 1, SMX Convention Center, Pasay City, pay their registration fee and claim their convention kits,
IDs and food stubs.
5. Late registrants or walk-in delegates must proceed to the Walk-in Delegates Counter to fill up the regis
tration form and then proceed to the Verification and Accounting Counter to pay the registration fee
and claim their convention kits. Walk-in delegates may only register for the concurrent sessions which
are still open.

B. WEARING OF IDs

1. The delegates must wear their convention IDs at all times during the convention for security reasons.
Security guards/usherettes at the entrance/exit of the convention area/s are instructed not to admit
persons without convention IDs to prevent the entry of outsiders, who may pose a security risk to the
delegates and their properties. The convention organizers shall not be responsible for the loss or
destruction of delegates’ properties.
2. Because the convention bags are uniform and look the same, the delegates are advised to put identifica-
tion tags or markers on their bags so that these can be easily identified and claimed by the owners in case
of loss or misplacement. Finders of lost objects are requested to turn over the same to the Secretariat
stationed at the Information Desk, Pre-Convention Lobby, SMX Convention Center, so that proper
action will be made.

C. CONCURRENT SESSIONS

1. The Concurrent Sessions are located at Function Rooms 2, 3, 4 and 5 of SMX Convention Center Please
check the handy program for the session codes of the sessions you are attending.
2. Since the meals on Day 2 will be served during the concurrent sessions (AM snacks (9:00 AM),
lunch(11:15AM), and PM (2:30PM) snacks), it is important that the delegates attend the session they
pre-registered for.
3. Usherettes are given instructions to reserve the seats inside the session halls for those who have
pre-registered for the said sessions.
D. EUCHARISTIC CELEBRATIONS AND VESPERS

1. The convention will begin with the Opening Eucharistic Celebration at 1:00 PM on October 3 at the SMX
Convention Center, Function Rooms 2 - 5. Interested priest delegates may concelebrate. Vesting area for
priests will be announced before the mass.
2. There will be simultaneous Holy Masses on October 4 (8 AM) in all the concurrent session rooms.
3. At the end of Day 1, Vespers will be recited. Please refer to the Liturgy Guide inside the convention kits.
4. The convention will have its Closing Eucharistic Celebration at 11:30 AM on October 5 at the Function
Rooms 2 - 5, SMX Convention Center, Pasay City.

E. OPENING CEREMONIES AND SEATING ARRANGEMENT

1. The convention will begin with the Opening Ceremonies at 1:00 PM on October 3 at the Functions Rooms
2 - 5 SMX Convention Center. Please be seated by 12:30 PM. There is no specified seating arrangement.
It is, however, requested that all seats be occupied per table. Please refrain from using the seats for your
bags as they are reserved for other convention attendees.
2. The Opening Ceremonies will include the Presentation of Delegates and the Overview of the Convention
Program. Delegates are requested to please stand up when their regions are called.

F. CEAP ELECTION

1. The Orientation on the CEAP Board of Trustees Elections will be held on 2 October (Day 0) during the
General Membership Meeting of School Heads and Superintendents. The casting of votes would start
after the orientation until 5:00 pm of 3 October (Day 1).
2. There is one (1) vacant seat for the position of trustees-at-large. The election of trustees -at-large will be
held after the orientation. The COMELEC has processed nominations and shall announce the official
nominees who have submitted their acceptance letters. To guide the school heads or proxies, brief pro-
files of the nominees would be distributed at the Registration/COMELEC desk on 2 October (Day 0). The
nominees will be presented at the floor.
3. Nominations from the floor may also be made and accepted.
4. Only school heads or their duly authorized proxies may claim the ballots and cast the votes during the
election. Ballots may be claimed at the Registration/COMELEC desk during the General Membership
Meeting of School Heads and Superintendents at the SMX Function Rooms 2 and 3 from 4:00 PM to
7:00 PM on 2 October and from 10:00 AM – 5:00 PM on 3 October at the Secretariat/COMELEC desk
at the pre-function lobby. Each school is entitled to one (1) vote per program offered (pre-elementary/
elementary, high school, college, and graduate school), up to a maximum of four (4) votes.
5. The COMELEC chair will preside over the election process, orient the delegates on election rules and
procedures, accept additional nominations from the floor and rule on election questions or protests.
6. After closing of nominations, casting of votes will follow. The voters must fill in their ballots and drop the
same in designated ballot boxes prepared by the COMELEC.
7. After the closing of the voting at 5:00 PM on 3 October the COMELEC will canvass the votes.
8. The election results will be announced by the session facilitators on 4 October 2018 at 5pm.
9. The new CEAP Board of Trustees, consisting of five (5) trustees-at-large, sixteen (16) regional trustees and
the chairperson of the CEAP Superintendents Commission, will hold its organizational meeting and elec-
tion of new officers at 7:00 PM on 4 October 2018.
10. The trustees-at-large newly elected by the General Assembly, the regional trustees elected by their re-
spective regional assemblies and the newly-elected CEAP officers will be inducted into office on 5
October 2018.
G. SCHOOL JUBILARIANS AND NEW CEAP MEMBER SCHOOLS

1. Awarding of school jubilarians and presentation of new CEAP member-schools will be held at 9:30 AM –
10:30 AM on 5 October at the SMX Convention Center, Pasay City.
2. Concerned school heads or their authorized representatives who will accept the plaques for jubilarians
or certificates for new member schools are requested to be seated at the designated area near the stage
on 5 October (Day 3).

H. EXHIBITS (SMX Convention Center Pre-Function Lobby, Function Room 1)

1. Exhibit hours are from 12:00 NOON to 7:00 PM on 2 October, 8:00 AM to 7:00 PM on 3 October, 8:00 AM
to 7:00 PM on 4 October and 8:00 AM – 12:30 PM on 5 October.
2. There should be no sponsors’ activity during Plenary and Concurrent Sessions.
3. Delegates may get their freebies from the various exhibitors and sponsors provided that they present
their Convention IDs prior to receiving the freebie.
4. The Exhibit is open to school delegates from the host city/region or partners/affiliates of CEAP. School
IDs or other means of identification should be presented to be allowed entry to the halls.

I. SPONSORS’ PRESENTATION AND RAFFLE

1. During lunch breaks, advertisements/video presentations about the products and services of the conven-
tion sponsors and donors will be presented.
2. There will be a major raffle draw during the lunch break on 5 October at the SMX Convention Center,
MOA, Pasay City.

J. CONVENTION BAG

1. Each convention bag will contain the following: (a) Convention Program, (b) Liturgy Guide (c) Writing Pad
and Pen, (d) Evaluation Form, (e) Souvenir Program, and (f) other materials.
2. In our effort to reduce the use of paper during the convention, all plenary and concurrent session presen-
tations will be uploaded in the DOWNLOADS section of the main website of CEAP (http://ceap.org.ph).

K. FOOD DISTRIBUTION

1. The following meals will be served during the convention: (a) 3 October - heavy merienda, (b) 4 October
- AM snacks, lunch, and PM snacks, (c) 5 October - AM snacks and lunch.
2. PM Snacks and Dinner on 2 October during the Membership Meeting of School heads/Superintendents
will be sponsored by major convention partners.
3. Lunch and dinner will be served buffet style. There will be adequate buffet stations at the plenary venue
and in all concurrent session venues.
4. AM snacks will be distributed upon entry while PM snacks will be served.
5. Food stubs will be given during registration. The food stub is very specific about function room assign-
ments. Please take your lunch and AM and PM snacks in the assigned room printed on your stub as the
distribution of food in these function rooms have been pre-arranged by the National Secretariat.

L. SANITATION

Delegates are requested to help maintain cleanliness by properly disposing of their garbage.
M. CELL PHONES

1. While sessions are going on, delegates are requested to maintain silence and turn-off their cellphones or
put them in silent mode. Cellphones and other communication gadgets may be used outside the session
rooms.
2. Only convention organizers, secretariat staff and other support personnel will be allowed to use cell-
phones and other communication gadgets during the sessions, when necessary, to communicate with
one another for coordination and problem solving.

N. MEDICAL ASSISTANCE

1. A medical team will be assigned and located at a designated desk near the plenary hall to provide first aid
in case of emergency or illness of delegates. If necessary, the patient may be brought to the nearest hos-
pital for appropriate medical assistance. However, the cost of hospital admission, services and medicines
will be borne by the patients.
2. For their own health protection, the delegates with certain illnesses such as heart disease, hypertension,
diabetes, asthma, allergy, and other chronic conditions are advised to bring their own medicines at all
times during the convention.

O. SECRETARIAT AND INFORMATION DESK

Secretariat Headquarters will be located at the Meeting Room 7 & 8, while Information Desk will be
located at the Pre-function Lobby.

P. EVALUATION

Before leaving the convention hall on the last day, the delegates are requested to accomplish the conven-
tion evaluation form included in their kits and return the same to the National Secretariat Desk at the
entrance of the Plenary Hall.
 2018 CEAP National Convention Registration Guidelines for CEAP Member-Schools

To facilitate easy and efficient registration to the 2018 CEAP National Convention carefully read and follow the
steps outlined below. Observe registration deadlines to give the organizers enough time to finalize venue/food
arrangements, production of convention kits and materials, and other logistical considerations. Check your
e-mails regularly for notices and important announcements. Updates may also be received through Facebook.
com/CatholicEdPH and Twitter.com/CatholicEdPH

.
ONLINE REGISTRATION GUIDELINES
STEP 1
Log on to http://convention.ceap.org.ph and click the “Register Now” button. Fill up the form com-
pletely and click “Submit”. Wait for the approved registration to load and PRINT. You need to PRINT and SAVE
the form for future reference. The online facility opened last April 16, 2018.
STEP 2
Pay the Registration Fee thru:

A. Over the counter at any Banco De Oro (BDO) branch using the BILLS PAYMENT SLIP. Note that you need
to
provide the following information in the slip:
Company Name: Catholic Educational Association of the Philippines or CEAP
Product Code: 116
Subscriber Account Number: CEAP-BDO ID Number
(each CEAP member school has its own 15-digit ID number)
Subscriber Name: Name of the School

If paying in check, please make it payable to:

CATHOLIC EDUCATIONAL ASSOCIATION OF THE PHILIPPINES

B. Directly to CEAP National Secretariat Office or thru any local courier and addressed to:
JOSE ALLAN I. ARELLANO
Executive Director
Catholic Educational Association of the Philippines
No. 7 Road 16, Bagong Pag-asa, Quezon City.

Should you need assistance please call (02) 376-66-70 loc 108 or email convention@ceap.org.ph.

For ONLINE Registration the system will automatically compute the total fees after you have completed the
form. For your guidance, please refer to the Schedule of Registration Fees on the following page. You may
also call the CEAP National Secretariat Office to verify your computation.
 STEP 3
Send us a clear copy of the machine-validated PAYMENT SLIP through e-mail:
convention@ceap.org.ph or Fax (02) 426-2670. We, however, prefer to receive your payment slips through
e-mail.

IMPORTANT: Please indicate in the payment slip a contact person and his/her contact information so we will
know who to talk to just in case we need clarification. Failure to send your payment slip with the required
details could mean that your registration is incomplete and no O.R. will be issued

STEP 4
Check the “Registered Participants” page of the Convention website for confirmation of your completed re-
gistration within 5 working days after payment. Only paid registrants are guaranteed—seats, kits, meals, and
slots to the Concurrent Sessions.

NOTES:

1. NO REFUND IS ALLOWED. Request for substitution of participants will be allowed only

until 10 Septem ber 2018. No request for substitution will be entertained beyond this date.

2. Participants will have to take care of their own travel and board/lodging arrangements. A list of
available hotels is attached with this communication.

3. The fees cover:

Conference kits and other materials

Day 1 – PM Snack
Day 2 – AM Snack, Lunch & PM Snack
Day 3 – AM Snack & Lunch

4. For schools who do not have access to internet please call the CEAP National Secretariat Office at Tel.#
(02) 376-6670 loc 108 for assistance.
 2018 National Convention Registration Fees
If payment (NOT registration) is made on…

REGION/AREA Early Registration Regular Registration Payment after cut-off

and Payment until and Payment from and Walk-in Registration
July 31, 2018 Aug. 1 to Aug. 31, 2018 September 1-15, 2018

NCR including Rizal 6,800 7,100 7,400

Regions 1, 2 (except
5,900 6,200 6,500
Batanes), 5 & CAR
Regions 3 & 4A 6,500 6,800 7,100

Regions 6, 7 & 4B 5,500 5,800 6,100

Regions 8, 10 & NIR 5,200 5,500 5,800

Regions 9, ARMM &
4,700 5,000 5,200
Batanes
Regions 11, 12 &
4,900 5,200 5,500
CARAGA
Non-Members * 7,700 7,700 7,700

* Non-Members may start registering on August 15, 2018.

13 April 2018

Dear Partners in Catholic Education:

Greetings of Peace!

I hope that you have read the First Notice on the 2018 CEAP National Convention which will
be held at the SMX Mall of Asia, Pasay. We encourage that you register early and take
advantage of the early bird rate.

In line with the National Convention on October 2-5, 2018, CEAP is inviting your institution
to make ad placements in the National Convention Souvenir Program. If you are interested,
please accomplish the attached Confirmation Sheet and send it to us, together with the
deposit slip and your advertising material, on or before August 3, 2018 (Friday). Payment
details and other information may be found in the Confirmation Sheet attached.

Should you wish to communicate with us, you may contact Ms. Rose-ann S. Mendoza at
(02) 926-62-73 or send an email to info@ceap.org.ph. Additional details and reminders may
be found in the attached document.

Thank you very much for your usual support.

God bless!

Sincerely yours,

MR. JOSE ALLAN I. ARELLANO

ExecutiveDirector
CEAP
 ADVERTISEMENT PLACEMENT
in the 2018 CEAP National Convention
Souvenir Program

CONFIRMATION SLIP
Please select your preferred placement:

Ad Placement Size Please check your

Rate
(l x w) preferred option

Two-page Spread P 35,000.00

Full-page (11’’ x 8.5’’) P 25,000.00

Half-page (5.5’’ x 8.5’’) P 15,000.00

Quarter-page (5.5’’ x 4.25’’) P 8,000.00

*Kindly properly indicate if you wish to make two or more ad placements by checking two or more boxes.

To confirm, we would like to make

an ad placement with size: ___________________________________________
(two-page / full-page / half-page / quarter page / or more)

for the total deposit: ________________________________________________

(P 35,000 / P 25,000 / P 15,000 / P 8,000 / etc.)
 2018 ELECTION RULES & REGULATIONS

1. VOTING RIGHTS/PROXIES
1.1 Only school heads, superintendents or their duly authorized proxies are entitled to vote.
1.2 All proxies must be duly authorized by their school heads in writing, submitted to and received by the Commit-
tee on Elections (COMELEC) not later than August 31, 2018.
1.3 No employee of the CEAP shall be authorized as proxy for purposes of voting during the CEAP Convention.
1.4 The COMELEC shall have authority on voting rights and qualifications of delegates or proxies.

2. VOTING/BALLOTS
2.1 Secret voting for a new CEAP Trustee-at-large shall be held in the afternoon, following an orientation on
COMELEC rules, on October 2, 2018.
2.2 Ballots shall be distributed to and filled up by the school heads/superintendents or their duly authorized proxies,
and canvassed based on pre-determined face values. Each ballot shall have a face value of 1 vote, 2 votes, 3
votes, or 4 votes, depending on the number of votes each school is entitled to, based on departmental levels
offered/registered at the CEAP National Office. These ballots are color-coded to facilitate the canvassing process.
2.3 Each school shall be entitled to one (1) vote for each of the following departments offered: pre-elementary/
elementary, secondary (including SHS), college and graduate school.

3. NOMINATIONS
3.1 Any CEAP member school head/representative may submit advanced nominations for the election of the
Trustee-at-Large, which shall be received by the CEAP COMELEC Chairperson c/o CEAP National Office, not later
than August 31, 2018. A nominee must confirm his/her acceptance in writing, by telegram or telefax (426-2670
or 926-6273) to the CEAP COMELEC Chairperson c/o CEAP National Office (may be emailed to info@ceap.org.ph)
not later than September 15, 2018.
3.2 A nominee is allowed to accept nomination for only one vacant position.
3.3 The COMELEC shall have final authority on qualifications of nominees. A nominee must come from a school,
which is on active membership status determined by the National Office.
3.4 The COMELEC shall present the list of advanced/ accepted/qualified nominations to the Assembly prior to
voting.
3.5 The COMELEC may allow additional nominations from the floor, provided the nominees are qualified and willing
to accept their nomination.

4. CANVASSING
4.1 The COMELEC, assisted by duly designated CEAP staff, shall conduct the canvassing of votes. The casting of
ballots may be done after the orientation by the Chair of the COMELEC during the Business Meeting of school
heads until 5:00 PM of the following day (October 3, 2018).

5. RESULTS OF ELECTIONS
5.1 The COMELEC shall submit the result of the election to the CEAP National Board right after the canvassing of
ballots on October 2, 2018. The announcement of the election results and proclamation of the winner will be
done before the closing of the CEAP Convention.
 NOMINATION FORM
2018 CEAP ELECTION FOR TRUSTEE-AT-LARGE

Date: _______________________________
The Chairperson
Committee on Elections
c/o CEAP National Office

Dear Sir/Madam:

I hereby nominate the following candidate to be a CEAP Trustee-at-Large to be elected during the CEAP Annual Meeting
to be held on October 2, 2018 at the SMX Convention Center, Pasay City.

TRUSTEE-AT-LARGE

(To be nominated by any superintendent/school head from any region. The nominee must be a school head, superinten-
dent, or representative of a CEAP member school, and if elected, shall serve a 3-year term as provided in the CEAP By-Laws.
The exception is when he/she is elected to serve the unexpired term of his/her predecessor.)

Name Position School / Address

_____________ __________ ______________________________ _______________________________________

Respectfully submitted,

__________________________________ _____________________________________________
Name/Signature of School Head School

__________________________________________________________________________________________________
Address

Tel. No. _____________ Fax. No. _____________Region: ______ Diocese: ____________________________________

NOTES:
1. This form must be returned by email (allan.arellano@ceap.org.ph) or fax to the CEAP National
Secretariat (Fax nos. 426-2670 or call 926-6273) on or before August 31, 2018.

2. The nominator must inform the nominee of his/her nomination, and request the nominee to likewise
inform the CEAP COMELEC Chairperson by letter, wire, telephone (926-6273) or fax (426-2670) about
his/her acceptance or non-acceptance of the nomination) on or before September 15, 2018.
 PROXY FORM
ANNUAL MEETING OF MEMBERS
October 2, 2018

Date: ___________________________

______________________
Committee on Elections
c/o CEAP National Office

Dear ____________:

I hereby designate ____________________________________________________________to be my PROXY who is

Printed Name and Designation
authorized to receive the ballot (s) and vote in behalf of my school during the election of the new CEAP Trustee-at-Large
at the CEAP General Membership Meeting of School Heads/Superintendents to be held on October 2, 2018, at the SMX
Convention Center, Pasay City.

Sincerely yours,

Pre-elementary _____________________________________________________
Name / Signature of School Head
Elementary

Junior Highschool _____________________________________________________
School
Senior Highschool
_____________________________________________________
College Address

Graduate Region: ________ Diocese: _____________________________

 2018 CEAP NATIONAL CONVENTION
October 3-5, 2018 / SMX Convention Center, Pasay City

List of Hotels

HOTEL ADDRESS CONTACT DETAILS

Muralla corner Victoria Streets,

BAYLEAF HOTEL INTRAMUROS T: 318-5000 / 328-3170
Intramuros, Manila

1118 Roxas Boulevard corner Unit-

BAYVIEW PARK HOTEL MANILA T: 247-9000 loc. 1707
ed Nations Avenue, Manila

599 P. Ocampo St. 1004, Malate,

CENTURY PARK HOTEL T: 528-8888 / 528-5814
Manila Philippines

T: 536-1451 locals
1158 A. Mabini St., Ermita Manila,
CITY GARDEN SUITES 121 & 122
Philippines

Roxas Boulevard cor. Dr. J. Quintos

DIAMOND HOTEL T: 528-3000 / 305-3000
St., Manila 1000

1 Garden Way, Ortigas Center,

EDSA SHANGRI-LA HOTEL T: 633-8888
Mandaluyong City

Roxas Boulevard corner EDSA,

HERITAGE HOTEL T: 854-8888
Pasay City

Arellano Ave. cor. Estrada Sts.,

HOTEL BENILDE T: 230-5230
Malate, Manila 1004

3001 Roxas Boulevard

HOTEL JEN MANILA Pasay City 1305, Philippines T: 795-8888

770 Pedro Gil Street, Malate,

HOTEL KIMBERLY T: 521-1888
Manila
 2878 Zamora Street corner EDSA
KABAYAN HOTEL Rotonda, Pasay City, Metro Manila, T: 772-7888
1300, Philippines

LAS PALMAS HOTEL 1616 A. Mabini Street, Manila T: 406-9906

1227 A. Mabini cor. Padre Faura

LOTUS GARDEN HOTEL MANILA Sts., Ermita, Manila, Philippines T: 522-1515

One Rizal Park, 0913, Manila,

MANILA HOTEL T: 527-0011
Philippines

No. 10, Newport Boulevard,

MANILA MARRIOTT HOTEL Newport City Complex, Pasay City, T: 988-9999
Manila, Philippines

MANILA PAVILLION by United Nations Avenue, Corner

T: 526-1212
WATERFRONT Ma. Orosa St., Ermita Manila 1000

Coral Way Ave. corner Seaside

MICROTEL MOA Boulevard, SM Mall of Asia T: 403-3333
Complex, Pasay City

620 Pablo Ocampo St., Malate,

ORCHID GARDEN SUITES T:708-9401
Manila

M. Adriatico corner Gen. Malvar

PAN PACIFIC HOTEL T: 318-0788
Streets, Malate , Manila

Newport Boulevard, Pasay Airport

REMINGTON HOTEL Area, Pasay City, Metro Manila, T: 908-8600
1309, Philippines
CCP Complex Roxas Boulevard
SOFITEL PHILIPPINE PLAZA Pasay City Town 1300 Manila T: 551-5555

1630 A. Mabini Street, Malate,

THE EXECUTIVE PLAZA HOTEL T: 523-1000
Manila

General Luna Street corner Taft &

THE PEARL MANILA HOTEL United Nations Avenue, Ermita, T: 400-0088
Manila