Meeting Foundation ARCP Compliance – 2017/2018

1. Successful completion of 12 months training

a. All time out of training (TOOT) cannot amount to more than 20 working days.
b. These 20 days can be made up of sick leave, strike days, unauthorised leave, unpaid leave,
special leave, maternity leave, paternity leave
c. If the accumulation of days reaches 10, you need to inform us asap, as there needs to be
clarification of the possibility of exceeding 20 days

2. Satisfactory Educational Supervisor End of Year Report

d. This needs to be completed by the ARCP deadline of 31 st May 2018
e. No self-entries are accepted as evidence.

3. Satisfactory Educational Supervisor Placement Reports 1 & 2

f. These are expected to be completed within the last 2 weeks of the placement – please start
arranging these now
g. One is not required for the last placement as the Educational Supervisor End of Year Report is
completed instead
h. No self-entries are accepted as evidence.

4. Satisfactory Clinical Supervisor Placement Reports

i. These are expected to be completed within the last 2 weeks of the placement – please start
arranging these now
j. These need to be completed for all 3 placements
k. The placement 3 report needs to be completed by 31 st May
l. No self-entries are accepted as evidence.

5. Satisfactory completion of the required number of assessments

m. TAB

i. One valid TAB report needs to be completed and released by the ARCP deadline of
31st May 2018
ii. You should complete TAB in your 1st placement.
iii. A minimum requirement of 1 successful round in the year with at least 15 assessors
nominated for each round.
iv. You will have a set time period to complete your TAB and this is 45 days from the date you
complete the self-assessment.

v. For a round to be successful the following criteria must be met:

i. You need to make a minimum of 15 requests.

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 ii. A minimum of 10 returns are required.
iii. All members of your direct team, including your Educational Supervisor MUST be requested
to assess you – all doctors have a professional responsibility to provide feedback on their
colleagues
iv. Confirm with all other non-medical assessors that they agree to assess you before making
the request on e-Portfolio
v. Confirm an email address for each assessor
vi. You must have a reasonable representation from all your work colleagues i.e. Consultants,
SpRs, Nurses and other Allied Health Professionals for a round to be successful –
Educational Supervisor response is mandatory.
o 2 Consultants/GP principal (clinical/educational supervisor)
o 1 doctors more senior than F2,
o 2–6 senior nurses (band 5 or above)
o 2–4 allied health professionals/additional team members – e.g. Occupational Therapists,
Speech Therapists ward clerks, secretaries and auxiliary staf etc
o 2–4 Foundation Doctor (not mandatory)
o Pharmacist (not mandatory)

vii. A self-assessment is mandatory.

Exception:
viii. If you are in a community post you can start this at the end of placement 1 and complete in
the beginning of the next placement, should you find that it is difficult to get the spread
from all colleagues i.e GP; your 45day time limit is still applied.

 You are responsible for chasing up your respondents to meet the deadline.
 Remember to ensure your respondents meet the minimum criteria.
 If you are not able to achieve a viable TAB round by ARCP deadline, you will
automatically receive an ARCP Outcome 5 with a ARCP panel review to consider the
consequences.
 If there are negative comments in your first attempt, you may be required to do an
additional TAB.

n. Core Procedures – F1 ONLY

i. All 15 GMC mandated procedures to be completed by the ARCP deadline 31 st May
o. No self-entries are accepted as evidence.

6. Completion of the required number of SLEs

p. Mini-CEX & DOPS
i. Minimum 9 observations per year, at least 6 must be mini-CEX
ii. These must be completed by a variety of assessors
iii. Assessors can be Consultants, GP Principals, doctors more senior than F2, Band 5 or
above nurse, allied health professionals however it may not be appropriate for assessors
to be below SHO level. Please seek guidance if not sure.
iv.
If the same assessor has been used on a number of occasions, then you will be
required to complete additional SLEs
q. Case-based discussions
i. Minimum 6 per year
ii. These must be completed by a variety of assessors

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 iii. Assessors can be Consultants, GP Principals, doctors more senior than F2, Band 5 or
above nurse, allied health professionals however it may not be appropriate for assessors
to be below SpR level. Please seek guidance if not sure.
r. Developing the Clinical Teacher
i. There must be a minimum of 1 completed by the ARCP deadline of 31 st May
ii. Assessors can be Consultants, GP Principals, doctors more senior than F2, Band 5 or
above nurse, allied health professionals however it may not be appropriate for assessors
to be below SpR level. Please seek guidance if not sure.
s. No self-entries are accepted as evidence.

7. Satisfactory evidencing of curriculum

t. Evidence can comprise of:
i. SLEs (Mini-CEX, DOPs, CBDs, Psychiatry Competencies and Developing the Clinical
Teacher)
ii. Supervisor Reports
iii. Assessments (TAB, Core Procedures)
iv. Reflective Accounts
v. Certificates of Attendance
vi. Presentations (self)
vii. Audits/QI
viii. Tasters
ix. E-Learning - see FP Curriculum 2016 Resource which can be found in the ‘Key
Documents’ section.
u. If a piece of evidence is used against a number of curriculum items then more evidence will
need to be provided than the minimum requirement stated.
v. Every area of the curriculum needs to be ‘green lighted’ by both yourself and your Educational
Supervisor by ARCP deadline of 31st May.

8. Valid Advanced Life Support Certificate

w. Must be valid within ALS guidelines at the time of the ARCP deadline of 31 st May.

9. Participation in systems of quality assurance projects/QI projects

x. Audit/QIP
i. A minimum of 1 completed and assessed by ARCP deadline of 31 st May.
F1
Shows evidence of involvement in quality improvement initiatives in healthcare.
F2
Contributes significantly to at least one quality improvement project
Including:
 Data collection
 Analysis and/or presentation of findings
 Implementation of recommendations
 Makes quality improvement link to learning/professional development
 in e-Portfolio
y. GMC national training survey
i. Completion of this is a mandatory requirement.
ii. Screen shot of the completion code to be uploaded one Portfolio.

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10. Safeguarding Children Training
z. Valid compliance of completion of relevant safeguarding children training at ARCP deadline 31 st
May 2018
aa. You need to check your I-Develop record for compliance. (changed from WIRED Jan 18)

11. Acceptable attendance record at Foundation teaching sessions

bb. There must be a minimum of 70% attendance at Foundation Teaching.
cc. The 30% non-attendance should account for any annual leave, rotered days of and/or sick
leave.
dd. Email thh-tr.medicaleducation@nhs.net on every occasion you’re not able to attend teaching,
stating the reason why.
ee. It is not appropriate to inform the Medical Education Department regarding problems
attending teaching only at the time of ARCP deadline of 5 th June.
ff. Any problems limiting from you meeting the 70% target attendance MUST be put in writing.

12. SCRIPT Modules

gg. Minimum of 6 modules successfully completed by ARCP deadline of 31 st May
hh. Separate 6 modules need to be completed in F2 to those completed in F1
ii. Sepsis is a mandatory topic to have been completed in either F1 or F2

13. Probity & Health Declarations

jj. Separate forms must be signed for each year of foundation training – this should have already
been completed.

14. Form R – this needs to be completed just before your ARCP meeting (after 31 st May)
kk. All TOOT days need to be entered on your Form R.
ll. Any involvement in SIs (statement requested) need to be declared on your Form R.
mm. Any complaints in which you are named need to be declared on your From R.
nn. The Form R needs to be completed just before your ARCP meeting (after 31 st May).
oo. Compliments can also be entered on a Form R.

REMINDER – Please review the Foundation Programme Information Booklet via Drs Toolbox
password is ‘hill’), which was provided to you at the start of your programme year.