Procurement Planning & Execution: USAID Grants & Cooperative Agreements (eWorkshop) March 2019
LEARNING JOURNAL
To support the application of your new skills at work and encourage reflection, please add to this learning journal each week. If you don’t like
the table format provided below, please feel free to use a different format while maintaining the intention of the journal activity. You will
submit this during week 6 as part of a whole group discussion.
Week What is one thing that I've Why is it important?
learned?
1 USAID Rules & Regulations This is important, because it
review quiz gave me the opportunity to
reconnect with some of the
USAID Rules & Regulations that
pertain to procurement
2 Procurement plans is important
Procurement planning because it help me identify
needs, resources, and steps
required, which leads to
efficiency in the procurement
process
3 It is important because the
Procurement and Budgets changes that must be taken into
management consideration including Price
changes, currency fluctuations,
unavailability of items might also
impact procurement.
4 This is important because it give
Procurement by competitive my organization the opportunity
proposals to determines the criteria for
selecting the successful vendor.
5 Tender documents and purchase These are some of the important
orders procurement tools in effective
procurement management
How can I use it?
I can use this knowledge gained
to manage any USAID funded
programmes/projects in Sierra
Leone and beyond
I can use this knowledge gained
to develop good practices and
policies that relate to
organization procurement
implementation and
management
I will use the knowledge gained
in this lesson to guide me to
make any adjustments to the
procurement plan and, if
necessary, the procurement
standard operating procedures.
I will use the knowledge to
determine whether to use full
and open competitive process
I will use these tools in
procurement process
What other questions does it raise?
Why USAID Rules and Regulations
Requirements for Non-US Based
Organizations is so important?
What procurement method will be
used in emergency situation?
Are changes to the procurement
plan needed when we are operating
with limited budget?
Does the full and open competitive
process also apply to emergency
procurement process?
Can procurement contract be
awarded without having Tender
documents and purchase orders?
Additional reflections, observations, and comments:

I started this journey with no previous background in USAID Procurement Planning & Execution. What I’ve learned, is the acts of purchasing
starts with a process. I have learned the award specifically states prior approval is provided as part of the terms and conditions of the award, I
have gained knowledge about Restricted Items that requires prior approval. I have acquired knowledge in Acquisition costs, Waivers, Geographic
Codes and Ineligible for procurement.

The knowledge gained would have not be possible without the viable contributions from Keith Edwards and Rebecca Gentry (Facilitators), my
team members and my fellow students. To whom, I say, thank you all!