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0 SCOPE STATEMENT
Global Supply Chain Management (GSCM) is a typical Supply Chain Management Software
that incorporates transportation administration, arrange administration, yard administration,
work administration, distribution centre enhancement, stock administration and business
insight abilities. GSCM helps in dealing with the present business design while diminishing
the capital and working costs and empower worldwide administration. GSCM give oversight
of materials, coordination and data as they move in a procedure from provider to maker to
distributer to retailer lastly to client. It includes planning and incorporating these streams both
inside and among organizations. (Project-Scope, n.d.)
Acceptance criteria
Client anticipates that a finished framework will be actualized in their present business design.
The acknowledgment criteria of the frameworks are as following. Preparing and support will
be given for all the division and staff. The client of the framework ought to know about all the
required component being utilized for business stream. The framework ought to be effortlessly
utilized, open and secured. (Project-Scope, n.d.). More than that, the framework ought to have
the capacity to keep running with insignificant blunders conceivable to proceed with the
business procedure easily. The framework likewise ought to have appropriate access control
rundown to allow approved staff to get to certain data to evade information spillage.
Constraints
Duration of the project is limited to 4 months which can be hard to complete with all
the features
Budget given for this project is $300,000 and it is sufficient to finish the project without
any major changes
Stakeholders may change the outcome which may lead to delay
Employees and staffs does not work entirely throughout their working hours exactly
which may lead to incomplete tasks
Product Scope
Transportation Management
Transportation administration oversees the greater part of the transportation movement all
through worldwide store network and streamline benefit level of the business to top. The
transportation administration can track all the transportation, for example, trailer and lorry.
(Project scope statement, n.d.)It likewise tracks data of outsider bearer connections which is
utilized to convey items abroad. Next, contract or understanding recharging ready element
included to help the client to re-establish the transporter relationship.
Order Management
Order administration quicken the execution of the whole request to-conveyance cycle by
helping organization to even more gainfully create and track deals orders. The request
administration can track buy orders from buy requests to request to arrange affirmation.
Additionally, it arranges evaluating, rebates and advancements considering client, class, timing
and request amount.
Yard management
Yard administration deals with the development of vehicles inside transportation centre points,
otherwise called yards. The yard administration can track and control development of the
trucking resources in the yard. It is likewise ready to oversee delivering and getting dock
entryways and parking spaces for transport vehicles in the yard. Moreover, the framework
permits checking, and administration of various yards over numerous area focuses.
Labour management
Warehouse Optimization
Warehouse administration is an area to give stockpiling usefulness. It give the stock following
capacity which is utilizing a standardized tag scanner for following the stock enter or leaves
time and date in the distribution centre of every one of the item or material. Next is Optimize
the stock area for guarantee the stock is setting in to an area is anything but difficult to move if
the stock should have been moving.
Inventory Management
Inventory Management is to supply and bolster the adjust of interest and supply this is to
guarantee the stock is convey into the ideal place at the perfect time. Next is to make a cushion
stock concurring of the area request, this is to deal with the sudden postponement in recharging
stock.
Business insight (BI) abilities is made accessible and aides somehow for all parts, for example,
transportation administration, arrange administration, yard administration, work
administration, stockroom improvement and stock administration for business execution
detailing. BI can likewise gauge the income, profitability and achievement relative of the
business and measure the execution of the business against the rival and contenders. (Project
scope statement, n.d.)
Deliverables
Admin can
Staff can
EXCLUDE
Product analysis
Product analysis can be helpful with regards to extend with deliverable items as it is in this
Global Supply Management Project for occurrences arrange administration, transportation
administration and stockroom advancement. This instrument can be utilized to characterize the
extent of the item by investigating the item and make inquiry about the item. The procedures
utilized as a part of this item investigation are framework examination, item breakdown,
framework designing, prerequisite investigation, esteem investigation and esteem building.
These are important to adequately break down an unmistakable item. (Product Analysis, n.d.)
Group decision-making techniques
Cooperative choice making is a participatory procedure wherein individuals from the group all
things considered dissect issues and search for arrangements together. As a rule, cooperative
choice making is sorted out by the pioneer. The individuals have their responsibility on the
choice they make. Afterward, they assign the errand that have been concurred on by the part.
Although there are numerous cooperative choice making systems, we utilized unanimity
strategy where choice is accomplished when everybody in the group concurs on a solitary
activity. This can be accomplished by somebody in the group accompanies a choice and further
inquiries and criticisms are acquired until the point when everyone in the group see hence
concurs. (Boran, 2009)
5.0 Cost Estimation and Budgeting
Cost estimation and planning inside the cost administration is one of the procedure in venture
administration for estimation, designation and controlling the expenses of a task in
organizations. In addition, estimation and planning the cost for GSCMP is one of the testing
assignment for PM. (Winter, 2015). Regularly, the cost and costs will be recorded by a group
specialist utilizing 'Cost and Expenses Form'. By utilizing this shape, PM ready to ascertain the
aggregate consumption and ensure the task is working inside the financial plan. With a specific
end goal to ensure the undertaking's general spending plan in under control, an execution for
viability of cost administration for GSCMP is fundamental. The accompanying work
breakdown structure beneath with the cost estimation and planning of the procedures engaged
with GSCMP.500 2250 2000 600 2000
Institute, P. M., 2013. A Guide to the Project. 5 ed. Newtown Square, Pennsylvania: Project
Management Institute, Inc. Junior, R. R. & Carvalho, M. M. d., 2013. Understanding the
Impact of Project Risk Management on
Project Performance: An Empirical Study. Journal of Technology Management and
Innovation, Volume 8, pp. 1-38.Pimchangthong, D. & Boonjing, V., 2017. Effects of Risk
Management Practice on the Success of IT
Project. Procedia Engineering, Volume 182, pp. 579-586. Project Management Institute,
2017. Project Management Body of Knowledge. 6th ed. s.l.:Project
Management Institute.BusinessDictionary.com, (2015). What is bidder's conference?
definition and meaning. [online]Available at:
http://www.businessdictionary.com/definition/bidder-s-conference.html [Accessed 7April
2019].
Carr, P. (2011). Week 8: Project Procurement Management. [online] Project Leadership.
Available at: https://projectleadershipwaterloo.wordpress.com/2011/12/05/week-8-project-
procurementmanagement/ [Accessed 6 April 2019].
Project Stakeholder Management – Thachyane Tamilmani(TP038558)
1.1 Issues Being Addressed
The issues being addressed for Project Stakeholder Management knowledge area are described
in Table 12.1.1 below: -
No. Issues
3 There is no evidence that a proper project management process was followed.
5 Requirements keep coming in from users almost daily where the GITS-ADC Team
Lead keeps on accepting them without hesitation.
9 IT assets acquisition and spending were through PROC Manager with suppliers
without going through a proper tendering process.
12 There were not even a clear designated sponsor (or sponsors) for the project.
13 There was no clear project organizational structure to manage the project.
18 The hardware and software delivery was still being negotiated with some potential
vendors while there were only four (4) months to complete the project.
Table 1.1.1: Issues being addressed for Project Stakeholder Management knowledge area.
Internal Stakeholders
Ids Names Roles Positions
1 Vijayaraj a/l C. Sponsor CEO
Vijayasingam
2 Group member 1 Project Manager Project Manager
3 Group member 1 Project Team Lead IT Manager
4 Group member 1 Team Member Senior Developer
5 Thachyane Thamilmani Team Member Senior Developer
6 Alice GITS-ADC Head of Development
7 Bryan SME-Procurement Sales Manager
8 Charlotte SME-IT IT Analyst
9 Dom SME-Marketing Marketing Director
10 Ellaine SME-Finance Finance Manager
11 Fredrick SME-HR HR Manager
12 George Database Admin Data Analyst
13 Hellen QA Analyst QA Analyst
14 Ivan Network Analyst Network Analyst
External Stakeholders
Ids Names Roles Positions
15 Jordan Software Supplier Supplier
16 Kelvin Hardware Supplier Supplier
17 Levi Tester Customer
18 Michael Tester Customer
Table 12.2.1.1: List of internal and external stakeholders that are involved in GSCMP.
Stakeholder Classification by using Power/Interest Grid
Stakeholder Classification is a model that is used for stakeholder analysis, in which it is to
analyze the potential influences and impacts of the identified GSCMP stakeholders in Table
12.2.1.1. The stakeholders are then classified by using Power/Interest Grid, teaming them based
on their authority level and concern level towards GSCMP. The main purpose of this tool and
technique is to help Ng King Kien, the Project Manager, to define an effective approach in
building teamwork and collaboration between the stakeholders in order to improve the project
success (Project Management Institute, 2013). To carry out this tool and technique, a
Power/Interest Grid is created as Figure 12.2.1.1 below, by referring the ids of stakeholders in
Table 12.2.1.1: -
Stakeholder Register
Stakeholder Register records the information regarding to the identified GSCMP stakeholders
in Table 12.2.1.1, with details of identification information, assessment information and
stakeholder classification. It should be revised and updated regularly throughout the life cycle
of GSCMP (Project Management Institute, 2013). An example of this tool and technique for
GSCMP is shown in Table 12.2.1.2 below, with the data references from Table 12.2.1.1 and
Power/Interest Grid in Figure 12.2.1.1: -
Identification Information Assessment Information Stakeholder
Classification
Ids Names Roles Positions Contact Information Expectations Influence Interest Internal / S/N/R
External
Vijayaraj a/l C. 10% increase in annual
1 Vijayasingam Sponsor CEO vijayaraj@apu.edu.my revenue after deploying H H Internal Supporter
GSCMP for a year.
2 Group member Project Project TP038558@mail.apu.edu.my GSCMP is completed H H Internal Supporter
1 Manager Manager within 4 months.
3 Group member Project IT Manager TP038368@mail.apu.edu.my Fulfill all GSCMP H H Internal Supporter
1 Team Lead requirements.
4 Group member Team Senior TP038369@mail.apu.edu.my Bug-free. M H Internal Supporter
1 Member Developer
5 Thachyane Team Senior TP038289@mail.apu.edu.my Easy to maintain. M H Internal Supporter
Thamilmani Member Developer
6 Alice GITS-ADC Head of alice@hlmail.com Less changes for H M Internal Supporter
Development GSCMP requirements.
7 Bryan SME- Sales Manager bryan@hlmail.com Proper tendering H M Internal Supporter
Procurement process in GSCMP.
8 Charlotte SME-IT IT Analyst charlotte@hlmail.com All IT operations are H M Internal Supporter
working fine.
9 Dom SME- Marketing dom@hlmail.com Recognition of H M Internal Supporter
Marketing Director GSCMP to the market.
SME- Finance GSCMP is delivered
10 Ellaine Finance Manager ellaine@hlmail.com within the estimated H M Internal Supporter
budget.
11 Fredrick SME-HR HR Manager fredrick@hlmail.com Expertise allocation. H M Internal Supporter
12 George Database Data Analyst george@hlmail.com Access to centralized M M Internal Supporter
Admin data warehouse.
13 Hellen QA Analyst QA Analyst hellen@hlmail.com No quality issues. M M Internal Supporter
14 Ivan Network Network ivan@hlmail.com Stable communication M M Internal Supporter
Analyst Analyst and strong security.
15 Jordan Software Supplier jordan@supplier.com Partnership agreement L H External Supporter
Supplier under his brand.
16 Kelvin Hardware Supplier kelvin@supplier.com Partnership agreement L H External Supporter
Supplier under his brand.
17 Levi Tester Customer levi@mail.com Passing system testing. L L External Neutral
18 Michael Tester Customer michael@mail.com Passing user L L External Neutral
acceptance testing.
Issue Descriptions Impacts Date Reported By Assigned To Priority Due Date Status Comments
No Reported (H/M/L)
1 The steering The steering 4 March Vijayaraj a/l C. Ng King Kien M 11 March Closed Project Charter was
committee (which committee do not 2019 Vijayasingam (Project 2019 reviewed and signed
consist of the board have any (Sponsor) Manager) off by GSCMP’s
of directors, CEO information about Sponsor and Project
and Senior GSCMP, thus Manager.
Managers of the reducing the project
organisation) do not feasibility.
recall of being
presented the
project feasibility
study by the Project
Sponsor or the
Project Manager to
them.
5 Requirements keep The scope of 20 April 2019 PM Alice H 22 April 2019 Closed Scope control was
coming in from GSCMP is changing (Project (GITS-ADC) implemented by
users almost daily constantly and Manager) setting procedures for
where the GITS- becoming larger and requirement changes.
ADC Team Lead larger as a new
keeps on accepting requirement is
them without added in.
hesitation.
8 Tasks are performed GSCMP may not 4 May 2019 Group Ng King Kien H 6 May 2019 Closed A project schedule
without prioritizing complete within 4 member 1 (Project for GSCMP was
other dependent months. (Project Team Manager) included with the
tasks. Lead) prioritization of
critical project tasks.
10 Purchasing of IT The budget for 10 June 2019 PM Byran M 31 June2019 Closed All IT asset was
assets without a GSCMP may (Project (SME- purchased through
proper tendering overrun. Manager) Procurement) proper tendering
process has led to processes.
overrun by budget.
15 Technical skills The level of 31 June 2019 Group Fredrick M 3 July 2019 Unresolved Ivan was assigned as
were especially network and member 1 (SME-HR) the Network Analyst,
lacking in the security in GSCMP (Project Team but there was a lack
network and system may Lead) of human resource
security areas. decrease. for the security area.
[Issue No. 5]
Alice, who possesses the project role of GITS-ADC in GSCMP,
should be engaged effectively by the Project Manager according
to the management strategies outlined in Stakeholder
Management Plan, so that she can be convinced to implement
scope and requirements controls to resolve 5th addressed issue in
GSCMP.
[Issue No. 9]
Bryan, who possesses the project role of SME-Procurement in
GSCMP, should be engaged effectively by the Project Manager
according to the management strategies outlined in Stakeholder
Management Plan, so that he can be reminded to perform proper
tendering processes when purchasing any IT asset, in order to
resolve 9th addressed issue in GSCMP.
[Issue No. 3]
Issue Logs can be a checklist for validation of whether the
reported issues are resolved or not, based on the status column in
Issue Logs. If all issues are resolved, this means that GSCMP is
well-managed with the documentation of Issue Logs, increasing
the project success prominently. Therefore, Issue Logs can be a
proof that a proper project management process is followed, thus
resolving 3rd addressed issue in GSCMP.