HSE Work Standards Rev.

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June
2019
CONTROL & USE OF HAZARDOUS
SUBSTANCES (General)

CONTENTS

1 PURPOSE

2 RESPONSIBLE PERSONS
2.1 FIELD SERVICES MANAGER
2.2 SAFETY AUTHORITY
2.3 SUPERVISORS
2.4 PERSON RAISING REQUISITION / CONTRACT
2.5 COMPANY CHIEF MEDICAL OFFICER
2.6 LOGISTICS PERSONNEL
2.7 PERSONNEL HANDLING, WORKING HAZARDOUS
SUBSTANCES

3 PROCEDURES
3.1 INFORMATION AND DOCUMENTATION OF HAZARDS
3.2 PURCHASE OF HAZARDOUS SUBSTANCES
3.3 USE OF HAZARDOUS SUBSTANCES
3.4 PROVISIONAL APPROVAL
3.5 CERTIFICATION
3.6 STORAGE OF CHEMICALS
3.7 ESCAPE OR SPILLAGE OF CHEMICALS
3.8 OPERATIONS OR PROCESSES INVOLVING THE USE OF
CHEMICALS
3.9 OPEN VESSELS, TANKS OR PITS
3.10 DISPOSAL OF CHEMICALS

4 FIRST AID
4.1 SITE FACILITIES
4.2 TREATMENT

5 CLASSIFICATION AND LABELLING

Appendix 1: HAZARDOUS SUBSTANCES LABELLING

Appendix 2: TYPICAL MATERIAL SAFETY DATA SHEET (MSDS)

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HAZARDOUS SUBSTANCES - GENERAL

1. PURPOSE

To ensure personnel engaged in operations involving the use of chemicals, dusts,

vapours or other harmful substances, are made fully aware of :-
· Hazards associated with their use.
· The correct protective clothing to be worn.
· The associated first aid requirements.
· Safety aspects for procurement, transport, storage and disposal.

Radioactive substances and explosives are addressed separately.

2. RESPONSIBLE PERSONS

2.1 FIELD SERVICES MANAGER / COMPANY REPRESENTATIVE

The Field Services Manager / Company Representative is responsible for:-

· Ensuring the safe custody of hazardous substances.
· Designating areas for the storage of hazardous substances.
· Adherence to safe procedures on transport, storage, use and
disposal of hazardous substances.
· Ensuring that suitable information is given to any personnel
having to work with hazardous substances or within their vicinity.

2.2 FIELD SAFETY OFFICER / AUTHORITY

The Safety Authority is responsible for monitoring the safety of all working
practices.

2.3 SITE SUPERVISORS

Site Supervisors are responsible for:-

· The adherence to safe procedures for storage, use and disposal
of hazardous substances.
· The use of hazardous substances within their areas.

2.4 PERSONNEL RAISING REQUISITION OR CONTRACT

It is the responsibility of any person raising a requisition or contract for any

substance to determine beforehand whether it is hazardous and if so to ensure
that Mayon requirements are stated in the P.O. or contract i.e. supply of a
Material Safety Data Sheet (MSDS), correct labelling, etc.
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2.5 COMPANY MEDICAL ADVISOR

The Company Medical Advisor is responsible for providing advice and

assistance in the area of hazardous substances throughout Mayon.

2.6 LOGISTICS PERSONNEL

· Logistics personnel are responsible for ensuring that the manufacturer /

supplier is requested to provide all the required documentation on
transport, storage, handling and use of product, and adheres to all
statutory packaging, labelling and transport requirements.
· Forwarding Material Safety Data Sheets received from manufacturer /
supplier to the relevant site personnel.

2.7 PERSONNEL HANDLING, WORKING WITH HAZARDOUS SUBSTANCES

Personnel handling/working with Hazardous Substances are responsible for

ensuring that they take the required personal safety precautions and use the
necessary personal protective equipment. Advice should be sought from their
supervisor or safety officer.

3 PROCEDURES

3.1 INFORMATION AND DOCUMENTATION OF HAZARDS

Within the Company's sphere of operations there are numerous substances,

which could cause temporary or permanent damage to the human body if used
or handled incorrectly.

Known harmful substances include various inhibitors, acids, alkalis (dry or in

solution), dust, mists, crude oil and its derivatives.

Damage to the body can occur if the harmful substances enter the body in one
or more of the following ways:-

· Ingestion (swallowing/eating).
· Direct skin contact (causing skin and tissue damage).
· Absorption through the skin (causing systematic poisoning).
· Inhalation of gas, vapour, mists or dusts.

Persons vary greatly in their reactions to different substances and their

susceptibility cannot always be predetermined. In general, however, the extent
of physiological damage varies with the duration of exposure and the amount of
contamination present. Absence of an immediate effect is not an indication that
a substance is harmless.

Before a chemical is taken into use by the Company, its properties must be
assessed to highlight any potential hazard. Copies of the Material Safety Data
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Sheet will be held for each substance in use by the Company, whether harmful
or not, and will specify as a minimum:-

· Product name.
· Synonyms.
· Chemical composition.
· Supplier.
· Uses.
· Summary of hazards.
· Advice on transportation (land, sea and air).
· Recommended packaging.
· Storage conditions.
· Handling precautions.
· Spillage and disposal procedures.
· Fire fighting procedures.
· First aid.
· Physical properties.

See in Appendix 2 a typical M.S.D.S.

3.2 PURCHASE OF HAZARDOUS SUBSTANCES

It is the responsibility of the person raising a requisition or contract, which

includes any substance, to determine before hand whether it is hazardous or
not.

If a substance is deemed to be hazardous it should be noted on the requisition

in order that:-
· The manufacturer / supplier is notified to provide health, safety
and environmental information.
· A Material Safety Data Sheet (MSDS) is to be supplied by the
manufacturer / supplier.

The manufacturer / supplier should issue an MSDS to Mayon. This is to be sent

to the relevant site. The individual raising the requisition should also get a copy
of the MSDS.

The person raising the requisition etc. is responsible for ensuring that the
manufacturer / supplier supplying chemicals to Mayon is instructed to comply
with all statutory requirements, codes of practice, etc., relating in particular, but
not exclusively to, the following :-
· Labelling.
· Packaging.
· Transporting.
· Handling.

Furthermore, all labels must be replicated (preferably on the top, bottom and
sides of each container).
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Any chemicals which are not provided with the suitable labelling nor
accompanied with the relevant MSDS should be quarantined by logistics
organisation before to reach operating site.

Arrangements should be made to return any excess chemicals and, where

possible, waste chemicals to the supplier for resale or disposal.

3.3 USE OF HAZARDOUS SUBSTANCES

Hazardous substances should not be used or handled until an MSDS or

suitable similar information is obtained from the manufacturer/supplier.
Substances should be held back from shipment to company sites until the
appropriate information is received. Invoices for the substances should be not
be paid until the appropriate information is received.

Hazardous substances must not be used after their expiry date except for tests,
etc. They should be used following the "first in-first out" principle.

3.4 PROVISIONAL APPROVAL

If provisional approval is required (e.g. for urgent operational requirements) the

above procedure can be by-passed by contacting the Medical Advisor or HSE
Manager, who will give appropriate written advice. The full procedure must be
completed later.

3.5 CERTIFICATION

The Logistics organisation must ensure that all tanks and containers used in the
transport of chemicals, bulks, etc., meet with all current certification
requirements and have appropriate test certificates.

3.6 STORAGE OF CHEMICALS

Chemicals must be stored separately from other goods and access to such
chemicals limited to authorised persons. Containers must be clearly labelled as
to their contents and the nature of the hazard. Manufacturer's instructions
should be carefully followed regarding storage conditions.

Inter-reacting chemicals MUST NOT be stored near each other. Storage

shelving should be either of wood or metal.

Permanent storage areas must be bunded and drained through drains fitted
with valves which are only opened during draining. The drains should be
connected to a drainage sump. The area should be cool, well ventilated and
free from all ignition sources. Fire fighting equipment must be available within
the area.

Signs must be posted identifying storage area, restrictions and potential

hazards. Containers, drums and tanks must carry clear labels identifying their
contents and any potential hazards.
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Chemical containers should be sealed at all times.

3.7 ESCAPE OR SPILLAGE OF CHEMICALS

Precautions must be taken to prevent the escape of hazardous substances and

means must be provided for rendering safe any such escape. Clean-up
instructions provided by the manufacturer and Material Safety Data Sheet must
be followed.

Any absorbent used to clean-up the spillage should be put into appropriate
containers (i.e. according to hazard class), labelled and disposed of onshore.

In general, all sources of ignition should be eliminated. Spreading of the

spillage must be controlled and spilled material either pumped or collected by
an absorbent and returned to suitable containers for disposal.

Areas, in which any escape occurs, must be barriered off and marked with
notices until rendered safe.

3.8 OPERATIONS OR PROCESSES INVOLVING THE USE OF CHEMICALS

The hazardous nature of chemicals, used in any operation/process must be

known to all concerned, before the equipment is brought into use and before
maintenance work is undertaken. Personnel must follow all manufacturers’
instructions.

During discharging operations of hazardous liquids or liquid gases, warning

notices must be displayed on either side of the discharging point.

When chemicals are taken into use for the first time, or new processes
containing chemicals, it should be established that equipment is suitable for the
new chemical, e.g. gland packing, valves, gaskets, etc. This is especially
important where existing plant is used and the chemical it was originally
designed for has been changed, e.g. inhibitor injection equipment.

When corrosive liquids, gases and fumes are likely to be found, every
precaution must be taken to protect electrical cables and conduits from
corrosion.

Plug cocks and valves, not in constant use, should be operated where possible,
at regular intervals, to avoid seizure. This precaution is especially important in
the case of cocks on acid storage tanks.

Pipelines containing dangerous or corrosive substances must be so arranged

that where they pass over personnel traffic areas, leakage cannot fall on
passers by. Troughs or drip trays, may be necessary to guide any leakage to
special drainage areas, where the material is made safe, before being
discharged into the ordinary drainage system.

Warning notices must be posted prominently, to warn personnel that the area or
plant contains these substances.
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3.9 OPEN VESSELS, TANKS OR PITS

Open vessels or tanks containing harmful substances which cannot be covered

over, must be provided with a protective fence at least 1.5 metres (4.5 feet) high
or some other equivalent device, to prevent persons falling into the substance
or being splashed by it.

Gangways which cross such vessels or tanks must have handrails and toe
boards.

3.10 DISPOSAL OF CHEMICALS

Unless specifically instructed otherwise, surplus or out of date chemicals and

any waste/spillage products should be consigned for disposal onshore at a
suitable site. It may be necessary to transport the materials to another country
for proper disposal.

All such products must be correctly packaged and labelled according to hazard
class and mode of transport.

Incompatible materials must not be transported in skips mixed with other waste
materials.

On receipt of surplus/waste chemicals onshore, these should be disposed of

through the Vendor or if necessary, through a dedicated chemicals disposal
contractor.

All statutory requirements and codes of practice relating to the disposal of

waste chemicals must be closely followed.

4. FIRST AID

4.1 SITE FACILITIES

Combined emergency water showers and eye baths are to be sited near all
major equipment using dangerous and corrosive substances.

4.2 TREATMENT

The Material Safety Data Sheet indicates the recommended first aid treatment
for contact with each substance.

As a general rule, if the eyes, face or body are splashed by a chemical, flush
away the contaminant with large quantities of water for at least 15 minutes.
Remove any contaminated clothing.

If a chemical is ingested or swallowed, large quantities of water or milk should

be drunk. Do not induce vomiting.

In the event of excessive inhalation of a chemical, remove to fresh air and give
oxygen. If breathing has stopped apply artificial respiration (CPR).
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In the event of any contact with a hazardous chemical, seek immediate medical
assistance.

5. CLASSIFICATION AND LABELLING

The type of labelling to be applied depends upon the type & classification of the
hazardous substances. The class numbers quoted below refer to UN Transport
Classes.

CLASS 1 - EXPLOSIVE OBJECTS OR SUBSTANCES: (LABEL 1)

DIVISION 1.1: Objects or substances which present a risk of mass

explosion.

DIVISION 1.2: Objects or substances which present a risk of projection

but not a risk of mass explosion.

DIVISION 1.3: Objects or substances which present a risk of fire with a

minimum risk of blowing or a risk of projection but not a
risk of mass explosion.

DIVISION 1.4: Objects or substances which present no important risk.

DIVISION 1.5: Objects with a very light sensibility but presenting a risk of
mass explosion.

CLASS 2 GAS: COMPRESSED, LIQUEFIED OR DISSOLVED, UNDER PRESSURE

GAS: (LABEL 2.0)

DIVISION 2.1: Flammable gas (label 2.1).

DIVISION 2.2: Non flammable gas (label 2.2).

DIVISION 2.3: Toxic gas (label 2.3).

CLASS 3 - FLAMMABLE LIQUID SUBSTANCES: (LABEL 3.1)

DIVISION 3.1: Low flash-point group (less than - 18°C)

DIVISION 3.2: Medium range flash-point group (between - 18°C and

23°C)

DIVISION 3.3: High flash-point group ((over 23°C but not over 61°C).

Note: These temperatures are given for test in a closed crucible. Substances
having under these tests a flash-point over 61°C are said to be non
flammable.
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CLASS 4 - FLAMMABLE SOLID AND OTHER FLAMMABLE SUBSTANCES

DIVISION 4.1: Flammable solid substances (label 4.1)

DIVISION 4.2: Spontaneously combustible substances (label 4.2)

DIVISION 4.3: Substances emitting flammable gas when in contact with

water (label 4.3)

CLASS 5 - COMBUSTIVE SUBSTANCES AND ORGANIC PEROXIDES

DIVISION 5.1: Combustive or oxidising substances (label 5.1).

DIVISION 5.2: Organic peroxides (label 5.2)

CLASS 6 - TOXIC AND INFECTIOUS SUBSTANCES

DIVISION 6.1: Toxic and harmful substance (label 6.1).

DIVISION 6.2: Infectious substances (label 6.2)

CLASS 7 - RADIOACTIVE SUBSTANCES: (LABEL 7.1, 7.2, 7.3)

CLASS 8 - CORROSIVE SUBSTANCES: (LABEL 8)

CLASS 9 - OTHER HAZARDOUS SUBSTANCES: (LABEL 9)

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APPENDIX 1

HAZARDOUS SUBSTANCES LABELLING

Classes 1.1, 1.2, 1.3, 1.4, 1.5, 1.6

Classes 2.1, 2.2, 2.3

Classes 3

Classes 4.1, 4.2, 4.3

Classes 5.1, 5.2

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Classes 6.1, 6.2

Classe 7

Classes 8 & 9

2 – UN number display on transportation equipment

3 – Special marking
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APPENDIX 2
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TYPICAL MATERIAL SAFETY DATA SHEET (MSDS)