CSC DBM JC No. 2, s.

2004
Non-Monetary
Remuneration
for Overtime
Services
Rendered
 Purpose

To provide a uniform policy

on the availment of
compensatory time-off, in
lieu of overtime pay
 Coverage

Incumbents of positions of chief of division and below

Under permanent, temporary or casual status

Contractual personnel whose employment is in the

nature of a regular employee
 Exemption

Ranks are higher than chiefs of division

Appointed to CES

Elective officials

Military and uniformed personnel

 Guidelines
Required to render 40 hours of
work/week (subject to the work
schedule adopted by the agency)

In the exigency of the service,

employees may be required to
render services beyond
regular working hours

The HO shall determine the need

for OT services thru an Office
Order specifying the date and
time for rendition of OT and its
purpose
 Guidelines
OT services may be authorized for
the following activities:

• Completion of infrastructure and other

projects with set deadlines when due to
unforeseen events the deadline cannot be
met without resorting to OT work
• Relieve, rehabilitation, reconstruction and
other related work or services during
calamities and disasters
• Work related to school
graduation/registration where the
additional work cannot be handled by
existing personnel during regular working
hours
 Guidelines
• Work involving the preparation for and
administration of government examinations,
including the prompt correction of release of
results thereof where existing personnel are
not adequate to handle such work during
regular working hours
• Seasonal work such as budget preparation
and rendition of annual reports to meet
scheduled deadlines
• Preparation of special/financial/ accountability
reports required occasionally by central
monitoring agencies like Congress of the
Philippines, OP, COA, DBM, and NEDA
 Guidelines

• The provision of essential public services during emergency situations, such as

power and energy, water, distribution and control of basic staples,
communication and transportation, medical and health services, peace and
order, and security
• Implementation of special programs/projects embodied in Presidential
directives and authorizations and with specific dates to complete, which are in
addition to the regular duties of the employees
• Legal services to facilitate the dissolution of cases/resolutions/decisions
• Services rendered by drivers and other immediate staff of officials when
required to keep the same working hours as their superiors and
• Such other activities as may be determined by the head of agency
 Computation
OT on weekdays or scheduled work
day

COC = no. of hours of OT services x 1.0

OT on weekends, holidays or scheduled

days off

COC = no. of hours of OT x 1.5

 Accrual and Use

Not more than 40 hours/month

Unexpended balance shall not exceed 120 hours

Used as time-off within the year earned until immediately

succeeding year*
Any unutilized COCs are deemed forfeited*

*CSC DBM JC No. 2-A, s. 2005

 Accrual and Use

COCs shall be considered as official time for the following

purposes

 entitlement of PERA, Additional Compensation, year-end

benefits, and other benefits received on a regular basis

entitlement of SL and VL, and SI due to length of service

 Limitations

Cannot be used to offset

UT/T

Cannot be converted to
cash

Will not be added to the

regular leave credits
Effects on Personnel Movement

Resignation, retirement, or separation from the service:

unutilized COCs are deemed forefeited

Detail, secondment or transfer to another

agency: cannot be transferred nor could the
employee receive the monetary equivalent

Promotion (except to exempted

position): retain accrued COC
 Issuance of Certificate of COC
Earned

Duly approved and signed by the Head of Office

No. of hours earned in a month

Issued at the end of each month

 Availment

Availed in blocks of 4 or 8 hours

May use CTO continuously up to a maximum of 5
consecutive days per single availment
May use on staggered basis within the year
Obtain first approval from the head of agency/
authorized official
May be recalled and subsequently rescheduled within
the year in the exigency of the service
 Procedures

Issuance of Office
Order
Head of Office

Rendition of OT
Preparation of Service
monthly summary of Employee
actual OT services and
COCs earned
Employee
 Procedures
Issuance of Certificate
of COC
Head of Office

Request for Approval

of the schedule CTO
Employee

Availment of CTO
Employee
Certificate
of COC
Earned