Program Coordinator Checklist

CHECKLIST WHEN
Send out the invitations (slot, venue, topic), ask for speaker requirement and reference A day before beginning of the
material location to the NS Speaker camp
Check: Final Schedule, Speaker Email Ids, Phone Numbers

Make sure to see that set up is done for your respective venues before 5 pm (Friday, 8 th Before beginning of the camp
June 2018)
Check: Your availability on Friday, otherwise delegate

Know the POCs for EM, Kirtan, Recording Set up, Garland, Prasadam, etc Before beginning of the camp
Check: CV (Harsh Pr), NS Coordinators

Keep ready the copy of Speakers Introduction Before beginning of the camp

See that speakers are informed well in advance Before beginning of every session

See that Garlands,water bottle ,glass are brought at the venues. Before beginning of every session

Check who is giving the introduction Before beginning of every session

Recorder battery is charged up for 2 hours/ Mobile recorder is in place Before beginning of every session

See that Kirtan are started before 5 mins of class schedule Before beginning of every session

See that Speakers requirement are catered well in advance (like projector, harmonium, Before beginning of every session
etc.)

See that the feedback form link is available Before beginning of every session

See that lecture is being recorded by CV recorder/mobile phone During the session

See that Cordless mikes are ready, sound system is working properly During the session

See that good, high definition photos are clicked During the session

One devotee is ready to take good notes to be submitted for report making During the session

Thank the speaker followed by announcements/ juice breaks/ Prasadam End of session

Make sure feedback link announcements is made and everyone is filing it. End of session

Speakers are guided properly to Prasadam Hall/ Juice End of session

See that the sound systems/ recorder are put to charge End of Day

See that everything (EM items) are in place and venue is locked End of Day

Speakers are notified for next day End of Day

See that the preplanning is done for the next day and NS Coordinators & Overall
End of Day
coordinator are informed well in advance for any urgency