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Upgrade Instructions & Release Notes

Version 4.05.00
If you are installing the software for the first time, please read the Installation
chapter first. It can be found on the RS-SQL Documentation CD under:
\RS-SQL_Manuals\Admin Manual.doc

Table of Contents:
Important Notes – Everyone read this first! .................................................................. 2
Upgrading from version 4.04.05 or below ..................................................................... 8
Release Notes ............................................................................................................... 11
RS-SQL Version 4.05.00 ........................................................................................................... 11
Documentation Changes for Version 4.05 .............................................................................. 16
RS-SQL Version 4.04.05 ........................................................................................................... 16
RS-SQL Version 4.04.04 ........................................................................................................... 17
RS-SQL Version 4.04.03 ........................................................................................................... 17
RS-SQL Version 4.04.02 ........................................................................................................... 17
RS-SQL Version 4.04.01 ........................................................................................................... 18
Documentation Changes for Version 4.04 .............................................................................. 20
Bug Fixes and Enhancements for Older Versions ................................................................... 21

Revised 11/13/2012 1 RS-SQL 4.05.00 Release Notes


Important Notes – Everyone read this first!
If you are installing the software for the first time, please read the Installation chapter. It can be
found on the RS-SQL Documentation CD under: \RS-SQL_Manuals\Admin Manual.doc

Read the following important notes. Start at the top and continue reading until you reach a
version that does not apply to you.

Upgrading from any version

Windows 8, Windows Server 2012, and Internet Explorer 10 is now supported


As of version 4.05.00, RS-SQL is now supported on Windows 8, Windows Server 2012 and IIS 8.0 with
reservations. RSWeb.NET is supported on Internet 7, 8, 9 and 10. Internet Explorer 10 should be
used in Compatibility Mode. RSWeb.NET is automatically configured to use Internet Explorer 10 in
Compatibility Mode. The only known RSWeb.NET problem, in Internet Explorer 10, is that Image
Downloads sometimes cannot be cancelled. We have performed limited testing and will address any
issues that may arise.

Install the latest Microsoft Updates


Make sure your Microsoft Updates are up to date. There are updates that are required for RS-SQL
features to work correctly.

Install the latest SQL Server Service Pack


SQL Server 2005 must be on service pack 4 or higher. SQL Server 2008 must be on service pack 3 or
higher. SQL Server 2008 R2 must be on service pack 1 or higher.

Custom Programs
The software included on the RS-SQL CD for this release contains ONLY standard RS-SQL software. If
you are currently using custom software developed by O’Neil, you should contact O’Neil Technical
Support for help in determining if your custom software needs to be upgraded for this release. If
your custom software is critical for your daily operations, do NOT install the new release until you
get either assurance from Technical Support that your custom software is compatible with this
release, or you have received an upgraded, compatible version of the custom software.
 Custom Invoice Definitions, files with extension .IDF, should be forward compatible with new
RS-SQL releases.
 Custom Label Definitions, files with extension .LDF, should be forward compatible with new RS-
SQL releases.
 Custom reports/files created through the use of the O’Neil Standard or O’Neil Extended
Financial Export should be forward compatible with new RS-SQL releases.
 Custom reports delivered in files with extension .RCR may NOT be forward compatible.
 Custom reports and programs delivered in a file with extension .EXE may NOT be forward
compatible.
 Custom Reporting Services reports may NOT be forward compatible.
 Custom RSMobile software may NOT be forward compatible.

Go to Upgrade Instructions

Upgrading from version 4.03.14 or lower


SQL Server 2012 Compatibility
RS-SQL version 4.04.01 and higher is compatible with SQL Server 2012.

Revised 11/13/2012 2 RS-SQL 4.05.00 Release Notes


Column Name Changes
If upgrading to version 4.03.12 and above, columns with ‘Wand User’ and ‘Dump Information’ in the
name have been changed to ‘Scan User’ or ‘Upload Information’, respectively. Saved Queries will need
to be re-created and resaved using the new text.

Go to Upgrade Instructions

Upgrading from version 4.02.09 or lower

RSWeb.NET is supported on Internet Explorer 7, 8, and 9


As of 4.03.12, RSWeb.NET is supported on Internet Explorer 7, 8, and 9.

The PDT3100 is no longer supported


The PDT3100 can no longer be used with RS-SQL. We first introduced the PDT3100 with RSWIN, in
the early 1990’s. Since then we have continued to support the use of the PDT3100, even though
Symbol/Motorola stopped selling and supporting them many years ago. After 20 years of service,
they deserve a good rest and as of RS-SQL 4.03.12 their use is no longer supported. There is an
extensive range of RSMobile devices from which to choose to replace the PDT3100.

PDT3100 Comm Sessions Will Not Upgrade


If upgrading to version 4.03.12 and above, all existing PDT3100 Comm Sessions (in Operations,
Options\PDT3100) will not upgrade to this version. Process and reconcile all PDT3100 Comm
Sessions before upgrading to this version. You will not be able to process or reconcile them after
upgrading.

Go to Upgrade Instructions

Upgrading from version 4.01.231 or lower

Check the SQL Server Database Compatibility Level


Starting with RS-SQL version 4.02.07, the upgrade process requires that the Database Compatibility
Level be set to SQL 2005 or higher. It is recommended that you set the compatibility level of your
RS-SQL database to match the SQL Server version that you are running. Contact your IT Department
for more information. Information on Database Compatibility Levels of SQL Server can be found at
msdn.microsoft.com.

Printing to Bluetooth printers with MC959x devices


If you are upgrading from version 4.01.231 or lower, for MC959X devices only, you will have to again
setup all Bluetooth RSMobile printers.

Go to Upgrade Instructions

Upgrading from version 4.00.22 or lower

Major Changes to Imaging


Major changes have been made to the imaging feature. In addition to requesting images be made
from documents, you can now request images of filefolders or containers. To accommodate this new
feature, several changes have been made to both RS-SQL and RSWeb.NET. For those who are
upgrading from 4.00.22 or lower, in any of the Imaging grids, the Action Code ‘DOCIMAGE’ has been
renamed to “IMAGE”. If you had any saved queries which use the DOCIMAGE Action Code, those
queries will need to be re-created and resaved using the new text. For more information on this
feature, read the 4.01 New Features document on the RS-SQL Documentation CD (\New_Docs\).

Revised 11/13/2012 3 RS-SQL 4.05.00 Release Notes


Rename Action Code Called ‘Image’
If you have already set up an Action Code called ‘Image’, you will need to change that Action Code
before upgrading.

The Material List Column has been renamed


If upgrading from 4.00.22 or lower, the ‘Material List’ column is now called ‘RSWeb.NET Material List
Name’. The field name in the add/edit dialog is called “RSWeb.NET Material List”. Previously saved
Column or Sort Formats will still work. Although, Saved Queries will need to be re-created and
resaved using the new text.

Help Contents has been re-sorted


In Help > Contents, the listings are now in the same order as the chapters in the manual.

Redo RSWebNET Virtual Folder Customizations


After upgrading, any customizations made to the RSWeb.NET Virtual Folder (ex: Custom Logout
pages), need to be re-added. The upgrade may have removed the custom settings.

Go to Upgrade Instructions

Upgrading from version 3.07.29 or lower

Windows 2000 is no longer supported


As of 4.00.06, RS-SQL and RSWeb.NET no longer supports Windows 2000. You must upgrade the
operating system of any computers running Windows 2000 before upgrading to 4.00.06 or higher.

SQL Server 2000 is no longer supported


As of 4.00.06, RS-SQL no longer supports SQL Server 2000. SQL Server 2005 or higher is required.
You must use SQL Server 2005 or later in order to upgrade to RS-SQL 4.00.06 or higher.

The RSMobile Scanner Upgrade is different for this release


RSMobile scanners purchased prior to November 1, 2009 require a new Registration ID before they
can be initialized with version 4.00.06 or higher. In previous versions, the Registration ID for
RSMobile scanners consisted of 16 characters. It now requires 32. This change invalidates all existing
Registration ID data in RS-SQL databases, and a new Registration ID needs to be generated.
It is critical that you read the 4.00 New Features document on the RS-SQL Documentation CD
(\Misc_Docs\), before upgrading. If you are using RIO for remote communications or have any
questions about scanner initialization processes, please call your local O’Neil Support desk before
upgrading.

Significant RS-SQL database modifications will be performed


The upgrade to RS-SQL version 4.00.06 and higher contains major alterations to the underlying RS-
SQL database schema. Those responsible for database administration may notice a significant
increase in database and database backup size. If database dependencies have been introduced by
developers other than O’Neil, these may interfere with the upgrade. We have therefore provided an
upgrade “Readiness Check” program to discover those unexpected dependencies. The Readiness
Check program must be run prior to upgrade. Download the latest version of the Readiness Check
program from the Support Downloads area at www.oneilsoft.com. For more information on this
feature, read the 4.00 New Features document on the RS-SQL Documentation CD (\Misc_Docs\).

 You must be prepared to recover this RS-SQL database from a FULL backup in the event of
failure. Since many database objects are temporarily removed or destroyed, failure of this
upgrade will likely result in an unusable RS-SQL database. Before proceeding, verify that a FULL
backup exists and was performed after the last use of RS-SQL.

Revised 11/13/2012 4 RS-SQL 4.05.00 Release Notes


 This upgrade may take a very long time to complete. Duration estimates are difficult given the
varying performance of RS-SQL database servers. A rough estimate of between 5 and 15
minutes per gigabyte is probably reasonable. Before proceeding, please ensure that you have
allotted sufficient time for this upgrade.

 This upgrade will likely increase the size of the RS-SQL database (*.mdf) by between 15% and
20%. If your Database Recovery Model is Full you can also expect large transaction log growth.
It is recommended that you set the Database Recovery Model to Simple prior to upgrading and
return it to Full after the database has been upgraded. Additionally, temporary database
storage is required for the duration of the upgrade. Before proceeding, please ensure that there
is sufficient storage space available to allow both the database and the transaction log to grow
as necessary. Verify that the available disk space on the database server is equal to or greater
than the current size of your database and log files (*.mdf and *.ldf).
NOTE: There is a database size limit of 4GB in SQL 2005/2008 Express. If the database
(*.mdf) grows past this limit during the upgrade, the upgrade will fail and you will need to
restore your database from a backup. Consider upgrading to a full version of SQL Server.

 Because of the significant nature of the database changes being performed, it is recommended
that all indexes be rebuilt upon successful completion of the upgrade. The time and storage
requirements necessary to rebuild indexes varies significantly.
 It is also recommended that a DBCC CHECKDB be run against the database after this upgrade.
We recommend that you periodically run DBCC CHECKDB as part of your regular database
maintenance plan.
IF YOU HAVE ANY CONCERNS ABOUT THE INFORMATION PRESENTED HERE OR ABOUT YOUR READINESS
TO COMPLETE THIS UPGRADE, OR IF YOU NEED ASSISTANCE PREPARING FOR THIS UPGRADE, CONTACT
THE O’NEIL SOFTWARE TECHNICAL SUPPORT TEAM BEFORE PROCEEDING.

Go to Upgrade Instructions

Upgrading from version 3.06.25 or lower

As of version 3.07.18, RS-SQL is not compatible with SQL Server 7.0


As of RS-SQL 3.07.18, SQL Server 7.0 no longer functions correctly and the database upgrade fails to
create the tables necessary for RS-SQL to function. Please plan your upgrade to SQL Server 2005 or
above before upgrading.

RSWIN Conversion Program no longer compiled


As of version 3.07, we have no longer compiled the RSWIN Conversion program. To convert from
RSWIN, contact O’Neil Software.

SQL Server 2008 Compatibility


RS-SQL version 3.07.18 and higher is compatible with SQL Server 2008. To setup the Backup Wizard
and load Reporting Services Reports, the Microsoft Backwards Compatibility Components must be
first installed. The Backward Compatibility Components are on the RS-SQL CD.

Create Web Admin Query Groups


Any RSWeb.NET quick searches created for the User Admin grid, in version 3.06 or lower, will need
to be recreated after the upgrade. First, create queries in the Web User Admin Users grid. When
adding these queries to the new Query Group, select the Table Name “Web User Admin” instead of
“User”. Also any lists saved in the User Admin grid in RSWeb.NET will no longer exist after the
upgrade.

Revised 11/13/2012 5 RS-SQL 4.05.00 Release Notes


Changes to Workorder Priority Action Codes
If you have already set up Workorder Priority Actions in version 3.06, you will need to make some
adjustments after upgrading. For more information on this feature, read the 3.07 New Features
document on the RS-SQL Documentation CD (\Misc_Docs\).

The Datawand is no longer supported


We first introduced the Datawand with RSDos, in the early 1980’s. Since then we have continued to
support the use of the Datawand, even though Symbol/Motorola stopped selling and supporting
them many years ago. After 20 years of service, they deserve a good rest and as of RS-SQL 3.07.18
their use is no longer supported. There is an extensive range of RSMobile devices from which to
choose to replace the Datawand.

Go to Upgrade Instructions

Upgrading from version 3.05.18 or lower

Calculating Services and Storage by Cubic Foot


Cubic foot storage has changed. Before planning your upgrade read the Unit Volume Billing section
of the 3.06 New Features document on the RS-SQL Documentation CD (\Misc_Docs\). The database
upgrade program will modify current transactions based on entries in the Transaction Cubic Foot
Factor field and in the Account Billing Info screen.
 It is important to have copies of your transactions to refer to after the upgrade. You
can do this by printing base and account transaction reports prior to upgrading. You
can also export transactions from the Transaction grids; make sure you format the
columns to include all values and check the “Include Quantity Breaks” in the export
dialog. However, you will not be importing this information. The file will be for
reference purposes only.
 If you billed cubic foot storage prior, manual adjustments to storage transaction
quantity breaks will be required after upgrading. Additionally there are areas we
recommend you review after upgrading. Please plan your upgrade date accordingly, so
that you have time to complete these tasks prior to invoicing in the upgraded version.
For more information on this feature, please read the Unit Volume Billing sections of the 3.06 New
Features document on the RS-SQL Documentation CD (\Misc_Docs\).

Go to Upgrade Instructions

Upgrading from version 3.04.20 or lower

Email Notifications Use Database Mail By Default In SQL Server 2005/2008


For those using SQL Server 2005 and SQL Server 2008, jobs will not deliver Email Notifications until
the proper mail transport (Database Mail or SQL Mail) has been configured. A new system-wide
RSWIN.INI option has been added to specify the use of Database Mail or SQL Mail. Email
Notifications for Monitors and Web Reports, not Invoice PDFs, will now use Database Mail by
default. SQL Mail can still be used in any version of SQL Server; however, the RSWIN.INI setting must
be set appropriately. For more information on this feature, read the 3.05 New Features document
on the RS-SQL Documentation CD (\Misc_Docs\).

Save the modified CustomStyle.css file before upgrading


If the CustomStyle.css for RSWeb.NET has been modified, the upgrade will overwrite this file. The
CustomStyle.css is normally in \Inetpub\wwwroot\RSWebNET\App_Themes\CustomStyle\. To avoid
this important file from being overwritten, save a copy of it elsewhere on your hard drive. In future
upgrades, this file will be preserved, and will not be overwritten.

Revised 11/13/2012 6 RS-SQL 4.05.00 Release Notes


The technology has changed for modifying CustomStyle.css files
After upgrading from 3.04.20 or lower, RSWeb.NET pages may not display normally. If the
CustomStyle.css for RSWeb.NET has been modified, before upgrading from 3.04.20 or lower, please
call O’Neil Software Technical Support.

RS-SQL version 3.05.14 and higher is Vista-ready


RS-SQL versions 3.05.14 and higher work with Windows Vista. Changes have been made to
accommodate the Vista operating system. Before installing on Vista, please visit our web site to
obtain any specific configuration instructions and our latest findings. Go to www.oneilsoft.com, then
to Support Services, Download Center.

64-bit Compatibility
O’Neil has successfully installed RS-SQL on a 64-bit operating system. If installing the RS-SQL
database on 64-bit SQL Server, any 64-bit processor should work. However, to install any of the RS-
SQL components, other than the database, or to use 32-bit SQL Server requires a processor that
supports a 32-bit subsystem. For example, the Xeon processor supports a 32-bit subsystem. The
Itanium processor does not. Before installing on a 64-bit environment please visit our web site for
our latest findings. Go to www.oneilsoft.com, then to Support Services, Download Center.

RSWeb Classic is no longer available


With RS-SQL version 3.05.14 and higher, only RSWeb.NET is available. There is no upgrade for
RSWeb Classic. Therefore, RSWeb Classic will no longer function with RS-SQL version 3.05.14 and
higher.

ActivePDF Server is no longer supported


With RS-SQL version 3.05.14 and higher, Web Reports are only printed using the AmyUni printer
driver. This printer driver is automatically installed with the RS-SQL Client. Web Reports can no
longer be printed using ActivePDF Server.

Go to Upgrade Instructions

Upgrading from below version 3.01.04


If you are upgrading from an older version of RS-SQL, below version 3.01.04, please call O’Neil
Support before proceeding with your upgrade.

Revised 11/13/2012 7 RS-SQL 4.05.00 Release Notes


Upgrading from version 4.04.05 or below
Make sure you have read the Important Notes on page 2 before upgrading!
Just upgrade to 4.05.00 the same way as any other full release. I.e. read the Release
Notes and Upgrade Instructions, and then upgrade all of the RS-SQL components.

Upgrade Instructions
 Run the Readiness Check program – version 3.07.xx and below only
Download the latest version of the Readiness Check program from the User Forum in the 4.xx
Download Section at www.oneilsoft.com/user-forum.
The Readiness Check program can be run on the database at any time before upgrading. Just make
sure that you run the Readiness Check program on the Production database before upgrading.
Do not ignore anything reported by the Readiness Check program. For more information on this
feature, read the 4.00 New Features document on the RS-SQL Documentation CD (\Misc_Docs\). Call
your local O’Neil Support Desk if you have any questions.
 Communicate & process all data from your scanners before upgrading
 On all computers, make sure that everyone is logged out of:
- RS-SQL Administration
- RS-SQL Operations
- RSWeb.NET
 If applicable, stop these Services on the computer(s) where they are installed:
- RS-SQL Connector Sync Client
- RS-SQL Event Interest Service
- RS-SQL Invoice Scheduling Service
- RS-SQL License Manager Service
- RS-SQL RSMobile Processing Service
 If applicable, exit these Features on all computer(s) where they are running:
- Event Interest Service Manager
- RSMobile Processing Monitor
- RSMobile Processing Service Manager
- RSWeb.NET Order Notification
 On the computer(s) where RSWeb.NET and/or RSMobile Communication Server are
running, stop IIS
 Create a Full Database Backup!
 Upgrade the Client on one computer. Do not install the Event Interest, Invoice
Scheduling, License Manager, and/or RSMobile Processing, Services at this time
Due to some special file installation requirements, you must upgrade/install at least one RS-SQL
Client machine before upgrading the database. Any client machine can be upgraded.
When upgrading from version 3.07.29 or below, the upgrade will automatically uninstall any old RS-
SQL components and will ask you to select the desired RS-SQL components again.

Revised 11/13/2012 8 RS-SQL 4.05.00 Release Notes


 If applicable, stop these Services on the computer(s) where they are installed:
- RS-SQL Connector Sync Client
- RS-SQL Event Interest Service
- RS-SQL Invoice Scheduling Service
- RS-SQL License Manager Service
- RS-SQL RSMobile Processing Service
 Upgrade the Database
The database upgrade program must be run from the machine with the upgraded RS-SQL Client. To
upgrade the RS-SQL database, please refer to the sections in the Administration User’s Guide,
Installation chapter, titled “Upgrading to a New Version of RS-SQL Database.” This can be found on
the RS-SQL Documentation CD (\RSSQL_Manuals\Admin Manual.doc).
 Upgrade the other RS-SQL Clients (workstations and/or Terminal Server)
To install the RS-SQL Client, please refer to the sections in the Administration User’s
Guide, Installation chapter, titled “Installing RS-SQL Clients.” This can be found on the
RS-SQL Documentation CD (\RSSQL_Manuals\Admin Manual.doc).
If you are using RSWeb.NET Reporting, you must upgrade or install the Client
software on the Database Server, also.
- Upgrade Common Files
From one client workstation or from the database server, use the RS-SQL Client installation
program, select “Custom Installation” and choose to install the common files. Please refer
to the sections in the Administration User’s Guide, Installation chapter, titled “Installing RS-
SQL Clients.” This can be found on the RS-SQL Documentation CD (\RSSQL_Manuals\Admin
Manual.doc)
- Upgrade RSMobile Communications
If you are using RSMobile scanners you need to upgrade your RSMobile Communication
Server. To upgrade the RSMobile Communication Server, use the RS-SQL Client installation
program, select “Custom Installation” and choose to install RSMobile Communications.
Please refer to the section in the Administration User’s Guide, RSMobile Setup chapter,
titled “Install/Configure RSMobile Communication Server.” This can be found on the RS-SQL
Documentation CD (\RSSQL_Manuals\Admin Manual.doc).
 Upgrade RSMobile Scanners
Initialize the RSMobile scanners to update the RSMobile software. To initialize your RSMobile
scanners, please refer to the section in the Administration User’s Guide, Setup chapter, titled
“Initialize an Existing Device.” This can be found on the RS-SQL Documentation CD
(\RSSQL_Manuals\Admin Manual.doc).
 Upgrade RSWeb.NET
To upgrade RSWeb.NET, use the RS-SQL Client installation program, select “Custom Installation” and
choose to install RSWeb.NET. Please refer to the section in the Administration User’s Guide,
Installation chapter, titled “Upgrading RS-SQL Client on a Workstation.” This can be found on the RS-
SQL Documentation CD (\RSSQL_Manuals\Admin Manual.doc).
 On the computer(s) where RSWeb.NET and/or RSMobile Communication Server are
running, start IIS
 Install the latest Microsoft Updates
Make sure your Microsoft Updates are up to date. There are updates that are required for RS-SQL
features to work correctly.

Revised 11/13/2012 9 RS-SQL 4.05.00 Release Notes


 If applicable, upgrade these components:
- Connector Synchronization Service
- RS-SQL Event Interest Service
- RS-SQL Invoice Scheduling Service
- RS-SQL License Manager Service
- RSMobile Processing Monitor
- RSMobile Processing Service Manager
- RSWeb.NET Order Notification
To upgrade these services or to add new features, use the RS-SQL Client installation program, select
“Custom Installation” and choose to install the desired services. Please refer to the section in the
Administration User’s Guide, Installation chapter, titled “Upgrading RS-SQL Client on a Workstation.”
This can be found on the RS-SQL Documentation CD (\RSSQL_Manuals\Admin Manual.doc).
 If applicable, start these Features:
- Event Interest Service Manager
- RSMobile Processing Monitor
- RSMobile Processing Service Manager
- RSWeb.NET Order Notification
 Deploy New Reporting Services Reports
If you are using the Reporting Services Reports within RS-SQL, you must deploy new and upgraded
reports after the RS-SQL upgrade. To do this, please refer to the section in the Administration User’s
Guide, Reporting Services chapter, titled “Reporting Services Utility”. This can be found on the RS-
SQL Documentation CD (\RSSQL_Manuals\Admin Manual.doc).
 API Changes
If you have programs using the RS-SQL API, please read the “RS-SQL API and Data Structure Changes”
document found on the RS-SQL CD in the rssqlapi folder.
If upgrading from 3.07.29 or below, the 4.00 release of RS-SQL, the first Unicode release, marks a
significant change in the way all character data is stored in the database and represented in data
structures, variables, and supporting functions.

Revised 11/13/2012 10 RS-SQL 4.05.00 Release Notes


Release Notes
RS-SQL Version 4.05.00
RS-SQL Bug Fixes
1. RSMobile Processing has been improved, to insure that only one process can hold the processing
semaphore at a time.
2. When using Adjust Pricing in Transactions, the Rate did not increase, and the Backup Output File did not
include all the information necessary to create an Import File, in this situation: The Account Transaction
originally had a Discount Base Rate greater than 0; and then, the Discount Base Rate was global edited
back to 0. Now, in this situation, Adjust Pricing will increase the Discount Base Rate, and the Backup
Output File can be used to import Transaction information.
3. Changing the Action Code or the Action Code Description for Transactions now takes effect when
reprinting Invoices.
4. Invoice PDFs can now be viewed on Windows 8.
5. Administration would close abruptly in some situations while saving Report Profiles. This problem has
been fixed.
6. These problems occurred when adding a range of Holidays:
- If the ToDate was set to 12/31/9999, RS-SQL would hang;
- If the Begin Date was today's date, an Integrity Constraint Violation error would be generated; and,
- When a number greater than 9999 was entered into the Year To field, an "Invalid Date Format" error
was generated.
- RS-SQL now checks to make sure the date format is correct in these situations.
7. Saving Invoice PDFs now works on Windows Server 12.
8. The last User that logs into RS-SQL is saved in the User Login dialog.
9. Using Windows 8 and Windows Server 2012, buttons and menus would not be available. This problem
has been fixed.
10. When the Object Code specified in a Transaction is IMAGE and no Transaction Description exists, the
Action Description and Object Description are now printed on the Invoice.
11. When installing the RSSQL PDF Writer, this printer is now configured to use the NULL printer port in all
cases.
12. User Defined Columns sometimes cleared out existing data. This occurred when headers were specified,
but an insufficient quantity of delimiters was supplied in the data. Now, if the data is not present,
existing data is left untouched.
13. The Fields in the Search dialogs sometimes would not display correctly on Windows 8 and Windows
Server 2012. These dialogs now display correctly on these Operating Systems.
14. If a User is over the limit on Images and within 90% of capacity on Containers/Filefolders/Tapes,
warnings now display about the statuses of both the Image and the Item Licensing.
15. For Accounts that have 'Force Authorization' enabled, the fields for the Authorized Users could all be
changed to blank. Now, at least the Last Name field must be populated.
16. If a User has a Workorder open while the RSMobile Processing Service was updating the Workorder, a
message will popup, indicating that the Workorder was updated by the ~Processor User.

Revised 11/13/2012 11 RS-SQL 4.05.00 Release Notes


17. An error was generated when more than one Other Service Action Codes, which did not have associated
Transactions, were posted to Workorders. This problem no longer occurs.
18. The Quantity field in Schedule records for Other Services now allows decimal values.
19. User Account Access and Item Security now control the ability to edit records in the Workorder Detail
grid, and print Workorders and Picklists. These filters also apply when editing Pre-Workorders.
20. In the Misc Activity dialog (Administration > Options > Maintenance > Activity), CLIENT is now available in
the Object Code drop down.
21. Duplicate Items are no longer able to be converted from Web Orders to Workorders.
22. The Schedule Setup dialog has been made more user friendly. The fields can be populated in different
orders, and some restrictions about the order that fields can be cleared have been removed.
23. A problem preventing Connector from updating Items has been fixed.
24. When installing the program to a non-default folder, the Logs folder is now correctly created under the
new non-default folder.
25. Invoices can now be run on Windows 8 and on Windows Server 2012.
26. Filefolder and Tape barcodes can now be reassigned in the Quick Scan feature of Route Ops.
27. When scanning Picklists, the In-Research menu option is now only available when the
TrackWODiscrepancy System-Wide RSWin.INI setting is set to 'YES'.
28. Unrecognized characters in stored data caused disruptions in RSMobile Communications. RSMobile
Communications now takes into account these characters.
29. Base Transactions Reporting Services reports now print results when the User running the reports has
Account Access set to 'none by default'.
30. Blank last pages were output when printing Sub-account Invoice Detail reports. Blank pages are no
longer printed.
31. The Inventory Trend Report can now accommodate for more than 100 Object Codes.
32. The Sub-Account Invoice Detail report can now be run for Draft Invoices without printing “#Error”.
33. The New Storage Detail Report addresses Invoices which the Prorate Setting is set differently on each
Invoice.
34. When running the Finalize Database Move, if Users are not currently Database Users, the Database Users
are created again.
35. In the RSWin.INI Config, when Items.RetentionDestroyDateControl is set to No, and the Item record does
not have a Basis Date from which to calculate the Destroy Date, an error is supposed to be displayed.
Now, in RSWeb.NET, this error message displays: 'No basis date was found for Destroy Date calculation
for item' when Submit is clicked.
36. In Image Express, in 'Search for What I Want', the incorrect Compare Type would sometimes be
displayed. This problem would occur when the first field to be used in the search used an 'In Range'
Compare Type. When prompted for additional Fields, 'In Range' was specified as the Compare Type.
Now, 'Exact Match' is specified as the Compare Type.
37. When Cloud-Based Licensing is used for licensing and the license hasn't been updated and the grace
period has expired, after logging in to RSWeb.NET with a valid user name/password, the following error
displays: "Login failed: Unable to log in at this time. Please call your record center to report this problem.
Error 31369."
38. A 'Specified cast is not valid' error was generated when clicking on the Cart link from several pages. This
problem has now been fixed.
39. In Image Express, different dates can now be used when querying in different fields.

Revised 11/13/2012 12 RS-SQL 4.05.00 Release Notes


40. RSWeb.NET pages can now be displayed in Internet Explorer 10.
RS-SQL Enhancements
1. More than 1400 files have been removed from the Install CD, which will hasten the amount of time
needed to install RS-SQL components.
2. The Short Description field has been added to both the Classic and the Reporting Services Container By
Account Report. The Classic report adds a new Short Description column after the Alternate Code. By
default, this column is not printed. In the Reporting Services Report, a new column format is now
available which includes the Short Description field, similar to format #2, with the addition of the Short
Description column after the Alternate Code, and this report is displayed in landscape. For more
information on this feature, read the 4.05 New Features document on the RS-SQL Documentation CD
(\New_Docs\).
3. Data Collection Device records now include a Serial Number field.
4. These columns have been added to the User Import Format:
- RSWeb.Net MaterialListID
- AccountModel
- FunctionModel
- WebModel
- MaterialModel
- NotifyAlsoUser
- NotifyMinimumInterval
- AllowNotification
- Prefer HTML Email
- For more information on this feature, read the 4.05 New Features document on the RS-SQL
Documentation CD (\New_Docs\).
5. In the Suspense List grid, records can now be queried, viewed, and/or sorted, by the Account Code. For
more information on this feature, read the 4.05 New Features document on the RS-SQL Documentation
CD (\New_Docs\).
6. 6 new zQueries have been added to the User grid to query for Users that use a specific Form, Column
Format, Column Format Group, Sort Format, Sort Format Group, or Query Group. For more information
on this feature, read the 4.05 New Features document on the RS-SQL Documentation CD (\New_Docs\).
7. This 'Load from File' menu option has now been enabled: within Workorders, on the Document Query &
Post grid, in the List menu. For more information on this feature, read the 4.05 New Features document
on the RS-SQL Documentation CD (\New_Docs\).
8. In the Import, Export, and Customer Transmittal dialogs, the last used settings are now saved, for each
User. For more information on this feature, read the 4.05 New Features document on the RS-SQL
Documentation CD (\New_Docs\).
9. In the Import dialog, after clicking "Import File", the Open File dialog has been modernized, to make use
of options like "Desktop", "Documents" and "Network Locations" etc. For more information on this
feature, read the 4.05 New Features document on the RS-SQL Documentation CD (\New_Docs\).
10. In the Workorder Groups dialog, Others Services Action Codes can be now be specified to be not
charged; and Other Services Workorders can now be grouped. For more information on this feature, read
the 4.05 New Features document on the RS-SQL Documentation CD (\New_Docs\).

Revised 11/13/2012 13 RS-SQL 4.05.00 Release Notes


11. When assigning Account Access to Users, access can now be added to all Sub-accounts through the new
User Access dialog. For more information on this feature, read the 4.05 New Features document on the
RS-SQL Documentation CD (\New_Docs\).
12. Sometimes thousands of User Account records may exist in the User Account Access grid. So when
opening the grid, no longer do all User records for all Accounts automatically load on the grid. For more
information on this feature, read the 4.05 New Features document on the RS-SQL Documentation CD
(\New_Docs\).
13. User Defined Columns can now be used with Customer Transmittals. For more information on this
feature, read the 4.05 New Features document on the RS-SQL Documentation CD (\New_Docs\).
14. The following fields have been added that can be queried in the RSWeb.NET User Settings Grid
(Administration > Options > Web Setup > User Settings):
- Account Model Barcode
- Account Model User Code
- Account Model UserEmailAddress
- Account Model NETSENDAddress
- Account Model First Name
- Account Model Last Name
- Account Model UserUserStatus
- Account Model UserUserType
- Function Model Barcode
- Function Model User Code
- Function Model UserEmailAddress
- Function Model NETSENDAddress
- Function Model First Name
- Function Model Last Name
- Function Model UserUserStatus
- Function Model UserUserType
- Material Model Barcode
- Material Model User Code
- Material Model UserEmailAddress
- Material Model NETSENDAddress
- Material Model First Name
- Material Model Last Name
- Material Model UserUserStatus
- Material Model UserUserType
- Web Model Barcode
- Web Model User Code
- Web Model UserEmailAddress
- Web Model NETSENDAddress

Revised 11/13/2012 14 RS-SQL 4.05.00 Release Notes


- Web Model First Name
- Web Model Last Name
- Web Model UserUserStatus
- Web Model UserUserType
All of those fields have been added as columns on the grid. Although, in place of the 'Barcode' fields,
these columns have been added:
- Account Model Barcode ID
- Function Model Barcode ID
- Material Model Barcode ID
- Web Model Barcode ID
For more information on this feature, read the 4.05 New Features document on the RS-SQL
Documentation CD (\New_Docs\)."
15. Monthly Schedules can now be created, based on the day of the week within the month (i.e. 3rd Tuesday
of the Month). For more information on this feature, read the 4.05 New Features document on the RS-
SQL Documentation CD (\New_Docs\).
16. These Fields have been added to the Image Add/Edit dialog:
CONTAINER
- Alternate Code
- Description
FILEFOLDER
- Alternate Code
- Description
- Container Code
DOCUMENT
- Description
- Contained-In Container Code
- Contained-In Filefolder Code
For more information on this feature, read the 4.05 New Features document on the RS-SQL
Documentation CD (\New_Docs\).
17. The RSSQLUtility now shows which machines are running the RSSQL Services, like the Event Interest and
Invoice Scheduling Services.
18. When adding Documents in RSWeb.NET, two radio buttons have been added. When Users select the
Code field, the Alternate Code and Account Code fields are grayed out; and if the Alternate Code or
Account Code fields are chosen, then the Code field is grayed out. For more information on this feature,
read the 4.05 New Features document on the RS-SQL Documentation CD (\New_Docs\).
19. Performance has been improved when logging into RSWeb.NET.
20. In Image Express, 'Search for what I want', a new 'All Text Index Fields' field has been added to the Image
Search Criteria drop down list. For more information on this feature, read the 4.05 New Features
document on the RS-SQL Documentation CD (\New_Docs\).

Revised 11/13/2012 15 RS-SQL 4.05.00 Release Notes


21. When Exporting the Grid in RSWeb.NET, the column headings can also be exported. For more
information on this feature, read the 4.05 New Features document on the RS-SQL Documentation CD
(\New_Docs\).
22. New RSMobile devices can now be registered in RS-SQL databases through Cloud Based Licensing. For
more information on this feature, read the 4.05 New Features document on the RS-SQL Documentation
CD (\New_Docs\).

Documentation Changes for Version 4.05


Changes have been made to the following chapters of the User’s Guides since the previous release.
Administration Operations
Connector Communication Sessions
Licensing Imaging
Importing Item Filing
Installation RSWeb.NET
Invoicing Workorders
Records Retention
Reporting Services
RSMobile Setup
Setup

Other Documents Located Description


NewFeatures_Ver4.05.doc (NEW) \manuals\New_Docs New features in RS-SQL,
RSMobile, and RSWeb.NET
Column_Definitions.doc (UPDATED) \manuals\Table_Column_Definitions Definition of columns
Table_Definitions.doc (UPDATED) \manuals\Table_Column_Definitions Definition of tables

RS-SQL Version 4.04.05


RS-SQL Bug Fixes
1. An error was generated when converting a Schedule for Unitemized Pickups to a Pre-workorder. This
problem has been fixed.
2. Activity is now generated when moving Filefolders from their Containers to the Location containing the
Containers.
3. The Task Assigned Date and Time fields can now be global edited simultaneously.
4. Sometimes, the Connector Sync Log would have this entry: "Too many parameters were provided in this
RPC request. The maximum is 2100." A query needed to be simplified. This error no longer occurs.
5. On the New Storage Detail Report, the page number resets to page 1 when the Invoice changes.
6. Only when printing the Container By Account Classic Report, the Container Description would
intermittently print in bold randomly throughout the report using default or non-default font formatting.
This bug has been fixed
7. RSWeb.NET now works in Debug Mode, for the use of the O’Neil Help Desk.
RS-SQL Enhancements
1. When creating Invoice(s), if the Draft or Invoice Number specified in the dialog is already used, the
program will inform the User and ask if the next available Invoice Number should be used. For more
information on this feature, read the 4.05 New Features document on the RS-SQL Documentation CD
(\New_Docs\).

Revised 11/13/2012 16 RS-SQL 4.05.00 Release Notes


2. In the Exception Detail grid (Operations > Options > RSMobile Comm Sessions > Options > Exception
Detail), records can now be queried by the Data Text field. For more information on this feature, read the
4.05 New Features document on the RS-SQL Documentation CD (\New_Docs\).
3. The InstallDB.exe has been improved for moving an RS-SQL database to a new machine which did not
have RS-SQL previously installed on it.
4. RSMobile is capable of running on the Motorola ES400 scanner.
5. The RSSQLUtility has been enhanced for moving databases. For more information on this feature, read
the 4.05 New Features document on the RS-SQL Documentation CD (\New_Docs\).
6. A fix has been instituted to prevent the "Number of Concurrent Users Exceeded" errors from occurring
after the User has already logged into Administration/Operations..

RS-SQL Version 4.04.04


RS-SQL Bug Fixes
1. In the Misc Activity dialog (Administration > Options > Maintenance > Activity), CLIENT is now available in
the Object Code drop down.
2. A problem in the previous patch preventing Connector from updating items has been fixed.
RS-SQL Enhancements
1. Performance has been improved when logging into RSWeb.NET.

RS-SQL Version 4.04.03


RS-SQL Bug Fixes
1. 2-digit Rates for Credits, for Charge/Credits added to Workorders, can now print on Invoices using
Workorder IDFs.
2. When installing the program to a non-default folder, the Logs folder is now correctly created under the
new non-default folder.

RS-SQL Version 4.04.02


RS-SQL Program Patch Fixes
1. These 'Load from File' menu options have now been enabled: within Workorders, on the Document
Query & Post grid, in the List menu; and also in the Filing > Documents grid.
2. Whenever Custom Workorder DLLs were installed, an error was generated when trying to add a schedule
to Monitors. Monitors can now be scheduled when Custom Workorder DLLs are installed.
3. Unrecognized characters in stored data caused disruptions in RSMobile Communications. RSMobile
Communications now takes into account these characters.
4. Importing with User Defined Columns could possibly clear out existing data. This occurred when headers
were specified, but an insufficient quantity of delimiters was supplied in the data. Now, if the data is not
present, existing data is left untouched.
RS-SQL Database Patch Fixes
1. Reprinting Invoices sometimes caused the Storage and Tracking Quantities to increase on the printed
Invoice only. This problem has been fixed.
2. The Status of Itemized Pickup Web Orders now updates to Fulfilled. This solution applies when the
Workorder is manually created on the scanner, and it is not downloaded from the Workorder that was
converted from the Web Order.

Revised 11/13/2012 17 RS-SQL 4.05.00 Release Notes


3. The Location Current Quantity now updates when scanning Containees into the same Location as the
Container.
4. In Charges/Credits, 2-digit Rates for Charges can now print on Invoices using Workorder IDFs.
5. When importing Transaction Quantity Breaks, the Update Date Time field is now updated for the
Transaction.

RS-SQL Version 4.04.01


RS-SQL Bug Fixes
1. Since the SA User cannot log into RSWeb.NET, Web User Settings now cannot be set up for this User.
2. When adding Images, a loop of 'Invalid entry for Container' and 'Container does not exist' errors was
generated if an invalid Container Code was entered. Performance in this dialog has been improved which
has eliminated the loop of errors.
3. When Users edit Retention Information Records, a message should display saying "This modification to
Retention Information could affect Destroy Date and Perm Flag settings if recalculated. Would you like to
view/update the affected item(s) now?" This message now displays for Users with Item Security Codes
less than 99.
4. In a Workorder's Detail grid, for Materials or Other Services, the Confirm Date Time field could not be
global edited. The Confirm Date Time can now be global edited.
5. Report Profiles now save, even if the Default Report Profile has been deleted.
6. Carriage returns are now allowed when adding or entering Legal Citations (in Administration > Options >
Records Retention > Legal Citation).
7. If the Image Sequence was over 1000 and either the up or down arrows were clicked, a comma was
added. E.g. if the Sequence was 1002 and the up arrow was clicked, it would become 1,003. A comma is
no longer added in this situation.
8. The "Terms Accepted Date" cannot be edited, or global edited, for these User Types: Report User; Model
User; and Connector User.
9. When viewing Images, navigating through the files has been enhanced to accommodate for viewing
Images stored in different Locations, when some Image files no longer exist.
10. When editing a Purged Image record, trying to change the Storage Method to 'RS-SQL Database' now
generates an 'Image is required' error message. After changing the Storage Method to 'Image Bank', 'An
image reference is required' error message is generated.
11. If Function Access for the "Save Query" button was set to No, the button was correctly grayed out.
However, as soon as a Query was run the button was no longer grayed out and Queries could be saved.
This problem has been fixed.
12. Signatures from Workorders were printing on Pre-workorders. This problem has been fixed.
13. In the Account Item Summary grid (Administration > Options > Maintenance > Account Item Summary),
the Toolbar settings can now be changed.
14. Loading Report Profiles now selects the correct option, either Classic or Reporting Services.
15. Performance was improved for when the Image grid contained records which had Image files which were
very large. The grid now closes faster.
16. Default Column Formats are no longer configured for Model Users.
17. When Bulk Items are requested through RSWeb.NET, more information is now added to Workorders
when the System-Wide Options.SaveBatch#InWorkorderComment and

Revised 11/13/2012 18 RS-SQL 4.05.00 Release Notes


Options.SaveTracking#InWorkorderComment RSWin.INI settings are set to YES. On Workorders directly
created through RSWeb.NET, and those created from Web Orders:
- The Batch Number and Tracking Numbers are added to the Workorder Notes.
- The Batch and Tracking numbers are saved in the Workorder Activity Charge Detail records.
- When Web Orders are submitted by different Web Users, and these Web Orders are converted to
the same Workorder, then in the Workorder Notes, a User Tag [Last Name, First Name] is placed
before each set of Batch and Tracking Numbers.
18. When data is entered into the Description field within the Custom Data Entry Add/Edit dialogue, and the
50 character limit has been reached, additional text cannot be entered.
19. Preparing and Finalizing Database Moves is now SQL Server 2012 Compatable.
20. Container Imports using User Defined Columns cleared the Short Description field if there was no Short
Description field in the Import file. The Container Short Description field is now only updated when it is
specified in the Import records.
21. Prefix Scanning can now pad multiple characters.
22. After deploying reports on a system with a 32-bit SQL Server on a 64-bit Operating System, 'connection
string not found' error messages would be displayed when running Reporting Services Reports. A new
deployment tool, called “ReportServicesSetup32.exe” has been created for this situation.
23. On the Route Manifest Report, the value in Required By Date Time field overlapped when the first
Workorder had no Required By Date and the next one did. This problem occurred only on SQL Server
2005 and when the Route field was not populated. This problem has been fixed.
24. Formatting for Reporting Services Container By Account reports has been enhanced to properly display
the Contents and Long Description.
25. The License Manager now recovers automatically if the connection to the SQL Server is lost.
26. The License Manager was enhanced to only connect to the database designated in the DSN on the
computer where it is installed.
27. After a Web User has requested for a Container to be imaged. The Record Center can now change that
order, so that the Workorder is for imaging a Filefolder instead, and the Filefolder Image will display on
RSWeb.NET.
28. An error occurred if the Cart link was clicked from the Change Password web page. This link has been
removed, so the User can finish changing their password, before going to the Cart.
29. When searches timeout, a 'Timeout expired. Query cancelled.' error message displays above the grid.
30. When the System-wide RSWin.INI Setting for Items.RetentionDestroyDateContol is set to Yes, the
Destroy Date can no longer be changed manually, if the Item is associated with relevant Record Series
Code and Retention Information records. Through RSWeb.NET, the attempt to change the Destroy Date
is silently ignored. The Destroy Date can only be changed by changing the value in the appropriate Basis
Date field.
31. The Web Order Submittal page was enhanced so that the Submit button stays enabled after changing the
Account Information.
32. Performance while selecting records in dropdown lists has been enhanced.
33. The Workorder Account field populates in the Submit Workorder/Web Order page automatically for Web
Users with access to a single Account. This behavior is now consistent for Web Users referencing a Model
User with Account Access to a single Account.
34. A Cross Site Scripting \ Script Injection Vulnerability has been fixed.
35. Unnecessary Virtual Directories are no longer created during installation in IIS 7.5.

Revised 11/13/2012 19 RS-SQL 4.05.00 Release Notes


RS-SQL Enhancements
1. In the Item Load List From File dialog (e.g. Operations > Options > Filing > Container Items > List > Load
From File), the 'Fields' drop down list has been enlarged, to more clearly display the 'Code' and
'AlternateCode + Account' selections.
2. PermOut Only Web Orders and Workorders can now be submitted. For more information on this feature,
read the 4.04 New Features document on the RS-SQL Documentation CD (\New_Docs\).
3. In the User grid, the 'Ignore User Policies' field can now be global edited.
4. RSMobile Processing is now available as a Windows Service. For more information on this feature, read
the 4.04 New Features document on the RS-SQL Documentation CD (\New_Docs\).
5. Image Banks can now be queried for by the Read Only field.
6. The new Software Key Validation Capacity Warning screen displays information for when Containers,
Filefolders, Tapes, and/or Images, all are within 90% of capacity.
7. The ‘Clone Settings’ button in the User Add/Edit dialog is now controlled by Function Access. By default,
after the upgrade, this Function Access record is set to NO.
8. The new Departmental Invoice Detail Reporting Services report breaks down charges to the Subaccount
level. For more information on this feature, read the 4.04 New Features document on the RS-SQL
Documentation CD (\New_Docs\).
9. Retention functionality has been modified as follows: When the Items.RetentionDestroyDateControl
System-Wide RSWin.ini is set to YES, and no Basis Date exists to calculate a Destroy Date, the Destroy
Date will be blank.
10. An Auto Group checkbox has been added to the Workorder Group Configuration dialog. When this
checkbox and the Auto Suggest checkbox are both enabled, the Workorder Group dialog will not be
displayed after selecting 'Route Ops to RSMobile'. Only the 'Route Ops to RSMobile dialog will be
displayed. When Auto Group is enabled the Group button on the 'Route Ops to RSMobile' dialog will not
be displayed. Workorders will automatically be grouped, before being sent to the RSMobile device.
Grouping will be based on the previously established Workorder Group configuration. Users with proper
Function Access will be able to edit Workorder Groups through the Workorder Group menu option. For
more information on this feature, read the 4.04 New Features document on the RS-SQL Documentation
CD (\New_Docs\).
11. A new Storage Detail Reporting Services Report is now available. For more information on this feature,
read the 4.04 New Features document on the RS-SQL Documentation CD (\New_Docs\).

Documentation Changes for Version 4.04


Changes have been made to the following chapters of the User’s Guides since the previous release.
Administration Operations
Event Notification Communication Sessions
Licensing (name changed) Imaging
Importing RSMobile
Installation Suspense List
Invoicing
Maintenance
Reporting Services
RSMobile Setup
RSSQLUtility
Security/User Access
Setup

Revised 11/13/2012 20 RS-SQL 4.05.00 Release Notes


Other Documents Located Description
NewFeatures_Ver4.04.doc (NEW) \manuals\New_Docs New features in RS-SQL,
RSMobile, and RSWeb.NET
Column_Definitions.doc (UPDATED) \manuals\Table_Column_Definitions Definition of columns
Table_Definitions.doc (UPDATED) \manuals\Table_Column_Definitions Definition of tables
RSWebNet_Client_Guide (UPDATED) \manuals\RSWeb_Client_Guide Client User Guide for
RSWeb.NET

Bug Fixes and Enhancements for Older Versions


If you are interested in bug fixes and enhancements for older versions, please contact O’Neil Support.

Revised 11/13/2012 21 RS-SQL 4.05.00 Release Notes