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1. Performance management requires knowing what activities and outputs are desired, observing
whether they occur, and providing feedback to help employees meet expectations.
TRUE
Performance management is the process through which managers ensure that employees'
activities and outputs contribute to the organization's goals. This process requires knowing
what activities and outputs are desired, observing whether they occur, and providing feedback
to help employees meet expectations. In the course of providing feedback, managers and
employees may identify performance problems and establish ways to resolve those problems.
10-1
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2. Performance management systems are established to meet three broad purposes of the
organization: strategic, administrative, and developmental.
TRUE
3. In a performance appraisal, the term validity refers to whether the appraisal measures all
FALSE
Validity is the extent to which a measurement tool actually measures what it is intended to
measure. In the case of performance appraisal, validity refers to whether the appraisal measures
all the relevant aspects of performance and omits irrelevant aspects of performance.
10-2
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4. The paired-comparison method measures the consistency of results over time.
FALSE
Test-retest reliability refers to consistency of results over time. If a performance measure lacks
test-retest reliability, determining whether an employee's performance has truly changed over
time will be impossible.
5. In the simple ranking method of performance measurement, managers rank employees in their
TRUE
The simple ranking method requires managers to rank employees in their group from the
highest performer to the poorest performer.
10-3
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6. The paired-comparison method involves comparing each employee with each other employee
to establish rankings.
TRUE
One of the variations on rankings is the paired-comparison method. This approach involves
comparing each employee with each other employee to establish rankings.
organization's strategy.
TRUE
10-4
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8. To rate employee behaviors, an organization begins by defining which behaviors are associated
with the employee's personality traits.
FALSE
To rate behaviors, an organization begins by defining which behaviors are associated with
success on the job. The appraisal form asks the manager to rate an employee in terms of each
of the identified behaviors that help the organization to achieve its goals.
9. The critical-incident method requires managers to keep a record of specific examples of the
employee acting in ways that are either effective or ineffective.
TRUE
One way to rate behaviors is with the critical-incident method. This approach requires
managers to keep a record of specific examples of the employee acting in ways that are either
effective or ineffective.
10-5
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10. A disadvantage of behaviorally anchored rating scales (BARS) is that it can bias a manager's
memory.
TRUE
Although behaviorally anchored rating scales (BARS) can improve interrater reliability, this
method can bias the manager's memory. The statements used as anchors can help managers
11. Compared to a behavioral observation scale (BOS), a behaviorally anchored rating scale (BARS)
makes it easier for providing feedback, maintaining objectivity, and suggesting training needs.
FALSE
Compared to a behaviorally anchored rating scale (BARS) and graphic rating scales, managers
and employees have said they prefer a behavioral observation scale (BOS) for ease of use,
10-6
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12. Organizational behavior modification (OBM) is a plan for managing the behavior of employees
through an informal system of feedback and reinforcement.
FALSE
FALSE
Behavioral methods can generate specific feedback, along with guidance in areas requiring
improvements. As a result, these methods tend to be valid. The people to be measured often
help in developing the measures, so acceptance tends to be high as well. When raters are well
10-7
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14. Management by objectives (MBO) links employee performance with the organization's strategic
goals.
TRUE
Since staff members are involved in setting goals, it is likely that management by objectives
(MBO) effectively links individual employees' performance with the organization's overall goals.
15. Traditional performance management differs from total quality management (TQM) in that it
assesses both individual performance and the system within which the individual works.
FALSE
Total quality management (TQM) differs from traditional performance measurement in that it
assesses both individual performance and the system within which the individual works.
10-8
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16. Using an employee's manager for feedback is very useful because their own success depends
so much on their employees' performance.
TRUE
employees' performance.
17. Peer reviews are an excellent source of information about performance in a job where the
supervisor does not often observe the employee.
TRUE
Peers are an excellent source of information about performance in a job where the supervisor
does not often observe the employee. Generally, peers are more favorable toward participating
10-9
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18. Self-appraisals are appropriate as the basis for administrative decisions.
FALSE
Social psychologists have found that, in general, people tend to blame outside circumstances
for their failures while taking a large part of the credit for their successes. Supervisors can soften
this tendency by providing frequent feedback, but because people tend to perceive situations
this way, self-appraisals are not appropriate as the basis for administrative decisions.
19. In order to minimize distributional errors, raters should use only one part of the rating scale.
FALSE
Raters make distributional errors when they tend to use only one part of a rating scale.
Distributional errors make it difficult to compare employees rated by the same person.
10-10
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20. Appraisal politics are most likely to occur when a performance appraisal is directly linked to
highly desirable rewards.
TRUE
Appraisal politics are most likely to occur when raters are accountable to the employee being
rated, the goals of rating are not compatible with one another, performance appraisal is directly
linked to highly desirable rewards, top executives tolerate or ignore distorted ratings, and
senior employees tell newcomers company "folklore" that includes stories about distorted
ratings.
21. In a "tell-and-sell" approach, managers tell the employees their ratings and then justify those
ratings.
TRUE
During the feedback session, managers can take any of three approaches. One of them is a
"tell-and-sell" approach. In the "tell-and-sell" approach, managers tell the employees their
ratings and then justify those ratings.
10-11
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22. The content of feedback is more effective when it is directed toward personalities.
FALSE
The content of feedback should emphasize behavior, not personalities. For example, "You did
not meet the deadline" can open a conversation about what needs to change, but "You're not
motivated" may make the employee feel defensive and angry.
23. The improvement of an employee's performance varies according to the employee's ability and
level of motivation.
TRUE
The most effective way to improve performance varies according to the employee's ability and
motivation. In general, when employees have high levels of ability and motivation, they perform
at or above standards. But when they lack ability, motivation, or both, corrective action is
needed.
10-12
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24. Lawsuits filed against performance management usually involve charges of discrimination or
unjust dismissal.
TRUE
Since performance measures play a central role in decisions about pay, promotions, and
discipline, employment-related lawsuits often challenge an organization's performance
25. The requirements for job success are clearly communicated to employees to protect against
lawsuits.
TRUE
management system. Such a system would be based on valid job analyses, with the
requirements for job success clearly communicated to employees.
AACSB: Ethics
Accessibility: Keyboard Navigation
Blooms: Remember
Learning Objective: 10-09 Discuss legal and ethical issues that affect performance management.
Level of Difficulty: 1 Easy
Topic: Legal and Ethical Issues in Performance Management
10-13
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Multiple Choice Questions
26. _____ is the process through which managers ensure that employees' activities and outputs
contribute to the organization's goals.
A. Quality analysis
B. Administrative planning
C. Project management
D. Strategic planning
E. Performance management
The process through which managers ensure that employees' activities and outputs contribute
to the organization's goals is known as performance management. Effective performance
management can tell top performers that they are valued, encourage communication between
managers and their employees, establish uniform standards for evaluating employees, and help
10-14
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27. Which of the following statements is true of effective performance management?
Effective performance management can tell top performers they are valued, encourage
communication between managers and their employees, establish consistent standards for
evaluating employees, and help the organization identify its strongest and weakest employees.
To meet these objectives, companies must think of effective performance management as a
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28. Which of the following is the first step in performance management process?
A. Evaluating performance
29. Which of the following is the last step in performance management process?
D. Evaluating performance
The last step in performance management process is providing consequences for achieving (or
failing to achieve) performance outcomes (such as pay increases, bonuses, or action plans).
10-16
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Accessibility: Keyboard Navigation
Blooms: Remember
Learning Objective: 10-01 Identify the activities involved in performance management.
Level of Difficulty: 1 Easy
Topic: The Process of Performance Management
30. "Performance management serves as a basis for improving employees' knowledge and skills."
This statement corresponds to which of the following purposes of performance management?
A. Developmental purpose
B. Administrative purpose
C. Investigative purpose
D. Strategic purpose
E. Executive purpose
feedback can help even the employees who are meeting the company's expectations.
10-17
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31. In the context of effectiveness of performance management, _____ means the extent to which a
measurement tool actually measures what it is intended to measure.
A. validity
B. dependability
C. acceptability
D. reliability
E. specificity
Validity is the extent to which a measurement tool actually measures what it is intended to
measure. In the case of performance appraisal, validity refers to whether the appraisal measures
all the relevant aspects of performance and omits irrelevant aspects of performance.
10-18
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32. In the context of validity in performance appraisal, information that is gathered but irrelevant is
called _____.
A. feedback
B. knowledge
C. concatenation
D. adjunct
E. contamination
In the context of validity in performance appraisal, information that is gathered but irrelevant is
10-19
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33. Crimson Inc. is conducting their annual performance review process for employees. The
company uses a tool that measures entrepreneurial behavior and found there was a lot of
irrelevant information that was also gathered. The irrelevant information gathered from the
A. deficiency
B. validity
C. contamination
D. specificity
E. reliability
In the case of performance appraisal, validity refers to whether the appraisal measures all the
relevant aspects of performance and omits irrelevant aspects of performance. Information that
10-20
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34. Lily, a manager at Pyramid Inc., uses a rating tool to evaluate the performance of her
subordinates. However, she finds that the scale she used did not yield consistent results and
could not determine if a change had taken place in the performance of the employees. Which
A. Validity
B. Acceptability
C. Reliability
D. Transparency
E. Specificity
With regard to a performance measure, reliability describes the consistency of the results that
the performance measure will deliver. If a performance measure lacks test-retest reliability,
determining whether an employee's performance has truly changed over time will be
impossible.
10-21
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35. Charles, the HR manager at Telcare Inc., establishes a performance management system for his
company. He wants to check the consistency of results over time. In the context of criteria for
determining the effectiveness of performance measures, Charles is trying to check the _____ of
A. validity
B. test-retest reliability
C. specificity
D. interrater reliability
E. acceptability
Test-retest reliability refers to consistency of results over time. If a performance measure lacks
test-retest reliability, determining whether an employee's performance has truly changed over
time will be impossible. In this case, Charles is trying to check the test-retest reliability of the
10-22
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36. In the context of performance management, which of the following terms refers to a measure
that obtains consistency of results over time?
A. Validity
B. Interrater reliability
C. Acceptability
D. Test-retest reliability
E. Specificity
Test-retest reliability refers to consistency of results over time. If a performance measure lacks
test-retest reliability, determining whether an employee's performance has truly changed over
time will be impossible.
10-23
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37. Which of the following helps performance management meet the goals of supporting strategy
and developing employees?
A. Strategic fit
B. Specific feedback
C. Overall opinion
D. Employee orientation
E. Generalized instruction
Specific feedback refers to telling employees what is expected of them and how they can meet
those expectations. Being specific helps performance management meet the goals of
supporting strategy and developing employees.
10-24
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38. Bill and Nancy, managers at Sanzen Inc., want to the check the consistency of results for an
employee on a scale of 1 to 10. This will help them evaluate his performance. In the context of
criteria for effective performance management, Bill and Nancy are testing the _____.
A. validity
B. test-retest reliability
C. specificity
D. interrater reliability
E. accountability
The consistency of results when more than one person measures performance is called
interrater reliability. In this scenario, Bill and Nancy, are evaluating the performance of the same
10-25
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39. Donna, a supervisor at Cenate Inc., wants to compare her subordinate John's performance with
other employees to assess their effectiveness. Which of the following methods for measuring
performance is best suited for this task?
A. Simple ranking
B. Mixed-standards scale
C. Critical-incident method
Techniques for comparing one individual's performance with that of others are simple ranking,
forced distribution, and paired comparison. In this scenario, Donna should use simple ranking.
10-26
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40. Salman, a production manager at Telecal Inc., needs to measure the performance of 10
subordinates. He writes their names on a paper and circles Karim's name as the best-
performing employee of the group. He then circles Dillon's name as the worst employee of the
group. He rates the remaining employees as second best, second worst, and so on. In the
context of methods of performance measurement, Salman is using the _____ method.
A. forced-distribution
B. alternation ranking
C. graphic rating
D. mixed-standard
E. critical-incident
Alternation ranking method is a variation of simple ranking method. In this method, the
manager works from a list of employees. First, the manager decides which employee is best and
crosses that person's name off the list. From the remaining names, the manager selects the
worst employee and crosses off that name. The process continues with the manager selecting
the second best, second worst, third best, and so on, until all the employees have been ranked.
10-27
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41. Margaret, a production manager at Falcon Inc., needs to measure the performance of 12 of her
subordinates. She divides the number of employees into categories like exceptional, above
average, average, and below average. She assigns a certain percentage of employees to each
category to determine the quality of their performances. In the context of methods for
measuring performance, Margaret is using the _____ method.
A. alternation ranking
B. rating attribute
C. mixed-standard
D. paired-comparison
E. forced-distribution
set of categories. A manager completing the performance appraisal would rate 5% of his or her
performance. It overcomes the temptation to rate everyone high in order to avoid conflict. In
10-28
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42. Joseph, a supervisor at H2O Chemicals Inc., needs to assess the behavior of 25 people, who
constitute a large group of his subordinates. Which of the following must Joseph ideally do to
assess the behavior of his subordinates and why?
A. Joseph must use a behavioral observation scale because it is relatively easier than other
methods of assessing behavior and providing feedback.
C. Joseph must use a behaviorally anchored rating scale because it is good for large groups.
D. Joseph must use a critical-incident method to individually assess each employee because
E. Joseph must use behaviorism because it helps in predicting behavior of an employee based
Behavioral observation scale (BOS) is easier than graphic rating scales and other types of
behavioral assessment methods. It is often preferred by managers and employees for its ease
10-29
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43. Payne Corp. wants to assess the performance of its employees. It uses a questionnaire that has
a high fit with strategy, high validity, high reliability, moderate acceptability, and very high
specificity. Which of the following approaches to employee performance is being focused on by
this questionnaire?
A. Results
B. Quality
C. Behavioral
D. Comparative
E. Attribute
Performance measures that focus on employee behavior have high fit with strategy, usually
high validity, usually high reliability, moderate acceptability, and very high specificity. Refer to
Table 10.1.
10-30
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44. In the context of methods for measuring performance, alternation ranking is a variation of _____
ranking.
A. simple
B. distributed
C. paired
D. attribute
E. scalar
Alternation ranking is a variation of simple ranking. In this method, the manager decides which
employee is best and crosses that person's name off the list. From the remaining names, the
manager selects the worst employee and crosses off that name. The process continues with the
manager selecting the second best, second worst, third best, and so on, until all employees
10-31
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45. Janet, a production manager, thinks management by objectives is a good way to measure
performance results of employees in an organization. However, her colleague, Ferdinand,
disagrees with her. Whose argument is correct and why?
B. Janet is right because managers and employees have to set their own goals independently.
easy to link to the organization's goals. Also, measuring results is often acceptable to both
10-32
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46. Paul is a manager at Firefly Corp., and he uses a rating approach to evaluate his employees. He
considers one employee at a time and circles a number or a word to signify the degree to
which that employee demonstrates a particular trait in the scale. Which of the following
A. Mixed-standard scale
B. Critical-incident approach
The graphic rating scale method lists traits and provides a rating scale for each trait. The
employer uses the scale to indicate the extent to which the employee being rated displays the
traits. The rating scale may provide points to a circle (as on a scale going from 1 for poor to 5
for excellent), or it may provide a line representing a range of scores, with the manager marking
a place along the line.
10-33
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47. The _____ method of performance measurement uses several statements describing each trait
to produce a final score for that trait.
B. mixed-standard scale
E. behavior-response scale
The method of performance measurement that uses several statements describing each trait to
produce a final score for that trait is known as the mixed-standard scale.
10-34
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48. Identify a true statement about the mixed-standard scale.
B. It uses several statements describing each trait to produce a final score for that trait.
E. It involves comparing each employee with each other employee to establish rankings.
Mixed-standards scales use several statements describing each trait to produce a final score for
that trait.
10-35
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49. The _____ performance management method requires managers to rate the frequency with
which an employee has exhibited a behavior during a rating period.
D. mixed-standard scale
E. forced-distribution scale
A behavioral observation scale (BOS) asks the manager to rate the frequency with which the
employee has exhibited the behavior during the rating period. These ratings are averaged to
compute an overall performance rating.
10-36
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50. James was recently made the manager of his department at Patches Inc., and he has to
evaluate his subordinates' behavior in the next two weeks. He is unsure if he should use the
behaviorally anchored rating scale (BARS) or the behavioral observation scale (BOS) to assess
their behavior. Which of the following characteristics of the two would help James decide the
scale that would be most appropriate for him to use?
A. A BARS asks the manager to rate the frequency with which the employee has exhibited the
C. A BOS uses many instances to specify the behaviors necessary for effective performance.
While a behaviorally anchored rating scale (BARS) discards many examples in creating the
rating scale, a behavioral observation scale (BOS) uses many of them to define all behaviors
necessary for effective performance. A BOS asks the manager to rate the frequency with which
the employee has exhibited the behavior during the rating period.
10-37
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51. Identify the statement that accurately characterizes behavioral approaches to performance
measurement.
A. They link the company's goals to the specific behavior required to achieve those goals.
Behavioral approaches such as organizational behavior modification and rating scales can link
the company's goals to the specific behavior required to achieve those goals. Behavioral
methods can generate specific feedback, along with guidance in areas requiring improvements.
10-38
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52. Ray, the CEO of Textiles Inc., believes the goals of the company must be divided into smaller
departmental and individual goals, and the accomplishment of these smaller goals will result in
accomplishment of the bigger goals of the company. In the context of measuring performance
E. management by objectives
Management by objectives is a system in which people at each level of the organization set
goals in a process that flows from top to bottom, so employees at all levels are contributing to
the organization's overall goals. These goals become the standards for evaluating each
employee's performance. In this scenario, Ray's belief can be best justified using management
by objectives.
10-39
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53. Which of the following is an advantage of using the results-oriented performance
measurement?
C. They are generally more subjective than other kinds of performance measurement.
In general, evaluation of results can be less subjective than other kinds of performance
measurement. This makes measuring results highly acceptable to employees and managers
alike. Results-oriented performance measurement is also relatively easy to link to the
organization's goals.
10-40
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54. Barry, a supervisor at Yenzen Hotels Inc., thinks self-appraisal is a valid measure of performance
appraisal. However, his colleague Vincent disagrees. Whose argument is most likely to be
correct and why?
A. Vincent is right because there are no disagreements between a manager and an employee
when self-appraisal is used.
B. Barry is right because self-rating is the most preferred source of performance appraisal
information.
D. Barry is right because self-appraisals serve as an ideal basis for administrative decisions.
In this scenario, Vincent is right because employees have a tendency to inflate assessments of
their performance. Especially if the ratings will be used for administrative decisions,
exaggerating one's contributions has practical benefits.
10-41
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55. Fernando, a production manager at Wind Chimes Inc., thinks subordinates are unreliable
sources of performance appraisal information for evaluating the performance of managers.
However, Jose, the sales manager, thinks subordinates act as good sources of performance
A. Jose is right because subordinates often have reliable information about a manager's
behavior toward employees.
B. Fernando is right because subordinates are often willing to say negative things about the
C. Jose is right because when feedback forms need subordinates' names on them, the
D. Fernando is right because when managers receive ratings from their subordinates, the
employees have less power.
E. Jose is right because subordinate evaluations are most appropriate for strategic purposes.
In this scenario, Jose is right because subordinates often have the best chance to see how well a
manager treats employees.
10-42
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56. James, the production manager of Zenfax Inc., thinks performance appraisal information from
peers is a less reliable source than other sources of information. However, Ron, a sales manager
in the company, thinks peers give valuable information for appraisal. Whose argument is most
A. James is right because information from peers does not add value to the assessment of
performance.
B. Ron is right because peers are comfortable rating employees for decisions that may affect
themselves.
C. James is right because peers fail to meet the expectations of bringing a different perspective
to the evaluation.
E. James is right because peers may not have enough opportunity to observe an employee in
day-to-day activities.
An employee's peers act as excellent sources of information because they have expert
knowledge of job requirements. They also bring a different perspective to the evaluation and
can provide extremely valid assessments of performance. In this scenario, Ron is right because
10-43
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57. Lydia, a supervisor at Sansen Inc., needs to appraise the performance of her subordinate,
Charlie. In the context of performance information, which of the following is the least biased
source of information for appraisal and why?
A. Peers are the least biased source of information for appraisal because they often
understand an employee better than superiors.
B. Managers are the least biased source of information for appraisal because their success
depends on the employee's productivity.
C. Customers are the least biased source of information for appraisal because employees are
often directly in contact with them.
D. A subordinate is the least biased source of information for appraisal because the power
E. The employee himself because there is generally better agreement between an employee
and his or her supervisor.
Managers possess the basic qualifications for carrying out performance appraisal. Managers
have an incentive to provide accurate and helpful feedback because their own success depends
10-44
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58. For which of the following purposes is it most appropriate to use performance results when
making subordinate evaluations of performance?
A. Administrative
B. Investigative
C. Strategic
D. Developmental
E. Executive
When managers receive ratings from their subordinates, the employees have more power, so
10-45
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59. Jonathan, a supervisor, needs to assess his subordinate's performance. He uses a method that
compares one employee with another. In doing so, he rates an exceptional employee as an
average performer by mistake. Jonathan's manager tells him that he can avoid this type of error
if he uses an assessment method that compares an employee with an objective standard rather
than another employee. In the context of types of rating errors, Jonathan commits the _____
error.
A. horns
B. contrast
C. leniency
D. halo
E. distributional
If a rater compares an individual, not against an objective standard, but against other
employees, contrast errors occur. A competent performer who works with exceptional people
may be rated lower than competent, simply because of the contrast. In this scenario, Jonathan
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60. Clayton, a supervisor, needs to rate the performance of 20 subordinates. He uses a rating scale
to rate them on a scale of 1 to 10. He rates 18 employees at 5, which leads to central tendency.
In the context of types of rating errors, Clayton commits the _____ error.
A. distributional
B. contrast
C. horns
D. statistical
E. halo
Raters make distributional errors when they tend to use only one part of a rating scale.
Distributional errors make it difficult to compare employees rated by the same person. The
error is called central tendency when the rater puts everyone near the middle of the scale. In
10-47
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61. Roberto, a manager at Z-Cart Inc., is asked by his manager to rate his subordinates'
performance. He needs to rate 30 employees on a scale that ranges from 1 to 10. He rates 25
employees with a score of 8. In doing so, Roberto commits a rating error. In the context of
A. central tendency
B. halo error
C. horns error
D. leniency
E. statistical error
Raters make distributional errors when they tend to use only one part of a rating scale. The
error is called leniency when the reviewer rates everyone near the top, strictness when the rater
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62. Jacinta, a production manager at Alphonso Inc., needs to evaluate the performance of her
employees. She asks her subordinate, June, to carry out this job. June uses a rating scale, which
ranges from 1 to 10, to rate 50 employees. She gives a score of 3 to 39 employees. In doing so,
A. mean inclination
B. strictness
C. central tendency
D. halo effect
E. statistical error
Raters make distributional errors when they tend to use only one part of a rating scale. The
error is called strictness when the rater favors lower rankings. In this scenario, June commits a
strictness error.
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63. When an employee evaluates his or her manager low on all performance criteria due to
dissatisfaction with the manager's disposition, the employee has most likely committed a(n)
_____.
B. halo error
C. central tendency
D. horns error
E. contrast error
Raters often let their opinion of one quality color their opinion of others. When the bias
involves negative ratings, it is called the horns error.
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64. Name the rating error that leads employees to believe that no aspect of their performance
needs improvement.
A. Contrast error
B. Halo error
C. Horn error
D. Strictness error
Raters often let their opinion of one quality color their opinion of others. When the bias is in a
favorable direction, this is called the halo error. A halo error can mistakenly tell employees they
don't need to improve in any area.
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65. Under which of the following circumstances is appraisal politics most likely to occur?
Appraisal politics are most likely to occur when raters are accountable to the employee being
rated, the goals of rating are not compatible with one another, performance appraisal is directly
linked to highly desirable rewards, top executives tolerate or ignore distorted ratings, and
senior employees tell newcomers company "folklore" that includes stories about distorted
ratings.
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66. Paula, the CEO of Gester Inc., wants to carry out the first company-wide performance appraisal.
However, she needs to make sure that the information obtained for performance appraisal is
free of bias, and that the managers have provided information about subordinates without any
personal needs influencing the information. Which of the following options will be assist Paula
in obtaining her objective?
A. Paula must focus on obtaining information only from supervisors of employees being
B. Paula must occasionally work alongside the employees to ensure that they are working
diligently.
C. Paula must personally question all the managers who appraise their subordinates in the
D. Paula must devise a policy that focuses on confidentiality of appraisal information once it is
gathered from different sources because this will ensure security of information.
E. Paula must hold calibration meetings because they hold managers accountable for the
appraisal information they provide about their subordinates.
Organizations can minimize appraisal politics by establishing an appraisal system that is fair.
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67. Identify a way in which an organization can promote fairness and reduce political behavior in
the appraisal system.
D. Require that managers give feedback once a year during annual appraisal.
Organizations can minimize appraisal politics by establishing an appraisal system that is fair.
One technique is to hold a calibration meeting. The organization can also help managers give
accurate and fair appraisals by training them to use the appraisal process, encouraging them to
recognize accomplishments that the employees themselves have not identified, and fostering a
climate of openness in which employees feel they can be honest about their weaknesses.
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68. Which of the following approaches to performance feedback is generally most effective?
A. Problem-solving
B. Tell-and-sell
C. Tell-and-listen
D. Tell-and-train
E. Listen-and-sell
A. problem-solving
B. tell-and-sell
C. tell-and-listen
D. tell-and-train
E. listen-and-sell
Most managers rely on the tell-and-sell approach during the feedback session. In the "tell-and-
sell" approach, managers tell the employees their ratings and then justify those ratings.
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Accessibility: Keyboard Navigation
Blooms: Remember
Learning Objective: 10-07 Explain how to provide performance feedback effectively.
Level of Difficulty: 1 Easy
Topic: Giving Performance Feedback
70. How can managers improve employee satisfaction with the feedback process?
A. By keeping the feedback session short and concentrating on only the positive aspects of
performance
C. By avoiding decisions about following up on goals as these tend to intimidate the employee
D. By letting employees voice their opinions and discuss performance goals during the
feedback process
Managers can improve employee satisfaction with the feedback process by letting employees
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71. Roxanne, a new employee at Fenz Pharmaceuticals, has demonstrated low productivity for a
long period. Her manager evaluates her performance and finds that she requires more training
to improve her productivity. In the context of improving employee's performance, Roxanne
lacks _____.
A. required motivation
B. necessary abilities
C. accountability
D. ethical values
E. integrity
In this scenario, Roxanne lacks the necessary abilities to perform her job because her manager
finds that she needs more training to improve her productivity. When a motivated employee
lacks knowledge, skills, or abilities in some area, the manager may offer coaching, training, and
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72. Jim, a sales manager at Elexon Inc., finds that Bill, a salesman, lacks motivation to perform well
in his job. In the context of finding solutions to performance problems, which of the following is
the right way to deal with this situation?
B. Jim must warn Bill that he will be demoted if his performance continues to be poor.
C. Jim must ask Bill to learn from salespeople who perform better than he does.
D. Jim must counsel Bill to help him understand the factors that are affecting his motivation.
E. Jim must ask Bill to take a vacation to think about what is causing his lack of motivation.
Managers with an unmotivated employee can explore ways to demonstrate that the employee
is being treated fairly and rewarded adequately. The solution may be as simple as more positive
feedback (praise). Employees may need a referral for counseling or help with stress
management. In this scenario, Jim must counsel Bill to help him understand the factors that are
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73. Mathew was an employee at Bolton Inc., and he was dismissed for poor performance. He filed a
lawsuit against Bolton Inc. on the grounds of unjust dismissal. Which of the following is likely to
be a reason for Mathew's claim?
B. Mathew was dismissed after he complained to senior management about his manager's
unethical practices.
C. Mathew's manager did not think he had the skills required for the job.
E. Mathew was not given rewards by his manager when he did not perform his tasks
efficiently.
With regard to lawsuits filed on the grounds of unjust dismissal, the usual claim is that the
person was dismissed for reasons besides the ones that the employer states. In this type of
situation, courts generally focus on the employer's performance management system, looking
to see whether the firing could have been based on poor performance. To defend itself, the
employer would need a performance management system that provides evidence to support
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74. How can an organization protect itself against discrimination and unjust dismissal lawsuits?
A. The organization should provide for a review of all top performance ratings by senior
managers.
D. The organization should use a single rater to rate all the employees.
defensible performance management system. Such a system would be based on valid job
analyses, with the requirements for job success clearly communicated to employees.
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75. Gary, the CEO of Zansofel Inc., believes in providing employees with a flexible and open
environment to enhance their skills and growth in the company. In the context of performance
management and ethical issues associated with it, which of the following would Gary most likely
A. He would oppose calibration meetings because they question the integrity of performance
appraisal information provided by managers.
B. He would oppose 360-degree appraisal because it gathers information from colleagues and
D. He would be against electronic monitoring systems because they make the employees feel
like robots and that they are being watched.
In this scenario, Gary would oppose electronic monitoring systems. Although electronic
monitoring can improve productivity, it also generates privacy concerns. Critics point out that
an employer should not monitor employees when it has no reason to believe anything is
wrong. They complain that monitoring systems threaten to make the workplace an electronic
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Essay Questions
The first two steps of the process involve identifying what the company is trying to accomplish
(its goals or objectives) and developing employee goals and actions to achieve these outcomes.
Typically the outcomes benefit customers, the employee's peers or team members, and the
organization itself. The goals, behaviors, and activities should be measurable and become part
of the employee's job description.
which focuses on accomplishments as well as issues and challenges that influence performance.
For effective performance management, both the manager and the employee have to value
feedback and exchange it on a regular basis—not just once or twice a year. Also, the manager
needs to make time to provide ongoing feedback to the employee and learn how to give and
receive it.
Step four involves evaluating performance; that is, when the manager and employee discuss
and compare targeted goals and supporting behavior with actual results. This step includes the
The final steps of the performance management process involve both the employee and
manager identifying what the employee can do to capitalize on performance strengths and
address weaknesses (step 5) and providing consequences for achieving (or failing to achieve)
performance outcomes (such as pay increases, bonuses, or action plans) (step 6). This includes
identifying training needs; adjusting the type or frequency of feedback the manager provides to
the employee; clarifying, adjusting, or modifying performance outcomes; and discussing
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Learning Objective: 10-01 Identify the activities involved in performance management.
Level of Difficulty: 2 Medium
Topic: The Process of Performance Management
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77. Discuss the various purposes of performance management systems.
organization's goals. Performance management starts with defining what the organization
expects from each employee. It measures each employee's performance to identify where those
expectations are and are not being met. This enables the organization to take corrective action,
Administrative purpose: This refers to the ways in which organizations use the system to
provide information for day-to-day decisions about salary, benefits, and recognition programs.
Performance management can also support decision making related to employee retention,
termination for poor behavior, and hiring or layoffs. Because performance management
supports these administrative decisions, the information in a performance appraisal can have a
great impact on the future of individual employees. Managers recognize this, which is the
reason they may feel uncomfortable conducting performance appraisals when the appraisal
information is negative and, therefore, likely to lead to a layoff, disappointing pay increase, or
Even employees who are meeting expectations can become more valuable when they hear and
discuss performance feedback. Effective performance feedback makes employees aware of their
strengths and areas in which they can improve. For performance feedback to serve a
developmental purpose, managers should adjust their approach to the level of performance.
For a high-performing employee, the manager should open up a conversation about the
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AACSB: Analytical Thinking
Blooms: Understand
Learning Objective: 10-02 Discuss the purposes of performance management systems.
Level of Difficulty: 2 Medium
Topic: Purposes of Performance Management
78. Briefly describe the five criteria that measure the effectiveness of a performance management
system.
Performance measures should fit with the organization's strategy by supporting its goals and
culture. Performance measures should be valid, so they measure all the relevant aspects of
performance and do not measure irrelevant aspects of performance. These measures should
also provide interrater and test-retest reliability, so that appraisals are consistent among raters
and over time. Performance measurement systems should be acceptable to the people who use
them or receive feedback from them. Finally, a performance measure should specifically tell
employees what is expected of them and how they can meet those expectations.
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79. Distinguish between behavioral observation scales (BOS) and behaviorally anchored rating
scales (BARS).
While a behaviorally anchored rating scale (BARS) discards a large number of the behaviors that
exemplify effective or ineffective performance, a behavioral observation scale (BOS) uses many
of them to specifically define all the behaviors that are necessary for effective performance.
Also, rather than assessing which behavior best reflects an individual's performance, BOS
requires managers to rate the frequency with which the employee has exhibited each behavior
during the rating period.
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80. List the advantages and disadvantages of using managers, peers, subordinates, self, and
customers as sources of performance information.
(1) Managers: Advantages: Supervisors have extensive knowledge of the job requirements and
the opportunity to observe their employees; they have an incentive to provide accurate and
helpful feedback since their own success depends so much on their employees' performance;
and when managers try to observe employee behavior or discuss performance issues in the
feedback session, their feedback can improve performance and employees tend to perceive the
appraisal as accurate. Disadvantages: In some jobs, the supervisor may not have enough
(2) Peers: Advantages: Peers are an excellent source of information about performance where
the supervisor does not often observe the employee, such as law enforcement and sales; peers
have expert knowledge of job requirements; and they bring a different perspective to the
Friendships have the potential to bias ratings, although research has provided little evidence
that this is a problem; and peers are uncomfortable rating themselves and others for
an especially valuable source of information, as they often have the best chance to see how well
a manager treats employees. Disadvantages: Subordinates may be reluctant to say negative
things about the person to whom they report; when required to identify themselves,
subordinates tend to give managers higher ratings; and given the power employees have in this
type of evaluation, managers tend to emphasize employee satisfaction, even at the expense of
productivity.
(4) Self: Advantages: No one has a greater chance to observe the employee's behavior than the
employee himself or herself, and it is useful to get employees thinking about their performance
before the feedback session. Disadvantages: Individuals have a tendency to inflate assessments
of their performance, especially when used for administrative decisions; people tend to blame
outside circumstances for their failures while taking a large part of the credit for their successes;
and self-appraisals are not appropriate for administrative decision-making.
(5) Customers: Advantages: Services are often produced and consumed on the spot, so the
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customer is often the only person who directly observes the service performance and may be
Second, customer evaluations are appropriate when the organization is interested in gathering
information to determine what products and services the customer wants. Disadvantages:
Customer surveys are expensive, and as a result, many organizations limit the information
gathering to short periods of once a year.
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81. Describe the types of rating errors that influence performance evaluation, and explain the ways
in which they can be minimized.
Several kinds of errors and biases commonly influence performance measurements. People
observe behavior often without a practical way of knowing all the relevant circumstances and
outcomes, so they necessarily interpret what they see. A common tendency is to give higher
evaluations to people we consider similar to ourselves. If the rater compares an individual, not
against an objective standard, but against other employees, contrast errors occur.
When a rater uses only a part of the rating scale, it is called a distributional error. Giving all
employees ratings at the high end of the scale is called leniency. Rating everyone at the low
end of the scale is called strictness. Rating all employees at or near the middle is called central
tendency.
Raters often let their opinion of one quality color their opinion of others. The halo error refers
to rating employees positively in all areas because of strong performance observed in one area.
The horns error refers to rating employees negatively in all areas because of weak performance
observed in one area.
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82. Briefly describe a calibration meeting.
Political behavior occurs in every organization. Organizations can minimize appraisal politics by
establishing an appraisal system that is fair. One technique is to hold a calibration meeting, a
gathering at which managers discuss employee performance ratings and provide evidence
supporting their ratings with the goal of eliminating the influence of rating errors. As they
discuss ratings and the ways they arrive at ratings, managers may identify undervalued
employees, notice whether they are much harsher or more lenient than other managers, and
help each other focus on how well ratings are associated with relevant performance outcomes.
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83. List the ways in which a performance feedback session can be improved.
(1) Managers can take any of the three approaches during the feedback session: tell-and-sell,
tell-and-listen, or problem solving. Most managers use the tell-and-sell approach. The most
effective approach is usually the problem-solving approach.
(3) Let employees voice their opinions and discuss performance goals.
(4) Focus on problem solving.
(5) Talk about behavior and results, not about personalities—Especially when feedback is about
negative performance, it is essential for the manager's words to distinguish between the person
and his or her behavior. Do not use words like, "You're not motivated," instead, talk about
results: "You did not meet the deadline that you agreed to."
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84. Suggest the different means by which an employee's unsatisfactory performance can be
improved.
The most effective way to improve performance varies according to the employee's ability and
motivation. In general, when employees have high levels of ability and motivation, they perform
at or above standards. But when they lack ability, motivation, or both, corrective action is
needed. The type of action called for depends on what the employee lacks. For an employee
who is motivated but lacks ability, the manager should provide coaching and training, give
detailed feedback about performance, and consider restructuring the job. For an employee who
has the ability but lacks motivation, the manager should investigate whether outside problems
are a distraction and if so, refer the employee for counseling. If the problem has to do with the
employee's not feeling appreciated or rewarded, the manager should try to deliver more praise
and evaluate whether additional pay and other rewards are appropriate. For an employee
lacking both ability and motivation, the manager should consider whether the employee is a
good fit for the position. Specific feedback or withholding rewards may spur improvement, or
the employee may have to be demoted or terminated. As a rule, employees who combine high
ability with high motivation are solid performers. Managers should by no means ignore these
employees on the grounds of leaving well enough alone. Rather, such employees are likely to
appreciate opportunities for further development. Rewards and direct feedback help to
maintain these employees' high motivation levels.
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85. Identify the measures that a company should take to ensure a legally defensible performance
management system.
1) The system should be based on valid job analyses, with the requirements clearly
communicated to employees.
2) Performance management should evaluate behaviors or results, not traits.
3) The organization should use multiple raters and train raters in how to use the system.
4) The organization should provide for a review of all performance ratings by upper-level
managers and set up a system for employees to appeal when they believe they were evaluated
unfairly.
5) Along with feedback, the system should include a process for coaching or training
employees to help them improve, rather than simply dismissing poor performers.
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