INSTRUCTIONS TO BIDDERS

1. GENERAL:
GULBARGA ELECTRICITY SUPPLY COMPANY, herein after called
GESCOM will receive bids in respect of manufacture, testing at
works and supply of ACSR Weasel Conductor, as per GESCOM
specifications. All bids shall be prepared and submitted strictly in
accordance with these instructions.
The GESCOM reserves the right to accept any bid or reject any or
all bids, cancel/withdraw invitation for bid without assigning any
reason for such decision. Such decision by the GESCOM shall
not be subject to question, by any bidder and the GESCOM shall
bear no liability whatsoever consequent to such a decision.
In the event of the information furnished by bidder is found to be
false during the execution stage, then GESCOM at its liberty to
cancel the Purchase Order other than forfeiting the Security
Deposit against the Purchase Order and may blacklist the firm
and recover the losses and levy liquidated damages
2. SCOPE OF THE PROPOSAL:
The scope of the proposal shall completely cover the
manufacture, testing at works and supply of ACSR weasel
conductor as per GESCOM specifications.
Bids not covering the entire specified scope shall be treated as
incomplete and hence shall be rejected.
3. COST OF BIDDING:
All the costs and expenses incidental to preparation and
submission of the proposals, discussion and conferences, if any,
including pre-award discussions with the successful bidder,
technical and other presentations including any demonstrations
etc., shall be to the account of the bidders and the GESCOM
shall not be responsible.
4. CONTENT OF BIDDING DOCUMENTS:
a. The details of materials and services required, bidding
procedures and contract terms are prescribed in the
bidding documents.
b. Any amendment, errata or addendum issued by the
GESCOM prior to bid opening shall constitute integral part
of the bid.
5. CLARIFICATION OF BIDDING DOCUMENTS:
a. The bidder is required to carefully examine all instructions,
forms, terms and the specifications in the Bidding
documents and fully inform himself as to all the conditions
and matters, which may, in any way, affect supplies and

ITB 964 1
 services to be provided, and/or the cost thereof. If the
bidder finds discrepancies or omissions in the specifications
and documents or is in doubt as to the true meaning of any
part, bidder shall at once make a request for an
interpretation/clarification.
b. Failure to furnish all information required as per the
bidding documents, or submission of a bid not
substantially responsive to the bidding documents in every
respect will be at the bidder’s risk and may result in the
rejection of the bid.
c. After receipt of such interpretation(s)/clarification(s), the
bidder shall submit his bid but within the time and date
specified for receipt of bids. All such interpretation(s) and
clarifications shall form a part of the bid documents and a
copy thereof duly signed by the bidder shall accompany the
bidder’s proposal.
d. Verbal clarifications and information given by the GESCOM
or its employees or its representatives shall not in any way
be binding on the GESCOM.
6. AMENDMENTS TO BIDDING DOCUMENTS:
a. The GESCOM reserves the right to issue amendments or
clarifications to the specifications giving reasonable time
prior to the bid opening for any reason whether at its own
initiative or in response to interpretations/clarifications
requested by prospective bidder. Such amendments or
clarifications shall be given due consideration by the
bidders while they submit their bids.
b. In order to afford prospective bidders reasonable time to
take the amendments into account in preparing their bids,
the GESCOM may, at its discretion extend the deadline for
the submission of bids.

PREPARATION OF BIDS
7. LANGUAGE OF THE BID:
The bid prepared by the bidder and all correspondence and
documents relating to the bid exchanged by the bidder shall be
in English language only.
8. DOCUMENTS COMPRISING THE BID
The Bidder shall upload the Electronic Bid sheets inclusive of
Technical Data Requirements etc., furnished in the bidding
documents, indicating, for the equipment/material to be
supplied and services to be rendered, and Price schedule as per
e-procurement through e-procurement portal only. The Bidder
shall also submit documents evidence to establish that the

ITB 964 2
 Bidder meets the Qualifications Requirements as indicated in
IFB.
9. INFORMATION REQUIRED WITH THE PROPOSAL:
a. The bids must clearly indicate the name of the manufacturer,
manufacture, testing at works and supply of Weasel ACSR
conductor to GESCOM as per GESCOM specifications.
b. Oral statements made by the bidder at any time regarding
quality or arrangements of the equipment or any other matter
shall not be considered.
c. No Deviation whatsoever, in the following conditions of
the bidding documents is permitted.
i. Validity of offer.
ii. EMD.
iii. Contract Performance Security.
iv. Payment terms.
v. Guarantee.
vi. Liquidated damages, Penalty for
delay.
Bidders are advised that while making bid proposals and quoting
prices these conditions may appropriately be taken into
consideration. Bids with deviations on the above are liable to be
disqualified.

10. BID PRICES:

a. The Bidder shall indicate in the price schedule, the unit
prices of the goods.
b. Detailed break-up covering all the price components of unit
prices as well as total bid prices shall be mentioned as per
e-procurement portal only.
c. The prices should be clearly quoted both in figures and
words. In case of discrepancy between the prices quoted in
words and in figures, lower of the two will be considered.
If the prices are not clear and ambiguous GESCOM reserves the
right to overlook the offer.
Any variation in the rates etc. will not be allowed on any ground,
such as a mistake, misunderstanding etc., after the Bid has been
submitted.
If the firm becomes L-1 tenderer by virtue of such rates quoted,
and does not agree to supply at the quoted rates, the E.M.D. of
such firm will be forfeited.
GESCOM reserves the right to place orders for partial quantity
out of the total tendered quantity as per KTPP Act (+ or – 25%).
11. BID CURRENCIES:
The Bidder shall quote only in Indian Rupees

ITB 964 3
 12. Price variation clause: The actual variation in statutory levies
on ACSR conductor, the variation in cost of raw materials viz.,
EC grade Aluminium rods and HTG Steel wire as per CACMAI
Circular including statutory levies, but exclusive of MODVAT
shall be paid to the supplier. The price variation is applicable
during the contractual delivery period.
(a) P.V. Formula:
P = PO + K1 (Ar – Ao) + K2 (Sr – SO)
P = Adjusted Ex-Factory price to be paid by the purchaser.
Po = Quoted Ex-factory price.
Ao = Rate per M.T for EC grade Aluminium rod inclusive of all
taxes and duties, but exclusive of MODVAT based on CACMAI
circular prevailing on the first day of the calendar month
previous to the calendar month in which the Technical Bid is due
for opening.
Ar = Corresponding figures as above (in Ao) prevailing on the first
day of the calendar month one month prior to the date of
contractual delivery.
So = Price per M.T of HTG Steel wire as published in CACMAI
Circular (5.5 mm to 7 mm dia for 0.61% to 0.75% carbon
content) prevailing on the first day of calendar month previous to
the calendar month in which the Technical Bid is due for
opening.
Sr = Corresponding figure as above (in So) prevailing on the first
day of the calendar month, one month prior to the date of
contractual delivery.
K1 = Price variation factor = 0.1451 for Rabbit ACSR & 0.0867
for Weasel ACSR (Aluminium).
K2 = Price variation factor = 0.0689 for Rabbit ACSR & 0.0412
for Weasel ACSR (Steel Core wire).

NOTE:
1. The price variation will be
permitted only on EC grade Aluminium rods and HTG Steel
wire as per CACMAI Circular. No conversion charges from rod
to wires of required size, consumable materials line furnace
oil diesel oil Zinc etc.
2. the date of delivery for the
purpose of P.V. shall be the earliest of the following dates:
i. The date of
readiness of the materials for inspection call for the
consignment for which price variation is claimed.
ii. The actual date
of inspection of the materials.
iii. The date of
communicating waival of inspection in case, the inspection
is waived.
iv. The date of
dispatch of material.
v. The date of L.R.

ITB 964 4
 3. The Company reserves the
rights to allow or not to allow price variation during the
extended delivery period, if such as extension has been agreed
to.
13. Offers & price variation basis shall be governed by following price
variation clause.
The variation in statutory levies on ACSR Conductor, the
variation in the cost of Aluminium (as per Govt. control price) &
as circulated by cable & Conductor manufacturer’s association of
India including statutory levies shall be reimbursed as follows:
a) The price variation shall be allowed based on the
average price of EC grade Aluminium rods prevailing on the
first day of the calendar month one month prior to the date of
contractual delivery as per the purchase order. (The date of
inspection of the material offered shall be taken as the date of
supply for the purpose of price variation only).
b) In respect of HTG Steel wire as circulated by the cable &
conductor manufacturer’s Association of India as on the first
working day of the month previous to the month of supply
strictly in accordance with schedule delivery as per purchase
order shall be taken as the basis for allowing price variation.
(The date of inspection of the material offered shall be taken
as the date of supply for the purpose of price variation only).
c) Full variation on statutory duties & taxes on finished
goods upto date of supply.
d) PV on raw materials as mentioned above only shall be
allowed. No variation in connection with handling,
transportation, labour etc, of raw materials or finished
products shall be allowed.

14. EARNEST MONEY DEPOSIT:

a. EMD as per IFB.
b. EMD so deposited will be liable for forfeiture:
a) If the tender which it covers is withdrawn before or after the
bidder receives formal intimation as to the GESCOM’s
decision in regard to his tender within the validity of the
tender.
b) If the bidder fails to deposit contract performance security as
per Clause-18 of the ITB.
c) If the contractor/supplier fails to supply the materials within
the specified time.

15. PERIOD OF VALIDITY OF BIDS:

a. Bids shall be kept valid for acceptance for a period of 180 days
from the date of opening of bids, excluding the date of bid
opening. A bid valid for a shorter period will be rejected by the
GESCOM as non-responsive.

ITB 964 5
 b. In exceptional circumstances the GESCOM may solicit the
bidder’s consent to an extension of the period of the validity. The
request and the response there to shall be made in writing. A
bidder may refuse the request, but while granting the request for
extension of validity the bidder will not be permitted to modify
his bid.
16. FORMAT OF BID:
a. The bids are invited in two cover system through Electronic Mode
(e-procurement mode) only.
b. The Techno-commercial bid (Cover – 1) consists of the following:
i. Invitation for Bidders.
ii. Technical Specifications.
iii. Bid proposal sheets: Schedule – I to VII
c. The price bid (cover – 2) as per e-procurement portal.
d. GESCOM will not be responsible for not getting Internet
connection or any other web site problem while down loading the
electronic bids or during uploading / submitting the bids.
e. All the documents in support of qualifying requirements shall be
scanned and uploaded in the E-procurement website.

SUBMISSION OF BIDS

17. SUBMISSION OF BIDS TO THE GESCOM:

a. The bidder shall submit the bid in Electronic Mode (e-
procurement mode) only. The bidder must ensure that the bids
are received in the specified website of the GESCOM by the date
and time indicated in the invitation for bids. Bids not submitted
through e-procurement mode and non-submission of EMD will
be treated as disqualified. No request from any bidder to the
GESCOM to collect the Bids in physical form, from airlines, cargo
agents etc., will not be entertained by the GESCOM.
b. In case, the GESCOM at its discretion, extends the dead line for
the submission of bids, all right and obligations of the GESCOM
and the bidders previously subject to the deadline shall
thereafter be subject to the deadline (for submission of bids) as
extended.
c. The GESCOM reserves the right to reject any bid, which is not
deposited according to the instruction, stipulated above.
d. No bid may be withdrawn in the interval between the deadline for
submission of bids and the expiration of the period of bid
validity. Withdrawal of a bid during this interval shall result in
the Bidder’s forfeiture of its bid security/EMD.
e. Acceptance of Tenders

ITB 964 6
 a) The GESCOM does not bind itself to accept the lowest or any
tender, neither will any reason be assigned for the rejection of
any tender or part tender.
b) Disregard of Tender Conditions.
The GESCOM reserves itself the right to reject any tender, which
does not conform to any of the above conditions.
f. Earnest Money of Unsuccessful tenderers:
Earnest Money deposited by unsuccessful bidders will be
returned as soon as possible after the tender has been finalized.

18. CONTRACT PERFORMANCE SECURITY:

Security Deposit amount equal to 5% of the value of the order for
each purchase order in due fulfillment of the contract to be paid
within 30 days from the date of Purchase Order as follows:
i. Security Deposit amount below Rs.5000/- in cash or demand
draft.
ii. Security deposit amount of Rs.5000/- and above, in cash or
Demand Draft or Bank Guarantee.
iii. The firm shall extend the Bank Guarantee for any further period,
if so required by the GESCOM.
iv. In the event of the contractor/supplier failing to deposit such
security, the earnest money deposited with the tender shall be
forfeited to the GESCOM who shall have full discretion to cancel
the acceptance communicated to the said bidder.
v. Security deposit is refundable / Bank Guarantee can be released
After satisfactory completion of the supply and after three
months from the expiry of the Warranty / Guarantee period.

19. PACKING:
a. The contractor/supplier shall provide such packing of the goods
as is required to prevent their damage or deterioration during
transit to final destination as well as storage till its layout and
testing as indicated in the contract. The packing shall be
sufficient to withstand, without limitations, rough handling
during transit by road, and/or rail and exposure of rain,
humidity, extreme temperatures, salt and precipitation during
transit and open storage for long durations till the time of laying.
Packing case size and weights shall be determined taking into
consideration where appropriate, the remoteness of the goods
final destination and the transit and the availability of handling
facility at all points, availability of the various trucks/trailers for
transportation. The GESCOM shall not entertain any claim
whatsoever, in this regard.

ITB 964 7
 b. In case of damage to the equipment and materials due to
improper packing, the contractor/supplier shall be held
responsible for the same and the contractor /supplier shall
replace the material by a new one without any extra cost to
GESCOM.
20. FORWARDING AND SHIPMENT:
a. The contractor/supplier shall notify the GESCOM of the date of
each dispatch from its works and the expected date of arrival at
the site for the information of the GESCOM.
The contractor/supplier shall also give all dispatch information
concerning the weight, size and content of each package
including any other information the GESCOM may require.
b. The contractor/supplier shall prepare detailed packing list of all
packages and containers, bundles and loose materials forming
each and every consignment dispatched to sites.
c. Demurrage, Wharf age, etc.
All demurrage and other expenses incurred after the equipment
and materials reach the site, due to delayed furnishing of
dispatch documents or any other reason attributable to the
contractor/supplier, and shall be to the account of the
contractor/supplier.
21. ACCEPTANCE OF SUPPLIES
All or any articles supplied against this contract will be subject to
the inspection approval of the officer in charge of stores, or any
other officer deputed for the purpose. contractor/supplier shall
be at liberty to reject any or the whole lot without assigning any
reason and his decision in respect of such rejection will be final.
22. INSPECTION:
The contractor/supplier shall afford necessary facilities to the
GESCOM’s representative to inspect contractor/supplier’s works
during the process of manufacture of the material ordered and
conduct all routine tests on the material to be delivered to the
GESCOM in the presence of the GESCOM’s representative. The
programme of test shall be intimated fifteen days in advance to
arrange for deputing the GESCOM’s representative to be present
at the time of conducting the test.
The requisition letter of “inspection call” from suppliers should
be submitted to the office of the Superintending Engineer El.,
Procurement, Room No 210, GESCOM, Kalaburagi and shall be
got tested by the GESCOM Authority.
Test Certificates: All tests viz., Routine and Acceptance tests as
per relevant ISS etc., shall be conducted and test certificates
shall be forwarded well in advance, before the dispatch of
materials, duly signed by responsible officer of the supplier’s

ITB 964 8
 organization for the GESCOMs approval. The materials shall be
dispatched only after receipt of approval of Test Report.
23. PAYMENT:
a. Company will arrange payment of 100% value of materials plus
Taxes against presentation of dispatch and other documents as
specified below at the Consignee Division of GESCOM after
satisfying the terms and conditions of the order and after receipt
of Material Acknowledgement Statement from the Consignee
Stores.
For arranging 100% payment, the following documents will have
to be furnished by the supplier:
i) Invoice in duplicate, stamped and pre-receipted.
ii) Delivery Challan duly acknowledged by Consignee. The payment
will be arranged against clear acknowledgment duly signed by
the Storekeeper and Store Officer of the relevant GESCOM,
Stores.
iii) Material Acknowledgment Statement (to be furnished by
Consignee).
iv) Inspection/test reports by GESCOM authorities.
v) Details of contract performance security i.e. Bank Guarantee
certificate shall be verified.
vi) Guarantee certificate
vii) For payment of GST the original invoice, (buyers copy) duly
authenticated by the Proprietor / Director or the Company
Secretary of the Supplier Company shall be submitted.
viii) The triplicate and quadruplicate copies of the invoices may be
sent to the respective consignees for submission of Material
Acknowledgement Statement.

24. GUARANTEE:
In the event of tender being accepted, the bidder shall guarantee,
for satisfactory operation and against failure due to bad design,
bad materials, defective manufacture or bad workmanship for a
period of 18 months from the date of supply or 12 months from
the date of commissioning whichever is earlier.
The bidder shall agree to make good or replace at his own cost
any part/parts or the whole equipment that fail during the said
period.
25. Currency period: The currency period for supply of ACSR
conductor is for one year from the date of Purchase Order. If
the awarded quantity is not utilized within one year from the
concerned division, the currency will be extended for further
period of six months.

ITB 964 9
26. CHANGE OF QUANTITY: The GESCOM reserves the right to
increase or decrease the quantities of items finally ordered only
to the extent of 25 % either way of the requirement indicated in
the IFB.
27. The GESCOM may at any time during the execution of the
contract make changes within the general scope by written
instructions, in any one or more of the following.
a) Design or specifications where the goods to be supplied
under the contract are to be specially manufactured for the
GESCOM.
b) The method of shipment or packing.
c) The place of delivery.
d) The services to be provided by the contractor/supplier
28. DELAYS IN THE CONTRACTOR’S PERFORMANCE:
Delay by the contractor in the performance of the obligations
under the contract shall render the contractor liable for any or all
the following sanctions: forfeiture of its performance security,
imposition of liquidated damages and/or termination of contract
for default as detailed hereunder.
If, at any time during performance of the contract the
contractor/supplier should encounter conditions impeding timely
delivery of the goods and for performance of services, the
contractor/supplier shall promptly notify the GESCOM in writing
of the fact of the delay, its likely duration and its cause(s). Upon
receipt of the contractor/supplier’s request the GESCOM shall
evaluate the situation and may, at its discretion extend the time
for the performance in which case the extension shall be ratified
by an amendment.
29. Delay in the supplies
For all delayed deliveries from the periods stipulated in the order,
non-supply of part quantities, a penalty at the rate of ½% per
week subject to a maximum of 10% reckoned on the contract
value of delayed supply. Due consideration will be given,
however, in the levy of penalty for reasons absolutely beyond the
control of the contractor/ supplier (Force Majeure) for which
documentary evidence shall invariably be produced to the
satisfaction of the competent authority of the Corporation.
30. Failure to Supply
Failing to supply as above, the Superintending Engineer (El),
Purchase, GESCOM, Kalaburagi, is at liberty, without further
notice or reminder to the contractor/supplier to purchase the
same or any portion thereof on to the account of and at the risk
of the Contractor/supplier and to prefer a claim for the difference
in price and for all expenses whatsoever incurred in purchasing

ITB 964 10
 the same, which the Corporation is wholly authorized to recover
from any money due to contractor/supplier on bills, or deposits
or any account. Further action will be taken as at 31 of ITB.

31.Termination of Contract
The GESCOM shall have the powers:
a) To recover from the contractor/supplier as agreed liquidated
damages or by way of penalty clause above and,
b) To purchase elsewhere after giving due notice to the
contractor/supplier, on to the account and at the risk of the
contract such stores not so delivered or others of a similar
description without canceling the contract in respect of the
consignment not yet due for delivery, but the supplier shall
not be entitled to any savings on such purchases made
against default.
c) To cancel the contract.
d) Forfeiture of performance security deposit. To forfeit the
security deposit if it has been furnished and in case of
permanent security deposit in the particular Purchase Order
from out of the permanent security deposit.
e) To blacklist or not to consider the supplier’s future offers for a
specified period.

32. FORCE MAJEURE:

a) For the purposes of this contract “Force Majeure” means, an
event which could not reasonably have been avoided by a
diligent party in the circumstances, which is beyond the
reasonable control of a party and which makes a party’s
performance of its responsibilities hereunder impossible or
so impractical as reasonable to be considered impossible in
the circumstances and includes, but is not limited to, war,
riots/civil disorder, earthquake, storm, flood or other
adverse weather conditions, strikes, lockouts or other
industrial action, electrical failure, confiscation or any other
action by Government Agencies.
b) Force majeure shall not include any event which is caused
by the negligence or intentional action of a party or such
party’s sub-contractors or agents or employees, or by a
failure to observe good engineering practices.
c) Force Majeure shall not include insufficiency of funds of
failure to make any payment required hereunder.

33.TERMINATION FOR CONVENIENCE:

a. The GESCOM may, by written notice sent to the
contractor/supplier terminate the contract, in whole or in

ITB 964 11
 part, at any time for its convenience. The notice of
termination shall specify the termination is for the owner’s
convenience, the extent to which performance of work under
the contract is terminated and the date upon which such
termination is effective.
b. The contractor/supplier upon receipt of such notice shall
discontinue the work on the date and to the extent specified
in the notice, make all reasonable efforts to obtain
cancellation of all orders to the extent they are related to the
work terminated and upon terms satisfactory to the
GESCOM stop purchasing activity related to the work
terminated and assist the GESCOM in storage, maintenance
and protection, and disposition of the goods acquired under
the contract by the GESCOM.
c. In the event of such a termination, the contractor/supplier
shall be paid equitable and reasonable compensation as
decided by the circumstances prevalent at the time of
termination.
34. EFFECT AND JURISDICTION OR CONTRACT:
a. The contract shall be considered as having come into force from
the date of “Notification of Award/Purchase Order” unless
otherwise provided in the “Notification of Award/Purchase
Order”.
b. The laws applicable to the contract shall be the law in force in
India. The Courts of Kalaburagi in Karnataka State shall have
exclusive jurisdiction in all matters arising under the contract,
including execution of arbitration awards.

35. Goods and Service Tax:

Gulbarga Electricity Supply Company Ltd. is registered under
GST Acts. (GSTIN:29AABCG8895R1ZD)
36. DETAILED TECHNICAL SPECIFICATION: Enclosed.
37. ADDITIONAL INSTRUCTIONS FOR THE ATTENTION OF
TENDERERS:
I. This shall be Two Cover Tender:
The first cover (cover – 1) Techno-commercial, shall
contain technical bid with commercial conditions with
Schedule indicating ONLY THE QUANTITIES AND NOT PRICE
(Un Priced Schedule) and second cover (cover – 2) should be
uploaded as per e-procurement portal only. In case prices
are indicated in the Technical Bid, the offer will be
rejected.
II. The Bidders shall invariably furnish the cost analysis
indicating the raw material component for each type of
material, rates adopted for raw material, labour, overhead

ITB 964 12
 costs, approximate margin of profit, justifying the ex-works
prices quoted.
III. The following Schedules are enclosed:
Cover – 1:
Schedule-I - Technical Deviation
Schedule-II - Commercial Deviation
Schedule-III - Qualifying Requirement Data.
Schedule-IV- Bid form
Schedule-V - Assessment of Financial Capability of
firms.
Schedule-VI - Commercial Terms and Conditions
Schedule- VII - Guaranteed Technical Particulars
IV. Cover – 2:
- Price Schedule as per e-procurement
only.
38. Bid opening and evaluation:
On the date and time fixed by the GESCOM for opening of bids in
Electronic mode (through e-procurement) only will be opened and
scrutinized by the GESCOM.
39. Purpose of evaluation of bids:
The bids received/accepted/opened will be evaluated by the
GESCOM to ascertain the technical responsiveness of the bid for
the complete scope of the proposal, as covered under these
specifications and documents.
All technically responsive bids shall then be examined to
determine the LOWEST EVALUATED COMMERCIALLY AND
TECHNICALLY RESPONSIVE BIDS.
40. E-payment modes for Tender Processing Fee & Earnest
Money Deposit.

The contractor/supplier should pay the Earnest Money Deposit

(EMD) in the form of Demand Draft as per IFB & Tender Fee in
the e-Procurement portal using any of the following payment
modes:

Credit Card
Direct Debit
National Electronic Fund Transfer (NEFT)
Over the Counter (OTC)

i. CREDIT CARD PAYMENT METHOD:

To pay the registration fee through your credit card, click on the
“Credit Card (Online Payment)” option. If you choose to pay the

ITB 964 13
 fees later click on “Close” button. Click Pay after verifying details
on the screen that appears.
Click on “Pay” button to proceed with payment process. Click
“Back” if you wish to Choose a different payment method. Click
on “OK” button on the payment method Confirmation window
that is displayed. You will choose your card type (VISA, master
Card).
You enter your credit card details.
Card Details completely filled.

The screen will look like it is shown above when you have completely
filled the card details.
Click on “PAY NOW” button to effect the payment. Your card details
are verified by the payment gateway service and you will receive
confirmation of payment debited to your card account if the card is
valid. If the card is not valid you will receive alert about it and
system will wait for you to correct any errors in the card details
provided by you.
A successful transaction message is displayed.

ii. DIRECT DEBIT METHOD:

Click on “Direct Debit Using Internet Banking (Online Payment)
option to pay from your bank account through Internet Banking
facility.

ITB 964 14
 Click on “Pay” to proceed or “Back” to change the payment method
on the Payment details screen.
Click on “OK” on the confirmation window to effect the payment.
Click on “Cancel” and then on “Back” to change the payment
method.
You will information on your screen about successful completion of
payment process.

iii. OTC PAYMENT PROCEDURE:

If a contractor/supplier chooses to make payment of EMD/tender
processing fees Over The Counter (OTC) in any of the designated
Axis Bank branches listed in the e-Procurement web-
site(https://www.eproc.karnataka.gov.in) the contractor/supplier
will need to log into e-Procurement system, access the tender for
which bid is being created and then select the OTC option under the
payment section and print the Challan shown in that section. The
printed challan will have the unique bid reference number and the
amount to be remitted. Along with the challan, contractor/supplier
can choose to make the payment either in the form of cash or in the
form of Demand Draft. Cheque payments will not be accepted. The
contractor/supplier is requested to specifically inform the bank
officer to input the unique bid reference number printed in the
challan in the banking software. Upon successful receipt of the
payment, the bank will provide a 16-digit reference number
acknowledging the receipt of payment. This 16-digit reference
number has to be inputted by contractor/supplier in the payment
section of its bid as payment confirmation before the bid is
submitted (i.e.) as a pre-requisite for bid submission.
iv. NEFT PAYMENT PROCEDURE:
If a contractor/supplier chooses to make payment of EMD/tender
processing fees using Reserve Bank of India's (RBI) National
Electronic Fund Transfer (NEFT) system, the contractor/supplier
will need to log into e-Procurement system, access the tender for
which bid is being created and then select the NEFT option under
the payment section and print the Challan shown in that section.
The printed challan will have the unique bid reference number,
account details of Government of Karnataka and the amount to be
remitted. The contractor has to submit the printed challan to its
bank-branch (NEFT-enabled) and request for an account-to-account
transfer, wherein the money will get transferred from the
contractor/supplier's bank account to GoK's bank account. The
contractor should ensure that NEFT transfer instructions are
executed and the funds are wired to the Government of Karnataka's
principal account before the last date for bid submission and

ITB 964 15
 preferably 24 hours before the last date for bid submission. If the
contractor's bank transfers/wires the money after the last date for
bid submission, the contractor's bid will be liable for rejection. Upon
executing the transfer, the contractor's bank will provide a reference
number generated by NEFT software as confirmation of transfer,
which has to be inputted by contractor/supplier in the payment
section of its bid as payment confirmation before the bid is
submitted (i.e.) as a pre-requisite for bid submission. Also, the
account number from which the funds were transferred have to be
inputted in the e-Procurement system as part of its bid.

The contractor/supplier’s bid will be evaluated only on confirmation

of receipt of the payment (EMD) in the Government of Karnataka
central pooling a/c held at Axis Bank.
For details on e-Payment services refer to e-procurement portal for
more details on the process.

ITB 964 16
 Note: In e-Procurement Portal contractor/supplier has the option of
withdrawing the Bid by digitally signing to withdraw/cancel bid
before the bid submission time /Date.

Superintending Engineer El.,

Procurement
GESCOM, Kalaburagi.

ITB 964 17