MINUTES OF HSE TEAM MEETING

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Venue-: Galfar Toastmaster Meeting Room, Doha Date: 16-02-2019 Time: 3.00 PM TO 5.00 PM

# Minutes Action by
Attendees
1 Present Designation Present Designation
Navaneetha Shetty Head (QHSE) Sujesh Kumar Sr. HSE Advisor
K Venkatesan Manager (HSE) Koteswar Rao Sr. HSE Advisor
Thirumurugan K Dy. Manager (HSE) T. Parthiban Sr. HSE Advisor
Nazre Imam Dy. Manager (HSE) Christian Onuwalu Sr. HSE Advisor Information
John Henry Dy. Manager (HSE) Oni Olumide O Sr. HSE Advisor
Krishna Kumar HSE Advisor A R Shajahan Sr. HSE Advisor
Gino George HSE Advisor Parag V Gaikwad HSE Advisor
Abdul Sattar khan HSE Advisor Suresh T HSE Advisor
Sarbajeet Pandey HSE Advisor Mohammed Imran HSE Inspector
Sr. Document
Sunil Ravindran HSE Advisor Noor Mohamed Khan
Controller

QHSE - Head and Manager-HSE welcomed all HSE team members

Discussions
2 Agenda for the HSE monthly meeting conveyed by HSE Manager Info
Manager HSE presented the HSE Performance report of year 2018 including
work related and non-work-related incident statistics and its learning.
3 Info.
QHSE - Head and Manager-HSE appreciated the HSE team for improved
performance in year 2018.
Manager-HSE presented the Organization’s HSE performance trend analysis of
year 2018. Key lessons learnt and achievements are discussed.
4 Info
60% of injuries were related to hand and finger. Manager HSE advised all to
focus regularly on hand and finger injury prevention.
HSE Manager advised HSE focal points to regularly perform similar HSE trend
analysis and maintain the list of incident/accident trackers. HSE Manager
5 Action: Sample templates to be circulated to HSE focal points for easy / All site HSE
implementation personal.
Target: 05.03.2019
Manager HSE presented the Key performance indicators for the year 2019. All
6 leading and lagging indicators are discussed in detail. Info
QHSE - Head emphasized the importance of KPIs 2019 in further improving
HSE performance and assured all possible support to HSE staff.
Manager- HSE informed that all HSE personnel should ensure the use of ISO
45001 instead of OHSAS 18001
All site HSE
7 Action: HSE meeting to be attended by HSE committee members and
personnel.
requirements specific to ISO 45001 should be complied. E.g. Consultation with
workers or their representative(supervisors) on risk assessment, HSE objectives,

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 MINUTES OF HSE TEAM MEETING
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# Minutes Action by
how to fulfil legal and other requirements, etc.
Target: 28.02.2019
All HSE focal points are advised to submit the following along with their monthly
Project HSE performance report (ppt template circulated on 02/02/2019):
- Highlights & Lowlights for the month
- HSE statistics
- Project HSE KPI’s status All site HSE
8 - Galfar Golden Rules (GGR) monitoring report
focal points.
- HSE Trainings in the project
- HSE Incidents & Observations analysis
- Monthly consolidated inspections at their site including GGR checklist
- HSE action tracker to update the team on the pending actions.
Target: 07.03.2019
Manager- HSE informed HSE focal points that Internal trainings specific to
9 project to be identified including for critical activities and shall be delivered to All site HSE
relevant Project personnel. focal points.
Target: 10.03.2019
Head QHSE and Manager HSE informed that entire HSE team should effectively
10 implement the GGR.
Action: All personnel to be regularly communicated of GGR rules; HSE All site HSE
personnel.
personnel should conduct daily GGR inspection and if required initiate corrective
action/ticket immediately. Target: 20.02.2019
Manager HSE informed that in addition to fire evacuation and medical drill,
11 environment drill (e.g. oil/chemical spill drill) need to be conducted. As a best Info
practice a drill plan could be developed for each project by site HSE focal point.
Weekly HSE meeting/mass TBT should be conducted preferably on every
Saturday at project site. Site HSE focal points should ensure that these meeting
12 are led by project team and incentive award should be given during these Info
sessions. Subsequently a bulletin with photographs to be communicated through
notice board and email.
Equipment and plant inspection must be conducted prior to mobilize them to site.
Action: All equipment/plant inspection third party certificate to be reviewed as per
template circulated. Also, the operators should have relevant license and third- All site HSE
13 focal points.
party certificate, if any deviation should be highlighted to Project Manager, Head-
Plant, Head-QHSE and Manager -HSE. Target: 25.02.2019
PPE concern are discussed; Manager- HSE informed that Rigger Safety Shoe
14 are replaced with improved quality shoes.
Info

Plant department will support the proper compliance to legal and client
requirements during mobilization and on-site use. If any concern to be
highlighted to Project Manager and Manager HSE. All site HSE
15 personnel.
Action: Reverse alarm to be fitted with all site plant.
Target: 10.03.2019

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 MINUTES OF HSE TEAM MEETING
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# Minutes Action by
NEBOSH IGC qualification must be completed by all HSE personnel. Site HSE
focal point need to follow up with HSE staff who has not yet completed and plan All site HSE
16 to complete within 6 months. personnel.
Target: 15.07.2019
Regular review of the contract requirements specific to HSE should be
conducted and incorporate the compliance in legal and other requirements All site HSE
17 register. focal points.
Target: 25.03.2019
HSE Personnel shared the experience, suggestions and challenges faced at
site. Additional third-party trainings to be arranged for HSE staff.
18 Head- QHSE informed that auditors trainings are scheduled in the coming
Info
months and HSE staffs will be nominated for that training
QHSE Head re-emphasized that HSE personnel are given with adequate
responsibilities and authority to effectively improve the overall HSE performance
19 of the company. If any support is required, HSE staff could contact Head -QHSE
Info
and Manager-HSE any time.
Head QHSE and Manager HSE informed that entire HSE team should meet
20 once in every month.
Info

Next Meeting: March 2019 (Notification will be sent separately)

Meeting ended with Thanks Note from Head- QHSE and Manager HSE.

Signature :
Manager-HSE

Distribution : HSE Staffs

SPMs/PMs
HODs
ED

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