Cash Advance Request

3 days notice is required to prepare your cash advance.

Example: Request Collect

Monday Thursday
Tuesday Friday
Wednesday Monday
Thursday Tuesday
Friday Wednesday

Name:
Ext No:
School/Department:
Date Required:
Estimated return date:
Amount required: £
Amount in words:
Purpose for Cash Advance:

Denomination of cash:

I hereby confirm that:

* Proof of expenditure will be provided.
* Receipts & unspent cash will be returned to the Payzone Office
on the date stated above.

Authorised signatory Finance use only

Receipt no.

Nominal Cost centre Activity Total Amount

7222 £
 Cash Advances

* Check that there are no other cash advance outstanding for this department/school
* Check that the form has been fully completed and authorised
* Use Department Cost Centre to withdraw the cash (MOP 34)
* Narrative - ie ' Cash Advance - Summer School'
* Enter the Official receipt number on the form
* File in order of 'estimated date of return of unused cash'

Surplus Returned/Receipts provided

* Receipt all of the original amount of cash back to the original code
* Charge the actual amount of the receipts to the expenditure code
* Place surplus in your till (make sure that the receipts, plus the cash addup to the original amount of advance

example 1

Cash Advance 250.00 put through as a minus payment (MOP 34)

When surplus returned

Repay the Cash Advance 250.00 put into the advance codes as a receipt (MOP 02)
Unused cash 50.00 no transaction through ICON - place in till
Receipts 200.00 put through as a petty cash payment to expenditure code

example 2

Cash Advance 250.00 put through as a minus payment (MOP 34)

All cash spent - no surplus

Repay the Cash Advance 250.00 put into the advance codes as a receipt (MOP 02)
Receipts 250.00 put through as a petty cash payment to expenditure code

example 3

Cash Advance 250.00 put through as a minus payment (MOP 34)

All cash returned - nothing spent

Repay the Cash Advance 250.00 put into the advance codes as a receipt (MOP 02)