DEFINITION OF ERP

An Enterprise resource planning system is a fully integrated business management system covering
functional areas of an enterprise like Logistics, Production, Finance, Accounting and Human
Resources. It organizes and integrates operation processes and information flows to make optimum
use of resources such as men, material, money and machine.
Enterprise resource planning promises
• one database,
• one application,
• one user interface

FEATURES OF ERP
Some of the major features of ERP and what ERP can do for the business system are:
• ERP provides multi-platform, multi-facility, multi-mode manufacturing, multi-currency, multi-
lingual facilities.
• It supports strategic and business planning activities, operational planning and execution
activities, creation of Materials and Resources.
• ERP covering all functional areas like manufacturing, selling and distribution, payables,
receivables, inventory, accounts, human resources, purchases etc.
• ERP bridges the information gap across organisations.
• ERP provides complete integration of systems not only across departments but also across
companies under the same management.
• ERP eliminates most business problems like material shortages, productivity enhancements,
customer service, cash management, inventory problems, quality problems, prompt delivery.
• ERP provides intelligent business tools like decision support system, Executive information
system, Data mining and easy working systems to enable better decisions.

WHY COMPANIES UNDERTAKE ERP?

• Integrate financial information
• Integrate customer order information
• Standardise and speed up manufacturing processes
• Reduce inventory
• Standardise HR information

ADVANTAGES OF ERP
• Gives Accounts Payable personnel increased control of invoicing and payment processing
and thereby boosting their productivity and eliminating their reliance on computer personnel
for these operations.
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 • Reduce paper documents by providing on-line formats for quickly entering and retrieving
information.
• Improves timeliness of information by permitting posting daily instead of monthly.
• Greater accuracy of information with detailed content, better presentation, satisfactory for the
auditors.
• Improved cost control.
• Faster response and follow-up on customers.
• Better monitoring and quicker resolution of queries.
• Enables quick response to change in business operations and market conditions.
• Helps to achieve competitive advantage by improving its business process.
• Provides a unified customer database usable by all applications.
• Improves International operations by supporting a variety of tax structures, invoicing
schemes, multiple currencies, multiple period accounting and languages.
• Improves information access and management throughout the enterprise.

DISADVANTAGES OF ERP
• The high cost of implementation and maintenance. (High initial investment)
• Adaptation to the hardware in the company.
• It is necessary to train all employees in the company so that the system is used efficiently.
This is a cost for the company as well as the time and effort needed for it.
• Integration with other applications in the enterprise needed.
• Inflexibility of the system, because this is a generic system.
• There are few experts in this system.
• If the system is not applied correctly, it can be very detrimental to the company.

MICROSOFT DYNAMICS NAV (HUMAN RESOURCE MANAGEMENT)

The Human Resource Management (HR) functionality in Microsoft Dynamics NAV ERP software
efficiently organizes and processes detailed employee records. Maintain all employee records such
as employment contracts, absences, qualifications, confidential information, experience, skills,
training, education, and union memberships.

Microsoft Dynamics NAV HR software helps to manage all areas of human resources easily and
accurately by eliminating the time-consuming, manual process of redundant data entry and
decreasing the margin of error. Role Tailored access and tight security features ensure that sensitive
information gets delivered to only the right people.

Other features of Microsoft Dynamics NAV Human Resource Management include the ability to

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 • Store personal information
• Track job openings within your organization
• Extract a list of candidates for newly-opened positions
• Keep track of employee benefits and company items such as keys, credit cards, cars, and
computers
• Record all types of absences in customizable units of measurement
• Attach comments, alternative addresses, and relatives’ names to employees’ records
• Meet complex regulatory and compliance requirements
• Generate reports
• Remember employees' birthdays and important dates.

OVERVIEW OF VARIOUS FUNCTIONALITIES

Below is the homescreen of Microsoft Dynamics NAV. As seen in the screenshot below, the centre
screen shows the dashboard of a typical employee. The left pane shows various roles and segments
of different departments and the upper ribbon shows various functions to be performed.

Home screen
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HR Functions

Employee Card
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Below are the various functions given in the ribbon of the HR module:
• Comments: Any comments related to the employee can be added by this option which
can be managed and edited.
• Dimensions: This option allows to add the department the employee is working in or the
project the employee is allotted.
• Picture: By this option a photo of the employee can be attached to the employee card.
• Alternative address: In case an employee is having another residence, then by this option
one can add an alternative address.
• Relatives: This option allows to add names and contact information of relatives of the
employee.
• Misc. Article Information: If an artticle is allotted to an employee which is a the property
of the company, then that record can be added by this option.
• Confidential Information: Any confidential information of an employee which cannot be
disclosed is added via this option for the use of HR manager.
• Qualification: The various degrees and certificates held by an employee is added to the
record by this option.
• Abscences: All type of abscences of an employee during his/her work tenure can be
assesed by this option.
• Abscences by categories: This option allows to filter the employee absence by the
category.
• Misc. Article Overview: This option allows to sort and categorize miscellaneous article list.
• Confidential Info. Overview: An overview of the confidential information recorded can be
seen by this option.
• Online Map: In case an employee is at a different place, this option allows the manager to
see the map online which shows the distance and route between the manager location and
employee location.

Menu Bar

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The description of the menu bar is as follows:
• New: This option adds new record.
• View List: This option shows all the records in a list view.
• Edit List: This option edits an record in the list.
• Delete: This option deletes a record.
• Show as List: This option allows to edit in list view.
• Show as Chart: This option shows the various quantitative records as chart.
• OneNote: This option sends the record to Microsoft OneNote.
• Notes: This option adds note as an attachment.
• Links: This option adds hyperlink.
• Refresh: This option refreshes all the records.
• Clear Filter: If any filter is applied to the records, then this option clears all the filters.
• Find: This option is used to search the records

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