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Verification and Validation Schedule

Requirement Verification Activities Date completed Validation Activities Date completed


Pre-requisite program What we are doing Are we doing what we say? and initials of Are we getting the desired results? and initials of
What Who When person verifying What Who When person validating
Internal audit of paperwork and
Materials purchased from Self check - material ordered Technical
Purchasing team Every PO raw materials vs approved material Annually
approved supplier against approved supplier list department
list
Raw material/packaging Materials purchased to Technical To annual
controls and receiving COA supplied for all deliveries QA Team Every delivery Raw material testing
specification department schedule
Materials delivered at correct Self check - material deliveries
Technical
temperature, transport checked for temperature and Warehouse team Every delivery Internal audit of paperwork Weekly
department
vehicles suitable vehicle checks for condition
Temperatures of temperature Data profiling of temperature
Weekly/biweekly -
Environment & storage controlled areas meet required QA Team Daily controlled areas/rooms - review of Technical
annual review
specification Operational temperature checks data department
Glass/hard plastic audits
Daily/weekly/ Review of customer complaints Technical
Glass/hard plastic control performed to schedule (based on QA Team Annually
Monthly relating to glass/hard plastic department
risk assessment)
Perform metal checks on 100%
Production Review of customer complaints Technical
Metal detection - all products product - internal verification of Every run Annually
operatives relating to metal department
metal detector function
Foreign Body Controls Self checks - no wood permitted in
Production
production areas as per GMP Daily
operatives
standard
Review of customer complaints Technical
Wood policy Pallet checks Warehouse team Monthly Annually
relating to wood department
Weekly - to
GMP audits QA Team
schedule
Weekly - to Review of complaints related to Technical
GMP audits QA Team Monthly
schedule allergens department
Allergen policy/procedure to
Following
cover allergen controls Allergen swabbing (internal and Technical
Allergen Controls Sanitation sign off Sanitation team allergen Annually
external) department
production
Correct allergen information Self inspections - check using Production Technical
Daily Review of label information Annually
on product labels correct version of label operatives department
Following Personal hygiene Weekly - to Review of GMP results relating to Technical
GMP audits QA Team Annually
requirements schedule Personnel & PPE department
Staff Controls
Weekly - to Technical
Handwashing procedure GMP audits QA Team Hand swabbing Annually
schedule department
All equipment requiring
Technical Technical
Calibration calibration on schedule, Sign off of calibrations Monthly Internal audit of system Annually
department department
records of calibration in place
Technical
Sanitation schedule and Environmental swabbing Monthly
Sanitation/QA department
Sanitation methods in place, compliance ATP swabbing Daily
team Review of customer complaints Technical
to schedule and procedures Annually
and lab results department
Internal audit of system including Internal Audit
Annually
Pests are controlled within and Sign off against Pest control Technical service contract and records Team
Pest control Monthly
around the property contractor visit records department Review of complaints and audit Technical
Annually
findings relating to pest control department
PPM system covers all
Engineering Technical
equipment and works KPI of PPM completion Monthly Internal audit of PPM system Annually
department department
Maintenance completed
No temporary to schedule
engineering, no
Weekly - to Review of GMP audit findings, Technical
damage/breakage to GMP audits QA Team Annually
schedule incidents and complaints department
fabrication and equipment
Training matrix in place detailing all
General food hygiene training Audit of system including training Technical
training activities - checked for HR department Monthly Annually
for all staff records and matrix department
Training status
Requirement Verification Activities Date completed Validation Activities Date completed
Pre-requisite program What we are doing Are we doing what we say? and initials of Are we getting the desired results? and initials of
Training Technical training required for What Who When person verifying What Who When person validating
relevant staff (CCP) and all Technical Technical
Checks of CCP paperwork Daily CCP audit Monthly
staff competent to perform department department
checks
Water and ice supply is Technical Review of results & municipal Technical
Water Water/ice testing Annual Annually
potable department water quality report department
Weekly - to
GMP audits QA Team
Materials traceable throughout schedule Technical
Material & traceability controls Traceability audits review Minimum 2 x year
process Paperwork review (production department
Operation leads Daily
records)
Technical
Documented recall plan Internal audit of system Annually Mock recall Recall team Annually
department
Emergency contact details Technical Physical validation of contact Technical
Control of non conforming Internal audit of system Annually Annually
held department details department
product
Hold procedure in place and Weekly - to Technical
GMP audits QA Team Internal audit of hold system Annually
compliance to procedure schedule department
External lab testing and review of
Product manufactured to In house product release - QA/Production results. Technical
Per batch Annually
specification chemical and organoleptic Team Review of complaints/rejections department
related to product specification
Technical
Finished product Controls Shelf life appropriate EOL sensory testing QA Team Monthly External lab testing Annually
department
Product shipped at correct Self check - products checked for Review of product rejections Technical
Warehouse team Each delivery Annually
temperature temperature (temperature) department
Weekly - to
Chemicals stored securely GMP audits QA Team Review of complaints related to Technical
Chemical controls schedule Annually
chemical contamination department
Chemicals dosed correctly Chemical strength checks QA Team Weekly
Waste removed from Weekly - to Review of non-conformances Technical
Waste controls GMP audits QA Team Annually
production, correctly stored schedule relating to waste control department
Food defense program in Technical Review of incidents relating to food Technical
Food defense Internal audit of system Annually Annually
place department defense department