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Xavier Institute of Development Action and Studies

(XIDAS), Jabalpur
Summer Internship Programme (SIP)
(Batch 2018 – 2020)
General Guidelines

01. The Summer Internship Programme (SIP) is a c o m p u l s o r y serious academic exercise. It


helps s t u d e n t s for permanent placement. The s t u d e n t s m ust p u t all efforts t o
develop a good S IP Report.

02. The following are the specific responsibilities of each group:


a) Students should find out their fields of interest within the overall area of specialization;
b) According students should identify suitable organizations and carry out the initial
negotiations with these organizations;
c) Official letter can be procured from the Placement Coordinator, if required it can be send
to the Organizations;
d) Every Student will be allotted with a Research / SIP Guide based on the specialisation
assigned by Dean’s Office. The Guide will monitor, assist the Student in his/her SIP
work and finally assess the performance.
e) Students will be Oriented about research and report writing to carry out the SIP;

03. Each student is expected to work independently on one topic that has been approved by the
Supervisor of the respective organization and Guide from the Institute.
04. Students are expected to meet the challenges of the corporate or development world and
carry out their SIP with full attention and concentration.
05. Specialisation Head will keep the Dean & Placement Office informed of the weekly
progress of the work of the Students.
06. On March 28, 2019 ( 2.00 pm onwards), broad and general orientation will be given
on specific issues related to research, report writing and experience sharing of
different previous batches working in different specialisations, i.e., HR, Marketing,
Finance and RM. The orientation aims to make the students confident in handling the SIP.
07. Guides will make themselves familiar with the guidelines and strictly adhere to these
guidelines, while guiding the students. The SIP Guidelines will be strictly followed
especially for report writing.
08. The students will collect the Organizational Profile and the relevant data on the research
topic, during the orientation period, with the help of the Guide or Supervisor.
09. During the SIP, in case someone has a problem or doubt, he/she can consult his/her
immediate guide in the organization and for academic inputs through emails or phone calls.
10. The students should be in touch with their respective guides continuously, through emails
and telephone (if internet facility is not available). A record of the number of contacts
will be kept by the respective guides.
11. Students are expected to abide by the direction and instructions given by the supervisor
recruited by the Organization. At the same time, they will gather data for writing the SIP
Report on their return to the Institute.

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12. Students are expected to spend a total of 08 weeks for the Summer Internship Programme
in the organisation, commencing on April 04, 2019 and the students will remain on the
field till June 03, 2019, thereafter they will go for their summer vacation till June 04,
2019. Students should return to the Institute on June 21, 2019.
13. Students are expected to meet their guides regularly during the time of report-writing. The
minimum number of visits to the guide is: Four (initial discussion, submission of the
outline, first draft, second draft).
14. Students should obtain a completion certificate from the HR head of the organization on the
letterhead and also a FEEDBACK FORM duly filled and sealed by his/her immediate
supervisor in the organization.
15. Students will have to submit the Final SIP Report to the Dean’s Office on or before
June 30, 2019. Kindly note that no extension of date for submission will be granted.
16. Students will not be allowed to change the assigned SIP organisation without the prior
approval of Dean / Director in any situation.

Academic Guidelines
The Objectives

The Summer Internship Programme (SIP) aims at widening the student's perspective by
providing an exposure to real management, organizational and environmental situations.
Positioned between the first year and the second year, this programme is the most effective
component in enabling the students to relate management theory to practice.

The main objectives of SIP are as follows:


01. To help students to understand where they are and where they have to go.
02. To get hands-on experience of real corporate management in general and obtain deeper
understanding of specific functional areas of management.
03. To help students to appreciate the linkages among different functions and develop a
realistic managerial perspective about organizations in their totality.
04. To help student in exploring career opportunities in their areas of interest.
05. To sensitize the students towards management/organizational issues and to help them
identify the constraints and opportunities for development.
06. To provide students an opportunity to get an in-depth study of the
management/organizational issues.
07. To link the theoretical inputs given during classroom sessions with a practical exposure,
during which students conduct field-based scientific and empirical research;
08. To provide the students an opportunity for practice of research skills, especially, the
formulation of research questions and hypothesis, data collection, data analysis, critical
reflection on the available data and research report writing.
09. To enable students to develop their analytical, critical, creative, innovative,
communicative and decision-making skills in the development field.
10. To teach students the methodology and importance of the process of documentation
(photo, audio, video).
11. To help the students to learn to prepare, implement, and monitor management/
development related projects on burning issues.
12. To identify and develop success stories/case studies.

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The Procedure

During the Orientation Classes, the students will be given inputs and practical exercises on the
Basics of Research Methodology and its links with different Functional Area of Management -
Human Resource, Marketing, Finance, and Rural Management. The faculty will guide the
students keeping in mind his/her area of specialization, research methodology and the
organisations where they do their SIP. The entire aim of this exercise is to promote critical and
developing analytical skills among students.

In the Organization, the student works, either individually or in a team, under the counsel of an
executive (Project Guide/HR Manager) who supervises and evaluates the performance of the
student during his/her SIP period and sends a feedback on the same to the Institute. The student
prepares and submits a report to his/her respective Organization and gives a presentation to the
organization, keeping in mind the requirements of that Organization.

The Components of the SIP Report

The SIP report should be a "Research" paper, which broadly describes the work experience of
the student. The following components are to be included:

1. A brief description of the organization -- its history, vision-mission, organizational culture,


administration, Financial Managing and functional areas of work.
2. Description of the study of an issue or a problem or a challenge the organization faces, as
directed by the management of that organization.
3. Where possible, relating the study to relevant classroom experiences or the theoretical
inputs.
4. Reflections on the usefulness or relevance of the theoretical inputs for the field work carried
out during the SIP.

Important Points to be kept in mind by Guides and Students

This report should be a completely personalized one, without blindly copying from any
existing source, except for relevant references and quotations. Referencing must be in the
APA style. Any report which is not original and personalized will not be approved. It is the
responsibility of the Guide to ensure that the report is prepared according to the SIP
guideline.

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No of Pages for Different Sections
Title Page (one page)
Declaration by the Student (one page)
Declaration by the Guide (one page)
Assessment Format by SIP Organization (one page)
Acknowledgement (Evaluation Sheet one page)
Contents (one page)
List of Tables (one page)
List of Figures and Charts (one page)
List of Abbreviations (one Page)
Executive Summary (two pages)

Introduction (Max 3 pages)


1. Background of the Study;
2. Literature Review;
3. Need/Rationale of the Study;
4. Objectives;
5. Section details.

Methodology (Max 2 pages)


1. Research Design -- Research Techniques;
2. Sampling Design – Universe, Sampling Techniques, Sample Size, Units
3. Source & Type of Data – Qualitative & Quantitative
4. Research Tools – Questionnaire or Schedule
5. Method of Data Analysis
6. Constraints of the Study, if any

Organizational Profile (Max 5 pages)

1. Historical Development of Organisation


2. Vision & Mission
3. Goal
4. Main Activities
5. Operational Area ( Geographical and Demographic)
6. Main Achievements and Awards
7. Future Perspective of Organisation

Analysis and Discussion (Max 10 pages)


- Objective
- Tables
- Analysis
- Findings and Results

Summary and Conclusion (Max 3 pages)


References (Max 1 page)
Annexure – Maps; Questionnaire/Schedules; Photographs (Max 7 pages)
Total Max 40 pages (including Annexure)

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Instruction regarding the style of the Report
Page Number: At bottom right
Font size: 12 for the Text and 16 for the Main Titles and 14 for the Sub-titles
Type: Times New Roman
Alignment: Right Justified
Spacing: 1.5

Reference Style (APA Style)

Books: Surname, First name, Year, Title of the Book (in Italics), edition, and Publisher’s name,
Place of publication, Page no.

Articles: Surname, First name, Year, title of the article (within inverted commas), Title of the
Journal (in Italics), Volume, No, Year, Pages.

Internet: Surname, First name, Year, Title of the Article/e-article (within inverted commas),
title of the book or Journal (in Italics). Retrieved on date….<http://www….>

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[TITLE / FRONT PAGE]

A Report on

[Name of the SIP Report]

Submitted to
Xavier Institute of Development Action and Studies, Jabalpur

As Partial Fulfilment of the Requirements for the

Post Graduate Diploma in Management/Rural Management


[Month and Year]

Under the Guidance of


[Name of the Guide]

Submitted by
[Name of the student]

Xavier Institute of Development Action and Studies (XIDAS)


4th Mile, Mandla Road, Tilheri, Jabalpur (MP) - 482021

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Each Certificate/Declaration has to be printed in a separate page. The Certificate by the
Guide has to be in the Institute’s Letterhead

Certificate by the Guide


This is to certify that [Name of the Student] has carried out this SIP report titled “[Title of the
Report]”, as partial fulfilment of the requirements for the Post Graduate Diploma in
Management/ Rural Management (Batch 2018-20), under my guidance during the academic
session 2019 -20.

It is also certified that the report presented embodies the original work of the student. The
present report can be forwarded for evaluation.

[Name of the Guide]


Signature

Date:

---------------------------------------------------------------------------------------------------

Declaration by the Student

I, hereby, declare that this SIP report titled “[Name of the Report]” has been submitted by me
for the award of the degree of Post Graduate Diploma in Management / Rural Management, as
partial fulfilment of the requirements for the Post Graduate Diploma in Management /Rural
Management (Batch 2018 - 20).

I also declare that this is the result of original work carried out by me. This report has not been
submitted anywhere else for award of any other degree/diploma.

[Name of the Student]


Signature of the Student:

Date:

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Assessment Format by the SIP Organization

Basic Information

1. Name of the Organization:

2. Name of the Person in-charge of the SIP Student:

3. Name of the Student:

4. Number of days of SIP assignment:

Performance Assessment (Kindly assess the performance of the student on the basis of
the following scale, in which 0 = the lowest and 9 = the highest)

01. 0 1 2 3 4 5 6 7 8 9 Punctuality in reporting for duty


02. 0 1 2 3 4 5 6 7 8 9 Manner of carrying out the work assigned
03. 0 1 2 3 4 5 6 7 8 9 Regularity in reporting to the Supervisor
04. 0 1 2 3 4 5 6 7 8 9 English Language capability
05. 0 1 2 3 4 5 6 7 8 9 Personal conduct and behaviour
06. 0 1 2 3 4 5 6 7 8 9 Analytical capability
07. 0 1 2 3 4 5 6 7 8 9 Objectivity in making assessment and judgments
08. 0 1 2 3 4 5 6 7 8 9 Team spirit
09. 0 1 2 3 4 5 6 7 8 9 Clarity of thought and expression
10. 0 1 2 3 4 5 6 7 8 9 Managerial ability
11. 0 1 2 3 4 5 6 7 8 9 Proficiency in the field of specialization
12. 0 1 2 3 4 5 6 7 8 9 Personal maturity
13. 0 1 2 3 4 5 6 7 8 9 Reliability in carrying out one’s responsibility
14. 0 1 2 3 4 5 6 7 8 9 Time Management in completing the work
15. 0 1 2 3 4 5 6 7 8 9 Quality of the field work
16. 0 1 2 3 4 5 6 7 8 9 Report Presentation
17. 0 1 2 3 4 5 6 7 8 9 Quality of the Report

Signature of the Supervisor/person in-charge:

Date:

( Seal )

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SIP Assessment Format

No Areas of Assessment Maximum Actual


01 Assessment Report from the OT Organizations 10
02 Contact with the Faculty Guide during field work 10
03 Consultation with the Guide while writing the Report 05
04 Field Research Report -- Content 30
05 Field Research Report -- Language 15
02 Viva on the Report 30
Total 100

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Guidelines to Faculty for Finalizing the SIP Report
01. All students must follow the Guidelines strictly and fully and the Guide should
ensure this.
02. SIP report has to be checked properly and these should be in accordance with the
guidelines
03. The content of report should be in full sentences and paragraphs – as running matter
-- and not in charts and bullets, except the tables showing the data.
04. Some students describe the meaning of research methods instead of describing how
they have used these methods.
05. Some reports do not follow the rules for preparing the references and this need to be
presented according to guidelines.
06. The total size of the report has to be as per the guidelines
07. The Guides are requested to follow the guidelines strictly, while giving marks for
various items
08. The written report along with the various items related to the data gathering will
carry 80% out of 100 marks, while the viva voce will carry 20%.

Dr. Fr. Ranjit Tigga, SJ


Director

26 March, 2019

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