India Petroleum, Jamnagar, Dist.

Jamnagar

Check List for Reconstitution In Line With Revised Policy Guidelines for Reconstituiton Dated 21.05.2018
Brief History of the case : 1. M/s India Petroleum is our "B" site Retail Outlet at Jamnagar City in Jamnagar
district. The RO was last reconstituted in 1985.At present, Mr. Krishnakumarsinhji and Mr. Yogesh Ghelani
are the partners. Mr. Krishnakumarsinhji has expired and Mr. Yogesh Ghelani is looking after the firm. The
monthly avg sale of the RO is 100 KL MS and 42 KL HSD.
2. Now, lone partner Yogesh Ghelani has decided to retire from this dealership firm. In view of this, Mr.
Amardeepsinh Raysinhji Gohil and Mr. Mahipal Pruthvisinh Jadeja will join this dealership firm on
partnership basis with equal share in firm.

Clause No. Clause/ conditions as policy guidelines for reconstitution of RO Dealership Yes/No
Reconstitution at LOI stage vide Policy Circular No. / 21.05.2018 NA
D Reconstitution of commissioned Dealerships / Distributorships

1 Whether dealership has completed 3 years after commissioning. (Last reconstitution 2011.) YES
2 Whether the Partner who is resigning from the dealership has completed 3 years of holding dealership. Yes
3 In case of death of sole dealer whether reconstitution is being done in favour of the legal heir(s). NA
In case of death of one of the partners whether the partnership is being reconstituted with the legal heir(s)
4 of the deceased partner and surviving partner. NO
If there is no legal heir(s) or the legal heir(s) has expressed unwillingness whether the dealership is being
5 reconstituted with the surviving partner(s). NO
In case of incapacitation due to serious illness/accident of the dealer whether sole or partner resulting in
6 total and permanent disablity. Wether a minority partner is being inducted. NA

Whether the request for reconstitution of the commisoned dealership has been handled as per
7 procedure/guidelines given in policy circular no. dated 21.05.2018. Yes
8 Induction of outside category partner in SC/ST dealership. NA
9 General conditions of reconstitution
Whether all incoming proprietor / partner(s) are fulfilling all the basic requirement of becoming a dealer on
9.1 various criteria give below:
Age Yes
Education qualification. Yes
Multiple dealership norm. Yes
9.2 However, relaxation on age and education can be considred in the following cases:
Relaxation on age can be considered in favour of legal heirs/ family member (as per prevalent dealer
selection guidelines) in case of request for reconstituion arising out of death/ incapacitation of the dealer.
(i)
DRSM can approve such relaxation. In the event of legal heir being minor (below 18 years of age), the local
guardian shall operate the dealership till legal heir becomes a major. NA
Relaxation on educational qualification can be considered in favour of legal heirs/ family member (as per
prevalent dealer selection guidelines) in case of request for reconstituion arising out of death/
(ii)
incapacitation of the dealer. DRSM can approve such relaxation. However, the candidate should be able to
read, write and count. NA
In other cases, depending upon merit, relaxation on educational qualificational qualification can be
9,3
considered and approved by State Head. NA
Age <18 Years NA
Local Guardian NA
Read/ Write/ Count test of Sh/ Smt conducted on at . NA
Multiple dealership norm (Dealership commissioned before the multiple dealership norms came into
9,4 existence. This relaxation shall be available only to Spouse/ Children/ grandchildren of the dealer). NA
Whether request for reconstitution is on account of total and permanent disablity.( The request for
reconstituion on account of total and permanent disability will be considered based on submission of
9,5
certificate to this effect from CMO of Govt Hospital of the district. Alternatively, the recommendations of
Medical board recognised by the Govt. can also be considered by the State Head. NA
 9,6 Reference point for considering eligibilty of dealership for reconstituion
(i) Date of commissioning for first reconstituion ( ) NA

(ii) For subsequent reconstituion, the date of execution of last agreement. However, in case executed copy of
agreement is not available, the date of approval of last constituion will be reckoned with.( ) NA

10 Process followed as per policy dated 21.05.2018 NA

10.1 Processing Fees (DD NO. and Date) Non Refundable application processing fees of Rs 25000/ - for
reconstituion will be payable along with the application in all cases except (a) In cases where reconstituion 513983
is arising out of death/ incapacitation of a proprietor, parner/s and incoming partner/s proposes to hold the DATED
same share in partnership as was with the deceased. (b) Delaership belonging to SC/ST and other Corpus 22.01.2019
Fund category. However, in cases involving induction of outsdie category partner in SC/ST dealership, no For Rs.
exemption will be given. 25000/-
11 Process followed as per policy dated 21.05.2018
(i) Calling for initial meeting of identified cases at DO level for explaining the guidelines Pending
(ii) 2nd letter to the identified cases who fail to attend the initial meeting NA
(iii) submission of final proposal with documents NA
(iv) Processing and approval of identified cases NA
(v) Execution of dealership agreement Pending
Public Notice given on ( if applicable)
12.0 General Conditions applicable: NA
New Proprietor/ partner(s) should be otherwise eligible for induction in dealership as per prevailing
i MOP&NG guidelines for reconstituion. Yes
ii This will also be subject to compliance of other Ministry guidelines foR reconstitution YES
13.0 Brief Proposal:
(a) Name of partners and share-out percentages as per last approved set up
Mr. Krishnakumarsinh R. Jadeja 51 % (Partner) (Expired)
Mr. Yogesh A. Ghelani - 49 % (Partner) (being retired)
(b) Names of proposed partner & share as per reconstitution application
Mr. Amardeepsinh Raysinhji Gohil - 50 %
Mr. Mahipal Pruthvisinh Jadeja - 50 %
( c ) If original partner / partner as per last approved set up or his legal heir(s) are existing in the proposed
reconstitution. NO
Approach followed

The proposal is in line with Policy Circular dated 21.05.2018 (received vide mail of 23.05.2018) ).
CDRSM, RDO is requested to accord approval for fixing the meeting in __________. To be decided
14 List of documents enclosed
a. Request letter from the existing dealer. Yes
b. Affidavit from incoming proprietor and request letter from him. Yes
c. Indeminity by existing / incoming proprietor. / Partner Yes
d. Audit report Yes
e. Bank letter Yes
f. Dealership Agreement executed. Yes
g. Resignation of present partners /proprietor Yes
h. Dissolution deed of the firm Yes
i. New partnership deed Yes
j. No Objection from legal heirs / outgoing partner Yes
j. Printout of online status of criminal case NA

(Hemant Meena)
S.O.(RS) Jamnagar-I SA

Sr. MGR (RS), RDO