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Leandro Nascimento
As I mentioned in this post’s Parts I, II and III, I wrote this configuration guide for Logistics Execution Transportation
(LE-TRA) sometime ago and I decided to share with this community. The whole post was divided in 3 Parts due to a
SCN limitation on maximum of 20 images per post. Between all the 3 parts, the posts are more focused on freight
payments and Shipment Cost Document.
I. Transportation – Shipment
III. Transportation – Shipment Cost Document (Cont.) (this post is covering part III)
I hope you enjoy reading as much as I enjoyed writing and I hope you find this helpful. If you like it, I appreciate you
rating this blog post.
Part I
1. SAP Terminology
2. Transportation – Shipment
3. Master Data
4. Maintain Transportation Planning Point
5. Define Routes
6. Define Modes of Transport
7. Define Shipping Type
8. Defining Transportation Connection Point
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LE-TRA – Config Guide for Shipment & Shipment Cost Document – Part III https://blogs.sap.com/2016/08/26/le-tra-config-guide-for-shipment-shipment-cost-document-par...
Part II
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LE-TRA – Config Guide for Shipment & Shipment Cost Document – Part III https://blogs.sap.com/2016/08/26/le-tra-config-guide-for-shipment-shipment-cost-document-par...
Here you will define the Shipping type procedure group which is associated to the Shipping Type (represented mostly as
the Mode of Transport). The shipping type procedure group is important to determine the pricing procedure
automatically that will be used to calculate freight when shipment cost document is created.
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LE-TRA – Config Guide for Shipment & Shipment Cost Document – Part III https://blogs.sap.com/2016/08/26/le-tra-config-guide-for-shipment-shipment-cost-document-par...
When you create a Shipment Item Type (Item Categories), you have to assign an item procedure group. Here is where
you create those item procedure groups, which are also used to pricing procedure automatic determination.
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This is one additional element that you can use in Pricing’s automatically determination. The Service agent procedure
group, as you can imagine, is informed in the Freight Agent Vendor Master in the control tab (XK01).
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LE-TRA – Config Guide for Shipment & Shipment Cost Document – Part III https://blogs.sap.com/2016/08/26/le-tra-config-guide-for-shipment-shipment-cost-document-par...
To those are familiar with the Pricing Procedure concept (in Sales Order and Purchase Orders for example), the
Shipment pricing procedure is the same as the standard pricing procedure and uses Conditions and Access Sequence to
retrieve the data from condition records (entered for example via TK11).
VVC_T683_FA – Procedures
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Based on the combination of Item Category Determination group, Service Agent Procedure Group, Shipping Type
Procedure Group you can have the pricing procedure automatically determined in the Shipment Cost Document. It is
not possible to manually enter a procedure in the Shipment Cost.
The criteria on which the determination of the price procedure is assigned depends on:
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The condition type needs to be “E” if you want to calculate the freight based on net weight or D for Gross Weight based
on Delivery’s weight.
Settlement
As the Settlement triggers in most of the cases a Purchase Order and Service Entry Sheet creation, it is necessary to
maintain some assignments, such as Purchase Organization, Purchase Group and Plant to a given Transportation
Planning Point and Shipment Type.
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Account Determination
The account determination is based on valuation area and company codes. This is in most of the companies a FI job, not
SD. For this reason, I will show it high level only.
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Here is where you create and assign valuation classes. The valuation class is assigned when you do the assignments of
Shipment Type and Item Category (explained here previously).
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Under valuation class, define the valuation classes for each account category reference.
Under Material type/account category reference, assign an account category reference to each material type.
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From the Transaction “GBB” and combination of General Modification key “VBR” and valuation class the G/L account
is determined for the posting to the freight accounts.
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From the Transaction “WRX” and value of valuation class as the G/L account is picked for GR/IR accounts.
When the shipment cost document is created, the G/L account is pulled in based on configuration above, including
valuation class. But how is the cost center assigned in the document? Remember that I said that even if you don’t use
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the cost center as primary account assignment, it is still used to post statistically.
So, based on the configuration below, the Cost Center is going to be pulled to the document and used in the accounting
posting (accrual).
Here you maintain the rates agreed with the Freight Agent. This step is required in order to capture the cost / freight
calculation automatically when the Shipment Cost Document is created.
With reference the sales order, you should create a delivery and pick the goods. This document is required as it is the
source document to the Shipment Creation. You can use VL01N for example or collectively via VL10B.
After the status of the delivery is open for transportation planning, it is possible to create a shipment document to
schedule the transportation.
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You will need to inform the Service Agent (in some cases it can come automatically from the route as explained
previously).
Make sure your Delivery is posted for goods issue and your shipment is “shipment start” before you go to the next step.
Call transaction VI01, type the Shipment Number and press Enter:
Then a screen like the one below will show and all you need to do it Save.
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If all was okay (a rate was found, G/L account and others accounts assignment were okay), the document will be
automatically posted (accrual, GR/IR, ready for Finance pay the invoice).
Use VI03 transaction to display. Enter shipment cost no. and press enter.
Note that the status of this document’s header is C C C, indicating that the document was calculated, account
assignment was found and document was transferred (posted and ready to finance):
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After the shipment cost settled in shipment cost document, it has the following affects:
It creates a service entry sheet that refers to the purchase order determined.
It posts acceptance of services performed.
It creates an accounting document for the accruals.
Further subsequent documents are created in FI.
User-Exits
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BADIs
This is the end of the Part III. Transportation – Shipment Cost Document. Check here the Part I. Transportation –
Shipment and here the Part II. Transportation – Shipment Cost Document.
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