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TRANSACTIONS

Source. Transactions Classification of Accounts Transfer Entry


Treasury Cash Receipt M.H. 8658-Suspence A/c-111-DAA Dr. 8999-Cash Balance
(Non- Rs.5, 00,000 M.H.0055-Police-102-Police supplied 101-Cash in Treasuries
Banking) to other parties Cr. 8658/0055-Police

Treasury Cheque M.H. 8658-Suspence A/c-111-DAA 1. Issue of Cheque


(Banking) Payment M.H.2055-Police-109-District Police Dr. 8658/2055-Police
Rs. 5,000 (Charged-Non-Plan) Cr. 8670-Cheques & Bills
104-Treasury Cheques
Gross Salary - Rs. 15000
Less: Deductions- 2. Encashment of Cheque
M.H.8009-GPF Rs. 10000 Dr. 8670-Cheques & Bills
Rs. 5000 104-Treasury Cheques
Cr.8675-Reserve Bank Deposit
106-States- (a) Treasury

Treasury Cheque M.H. 8658-Suspence A/c-111-DAA Cheque issued but not


(Banking) Payment M.H. 5465-Investment in General encashed
Rs. 25,000 Financial and Trading Dr.8658/5465-Investment in
Institution General Financial and
190-Investment in Public Trading Institutions
Sector and other undertakings- Cr. 8670-Cheques & Bills
- Maharashtra State Financial 104-Treasury Cheques
Corporation. (Voted-Plan)

Treasury Cheque M.H.7610-Loans to Govt. Servants Cheque issued but not


(Banking) Payment etc. encashed
Rs.50, 000 201-House Building Advances Dr. 7610-Loans to Government
(Voted-Non-Plan) Servant etc.
Cr. 8670-Cheques & Bills
104-Treasury Cheques

Treasury Cheque M.H.8000-Contingency Fund Cheque issued but not


(Banking) Payment M.H. 2245-Relief on account of encashed
Rs.20, 000 Natural Calamities Dr. 8658/ M.H. 2245-Relief on
01-Drought account of Natural
102-Drinking Water Supply Calamities
(Voted-Non-Plan) Cr. 8670-Cheques & Bills
104-Treasury Cheques

Treasury Cash Receipt M.H. 8443-Civil Deposits Dr. 8999-Cash Balance


(Banking) Rs.10,000 104-Civil Court Deposits 101-Cash in Treasuries
Cr. 8443-Civil Deposits

Settlement Receipt of M.H. 8658-110-Reserve Bank Susp.- Reserve Bank Advice System
Accounts Loan from CAO *On receipt of Clearance
Central M.H. 6004-Loans and Advances from Memo from RBI-
Government Central Government- Dr.8675-Reserve Bank Deposit
Rs.10,00,000 -Modernisation of Police Force 106-States-(c) CAS-RBI
Ded.Dr.8658-110-RBS-CAO

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*On receipt of Sanction Order
from Ministry of Central
Govt.
Dr. 8658-110-Reserve Bank
Suspense-CAO
Cr. 6004-Loans and Advances
from Central Government
Settlement Settlement M.H. 8658-109-Reserve Bank *On receipt of Claim with Vrs.
Accounts of Inward Suspense -Headquarters Dr.2055-Police
Accounts- M.H. 2055-Police Ded. Dr. 8658-109-Reserve
Payments 003-Education and Training Bank Suspense-Hqrs.
Rs.1, 00,000 -Travel Expenses (On receipt of Cheque from
(Voted-Non-Plan) PAO, Mumbai, it will be sent to
concerned Ministry)

*When the cheques are issued


by the PAO, Mumbai the TE in
PAO’s Account will be-
Dr.8658-109-Reserve Bank
Suspense-Headquarters
Cr.8670-Cheques & Bills.

* On realization of cheque the


TE in PAO’s Account will be-
Dr. 8670-Cheques & Bills
Cr. 8675-Reserve Bank
Deposits
106-States- (b) Headquarters

* On receipt of PAO’s compiled


Account –(as Dr. to M.H.8658-
109-Reserve Bank Suspense-
Headquarters the suspense
raised in AG office as Ded.Dr.
8658-109-Reserve Bank
Suspense-Headquarters above
will be cleared by linking the
item in Broadsheet.
Book Contribution M.H. 2245-Relief on account of Dr.2245-Relief on account of
Adjustment- to Calamity Natural Calamities Natural Calamities
Transfer Relief Fund- 05-Calamity Relief Fund Cr. 8235-General and Other
Entry-CTL Rs.7, 00,000 101-Transfer to Reserve Fund Reserve Fund
and Deposit Accounts 111-Calamity Relief Fund
(Voted-Non-Plan)
M.H. 8235-General and Other
Reserve Fund
111-Calamity Relief Fund

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LIST OF PAYMENT AND CASH ACCOUNTS RECEIVED FROM TREASURY

LIST OF PAYMENTS 04/2003 CASH ACCOUNT


Sr.No. Heads of Accounts Amount Sr.No. Heads of Accounts Amount
M.H.6003………… M.H. 6003………..
……………………. …………………..
1. M.H.7610-Loans to Govt. 50,000 1. M.H. 8443-Civil Deposits 10,000
Servants etc. 104-Civil Court Deposits
201-House Building
Advances

2. M.H. 8658-Suspence 2. M.H. 8658-Suspence Accounts


Accounts 111-Departmental Adjustment
111-Departmental Account
Adjustment Account M.H. 0055-Police 5,00,000
M.H. 2055-Police 5,000
M.H. 2245-Relief on
Account of Natural
Calamities 20,000
M.H.5465-Investment in
General Financial and
Trading Institutions 25,000

3. M.H. 8670-Cheques and 3. M.H. 8670-Cheques and Bills


Bills 5,000 104-Treasury Cheques 1,00,000
104-Treasury Cheques (5000+50000+20000+25000)
Total Payments 1,05,000 Total Receipts 6,10,000
4. M.H. 8999-Cash Balance 4. 8675-Reserve Bank Deposit
101-Cash in Treasuries 5,10,000 106-States-(a)Treasury 5,000
(500000+10000)
Total 6,15,000 Total 6,15,000
Abstract:
Opening Balance NIL
Add: Total Receipts 6,10,000
Less: Total Payments 1,05,000
Closing Balance 5,05,000*
*Closing Balance Rs.5, 05,000
divided as under-
101-Cash in Treasury 5,10,000
102-Deposit with RBI -5,000

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COMPILATION BOOK FOR THE MONTH OF 04/2003 MAJOR HEAD - 2055-POLICE
TREASURY - THANE

HOME DEPARTMENT- GRANT NO. B-01 CHARGED NON-PLAN


109-District Police
109 (01) Regional Office, Thane

Try/Vr. No. SALARIES T.E. …………….. TOTAL


1 15000 15000

Total 15000 15000

Abstract:
109-District Police Rs.15000
--------------
Total Rs. 15000
---------------

DEDUCTION REGISTER – MAJOR HEAD 2055 THANE TREASURY

MONTH VR.NO. NAME GPF- GPF- GPF-NAG HBA TOTAL


OF DDO CL IV OTHER
04/2003 1 abc 10000 10000

Total 10000 10000

Abstract:
M.H. 8009-GPF- Other than Cl. IV Rs. 10000
-------------
Total Rs. 10000
-------------

AGREEMENT WITH SCHEDULE OF PAYMENT (List of Payment)

Total Expenditure Rs. 15000


Less:Deductions Rs. 10000
Rs. 5000 (LOP figure)

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DEPARTMENTAL CLASSIFIED ABSTRACT
For the month of 04/2003 -M.H. 2055- Police

Heads Solapur Sangli Thane …….. …….. ….. Suspense TE Total


Slip(S.A)
HOME
DEPARTMENT-
GRANT NO. B-01
CHARGED NON-
PLAN
109-District Police
109 (01) Regional
Office, Thane
01- Salaries ----- ----- 15000 ----- ----- ---- ----- --- 15000
Total sub-head- 109(01) 15000 15000
Total Minor head 109 15000 15000
Total Charged 15000 15000
HOME
DEPARTMENT-
GRANT NO. B-01
VOTED NON-PLAN
003-Education &
Training
003(02)Computer Trg.
03-Travel Expenses 100000 100000
Total sub-head 003(02) 100000 100000
Total Minor head 003 100000 100000
Total Voted 100000 100000
Total Non-Plan 15000 100000 115000
Total –Grant No. B-01 15000 100000 115000

Abstract:
Minor head –
003-Education and Training Rs. 100000
109-District Police Rs. 15000
--------------
Total Rs. 115000
--------------
Voted & Charged-
Voted Rs. 100000
Charged Rs. 15000
--------------
Total Rs. 115000
--------------
Plan & Non-Plan

Non-Plan Rs. 115000


Plan Rs. -----
--------------
Total Rs. 115000
--------------

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DEPARTMENTAL CONSOLIDATED ABSTRACT
For the year 2003-04 - M.H. 2055-Police

Heads April 2003 May 2003 Progressive …Total


Total upto …
May 2003 .
.
.
M.O PAO NAG Total MO PAO NAG TOT M P N T
HOME
DEPARTMENT-
GRANT NO.
B-01
CHARGED
NON-PLAN
109-District
Police
109 (01)
Regional Office,
Thane
01- Salaries 15000 15000 15000
Total sub-head- 15000 15000 15000
109(01)
Total Minor head 15000 15000 15000
109-Dist.Police
Total-Charged 15000 15000 15000
HOME
DEPARTMENT-
GRANT NO. B-
01 VOTED
NON-PLAN
003-Education &
Training
003(02)Computer
Training
03-Travel Exp. 100000 100000 100000
Total sub-head-
003(02) 100000 100000 100000
Total Minor head
003-Edu.& Trg. 100000 100000 100000
Total Voted 100000 100000 100000
Total Non-Plan 115000 115000 115000
Total Grant B01 115000 115000 115000

Abstracts – As shown in Departmental Classified Abstract.

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SETTLEMENT ACCOUNTS
For the month of April 2003

PAYMENTS AMOUNT (RS.) RECEIPT AMOUNT (RS.)


1,00,000
M.H. 2055-Police

M.H. 8658-109-
Reserve Bank Suspense (-) 1,00,000
-Headquarters

M.H. 8658-110- (-) 10,00,000


Reserve Bank Suspense

8675-Reserve Bank
Deposit 10,00,000
106-States-(c) CAS-
RBI

TOTAL NIL NIL

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DETAILED APPROPRIATION ACCOUNTS

HOME DEPARTMENT
GRANT NO. B01-POLICE

Heads Total Grant Actual Excess (+)


(Rs.) Expenditure Saving (-)
(Rs.) (Rs.)
M.H. 2055-Police
003-Education &Training
003(02)ComputerTraining
Voted- O. ----
------ 1,00,000 + 1,00,000
M.H. 2055-Police
109-District Police
109 (01) Regional Office, Thane-
Charged- O. 15,000
S. ---- 15000 15,000 ----
R. ----

Total - Charged 15,000 15,000 ----


Voted ----- 1,00,000 + 1,00,000

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APPROPRIATION ACCOUNTS

HOME DEPARTMENT
GRANT NO. B-01-POLICE

2055-Police
Total Actual Excess (+)
Grant Expenditure Saving (-)
Voted-
Original ---- )
) ---- 1,00,000 + 1,00,000
Supplementary ---- )

Amount surrendered during the year ----

Total Actual Excess (+)


Appropriation Expenditure Saving (-)
Charged-

Original 15000 )
) 15,000 15,000 ----
Supplementary ---- )

Amount surrendered during the year ----

Notes and Comments-

1. Excess expenditure of Rs.1,00,000 under the grant requires regularization.

2. Excess occurred under-


Head Total Actual Excess (+)
Grant Expenditure Saving (-)

M.H. 2055-Police
003-Education &Training
003(02)ComputerTraining
Voted- O. ---- ---- 1,00,000 + 1,00,000

Reasons for incurring the expenditure without budget provision have not been intimated(August 2004)

_____________

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