Fire Prevention and Protection OHS-10/ R-0

Page 1 of 10

ADANI GROUP
OHS PROCEDURE FOR

Fire Prevention and Protection

System Management
OHS-10
DOCUMENT HISTORY:
Rev
Date Key Changes
No.
01/01/2016 0 Issued for implementation

Prepared by:

Ramakant Singh _____________________ 01 / 12 / 2015

Group Safety initiative (Signature) (Date)

Approved by:

Devprakash Joshi _____________________ 01 / 01 / 2016

COO Projects (Signature) (Date)

Adani Group OHS Effective Date: January 01, 2016

THIS DOCUMENT IS UNCONTROLLED IN HARD COPY FORMAT

Fire Prevention and Protection OHS-10/ R-0
Page 2 of 10

CONTENT

SR.
TOPIC PAGE NO.
NO.
1.0. PURPOSE & SCOPE 3

2.0. DEFINITIONS/ ABBREVIATIONS 3

3.0. PROCEDURE 3
3.1 - Fire Prevention Plan 3
3.2 - Fire detection system assessment 4

3.3 - Fire Protection system assessment 4

3.4 - Fire System Management 4

4.0. RESPONSIBILITIES 4

4.1 - The Business Site Head 4

4.2 - The Manager/ Head of Departments 5

4.3 - All Employees 5
4.4 - The Site Safety Head 5

4.5 - OHS frame work Element/Component owner 6

5.0. TRAINING 6
6.0. AUDITING 6

7.0. ATTACHMENTS & FORMS 6

 ANNEXURE-A: Site specific Arrangements for 7

Fire prevention and Protection
 ANNEXURE -1: Fire system adequacy assessment 8
 ANNEXURE -2: BUSINESS / SITE OHS / IMS POLICY 8
WITH G&O
 ANNEXURE -3: Fire Extinguisher Inventory cum 8
inspection record
 ANNEXURE-4: Fire Hydrant Inventory cum 8
inspection record
 Appendix -1: Sample fire prevention, detection and 9
protection measures

8.0. CROSS REFERENCE 6

Adani Group OHS Effective Date: January 01, 2016

THIS DOCUMENT IS UNCONTROLLED IN HARD COPY FORMAT

Fire Prevention and Protection OHS-10/ R-0
Page 3 of 10
FIRE PREVENTION AND PROTECTION

1. PURPOSE AND SCOPE:

Purpose of this procedure is to provide guidance for prevention of fire and

installation and management of fire protection system to comply local regulation
related with fire and life safety.

This procedure applies to Adani Group businesses location and activities including
offices within India.

2. DEFINITION/ABBREVIATION:

OHS : Occupational Health and Safety

3. PROCEDURE:

Fire is a proven major risk to business continuity. Need of fire risk control and
management is uniformly applicable to all business activities to minimize the loss.
Number of rule and regulation are applicable to business activity depends on type
of activity and material manufactured, used, handled and stored. They are mainly
but not limited to:

 The Indian Factory act – 1948 and state Rules

 Petroleum act 1934 & rules 2002
 Explosive act 1884 & Rules 2008
 The National Building code 2005
 Fire Prevention and Life safety Measure Act and Rule
 Oil Industry Safety Directorate (OISD) guidelines etc.

3.1. Fire Prevention Plan:

The purpose of the Fire Prevention Plan is to prevent a fire from occurring. The
plan must describe the fuel sources/ignition sources on site that could
contribute to the spread of a fire, as well as the building systems (such as fixed
fire extinguishing systems and alarm systems) in place to control the spread of
a fire.
a) Each business location will initiate action to identify element owner to
implement this plan.
b) The site should maintain the area wise list and quantity of fuel sources
including combustible, flammable, explosive, solid, liquid and gases to
identify fire risk using the Annexure- 1
c) The site should also identify all possible ignition sources and measures
required to control quantity or the ignition sources in the Annexure-1
d) Refer Appendix -1 Sample fire prevention, detection and protection
measures for further guidance.
e) The Annexure-1 prepared initially will be reviewed by site head and
designated team to evaluate adequacy of existing Fire prevention and
Protection measures and identify additional requirement if any considering
Applicable Rules and Regulation.
f) Implement permit to work system and restriction to control spark
producing work in respective identified area.

Adani Group OHS Effective Date: January 01, 2016

THIS DOCUMENT IS UNCONTROLLED IN HARD COPY FORMAT

Fire Prevention and Protection OHS-10/ R-0
Page 4 of 10
3.2. Fire detection system assessment:

a) The purpose of fire detection and alarm is early detection, warning and
response. Fire Detection is useful for unmanned, partially unmanned areas
then the continuously (24X7) manned area and decided based on loss
potential and business continuity impact.
b) The area wise present detection and alarm system will be recorded in
Annexure -1
c) Each site will evaluate adequacy and the additional need of detection,
alarm and warning system considering following aspect of business:

 Business continuity impact

 Loss potential in terms of man, machine and material
 Legal Requirement as per applicable Rules

d) The present detection system along with audio/ visual alarm available at
required location with the help of repeater panel in continuously manned
area will be reviewed and recorded using Annexure -1, with additional
recommendation.
e) The detection system if integrated with any protection system activation
will be also recorded in Annexure-1

3.3. Fire Protection system assessment:

a) Each site shall maintain list of Portable and Fix fire protection system
available at site, in respective Annexure – 2 to 4 fire protection system
inventory cum inspection log
b) The Portable & fixed fire protection adequacy assessment will be done
using the Annexure-2 by qualified expert initially and during change in
plant, process or expansion as per the OHS-13 Management of Change

3.4. Fire System Management:

a) Each site shall implement periodic inspection and maintenance program as

per OEM recommendation.
b) The inspection and maintenance will be documented using Annexure-3 to
4 inspection checklist the defect identified will be tracked to closure using
SAP or Equivalent system.
c) Site should modify and use other check list available in safety check and
survey document based on the other fire system available.
d) The critical spare required to maintain the fire system will be identified and
maintained as per OEM recommendation.
e) The defect identified, reported for fire system will be attended on priority
basis.
f) In case of Fire System outage due to any reason it will be reported and
escalated as per following matrix:

 Up to 24 hours: Site Head, Site maintenance Head, Site Operation

Head Site Safety Head and Site Fire Head.
 24 hour to 48 Hours: Escalated to HQ Safety Head, Business
Operation COO and Business CEO.

4. RESPONSIBILITIES:

4.1. The business Site head or his designee is responsible:

Adani Group OHS Effective Date: January 01, 2016

THIS DOCUMENT IS UNCONTROLLED IN HARD COPY FORMAT

Fire Prevention and Protection OHS-10/ R-0
Page 5 of 10

a) To ensure implementation of this procedure at site level

b) To provide required resources to implement this procedure
c) To assign responsibility Element owner and monitor program
implementation.
d) To take prompt disciplinary action for any violation of this procedure.

4.2. The Managers / Department heads are Responsible:

a) To inspect and maintain department related fire systems equipment and

report defect if any to fire department when available for coordination of
repair and replacement.
b) To ensure department employee are trained for this procedure.
c) To ensure that assigned Fire response team members are identified for
required training need and have completed the training
d) To immediately report the fire system outage as per the reporting and the
escalation matrix. (As per 3.4 (e) of this procedure.)

4.3. All Employee are responsible:

a) To report their safety observation and or safety issue to respective

supervisor and manager.
b) To get the required training and full fill assigned responsibility to inspect
and maintain fire and emergency system.
c) Practicing fire prevention steps during all workplace tasks to eliminate or
minimize fire hazards.

4.4. The site Safety Head or Fire Head is responsible:

a) To assist Site Head in Implementation of this procedure.

b) To initiate and complete initial and annual review of fire system as per the
procedure.
c) Verify and audit the procedure implementation and record keeping
requirement annually using program evaluation scorecard. Annexure -1 of
procedure OHS-20-program evaluation element -10
d) Review and suggest the improvement required in procedure based on the
observation record and other data.

4.5. Respective OHS frame work Element/Component owner is responsible:

a) To follow up with respective person responsible for implementation of the

respective procedure step of this procedure.
b) Maintain the record of information received for implementation and
compile the information for site.
c) To carry out quarterly self-assessment of the Element/Component using
Annexure -1 program evaluation score card of OHS-20 Program evaluation
procedure.
d) Coordinate and Prepare action plan to implement this procedure.
e) Report the action plan, resource requirement and status of this procedure
to the Site Head.
f) Maintain Annexure –A and review and update as and when changes in
information occur, or at the minimum once in a year.
g) Keep record of site specific improvement, arrangements, deviations and
exclusions done to implement this procedure in Annexure-A.

Adani Group OHS Effective Date: January 01, 2016

THIS DOCUMENT IS UNCONTROLLED IN HARD COPY FORMAT

Fire Prevention and Protection OHS-10/ R-0
Page 6 of 10
h) Send information to Group Safety related to best practice and major
deviation recorded in Annexure-A annually or when required for annual
review.

5. TRAINING:

Refer training procedure OHS -05 for training matrix for training need and
available training topics.

6. AUDITING:

This procedure, program shall be reviewed annually. The review shall be

documented shall reflect changes/updates based on audit findings, gaps, trends,
regulatory changes etc.

7. ATTACHMENTS & FORMS:

Annexure -A : Site specific Arrangements for Fire prevention and Protection

Annexure-1 : Fire system adequacy assessment
Annexure-2 : Fire Extinguisher Inventory cum inspection record
Annexure-3 : Fire Hose box Inventory cum inspection record
Annexure-4 : Fire Hydrant Inventory cum inspection record

Appendix-1 : Sample fire prevention, detection and protection measures

8. CROSS REFERENCES:

OHS-05 : Induction and Training site training Matrix.

OHS-02A : Hazard Reporting
OHS-06 : Planned Safety inspections
OHS-20 : Program Evaluation
OHS-13 : Management of change

Adani Group OHS Effective Date: January 01, 2016

THIS DOCUMENT IS UNCONTROLLED IN HARD COPY FORMAT

Fire Prevention and Protection OHS-10/ R-0
Page 7 of 10

Annexure-A

Site specific Arrangements for Fire Prevention and Protection

(To be filled in, updated once in a year by Element Owner, and kept along with
procedure)

Part-A

Name of Business Site &

1
Location:

2 Name of Site Head:

3 Name of Site Safety Head:

Name of OHS Element /

4
Component Owner:
Department Responsible for
5
Fire extinguisher Inspection:
Department Responsible for
6 Fire Hydrant/ hose box
Inspection:
Fire system adequacy survey
7
completion date:

Part-B
Site Specific improvement
A record (describe)
Site Specific Changes-
B Deviation, Exclusion record
(describe)

Adani Group OHS Effective Date: January 01, 2016

THIS DOCUMENT IS UNCONTROLLED IN HARD COPY FORMAT

Fire Prevention and Protection OHS-10/ R-0
Page 8 of 10
Annexure-1
Fire System Adequacy Assessment

Annexure-1 Fire
system adequacy assessment.xlsx

Annexure-2 to 4

Fire System Inventory and Inspection program

Annexure-2 to 4+
Fire System Inventory_ Inspection Record.xlsx

Adani Group OHS Effective Date: January 01, 2016

THIS DOCUMENT IS UNCONTROLLED IN HARD COPY FORMAT

Fire Prevention and Protection OHS-10/ R-0
Page 9 of 10

Appendix - 1
SAMPLE FIRE PREVENTION, DETECTION AND PROTECTION MEASURES

FIRE PREVENTION MEASURES:

Control of Fuel Source and Quantity:
 Reduce Quantity
 Reduce Accumulation at one place
 Store in fire rated container, cabinet
 Keep container, cabinet close
 Replacement with fire retardant material
 Replacement with less flammable chemical
 Isolated storage
 Area, air quality monitored for gas, vapor & Ventilation
 House keeping
 Regular waste removal, trash cleared off

Control of Ignition source:

 Suitable Electrical Wiring
 Electrical Wiring overload, short circuit protection
 Electrical Wiring earth leakage protection
 Suitable flame proof electrical equipment
 Control of heat producing hot work
 Reduce friction heat – lubrication and maintenance
 Control of Smoking, prohibition
 Control of heater, gas stove, dryer equipment and
maintenance
 Earthing, bonding and grounding for static electricity
 Area monitored for smoke, het, flame
 Hot surfaces insulated
 Fire proof doors, barrier, coatings on cables
 Control of Spontaneous ignition possibility

Control Atmosphere( oxygen):

 Keeping drums, container close
 Keeping Rooms doors, window tightly close
 Inert gas , nitrogen filling blanketing

FIRE DETECTION MEASURE:

 Detection of smoke
 Detection of heat –Infra Red radiation
 Detection of flame –Ultra Violate radiation
 Alarm and indication to warn people and response team
 Alarm and activate protection system

FIRE PROTECTION MEASURES

 Portable fire extinguisher
 Sand bucket
 Fire blanket
 Water hose reel
 Water buckets
 Foam Trolley
 Foam Generator
 Inert (mix) gas flooding
 Nitrogen flooding
 CO2 flooding
 FM-200 and Clean Agent flooding

Adani Group OHS Effective Date: January 01, 2016

THIS DOCUMENT IS UNCONTROLLED IN HARD COPY FORMAT

Fire Prevention and Protection OHS-10/ R-0
Page 10 of 10

 Water sprinkler medium and high velocity

 Fire water reserve
 Field Fire hydrant system
 Water monitor
 Internal Fire Hydrant
 Foam Sprinkler
 Foam Flooding
 Dry powder flooding
 Water mist spraying
 Fire tender with crew
 Mutual Aid with neighbor
 Fire response team
 Local Fire service familiarization visit

Adani Group OHS Effective Date: January 01, 2016

THIS DOCUMENT IS UNCONTROLLED IN HARD COPY FORMAT