M&E Table – indicators and their expected evolution

OUTPUTS
Output formulation Output baseline Indicators Basel Target Year 1 Target year 2 Target year 3
statement ine
Capacity gaps in Most agencies have Number of new recruits 0 Federal: 10 Federal: 20 Federal:20
priority institutions vacancies in priority (disaggregated by sex, location, 0 Puntland:10 Puntland: 20 Puntland: 20
filled in placing staff positions related to key institution, position) within public 0 Somaliland: 5 Somaliland: 10 Somaliland: 10
and advisors in reform processes and institutions supported by UNDP
priority positions. require (temporary) Percentage of direct supervisors 0 Federal: 75% Federal: 75% Federal: 75%
embedded advisory satisfied with new recruits 0 Puntland: 75% Puntland: 75% Puntland: 75%
services. 0 Somaliland: 75% Somaliland: 75% Somaliland: 75%
Rationalized and Several laws and # of Civil Service Laws reviewed or 0 Federal: 1 draft Federal: 1 completed Federal: 1 for approval
updated Civil Service regulatory instruments amendments proposed 0 Puntland: 1 draft Puntland: 1 completed Puntland: 1 for approval
Management policy, exist, but remain 0 Somaliland: 1 Draft Somaliland: 1 completed Somaliland: 1 for approval
framework, system, incomplete or # of HR Management Framework 0 Federal: 1 draft Federal: 1 completed Federal: 1 for approval
processes, and insufficiently developed submitted 0 Puntland: 1 draft Puntland: 1 completed Puntland: 1 for approval
guidelines developed. and the HR Management 0 Somaliland: 1 Draft Somaliland: 1 completed Somaliland: 1 for approval
Framework is incomplete
Improved training Weak or no # of Civil Service Training / Capacity 0 Federal: 1 draft Federal: 1 completed Federal: 1 for approval
policy, facilities and institutionalized training Development Policy submitted Puntland: 1 draft Puntland: 1 completed Puntland: 1 for approval
plans proposed. systems for civil service Somaliland: 1 Draft Somaliland: 1 completed Somaliland: 1 for approval
servants. Capacity Number of Civil Service Training 0 Federal: 1 CSI Federal: 1 CSI starts Federal: 1 CSI fully
development policies do Institutes established established implementing training operational
not exist and no CSI exist
Puntland: 1 CSI Puntland: 1 CSI starts Puntland: 1 CSI fully
in Puntland and on
established implementing training operational
Federal level.
Number of trainings facilitated for 0 Federal: 4 Federal: 8 Federal: 8
civil servants 0 Puntland:4 Puntland: 8 Puntland: 8
0 Somaliland: 4 Somaliland: 8 Somaliland: 8
Number of consolidated reports 0 Federal: 4 Federal: 4 Federal: 4
produced from a consolidated 0 Puntland: 4 Puntland: 4 Puntland: 4
tracking database for training 0 Somaliland: 4 Somaliland: 4 Somaliland: 4
provided to civil servants
Assessments, tools, Weak or no re- Number of organizational / functional O Federal: 1 Federal: 3 Federal: 3
and plans developed organization plans, while reviews carried out O Puntland: 3 Puntland: 5 Puntland: 5
for priority ministries reorganization efforts O Somaliland: 3 Somaliland: 5 Somaliland: 5
to re-organize often are partial in scope Number of new organograms O Federal: 1 Federal: 3 Federal: 3
themselves. and implementation. submitted for approval O Puntland: 3 Puntland: 5 Puntland: 5
Most institutions suffer O Somaliland: 3 Somaliland: 5 Somaliland: 5
 from insufficient Number of change management O Federal: 1 Federal: 3 Federal: 3
working environment in plans developed and submitted for O Puntland: 3 Puntland: 5 Puntland: 5
terms of equipment and approval O Somaliland: 3 Somaliland: 5 Somaliland: 5
infrastructure. Number of institutions supported with 0 Federal: 5 Federal: 5 Federal: 5
infrastructure and equipment 0 Puntland: 5 Puntland: 5 Puntland: 5
0 Somaliland: 5 Somaliland: 5 Somaliland: 5
Guidance for policy Policy development and Number of policy development O Federal: 3 Federal: 3 Federal: 3
development and coordination guidelines developed O Puntland: 5 Puntland: 5 Puntland: 5
implementation management process is O Somaliland: 5 Somaliland: 5 Somaliland: 5
related to roles and not institutionalized. Number of proposals developed to O Federal: 3 Federal: 3 Federal: 3
responsibilities of clarify roles and responsibilities of O Puntland: 5 Puntland: 5 Puntland: 5
different public individual government institutions O Somaliland: 5 Somaliland: 5 Somaliland: 5
entities, inter- Number of inter-ministerial O Federal: 3 Federal: 3 Federal: 3
ministerial coordination meetings facilitated O Puntland: 5 Puntland: 5 Puntland: 5
coordination and
strategic guidelines O Somaliland: 5 Somaliland: 5 Somaliland: 5
developed.
Guidance to Ad hoc arrangements to Number of institutional coordination O Federal: 1 Federal: 1 Federal: 1
undertake develop policies exist arrangements for development policy O Puntland: 1 Puntland: 1 Puntland: 1
Development and also (draft) Statistics drafted O Somaliland: 1 Somaliland: 1 Somaliland: 1
Planning, Statistics policies exist, while Aid Number of Statistical Strategies O Federal: 1 Federal: 1 Federal: 1
and Aid Coordination coordination structures reviewed, amended, updated or O Puntland: 1 Puntland: 1 Puntland: 1
including reporting exist, all in varying levels developed. O Somaliland: 1 Somaliland: 1 Somaliland: 1
developed. of operationality.
Number of processes, tools and O Federal: 1 Federal: 1 Federal: 1
guidelines for collection and storage O Puntland: 1 Puntland: 1 Puntland: 1
of data developed O Somaliland: 1 Somaliland: 1 Somaliland: 1
# of Aid Coordination Architecture 0 Federal: 1 Federal: 1 Federal: 1
developed and institutionalized O Puntland: 1 Puntland: 1 Puntland: 1
O Somaliland: 1 Somaliland: 1 Somaliland: 1
Number of DAD/AIMS systems 0 Federal: 1 Federal: 1 Federal: 1
operational 0 Puntland: 1 Puntland: 1 Puntland: 1
0 Somaliland: 1 Somaliland: 1 Somaliland: 1
Number of Quarterly reports on Aid 0 Federal: 2 Federal: 4 Federal: 4
Flows are generated through 0 Puntland: 2 Puntland: 4 Puntland: 4
DAD/AIMS 0 Somaliland: 2 Somaliland: 4 Somaliland: 4
Project management Project requires strong Number of Project Board meetings are 0 Federal: 2 Federal: 4 Federal: 4
and implementation implementation systems convened as scheduled 0 Puntland: 2 Puntland: 4 Puntland: 4
arrangement is and procedures 0 Somaliland: 2 Somaliland: 4 Somaliland: 4
established. And 0 Federal: 2 Federal: 4 Federal: 4
ensure appropriate
project
implementation
M&E table – indicators and their measurement
Output formulation
Capacity gaps in priority
institutions filled in placing
staff and advisors in priority
positions.
Rationalized and updated Civil
Service Management policy,
framework, system, processes,
and guidelines developed.
Improved training policy,
facilities and plans proposed.
Assessments, tools, and plans
developed for priority
ministries to re-organize
themselves.
Guidance for policy
development and
implementation related to
roles and responsibilities of
different public entities, inter-
Number of Project progress reports 0 Puntland: 2 Puntland: 4 Puntland: 4
generated periodically or monitored, 0 Somaliland: 2 Somaliland: 4 Somaliland: 4
reviewed and evaluated.
Percentage of staff in the Project 0 Combined: 90% Combined: 90% Combined: 90%
teams recruited.
Indicators Source of Information Frequency Responsible
Number of new recruits (disaggregated by sex, location, Records of the Capacity Injection Quarterly CIM management/CSC
institution, position) within public institutions supported by UNDP Mechanism (CIM)
Percentage of direct supervisors satisfied with new recruits Survey implemented by CIM Bi-annually CIM management/CSC
Civil Service Laws reviewed or amendments proposed SIP Project records (incl. documents Quarterly SIP Project Management
and proof of submission)
HR Management Framework submitted SIP Project records (incl. documents Quarterly SIP Project Management
and proof of submission)
Civil Service Training / Capacity Development Policy submitted SIP Project records (incl. documents Quarterly SIP Project Management
and proof of submission)
Number of Civil Service Training Institutes established SIP Project records (incl. copies of Quarterly SIP Project Management
formal government establishment
decisions)
Number of trainings facilitated for civil servants SIP Project records (training repors, Quarterly SIP Project Management
attendance sheets)
Number of consolidated reports produced from a consolidated CSC / MOLSA – training database Quarterly CSC - MOLSA
tracking database for training provided to civil servants (report and distribution list)
Number of organizational / functional reviews carried out SIP Project records (incl. documents Quarterly SIP Project Management
and proof of submission)
Number of new organograms submitted for approval SIP Project records (incl. documents Quarterly SIP Project Management
and proof of submission)
Number of change management plans developed and submitted SIP Project records (incl. documents Quarterly SIP Project Management
for approval and proof of submission)
Number of policy development guidelines developed SIP Project records (incl. documents Quarterly SIP Project Management
and proof of submission)
Number of proposals developed to clarify roles and SIP Project records (incl. documents Quarterly SIP Project Management
responsibilities of individual government institutions and proof of submission)
ministerial coordination and
strategic guidelines
developed.
Guidance to undertake
Development Planning,
Statistics and Aid Coordination
including reporting developed.
Project management and
implementation arrangement
is established. And ensure
appropriate project
implementation
Number of inter-ministerial coordination meetings facilitated SIP Project records (incl. minutes of Quarterly SIP Project Management
meeting)
Number of institutional coordination arrangements for SIP Project records (inl. Minutes of Quarterly SIP Project Management
development policy drafted meeting)
Number of Statistical Strategies reviewed, amended, updated or SIP Project records (incl. documents Quarterly SIP Project Management
developed. and proof of submission)
Number of processes, tools and guidelines for collection and SIP Project records (incl. documents Quarterly SIP Project Management
storage of data developed and proof of submission)
Aid Coordination Architecture developed SIP Project records (incl. documents Quarterly SIP Project Management
and proof of submission)
Number of DAD/AIMS systems operational SIP Project records (incl. website, Quarterly SIP Project Management
updating records)
Quarterly reports on Aid Flows are generated through DAD/AIMS DAD/AIMS management system SIP Quarterly DAD/AIMS Management
Project records (incl. documents and
distribution list)
Project Board meetings are convened as scheduled SIP Project records (incl. documents Quarterly SIP Project Management
and proof of submission)
Project progress reports are generated periodically and SIP Project records (incl. documents Quarterly SIP Project Management
monitored, reviewed and evaluated. and proof of submission)
Project teams are complete SIP Project records (employment Quarterly SIP Project Management
records and time sheets)