I.K.

Gujral Punjab Technical University Jalandhar, Kapurthala

Dr. Paramjit Singh Estd. Under Punjab Technical University
Act.1996 (Punjab Act No.1 of 1997)
Controller of Examination
E. Mail: coeptu@gmail.com Jalandhar Kapurthala Highway
Kapurthala-144603
Ref No: IKGPTU/EXAM/620 Dated: 20.5.2019

Principal/Director
All Examination Centres May-2019

Sub: Important Instructions for Examination bills May-2019 Examination

(Theory/Practical).

University updated the module to process the bills for conduct of Examination Centres. In this
regards all the Examination Centres are directed to compile their respective bill at
www.ptudocs.com accordingly:

1) It is mandatory for Examination Centres to upload the detail of Examination Centre so

that the bills of Building rent, Contingency charges, Number of Question Papers
Printing charges etc. should be paid at Examination Centre account. Steps to upload
the detail of Examination Centre are as under:
i) Open Work Examination Centre in Examination tab.
ii) Select Institute/College Detail.
iii) Fill the required information.
2) Examination Centre should make Login ID of Non PTU affiliated staff (if Professor/Asst.
Professor in called for Practical/Viva exam from any other Institute/University) so that
the payment of bills of that External Examiner should be made. Steps to make Login
ID for External Examiner are as under:
i) Open Work Examination Centre in Examination tab.
ii) Select Add Non PTU Affiliated Staff.
iii) Fill the required information.

If Examination Centre already paid the bills of External Examiner then Examination Centre
should give the detail of the same at the time of submission of final bills so that the amount
(already given to External Examiner) should be paid in Examination Centre account.

It is mandatory for all Examination Centres to submit their bills with covering letter along with
detail according to Annexure-I and also submit the soft copy of Summary Report
Theory/Practical External in Excel Sheet in a CD. Examination Centres should also upload
the details (Bank Name, Bank A/c No., IFS Code etc.) of Faculty/Staff at Online Module as
soon as possible so that the payment should be made in time.

It is mandatory for all Examination Centres.

Dr. Paramjit Singh

Controller of Examination

Annexure-I
I.K. GUJRAL PUNJAB TECHNICAL UNIVERSITY JALANDHAR
Head wise Summary of expenditure for Conduct of Exam: May-2019
Name of College: ___________________________ Centre Code: _____

Sr. Particular Amount Annexure

No. No. of Bill
enclosed
1 NOC
2 Expenditure on Theory Exam Enclosed
Summary &
Individual Bills
of Theory
Exam.
Annexure
No.___
3 a)Total Expenditure Amount of Enclosed
on Internal a+Amount of b= Summary &
Faculty/Staff & Total Individual Bills
External Examiner of Practical
(If not paid yet) Exam.
Annexure
No.___
b)Amount Detailed list of
Expenditure to be External
on Practical mentioned Examiner to
Exam which is whom
already Honorarium is
paid to already paid.
External Annexure No.
Examiner ___
with their
 detail
(Same to
be re-
imbrused
to the
College
Account)
4 TA/DA for External Examiner Rs. 16/- per km Detailed list of
(Manual Bill enclosed. If paid to External
be reimbursed to College Account) Examiner to
whom TA/DA
is already paid.
Annexure No.
___
5 Officer on duty - Rs. 120/- per day
(No DA is admissible))
Not below the rank of Assistant
Professor (Previously Rank of
Lecturer) for
Submission/Collection of Answer
Books etc. at Nodal Centre (if
applicable , send bill manually).
6 Delivery/Collection of examination
material from Nodal Centre (Rs.
16/- per km for official car/taxi)
7 Nodal Centre Charges (if
applicable, send bill manually)
A Total
B Less Advance received from the
University
Balance (A-B)

Principal/Controller
(with seal)