IS 272: Strategic Information Systems Development

ACTIVITY 5-1
Paul Matthew S. Bentor
MIS Student, 2003-59781

INFORMATION SYSTEMS STRATEGIC PLAN

A. AGENCY SITUATIONER
1. Name of Agency

Naval State University

2. Agency Type
SUC-Level III

3. Size
Land Area Number of
Campus Location
(Hectares) Employees
NSU – Main Campus Naval, Biliran 6.7053 264
NSU – Biliran Campus Biliran, Biliran 85.0329 78
Total 91.7382 342

Figure 1. NSU Budget Allocation for FY2018 (Screenshot taken from RA10964: GAA 2018)

4. Mission Statement
 To generate world-class graduates adequately quipped with quality education,
professional training and relevant skills in maritime education, engineering, arts
and sciences and other health related programs, tourism, education, ICT,
criminology, business and entrepreneurship, agriculture, fishery and forestry
through instruction, research, extension and production services.

5. Strategic Thrusts / Programs

The current administration of Naval State University has set forth new strategic
direction dubbed “NSU is YOU!”. This banner program aims for the university
to carve its own “niche” as the Biliran Province’s premier institution of higher
learning and continues in undertaking appropriate measures in the process of
intensifying aggressively its reach and increasing flexibilities of educational
opportunities, meeting the diverse and ever-changing educational demands of
time for the optimum benefit of its clientele and stakeholders.
6. Management / Operating/ Business Systems
One of the strategic thrusts of the University is strengthening quality assurance
to ensure the superb delivery of education and services to its clientele and
stakeholders. It has regularly submitted all its programs for AACCUP
accreditation, as well as making sure that all programs comply with the policies,
standards, and guidelines of CHED through RQAT inspections and applying for
the Certificate of Program Compliance. The University also recently applied for
and has been awarded its ISO 9001:2015 Certification. It has also undergone
the Level II Accreditation under the Program to Institutionalize Meritocracy and
Excellence in Human Resource Management (PRIME-HRM) of the CSC to
further develop its human resource management competencies, systems, and
practices.

Furthermore, the university has initiated pro-student programs and policies

such as the 4-day class, free wi-fi, and free board exam reviews. It has also
streamlined all its frontline offices by reviewing and redesigning their business
processes to offer fast-lane services to its students.

Additionally, NSU has prioritize the modernization of its facilities through the
construction of new buildings (i.e., dorm, student’s center, ICT building,
recreation building, and maritime training center) repair of old buildings,
procurement of new tools & equipment needed by the different degree
programs, obtaining of additional CCTV cameras and a new library security
system, and installation of a fiber-based local area network to support its free
wi-fi initiative and improve the network connectivity between the different
offices.

7. Strategic Concerns for IT Use

• Enhanced Student Performance Through ICT. Naval State University
believes that enhancing student performance requires an emphasis on
engaging students with their own learning within and outside the
classroom, with other students, and with their environs. In our
technologically advanced and connected world, engagement must
include the strategic use of ICT to enhance their educational and social
experience and prepare them for the realities of work and life. We must
explore, provide and support technology tools, practices and resources
to stimulate the intellectual, professional and social growth of our
students, including providing them the technological skills and ethical
practices necessary for career success.
• Secure, Effective and Reliable IT Infrastructure for a Sustainable
University. NSU must grow and maintain an environment that balances
risk and reliable infrastructure with technological experimentation and
innovation in the classroom, in research, in student services and in
administrative practices. We must prioritize and reward initiatives that
demonstrate superior responsiveness and excellence in the application
of technology, so they are harmonious, easy to navigate and used
consistently; that enhance the adaptability, efficiency and cost-
effectiveness of the University; and that support strategic decision-
making and competitiveness.
B. INFORMATION SYSTEMS
1. Conceptual Framework

LEARNING MANAGEMENT FINANCIAL MANAGEMENT IS

SYSTEM (LMS)

STUDENT INSTRUCTOR ACCOUNTING BUDGET IS

MODULE MODULE IS

LMS Db FINANCIAL Db
Instructor Information /
Student Information/ Monitoring / Reporting
Requirements Accounting / Reporting
Monitoring / Reporting
Requirements
Requirements

Instructor Information /
STUDENT INFORMATION AND Monitoring / Reporting
EMPLOYEE RSP,
ACCOUNTING SYSTEM (SIAS) Requirements
LD, PM, and,
RR IS
Accounting / Reporting
STUDENT Requirements PAYROLL &
STUDENT TIMEKEEPING
MANAGEMENT BENEFITS IS
ACCOUNTING Accounting / Reporting IS
IS IS
Requirements

HMS Db

SIAS Db HUMAN RESOURCE

MANAGEMENT SYSTEM
EXTENSION
MANAGEMENT (REPMS)
IS

RESEARCH PRODUCTION
MANAGEMENT MANAGEMENT Employee Information /
IS IS Monitoring / Reporting
Requirements

REPMS Db

RESEARCH, EXTENSION, AND

PRODUCTION MANAGEMENT
SYSTEM (REPMS)

Legend:
Black symbols – operational & continuing
Blue symbols – for enhancement and further development
Red symbols – for development

2. Description of the Critical Information Systems

INFORMATION
DESCRIPTION STATUS
SYSTEM
SIAS is NSU’s student management
and accounting information system.
This is used for managing the
academic function of the university,
from managing degree programs,
Student Information
curriculum, courses, student profile,
and Accounting Operational
student grades, student tuition fee
System (SIAS)
accounting, UNIFAST, scholarship,
and student enrolment. This system
was developed to streamline all the
academic business processes of the
university.
This system is envisioned to provide
Learning Management technology tools, practices, and For
System resources and facilitate student Development
learning inside and outside the
 classroom. It is the aim of this system
to stimulate the intellectual,
professional and social growth of our
students through the integration of
information and communications
technology in the delivery of instruction
and other academic related activities.
Aside from instruction, the three other
mandated functions of Naval State
University are research, extension, and
production services. This system is
projected to automate all the business
processes relating to research,
Research, Extension,
extension, and production activities. It For
and Production
is the hope of the university that this Development
Management System
system will help increase the
effectiveness and efficiency in the
implementation, monitoring, evaluation,
and utilization of research outputs,
extension activities and projects, and
production services.
With its positive result in the CSC
PRIME-HRM Level 2 assessment, the
university aims to strengthen and
further develop its human resource
management capabilities, systems and
practices to deliver excellent service to
Human Resource its employees. This system is aimed to Under
Management System aid the Human Resource Management Development
Office in its competencies, systems,
and practices in four HR systems: (1)
recruitment, selection, and placement;
(2) learning and development; (3)
performance management; and (4)
rewards and recognition.
As a State University, Naval State
University is mandated to ensure that
all financial activities are conducted in
an efficient, effective and appropriate
manner. This further includes timely
and accurate reporting of fund
movements, security of assets and the
maintenance of adequate internal
controls. Proper management of the
Financial Management For
University’s finances plays a vital role
System Development
in the maintenance of its continued
operation. This is evident considering
the limited fund granted by the national
government and the impact of ever-
changing policies and opportunities
affecting both the operations and
instruction. This system is envisioned
to help the university maintain sound
financial management.

3. Impact of the Information System

INFORMATION INFLUENCE / EFFECT TO NSU’S STRATEGIC
SYSTEM THRUSTS
 The system will aid in the streamlining of all front-line
services for students, from enrollment, monitoring of
Student Information grades, scholarships, evaluation, guidance and other
and Accounting student related activities. Reports and statistics
System (SIAS) requirements for quality assurance activities such
program compliance and accreditation can now be
fulfilled easily.
This system will provide technology tools, practices
and resource that will enhance the delivery of
instruction, ensure that learning is done inside and
Learning Management outside the classroom, and guarantee the quality of
System education being provided to students realizing NSU’s
aim to adopt greater accessibility, equity and quality. It
will also aid in the University’s push to initiate blended
learning.
The implementation, monitoring, evaluation, and
utilization of research outputs, extension activities and
projects, and production services will be much easier
with this system being operational. This system will
Research, Extension, work in support of the University’s initiative to produce
and Production innovative and technology-based instructional
Management System materials and intensify sustainable community
extension services and projects. It will aid in the quality
control of all research outputs ensuring that they are
within the set niche or priority areas set forth in the
institutions research agenda.
This system will ensure excellent delivery and
execution of the four HR systems: recruitment,
Human Resource selection, and placement; learning and development;
Management System performance management; and rewards and
recognition; in line with the University’s thrust to
empower not just its students but also its employees.
This system will help the University’s maintain
Financial Management excellent financial management thus ensuring its
System sustainability to be able to execute its mandated four-
fold functions.

4. Information Systems Linkages

INFORMATION
SYSTEM OWNERS SYSTEM USERS
SYSTEM
• Management of • Students
Information Systems • Parents
Office • Deans / Chairpersons
Student Information • Instructors
and Accounting • Registrar’s Office Staff
System (SIAS) • Accounting Office Staff
• SASO Staff
• Guidance Office Staff
• Cashier’s Office Staff
• Management of • Students
Learning Management
System
Information Systems • Instructors
Office
• Research Services Office • VP – PREPS
• Extension Services Office • Directors, REPS
Research, Extension,
• Production Services Office • Instructors
and Production
• Research Office Staff
Management System
• Extension Office Staff
• Production Office Staff
 • Human Resource • HRMO Staff
Management Office • Records Office Staff
Human Resource • Account Office Staff
Management System • Budget Office Staff
• All University
Employees
• Accounting Office • VP – Admin
• Budget Office • CAO – Finance
• CAO – Admin
Financial Management • Accountant
System • COA
• Budget Officer
• Account Office Staff
• Budget Office Staff

5. Development Strategy for Proposed System

INFORMATION DEVELOPMENT
STATUS
SYSTEM STRATEGY
Operational (But further
Student Information enhancement could be
and Accounting done to develop a web Outsourced
System (SIAS) based and mobile app
module for enrolment)
Learning Management Ready made LMS
For Development
System (Moodle) can be utilized
Research, Extension,
and Production For Development In-House
Management System
Human Resource Both In-House and
Under Development
Management System Outsourced
Financial Management
For Development In-House
System

C. I.T. STRATEGY
1. Computing Scheme
A centralized approach will be utilized given that Naval State University is
already implementing that computer scheme. All IS’s will reside in the main
server maintained and operated by the MIS Office. Access to the IS’s will be
through the installed fiber-optic local area network.
2. Distribution
Computers will be located campus wide, from the college offices, Deans/
Chairpersons offices, and faculty rooms, to the different administrative offices.
The university has ample computer units to support a university wide
deployment. However, access to different IS’s will be restricted based on the
system users.
3. Hardware Platform
• Desktop Computers
• Laptop Computers
• Blade Servers
• Routers
• Switches
• Printers
• Wireless AP

4. Software Classification
• Microsoft Windows Server 2016
 • Microsoft Windows 10 Pro for Workstation
• Microsoft Windows 10 Pro Education
• Ubuntu 18.04 LTS
• Microsoft SQL Server
• Microsoft Visual Studio
• Netbeans
• Notepad++
• Atom
• Nagios XI

5. Special Solutions Technology

• Microsoft Office 365
• Adobe Creative Suite
• Microsoft Project
• Trello

6. Database Required
INFORMATION
DATABASE CONTENT
SYSTEM
• Program Information
• Curriculum
• Courses
• Rooms
• Instructors
Student Information • Schedules
and Accounting SIAS Db • Enrollment Information
System (SIAS) • Student Information
• Student Grades
• Student Evaluation
• Scholarships Information
• Schedule of Tuition Fees
• Student Assessment
• Student Information
• Instructor Information
• Course Information
Learning Management • Events
LMS Db
System • Announcements
• User Information
• Gradebook
• Timetable
• Research Proposals
• Research Status Report
• Grants
• Research Study Data
Research, Extension,
• Extension Projects
and Production REPMS Db
Management System • Extension Proposals
• Extension Status
• IM’s Proposal
• IM’s Status
• Terminal Reports
• Employee Information
• Employee Benefits
Human Resource
HRMO Db Information
Management System
• Employee 201 File
• Employee Log Records
 • Employee L&D Profile
• Employee L&D Plan
• SPMS Records
• IPCR Records
• OPCR Records
• Employee Performance
Profile
• PSB Records
• R&R Records
• Disbursement Records
• Allotment Records
• Obligation Records
• Disbursement Records
• Vouchers
Financial Management
FMS Db • Liquidations
System
• Receipts
• PR
• Canvas
• Travel Requests
• Payroll Record

7. IT Organization
Naval State University has capable software developers and project
managers in its MIS office as well as faculty.