CDI-T

TERMINAL INSPECTION REPORT

TECHNICAL QUESTIONNAIRE

Sixth Edition

1st February 2015

Technical Cover

Rev. CDI-T 2/15 (C) 2015 Chemical Distribution Institute

 CDI-Terminals
Terminal Inspection Report
INDEX OF CHAPTERS

PART 1, MANAGEMENT QUESTIONNAIRE

M0 General Information
M1 Management Responsibility
M2 Training
M3 Quality Management System
M4 The Supplier of Goods and Services
M5 The Customer
M6 Personnel
M7 Operations
M8 Maintenance
M9 Non-Conformity Reporting on Quality and HSE&S
M10 Fall-Back Plans and Emergency Preparedness
M11 Administration
M12 Personnel Safety
M13 Occupational Health
M14 Environmental Protection
M15 Security

PART 2, TECHNICAL QUESTIONNAIRE

TA. SYSTEMS
TA1 Fire Fighting
TA2 Power Distribution
TA3 Vehicle Circulation
TA4 Emergency Response
TA5 Tank Cleaning
TA6 Sewers, Solid and Liquid Waste
TA7 Vapour Emission Control
TA8 Security
TA9 Hoses

TB. AREAS
TB1 Road & Rail Tank Car Loading & Unloading
TB2 Jetties and Berths
TB3 Tank Farm
TB4 Pumping Stations & Transfer Lines
TB5 Drumming & Blending Area
TB6 Warehouse
TB7 Buildings

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Rev. CDI-T 2/15 (C) 2015 Chemical Distribution Institute

 Guidance Notes
Chapter TB2
Question JETTIES and BERTHS

NOTE 1: THE N/A ANSWER OPTION IN THIS CHAPTER IS ONLY TO BE COMPLETED IN CASES
WHERE THE ACTIVITY IS NOT PART OF THE TERMINAL OPERATION. ALL QUESTIONS ARE
TO BE ANSWERED YES or NO WITH APPROPRIATE EXPLANATION AGAINST THE NEGATIVE
ANSWERS.

NOTE 2: THE QUESTIONS IN THIS CHAPTER MUST BE ANSWERED FOR ALL TERMINALS
WITH SHIP/BARGE OPERATIONS. THIS SHALL INCLUDE CASES WHERE THE JETTIES ARE
OPERATED BY PORT AUTHORITIES OR OTHER THIRD PARTY OWNERSHIP.

Hinterland terminals handling only barges, may not be familiar with reference to ISGOTT or IMO.
Similar regional standards such as ISGINTT, USCG, etc. are to be recognized and inspectors should
be familiar with these.

For terminals with several jetties/berths, the Inspector should answer questions negative if there is
non compliance on one of the available jetties/berths. He should indicate in his observation which
jetty/berth.

The Inspector should answer questions related to the ship-shore interface after having conducted
appropriate interviews and checks with all parties involved, possibly including the port authorities.

TB2.5 Where possible, inspectors should visually check the securing points and fixings of fenders.

TB2.8 Check availability of lights (winter time earlier dark)

TB2.11 Inspectors should check mooring plans, defining safe mooring criteria for each berth and range of
vessel as verification of this question.
TB2.18 Check for availability of sufficient lighting.

TB2.20 In assessing safe ship/shore access, inspectors should consider: securement, stability, reach, width,
gradient, railings, etc.
TB2.20 & 21 These questions can only be answered when a ship is alongside, otherwise they should be answered
as a N/A.
TB2.24 See question and guidance note M7.38.

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 Chapter TB2

Question JETTIES and BERTHS Yes No N/A Cat BLC

Berthing and Mooring

TB2.1 Are navigation marks and lights in good condition ? I B

TB2.2 Is the fendering at each berth engineered to suit the size of vessels expected to TPQ B
use the berth ?
TB2.3 Are fenders positioned to lie within the parallel body length of vessels which are I B
expected to use the berth ?
TB2.4 Are fender surfaces in good condition and free from protrusions to prevent any I B
damage to vessels using the berth ?
TB2.5 Are fender supports in good condition ? I B

TB2.6 Are mooring equipment and arrangements on the berth appropriate for vessels TPQ B
using the berth ?
TB2.7 Are mooring equipment and structures in good condition ? I B

TB2.8 Do the number and position of lighting units indicate an adequate level of I B
lighting for all mooring points where night berthing is permitted ?
TB2.9 Are terminal personnel aware of the risk of failure and snapback of highly I
loaded synthetic ropes and do they keep off the relative danger zones ?
TB2.10 Is shore mooring equipment adequate in type, quantity and location TPQ
(substructure, quick release hooks, bollards, cleats) ?
TB2.11 Has the capacity of the mooring point equipment and substructures been TPQ
checked against the applied mooring loads, considering number, type and
strength of lines and vertical and horizontal sectors?
TB2.12 Is there safe access to mooring strong points by mooring personnel ? I

TB2.13 Are routings of mooring lines free from obstructions ? I

VESSEL - SHORE ACCESS

TB2.14 Is access equipment provided by the terminal ? I B

TB2.15 Is the equipment in good condition ? I B

TB2.16 Is equipment suitable for size and range of vessel's ? I B

TB2.17 Is the berth landing area for access equipment located at a safe distance from I B
loading arms, hoses and manifolds ?
TB2.18 Do the number and position of lighting units indicate an adequate level of I B
lighting for the access area ?
TB2.19 Are lifebuoys available ? I B

TB2.20 If there is a ship alongside, is there a safe means of access between ship and I B
shore ?
TB2.21 Are safety nets rigged ? I B

Ship / Shore Interface

Ship-shore safety checklists:

TB2.22 Is the ISGOTT recommended ship / shore safety-checklist completed before I B

starting cargo, bunkers or ballast transfer ?
TB2.23 Are follow-up checks made and recorded at predefined intervals ? I B

TB2.24 Has the berth operator the responsibility and the authority to stop operations I B
when safety or pollution violations occur ?

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 Guidance Notes
Chapter TB2
Question JETTIES and BERTHS

NOTE: THE N/A ANSWER OPTION IN THIS CHAPTER IS ONLY TO BE COMPLETED IN CASES
WHERE THE ACTIVITY IS NOT PART OF THE TERMINAL OPERATION. ALL QUESTIONS ARE
TO BE ANSWERED YES or NO WITH APPROPRIATE EXPLANATION AGAINST THE NEGATIVE
ANSWERS.

TB2.29 Is not applicable when total system is inerted, can be covered by procedure or be automated.

TB2.38 Terminals with marine operations should have terminal regulations established providing these
regulations to the vessel upon arrival. To verify this the inspector should ask to sight a copy of the
terminal regulations.
TB2.45 E.g. OCIMF Design and Construction Specifications for Marine Loading Arms, latest edition or
equivalent

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 Chapter TB2

Question JETTIES and BERTHS Yes No N/A Cat BLC

TB2.25 Are all safety and pollution violations reported to the supervisor? SI B

Pre-cargo-transfer conference:

TB2.26 Is there, immediately after docking, a conference held between the terminal I B
dock operator and the ship's senior officer to agree on procedures concerning
cargo, ballast and bunkers transfer operations and emergency situations ?
TB2.27 Are safety data sheets for all products to be handled available to both berth I B
operator and vessel ?
Are the following parameters agreed upon :

TB2.28 - maximum loading and unloading rates ? I B

TB2.29 - are the initial flow rates to empty tanks limited for static accumulators ? I B

TB2.30 - maximum pressures at the ship manifold ? I B

TB2.31 - the number of grades which can be handled simultaneously? I B

TB2.32 - procedures for normal cargo transfer stops and for emergency stops ? I B

TB2.33 - starting and topping off rates ? I B

TB2.34 - the amount of forewarning for changing flow rates ? I B

TB2.35 - the method of handling vapours ? I B

TB2.36 - ullaging and sampling procedures ? I B

TB2 37 - maximum receiving pressure and flow by the ship for purging and/or I
inerting operations including pigging/line clearing ?
Emergency communication and procedures:

TB2.38 Are Terminal Regulations delivered to the vessel ? I B

TB2.39 Are regulations available in the English language ? I B

TB2.40 Do regulations contain information on telephone numbers, radio usage and I B

VHF channels ?
TB2.41 Are the terminal emergency response instructions given to the vessel's senior I B
officer and reviewed with him ?
TB2.42 Is a reliable communication system in place to control the cargo transfer I B
operation ?
TB2.43 Is there an effective backup communication system ? I B

TB2.44 Can vessel and terminal personnel communicate effectively in a common I B

language ?
Ship / Shore Transfer Equipment - Loading arms/hoses

TB2.45 Are loading arms designed, operated and maintained in accordance with TPQ
industry standards ?

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 Guidance Notes
Chapter TB2
Question JETTIES and BERTHS

NOTE: THE N/A ANSWER OPTION IN THIS CHAPTER IS ONLY TO BE COMPLETED IN CASES
WHERE THE ACTIVITY IS NOT PART OF THE TERMINAL OPERATION. ALL QUESTIONS ARE
TO BE ANSWERED YES or NO WITH APPROPRIATE EXPLANATION AGAINST THE NEGATIVE
ANSWERS.
TB2.49 Refers to the system for protecting the working envelope of the loading arm.

TB2.50 E.g. PERC (emergency release coupling)

TB2.51 Record frequency applies for both loading arms and hoses. These dates and details may be taken
from the computer screen or printed records.
TB2.59 - 62 These questions are asked for information purposes only.

TB2.61 Reference ISGOTT : The connection point for the cable should be well clear of the manifold area.

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 Chapter TB2

Question JETTIES and BERTHS Yes No N/A Cat BLC

Are loading arms used for :

TB2.46 - liquefied gas transfer ? SI

TB2.47 - toxic liquid transfer ? SI

TB2.48 - flammable liquid transfer ? SI

Are loading arms equipped with :

TB2.49 - a working envelope detection system ? TPQ

TB2.50 - an emergency release system ? TPQ

TB2.51 Are emergency release systems tested twice per year ? I

TB2.52 If TB2.51 is "Yes" provide dates and details to verify the emergency release I
systems of the loading arms are tested twice a year.
Date
Issuing Body
Evidence Examined
Remarks

Date
Issuing Body
Evidence Examined
Remarks

Date
Issuing Body
Evidence Examined
Remarks

TB2.53 Is the cargo transfer system protected against over pressure ? TPQ

TB2.54 Have couplers positive locking mechanisms ? TPQ

TB2.55 Is the cargo transfer system inspected in accordance with established criteria ? I

TB2.56 Are environmental limits, operating envelopes and manifold criteria for loading I
arms displayed for ready reference of operators ?
TB2.57 Is an electrical insulating flange installed at each loading arm/hose and VTU TPQ B
connection, in flammable liquid service ?
TB2.58 Are the flanges free from paint and damage ? I B

If the ship is bonded to the pier :

TB2.59 - is the bonding cable provided with an explosion-proof switch ? TPQ B

TB2.60 - is the switch closed after connection and open before removal of the SI B
bonding cable ?
TB2.61 - is the bonding cable at a safe distance from cargo transfer connection ? TPQ B

TB2.62 - is the bonding cable and connection regularly checked and in good I B
condition ?

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Rev. CDI-T 2/15 (C) 2015 Chemical Distribution Institute

 Guidance Notes
Chapter TB2
Question JETTIES and BERTHS

NOTE: THE N/A ANSWER OPTION IN THIS CHAPTER IS ONLY TO BE COMPLETED IN CASES
WHERE THE ACTIVITY IS NOT PART OF THE TERMINAL OPERATION. ALL QUESTIONS ARE
TO BE ANSWERED YES or NO WITH APPROPRIATE EXPLANATION AGAINST THE NEGATIVE
ANSWERS.
TB2.66 Control logic, safety relief valves, pump bypass etc.

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 Chapter TB2

Question JETTIES and BERTHS Yes No N/A Cat BLC

Cargo Transfer

TB2.63 In the case of loading/unloading liquids in flammable range, are ship cargo SI
tanks inerted ?
- Does the terminal provide Nitrogen for :

TB2.64 - Ship cargo tank purging ? SI

TB2.65 - Ship cargo tank inerting during unloading operations ? SI

TB2.66 Are adequate means to control pressure surges and other possible over TPQ
pressures in place ?
TB2.67 Are manual valves readily accessible ? SI

TB2.68 Are loading arms/hoses colour coded or otherwise marked for the I
product/groups for which they are intended?
TB2.69 Is the vessel adequately and timely informed when shore tank swing is taking SI
place during discharge ?
TB2.70 Are loading and discharge rates monitored by the terminal ? SI

TB2.71 Are loaded and discharged quantities measured by the terminal ? SI

TB2.72 Are flow controllers installed where necessary on loading lines for static TPQ
accumulator products ?
TB2.73 Is bunker transfer forbidden during cargo transfer ? SI

TB2.74 Are ship stores transfer forbidden during cargo transfer ? SI

Piping Installation

TB2.75 Are all piping, valves and other fittings made of steel ? TPQ B

TB2.76 Is the piping free of bellows-type expansion joints ? I B

TB2.77 Are pipes free of sight glasses ? I

TB2.78 - If TB2.77 is "No" are they properly protected from external impact ? I

Pollution Prevention

TB2.79 Are checks made that all scuppers are plugged prior to starting transfer ? SI B

TB2.80 Is the line up pressure checked for leakage after connection? SI B

TB2.81 Does the terminal have provision for emptying the cargo transfer system ? TPQ

TB2.82 Are arms and hoses drained before disconnection ? SI B

Is the cargo transfer area on the berth : B

TB2.83 - of closed construction to contain small spills ? I B

TB2.84 - surrounded by a 15 cm. high toe wall, or by channel troughs ? I B

TB2.85 - sloping down to a dedicated catch basin, which drains to a collection sump I B
?

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 Guidance Notes
Chapter TB2
Question JETTIES and BERTHS

NOTE: THE N/A ANSWER OPTION IN THIS CHAPTER IS ONLY TO BE COMPLETED IN CASES
WHERE THE ACTIVITY IS NOT PART OF THE TERMINAL OPERATION. ALL QUESTIONS ARE
TO BE ANSWERED YES or NO WITH APPROPRIATE EXPLANATION AGAINST THE NEGATIVE
ANSWERS.
TB2.96 Operator in vicinity or video control with remote transfer control

TB2.99 Protected location is considered to be outside of the loading platform and safe from jetty head fire and
contact damage.

TB2.101 Check for evidence.

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 Chapter TB2

Question JETTIES and BERTHS Yes No N/A Cat BLC

Is the containment ashore normally kept :

TB2.86 - empty ? I

TB2.87 - closed and vented ? I B

Is containment facility equipped with : B

TB2.88 - automatic pump-out facilities, discharging to a slop or ballast water system TPQ B
?
TB2.89 - a high level alarm, which registers at a constantly manned location ? TPQ

TB2.90 Are containment facilities designed to prevent spreading of fire from one berth TPQ
to another via sewers ?
Are floating booms :

TB2.91 - available in sufficient length to effectively contain a spill ? TPQ

TB2.92 - if required by local legislation, put in place prior to commencement of cargo SI

transfer ?
TB2.93 Are effective means of rapidly putting the boom in place ? SI

TB2.94 Are hose, arm and line ends blanked with full bolting when not in use ? I

TB2.95 Are gaskets inspected/replaced after every connection ? SI

TB2.96 Is the transfer point adequately safeguarded ? SI

TB2.97 Is a shelter provided for the operator ? TPQ

TB2.98 Is the design of permanent installed pipelines crossing open water such that TPQ
there are no flanges or dead legs ?
Emergency Isolation and Shutdown

TB2.99 Is an automated emergency block valve (EBV) installed at each product transfer TPQ B
line before the loading arm or hose and is it located in a protected position ?

If not:

TB2.100 Does the terminal have a means of isolating cargo lines in an emergency ? TPQ B

TB2.101 Are closure rates of EBV designed to prevent pressure surge potential ? TPQ B

Is there an emergency actuation station for each berth :

TB2.102 - located at least 30 m. away from the manifold area ? TPQ B

TB2.103 - readily accessible by operators ? TPQ B

From which:

TB2.104 - all the berth EBV can be closed ? TPQ B

TB2.105 - all loading pumps can be stopped ? TPQ B

TB2.106 - the alarm signal can be given ? TPQ B

TB2.107 Does the terminal provide the vessel with a control box or equivalent to shut SI B
down the shore loading system ?

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Rev. CDI-T 2/15 (C) 2015 Chemical Distribution Institute

 Guidance Notes
Chapter TB2
Question JETTIES and BERTHS

NOTE: THE N/A ANSWER OPTION IN THIS CHAPTER IS ONLY TO BE COMPLETED IN CASES
WHERE THE ACTIVITY IS NOT PART OF THE TERMINAL OPERATION. ALL QUESTIONS ARE
TO BE ANSWERED YES or NO WITH APPROPRIATE EXPLANATION AGAINST THE NEGATIVE
ANSWERS.

TB2.110 - In answering this series of questions, the inspector must consider if the fire fighting capability is
124 adequate for the size of vessels and type and volume of cargo handled.
TB2.110 To protect them from a fire on the water underneath the jetty.

TB2.112 & To be able to maintain the fire water system under normal working pressure in case of rupture.
113
TB2.114 E.g. DIN, NFPA, OCIMF or equivalent.

TB2.115 At each berth.

TB2.121 Or to reach beyond obstacles like loading arms.

TB2.122 Examples might include but not be limited to, conduiting, water spray, underground,

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 Chapter TB2

Question JETTIES and BERTHS Yes No N/A Cat BLC

TB2.108 Do isolation valves close automatically in case of a power failure ? TPQ B

TB2.109 Does the loading arm EBV close automatically when the arm reaches the limits TPQ B
of its operating envelope ?
Fire Fighting

TB2.110 If the fire pumps are located on the berth or jetty, are they installed on a solid, TPQ B
fire resistant deck ?
TB2.111 In freezing climates , is the fire main heated/insulated or drained empty? SI B

Is an isolation valve provided on the fire main : B

TB2.112 - at the foot of each wharf and jetty ? TPQ B

TB2.113 - at least 30 m away from manifolds, loading arms and sumps ? TPQ B

TB2.114 Is sufficient foam available for each berth ? TPQ B

TB2.115 Is the type of foam suitable for all products handled ? TPQ B

TB2.116 If foam is supplied from the terminal fixed system, is the line dedicated to foam TPQ B
solution only ?
TB2.117 If foam is supplied from a local proportioning unit, fixed or mobile, is it located at TPQ B
least 60 m away from manifolds, loading arms and sumps ?
TB2.118 Has each berth an international fire connection to supply water to a tanker’s fire TPQ B
main ?
TB2.119 Is coverage of dock and ship manifold areas and loading arms provided by a TPQ B
sufficient number of foam-monitors ?
TB2.120 Are monitors located at least 15 m away from the areas to be protected or TPQ B
remotely actuated from a similar distance ?
TB2.121 Are elevated monitors installed, if the deck of an empty ship can be more than TPQ B
20 m above the pier deck ?
TB2.122 Are cables to remotely controlled monitors fireproofed or otherwise protected TPQ B
against fire ?
TB2.123 Is the access to the jetty safe and unobstructed ? I B

TB2.124 Have piers over 30 m long an access road and parking area for fire fighting TPQ B
vehicles ?

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 Guidance Notes
Chapter TB2
Question JETTIES and BERTHS

NOTE: THE N/A ANSWER OPTION IN THIS CHAPTER IS ONLY TO BE COMPLETED IN CASES
WHERE THE ACTIVITY IS NOT PART OF THE TERMINAL OPERATION. ALL QUESTIONS ARE
TO BE ANSWERED YES or NO WITH APPROPRIATE EXPLANATION AGAINST THE NEGATIVE
ANSWERS.

TB2.126 Fire pumps, fire lines, monitors, water curtains, hydrants as appropriate, specify the last test date for
each system.(Foam systems to be wet tested with water)

TB2.127 - These questions are specifically for ''jetties'' where an incident along the jetty would cut off the escape
136 route for operators working at the jetty head. However, the particular location, construction and
equipment of some berths could also create a similar scenario and these questions could be
answered to demonstrate the precautions taken by the terminal. The inspector should explain the
circumstance in his remarks.
TB2.127 In case of jetty: boat, ladder etc.

TB2.137 Jetties and berths are often distant from the terminal, sometimes operated by the port, with public
roads providing unrestricted entrance of un-authorized people; these areas should be fenced off to
provide the necessary security.

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 Chapter TB2

Question JETTIES and BERTHS Yes No N/A Cat BLC

Testing of Fire Fighting Systems

TB2.125 Is wet testing undertaken of each fire fighting system - Jetties and Berths? I B

TB2.126 If TB2.125 is "yes" provide the dates and details to verify that the firefighting I
systems are fully tested at least every 12 months
Date
Issuing Body
Evidence Examined
Remarks

Date
Issuing Body
Evidence Examined
Remarks

Date
Issuing Body
Evidence Examined
Remarks

Jetty Emergency Evacuation

TB2.127 Is a secondary escape route to shore provided ? I B

Is there an evacuation point on the jetty that is:

TB2.128 - protected by a fire screen and at least 30 m. away from manifolds, loading TPQ B
arms and sumps ?
TB2.129 - at least 60 m. away from manifolds, loading arms and sumps ? TPQ B

Is the evacuation point provided with :

TB2.130 - an emergency cabinet, containing first aid supplies, life jacket, portable I B
alarm devices, survival suits in cold water locations ?
TB2.131 - a reliable communication system ? I B

TB2.132 - an escape craft of adequate capacity ? I B

TB2.133 Can an adequate craft be made available within 15 minutes of an emergency SI B

occurring ?
TB2.134 Do all permanent ladders end below low water level ? I B

TB2.135 Is a life jacket located on the jetty within 5 m. of each ladder ? SI B

TB2.136 Is a life buoy with at least 25 m. of lifeline present at each berth on the jetty ? SI B

Security

TB2.137 Is the jetty / berth area fenced off ? TPQ B

Is the fence :

TB2.138 - made of suitable material ? TPQ B

TB2.139 - at least 2 m. high ? TPQ B

TB2.140 - topped with barbed wire, razor or equivalent ? TPQ B

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Rev. CDI-T 2/15 (C) 2015 Chemical Distribution Institute

 Guidance Notes
Chapter TB2
Question JETTIES and BERTHS

NOTE: THE N/A ANSWER OPTION IN THIS CHAPTER IS ONLY TO BE COMPLETED IN CASES
WHERE THE ACTIVITY IS NOT PART OF THE TERMINAL OPERATION. ALL QUESTIONS ARE
TO BE ANSWERED YES or NO WITH APPROPRIATE EXPLANATION AGAINST THE NEGATIVE
ANSWERS.
TB2.146 Check for availability of sufficient lighting.

TB2.148 Colour marking or symbols etc.

TB2.158 - For guidance

164 GOOD-Minor spot rusting.
FAIR-Local breakdown and or light rusting over 20% of the area, but less than that for Poor
POOR-General breakdown of coating over 20% and areas of hard scale over 10%

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 Chapter TB2

Question JETTIES and BERTHS Yes No N/A Cat BLC

TB2.141 Are entrance gates kept closed when no operation is taking place at the jetty ? SI B

TB2.142 Is the movement of people to and from the ship effectively controlled ? SI B

Cathodic Protection

TB2.143 Has the jetty structure cathodic protection ? TPQ

Working Conditions

TB2.144 Are the working areas free from obstructions ? I

TB2.145 Have stairs and platforms anti-slip grating and railings ? TPQ

TB2.146 Do the number and position of lighting units indicate an adequate level of I B
lighting to ensure that all ship/shore interface activities can be safely conducted
during periods of darkness ?
TB2.147 Is emergency lighting from a secondary power source installed ? TPQ B

TB2.148 Does the terminal display notices to alert personnel to critical information ? I B

First Aid

TB2.149 Are sufficient eye wash and safety showers located at each berth? I B

TB2.150 Is the equipment clearly signposted, easily accessible and in good I B

condition?
TB2.151 Is the equipment protected against freezing? I B

TB2.152 Is a fire blanket provided at each berth ? I B

TB2.153 Is there a first aid kit readily available at each berth ? I B

TB2.154 Are specific antidotes available at the berth for chemicals handled ? I B

Housekeeping

TB2.155 Is the housekeeping good, does the area look clean and orderly, with nothing I
laying around ?
TB2.156 Have the tripping hazards been minimised ? (no pipes / hoses at ground level, I
pavement without holes)
TB2.157 Have warning signs been posted to warn personnel of hazards, rules and safety I B
equipment to be worn?
Do the following items appear in good condition

TB2.158 - Pipelines I

TB2.159 - Loading arms I

TB2.160 - Hose Towers I

TB2.161 - Pipeline supports I

TB2.162 - Ladders/walkways I

TB2.163 - Valves I

TB2.164 - Pumps I

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