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Avenue Marcel Thiry 204
Tel:
Fax:
+32/(02) 774 94 11
+32/(02) 774 93 76
Marcel Thirylaan 204
1200 Bruxelles – Brussel
Ms Christel Smets
Head Taxes & Subsidiaries
ABN AMRO
Kanselarijstraat 17A
B-1000 Brussels
Belgium
Dear Christel,
1. INTRODUCTION
n
Société civile ayant emprunté la forme d’une société cooperative
à responsabilité limitée
Burgerlijke vennootschap die de rechtsvorm van een coöperatieve
vennootschap met beperkte aansprakelijkheid heeft aangenomen
R.S.C. Bruxelles – R.B.V. Brussel 1438 – T.V.A. – B.T.W. BE 437.476.235
Banque – Artesia – Bank 551400930068 – BBL 310064493871
Banque – Fortis – Bank 210090578046 – KBC 435031780112
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ABN AMRO may act as paying agent for various Belgian and foreign
debtors of interest and dividend payments. In this capacity ABN AMRO
must act as a withholding agent. This means that it is responsible for
collecting, remitting and reporting Belgian withholding taxes on such
payments, when due. ABN AMRO must also generally act as a
withholding agent with respect to securities for which it acts as
custodian. In such capacity, ABN AMRO also offers relief services for
Belgian and certain foreign withholding taxes whereby it generally
relies on the help of a sub-custodian established in the relevant local
market with respect to the foreign withholding tax relief procedures.
The aforementioned services may also trigger obligations under the
Belgian legislation implementing the EU Savings Directive and under
certain foreign withholding tax regimes such as the US Qualified
Intermediary regime.
ABN AMRO may from time to time also act as broker for the account of
clients. In this capacity it will have certain obligations for the collection
of stock exchange transaction taxes (“TOB”).
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A) Introduction
As stated above, you have asked us to review the application of
withholding taxes and TOB by ABN AMRO in connection with securities
held on behalf of its customers. We have hereafter outlined the scope
of the activities that we would perform. We have added thereto a list of
activities that are not included in the scope of the current fee proposal
to avoid any misunderstanding on this point.
B) Proposed activities
We propose to perform the following control activities as part of
the Health Check:
i. Fact Finding
ii. Creation of tax matrices
iii. Gap analysis
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iv. Testing
v. Verification of compliance obligations
vi. Issuance of report and wrap-up
i. Fact Finding
During this preparatory phase of the project we will gather information
necessary for our understanding of the current infrastructure and
procedures applied by ABN AMRO in connection with its handling of
the tax collection obligations triggered by the transactions and
payments referred to above.
We propose to prepare a documentation request and to conduct
interviews with key staff members designated by yourselves.
The information request may ask for things such as a description of the
tax collection and relief procedures, the documented tax procedures (if
any), description of information flows, descriptions and/or manuals of
the relevant IT systems to allow us to understand the information
stored in and produced by such systems, description of selected
business activities, account opening procedures, … Everything that is
asked for in this phase of the project is asked with an eye towards
efficiency. It is indeed of key importance that we have a good
understanding of the way ABN AMRO operates in connection with the
activities under review and that we capture all relevant taxable events.
Further fact-finding requests may be made during subsequent phases
of the project if this would prove useful for our understanding of the
ABN AMRO environment.
We consider the analysis of the information/documents provided to be a
part of this activity.
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This phase involves the design of tax matrices for each type of tax. We
propose to extend the project to cover Belgian withholding tax and TOB
but we will be glad to extend the scope further to include, for example,
the residence levy under the EU Savings Directive, the so-called
“Reynders tax” on investment funds having invested more than 40% of
their assets in debt and/or the US Qualified Intermediary regime. This
proposal is, however, limited to Belgian withholding taxes and TOB.
Separate tax matrices would be created for each relevant security type.
The tax matrices will detail the various corporate events to be
distinguished, the tax rates and the conditions at client level that must
be met to benefit from a reduced rate of tax, if any.
More specifically, the gap analysis will involve the following activities:
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v. Testing
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For this phase of the project we will draw up at least 501 sample test
cases covering various permutations in terms of security types, taxable
events and client types. These test cases would then be input into ABN
AMRO’s systems with a view to verifying whether the results that
should follow from the tax matrices and applications used in connection
therewith, are effectively being produced.
vi. Verification of compliance obligations
During this phase of the project we will verify whether ABN AMRO
complies with the following obligations:
- maintenance of Registre Spéciale for foreign source income paid
to customers and for certain coupon transactions;
- preparation of withholding tax and TOB returns and timely filing
of such returns;
- timely payments of withholding taxes.
We will do so by verifying the processes and procedures applied by
ABN AMRO to collect the information required to be reported in the tax
return. In particular, we will verify whether the processes are
sufficiently complete so as to pick up all relevant information, whether
such information is interpreted correctly and whether the information
is input correctly into the tax return.
We will also test the computation of the taxes due and the timely
payment of the taxes for 5 withholding tax returns.
C) Excluded activities/transactions
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The number of test cases will ultimately be determined on the basis of
information gathered during the previous phases of the project, in
consultation with ABN AMRO.
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The timing of this project is still to be agreed with you. We will initiate
the first phase of the project as soon as possible after the date of
signature of this engagement letter.
In our experience, a project of this scale may require several months to
complete. It may be advisable in this connection for ABN AMRO to
create a project steering committee. This would allow us to report
progress made and to identify any blocking issues.
B) Fees
Our fees for the services that will be provided by the project team will
be based on the time required to complete the assignment, charged at
rates that reflect the experience and expertise of the project team. The
current billing rates are as follows:
Partner €460
Director €385
Senior Manager €255-290
Manager €207-220
Senior €145-180
Consultant
Consultant €85-135
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Reference is made to payments due by the seller of securities when a transaction is
concluded cum-coupon but settled ex-coupon.
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Fact Finding:
- information request 1,300
- review of information 3,700
- interviews (2-3 staff 3,000
members) 8,000
Subtotal
Creation of Tax Matrices: 23,600
Gap analysis: 9,000
Testing: 11,700
Testing of Compliance 7,400
obligations:
Issuance and discussion of 9,000
Report:
Total 68,700
4) AUTHORIZATION TO PROCEED
_______________________________________
Koen Marsoul Name and Title
Partner
_______________________________________
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Signature
_______________________________________
Date
Except as otherwise specifically provided in the engagement letter into which these
terms of business are incorporated, these terms and conditions shall apply to the
engagement carried out by Ernst & Young Tax Consultants (“EY”).
Timely Performance
1. EY will use all reasonable efforts to complete the performance of the services
described in this engagement letter within the time-frame stipulated. EY will
exercise due professional care and competence in the performance of the
services. EY shall not be liable for failures or delays in the performance of
services that arise from causes beyond its control, including the untimely
performance by ABN AMRO, its representatives, advisors or agents, of its
obligations under this engagement letter.
Information and confidentiality
2. Our partners and staff are under an obligation not to disclose to third parties
confidential information relating to our clients.
3. All advice, information and other services we provide pursuant to this
engagement are intended to be solely for the benefit of ABN AMRO and are
not for the benefit of anyone else. Accordingly, our advice may not be relied
upon by any other person, used in connection with any other transaction, or
used for any other purpose without our prior written consent. ABN AMRO is
obliged to inform those to whom they disclose any such advice or information
that they may not rely upon any of it without EY’s prior written consent.
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Termination
6. Either party may terminate this engagement, with or without cause, by
providing written notice to the other party. In the event of early termination,
for whatever reason, ABN AMRO will be invoiced for the time and expenses
incurred up to the end of the notice period together with reasonable time and
expenses incurred to bring the engagement to a close in a prompt and orderly
manner. EY shall also have the right, upon 7 days prior notice, to suspend
performance of the engagement in the event ABN AMRO fails to pay any
amount required to be paid under this engagement letter.
Invoices
7. Invoices including VAT and expenses will be rendered on a regular basis as the
assignment progresses. Payment is due within 30 days of the date of invoice.
Non-solicitation
8. ABN AMRO shall not, during the term of the engagement and for a period of
twelve (12) months following its termination, without the prior consent of EY,
solicit for employment or hire any EY partner, employee or contractor who is
involved in the performance of the engagement. In the event of a breach of
this prohibition, ABN AMRO shall pay compensation to EY in the form of
liquidated damages equal to six (6) months of the solicited partner’s,
employee’s or contractor’s remuneration.
Force majeure
9. Subject to section termination above, neither we nor ABN AMRO shall be
liable in any way for failure or delay in performing our obligations under this
engagement if the failure or delay is due to causes outside the reasonable
control of the party in default.
Miscellaneous
10. EY shall provide all services as an independent contractor and nothing shall be
construed to create a partnership, joint venture or other relationship between
EY and ABN AMRO. Neither party shall have the right, power or authority to
obligate or bind the other in any manner. This letter shall not be modified
except by written agreement between the parties. This letter represents the
entire and sole agreement between the parties.
Severance of terms
11. In the event that any of the terms of business are held to be invalid, the
remainder of the terms will continue in full force and effect.
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Dispute resolution
12. Any controversy or claim arising out of or relating to services covered by this
letter or hereafter provided by us for ABN AMRO or at its request, shall be
submitted first to voluntary mediation, and if mediation is not successful within a
period of 90 days upon the request therefore by the most diligent party, then to
binding arbitration, in accordance with the rules of the Belgian Center for
Arbitration and Mediation (“Cepani”). Any controversy or claim relating to unpaid
or undisputed invoices shall be submitted to the courts of Brussels.
Governing law
13. These terms of business shall be governed by and construed in accordance
with the laws of Belgium.
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