Accident Report

Before coming to class:

Read about the following and collect key information
Major Accidents in the Last Two Decades:
Bhopal, December 1984: In world’s worst chemical disaster, a methylisocyanate gas leak
from the Union Carbide plant in the city killed over 4000 people. Thousands suffered
irreversible health damage.
Delhi, December 1985: An oleum gas leak from the Sriram Foods and Fertilisers Plant in
Delhi severely affected workers and those living in the neighbourhood.
Rourkela, December 1985: Blast furnace accident in Rourkela Steel Plant. 18 workers
affected.
Durgapur, June 1987: Chlorine leak at Durgapur Chemical Factory created panic all around.
Long distance trains were halted. Over 100 were affected.
Bombay, November 1988: Fire at the Bharat Petroleum Refinery at Mahul, north-east
Bombay, killed 32.
Ramagunaam, September 1989: Major gas leak at Fertilisers Corporation of India unit at
Ramagundam, killed 7.
Nagothane, November 1990: Explosion at the Indian Petrochemicals, Nagothane com-plex,
35 persons killed, over 50 suffered 70 per cent burns.
Bombay, July 1991: Accident in a Hindustan Organic Chemicals unit near Bombay kills 7
workers.
Gwalior, December 1991: Blast at the dyeing department of GRASIM unit at Gwalior. 14
Killed and 22 severely injured.
Panipat, August 1992: Ammonia leak at the National Fertilisers Plant, Panipat killed 11,
many injured.
Kahalgaon, October 1992: Boiler explosion in the National Thermal Power Corporation
(NTPC), 11 killed and several injured.
What is an Accident Report?
An accident report is a formal document usually written by one of the employees giving
elaborate details of
 Date, time and place
 People involved
 Nature of injury
 The cause
 Loss for the company
 Ideas to prevent further such occurrences.
The report is written after a thorough investigation made through information collected via
various means. They include oral information from other employees, CCTV footage, eye
witnesses, etc. An investigation committee is set up for this purpose and the report is
submitted to a higher official for further action.
Some of the most common industrial accidents are as follows:
Slips and falls. Workers should be provided non-slip footwear and proper training in safety
procedures to avoid resulting injuries such as musculoskeletal pain.
Falling objects. Injuries from falling objects may occur when items are improperly
positioned while stationary or not restrained while being moved. Workers should be
trained in appropriate placement and proper techniques for transporting items such as the
use of restraints.
Chemical burns/exposure. Chemical burns and exposure accidents occur when the
chemicals are not properly contained and labelled with the chemical’s name and
subsequent handling procedures.
Improper lifting/overexertion. Back, spine and limb injuries may occur over time as
improper lifting techniques resulting from lack of proper training and supervision take
their toll on the worker’s body. Workers need to know how to use supportive equipment
and use correct techniques when lifting to avoid this type of injury.
Key Details for Accident Investigation Report
Details of the Employee writing the report
Name of the Investigator:
Position:
Address of the company:
Date of accident: Time:
Causes of the accident – Possible Options
Type of causal agent – Suspended load, Manual handling, Electricity, Poisonous gas, Fall,
Caught in between machines, Temperature, Other
What caused the accidents- Ineffective guarding, Lack of protective equipment, Lack of
training, Lack of maintenance, Safety rules not followed, inexperience, Unsafe work
methods, Misconduct, Workplace design, (equipment, design, layout), Weather, Poor
housekeeping, Language difficulties
Nature and extent of injury - Part of body injured – Head, Trunk, Multiple, Eyes, Arm,
General, Neck, Leg, Unspecified
Nature of injury - Sprain, Burn, Fracture, Concussion, Superficial, Multiple, Dislocation,
Amputation

How did the accident happen?

 Operating without authority.

  Failure to use safe attire or personal protective equipment
 Careless throwing of material at the work place.
 Working at unsafe speed, i.e., too fast or too low.
 Using unsafe equipment or using equipment’s unsafely.
 Taking unsafe position under suspended loads.
 Distracting, quarrelling, day-dreaming
 One’s own accident prone personality and behaviour.

How can a recurrence be prevented?

Here are recommendations to prevent accidents from happening in future.
Some of the steps for preventing industrial accidents are as follows:
1. Proper safety measures
2. Proper selection of workers
3. Safety conscious
4. Enforcement of discipline
5. Incentives
6. Safety monitoring committees
7. Proper maintenance of machines, equipment and infrastructural facilities
8. Safety training.

Sample Recommendations
1. Proper safety measures:
The proper safety measures should be adopted to avoid accidents. Industries must also
provide guidelines for enacting measures for checking accidents, these should be properly
followed.

2. Proper selection:
Any wrong selection of workers will create problems later on. Sometime employees are
accident prone, they may not be properly suitable for the particular jobs. So the selection of
employees should be on the basis of properly devised tests so that their suitability for jobs
is determined.

3. Safety conscious:
The employees should be made conscious of various safety measures to be followed. There
should be proper working slogans and advises to the worker for making them conscious.

4. Enforcement of discipline:
Disciplinary action should be taken against those who flout safety measures. There may be
negative punishments like warnings, lay off, terminations of workers.

5. Incentives:
Workers should be given various incentives for maintaining safety. There may also be
safety contrasts among workers. Those who follow safety instructions properly should be
given monetary and non-monetary incentives.
6. Safety committees:
Safety measures are in the interest of both employers. There should be committees
consisting of representatives of workers and employees for devising and enforcing safety
programmes.

7. Proper maintenance of machines, equipment and infrastructural facilities:

Accidents may occur on account of the fault in machines or equipment. There should be
proper maintenance of machines. These should be regularly checked and frequently
inspected by engineering

8. Safety training:
The workers should be given training regarding safety measures. They should know the
hazards of the machines, the areas of accident proneness and the good working possible
precautions in case of some accident.

An accident report consists of a cover letter and a report.

The report has the following sections:
 Executive Summary
 Tools used to collect Data
 Description of the Accident
 Analysis – Cause and Consequences
 Findings of the Investigation
 Recommendations
Sample Report 1

Imagine you are the Supervisor In-charge of Petrofirm Industries, Karapaakam,

Chennai-Trichy Highway. A fire accident occurred on 25th March 2018 in the
warehouse section claiming the lives of 2 employees and left 5 injured. A
consolidated loss of Rs. 5.5 lakh was incurred by the company. Write an accident
report with all the details to The Manager, Safety Division, Petrofirm Industries.
Invent all the necessary details.

Cover Letter

From
Mr. Janarth Arun
Supervisor In-charge
Petrofirm Industries
Karapaakam
Chennai-Trichy Highway

Date: 27th March 2018

To
The Manager
Safety Division – Head Office
Petrofirm Industries
Greams Road
Chennai.

Sir

Sub – A report on the fire accident at our Warehouse on 25th March 2018 – reg.

Please find enclosed a detailed report on the fire accident at our Warehouse located at
Karapaakam on 25th March 2018. All information including the causes, employees involved,
losses incurred by the company and safety measures recommended are given.

The investigative committee consists of the following members:

1. Mr. Janarth Arun (Supervisor In-charge)
2. Mr. Udhay Kumar (Junior Engineer)
3. Mr. Ramesh (Maintenance )
4. Ms. Jothy Mishra (Junior Engineer)

Thanking you

Yours sincerely
Mr. Janarth Arun

A REPORT ON THE FIRE ACCIDENT AT PETROFIRM INDUSTRIES, CHENNAI

EXECUTIVE SUMMARY

On 25th March 2018, Sunday, at around 4pm, a fire was reported by the warehouse
watchman to the Junior Engineer. There are 132 employees in this site. The C-Block of the
warehouse where the wax residue is stored in wooden barrels is about 2500 sq.ft in area
and has been well maintained. However, a few naphtha barrels which were highly
inflammable were left along with the wax stored in the room. It was found that this small
negligent action led to the fire accident. Two workers Mr. Farooq (age 29) and Mr. Tilak
(age 47) lost their lives on the spot and five others were injured. Material loss of about 3.5
lakh has occurred in addition to other compensatory dues allotted to the victims.

TOOLS USED TO COLLECT THE DATA

The information presented in this report has been collected from eye witnesses Mr. James
and Mr. Muthu, CCTV Footage available from the site, interviews conducted with 12
workers on duty on the day of the accident.

DESCRIPTION OF THE ACCIDENT

As 25th March 2018 was a Sunday only 15 members were on duty as the A-Block of the
warehouse was undergoing flooring reparations. The Security Personnel Mr. Damodar
Singh was in charge on that day from 8am to 5pm. Around 4 pm he received a call from Mr.
Farooq, a Junior Engineer overseeing the repair operations of A-Block in the second floor.
He complained that from the 2nd floor of A-Block that he saw smoke emanating from the C-
Block that is the warehouse. He had also hurried to the location immediately and took
along with him Mr. Tilak whom he met on the way to C-Block.

The security personnel in turn informed the Supervisor In-charge and also called the
nearby Fire Station. The danger alarm was at once rung and most of the workers around 10
of them rushed to the spot immediately. The flames increased and when Mr. Farooq opened
the doors of the warehouse without any safety precautions, he was subjected to serious fire
burns and Mr. Tilak who tried to help also succumbed to injuries. Both of them were
immediately taken away from the building by the other employees and were rushed to a
nearby hospital.

The firemen arrived in 20 minutes around 4.25 and put out the fire after a struggle for 30
minutes. In the process 5 other employees were also injured because of choking as they
had inhaled the thick smoke coming out the building.

ANALYSIS – CAUSES AND CONSEQUENCES

The wax drums stored in the warehouse were highly volatile in nature. In addition to this,
the naphtha tanks were left open. A spark from the nearby block in which an old iron gate
was being welded, is found to have caused the entire fire. One of the windows have been
left open has let the spark in and these flammable substances caught fire immediately.
The negligent attitude of the employees and their unmindful work culture have also been
important causes.
Mr. Farooq died on the way to the hospital around 4.50 pm and Mr. Tilak died in the
process of medical treatment around 9 pm the same day. It is extremely unfortunate that
the company has lost two sincere and hard-working employees. 5 other employees – Mr.
Ganapathy, Mr. Veeran, Mr. Kingsley, Mr. Karthik and Mr. Iqbal have sustained serious
burns and are being treated under our company’s Medical Policy Scheme in Xavier’s
Hospital. The required compensatory funds have been allotted to these employees and
their families.

A detailed account of the loss incurred by the company due to the above accident is as
follows:

20 tonnes of wax - 24, 00,000

5 gallons of naphtha – 13,50,000
Electrical and Storage equipment – 2,00,000
Building Repair costs- 4,00,000
Compensation for Mr Farooq and Mr Tilak – 5,00,000
Hospital Charges – 1,30,000
Production Loss – 5,00,000

Total loss incurred – Rs. 53,80,000.

FINDINGS OF THE INVESTIGATION

After a detailed investigation, on the basis of various aspects of information collected, the
following are the key findings arrived at. Mr. Gokul and Mr. Jeeva, the supervisors of the C-
Block have been casual in their operations and have ignored the warnings from the junior
engineers who have previously complained of the naphtha tanks left open. Mr. Jeeva was
suspended on an earlier occasion for not using the safety equipment before entering the
furnace area. Such negligent attitude, left unchecked has led to an accident of this
magnitude. After elaborate discussions with the employees concerned, an enquiry has been
made in their operational area. It has been decided that will have to offer explanation for
their behaviour failing which they will face strict action.

The windows and doors of the warehouse require modern technological alarms that would
warn us in case of improper closing. The R & D in Pune has been notified of this need and
they will look into it. A training programme emphasizing the operational procedures while
handling flammable and volatile chemicals is also crucial to the employees. The first aid
team has to be geared up to handle such emergency situations.

RECOMMENDATIONS
In retrospection, considering the causes and effects of the accident, the following measures
need to be implemented in order to avoid such accidents in the future.

 Proper safety measures should be adopted. The Safety Division must also provide
guidelines for enacting measures for checking accidents and conduct mock drills
and surprise visits regularly.

 Inappropriate selection of workers can also be a major contributing factor for

accidents. Sometime employees are careless and casual even in extreme situations
and may not be properly suitable for the particular jobs. So the selection of
employees should be on the basis of properly devised tests so that their suitability
for jobs is determined.

 The employees should be made conscious of various safety measures to be followed.

There should be proper safety slogans and warnings displayed in the premises.

 Disciplinary action should be taken against those who flout safety measures. There
may be negative punishments like warnings, lay off, terminations of workers.

 Deserving workers should be given various incentives for maintaining safety. Any
department that records zero accident should be rewarded regularly.

 Safety measures are in the interest of both employers. A safety committee consisting
of representatives of workers and employees for devising and enforcing safety
should be immediately constituted.

 There should be proper maintenance of infrastructural facilities and other

equipment like fire extinguishers. These should be regularly checked and frequently
inspected by experts and technicians.

 The workers should be given training regarding safety measures. They should know
the hazards of the materials they handle and the gravity of mishaps.

Sample 2

A Report on the fire accident at St. Mary’s Hospital Trichy

Report submitted to

The Director
 Fire Control Board, Trichy

Report submitted by
 Chief Investigation Officer Fire Control Board, Trichy
To

The Director
 Fire Control Board, Trichy.

From

Chief Investigation Officer Fire Control Board, Trichy.

25 October 2018
Sir/Madam,

Sub: Report on the fire accident at St. Mary’s Hospital

On 25 October 2018, a major re accident took place in the storage unit of the
hospital which is on the fifth floor. Five people working in the storage unit were
killed during the accident and twelve people working in the next room were
injured badly. Thirty-five fire tenders were appointed in service and the firemen
were at the hospital to douse the fire. According to the statement by the police,
the fire started at around 5 AM in the morning. Around 30-35 people were
present at the hospital at that time.
The major findings include the reason for the fire to be the negligence of work
by the employees of the hospital. Based on the investigation carried out by our
team of experts, the reason behind the fire is the leakage in sulphuric acid and
potassium permanganate storages. These storages were not inspected
periodically by the workers and these chemicals were not stored in temperature-
controlled conditions.
Such accidents may be avoided by adhering to the recommendations stated
below:
• The board recommends the hospital management to conduct special training
to people working in storage units. 


• It is recommended not to use electronic gadgets inside the storage units. 


• It is recommended to install ‘No Smoking’ signs at appropriate locations. 


• It is recommended to periodically service firefighting equipment. 


• The board recommends the hospital management to shift the storage unit to
secure locations. 


Yours sincerely, 


S. Varun Kumar


Chief Investigation Officer Fire Control Board, Trichy. 


Sample 3

"Write a sample report on a fire accident due to leakage of electric current in a ladies hostel
where two electrical engineering students died. Also give a set of recommendations for
preventing such accidents in future"

To
The Principal
ABC Engineering College
Madurai-25
Tamil Nadu

Date: 27th February 2018

Respected Sir,

Sub: Report on the fire accident

With reference to the accident that look took place a couple a days ago in our college ladies
hostel, the following report is submitted after a thorough analysis of the facts. On the 25th
February 2018, a fire broke out around 02:00 pm in the ladies hostel. It experienced a
tragic fire accident caused by leakage of electricity. It spread so quickly that it is engulfed a
vast area consuming a large number of clothes and other materials which is kept in the
Hostel. The laundry nearby started to burn due to that leakage and the fire spread to the
floors on top. Students who were in the top floors were studying for exams and so everyone
was inside the room. Some of the rooms were suffocated due to lot of smoke and everyone
in that building were alerted and escaped safely. Moreover, the two girl students in the top
floor sustained burn injuries were unable to come out of the room.

The firemen were summoned immediately and saved the two girls from further injuries.
The fire extinguished after one hour. The two girl students were taken to the nearby
hospital with severe burn injuries. The doctors diagnosed them and declared that they
were already dead. Further, the doctor told that they were already afflicted with asthma
and they were killed by smoke and severe fire injuries.

Under investigations, it is found that the fire broke out because of a short circuit in the
switch box. As all the fittings in the rooms were in operation, the fire chanced to spread
very fast. This devastating fire accident has resulted in a loss of two girl students and a lakh
of rupees.

Recommendations to prevent such mishaps

In order to avert or overcome such mishaps in future, the following precautions are
recommended.

1. The worn out wiring should be immediately replaced and checked at regular
intervals for leakages
2. It is extremely necessary to install more fire extinguishers at vantage points
3. Proper fuses must be installed to avoid the excess flow of current
4. Students should be trained to handle the electric components safely along with fire
extinguishers
5. Fire alarms should be installed in Ladies Hostel, since a lot of students are available
in the hostel

If the above measures are implemented forthwith, such accidents can be prevented in
future and thereby great loss to property and human can be averted.

Thank you,
Yours faithfully,
Nirmala

Survey report

Survey is a method of getting data or information from a specific group of people on a

specific topic. There are different methods that could be used during a survey such as
circulating questionnaires, conducting interviews (both face-to-face and online) and so on.
A survey report describes a survey performed, its results and any patterns or trends found
in the survey. Most survey reports follow a standard organisation, broken up under certain
headings.

Generally, a survey report consists of the following sections:

• Report title – a statement describing the purpose of the report
• The receiver – a person or a group of people to whom the report is addressed
• The writer – a person who is assigned the task of writing the report
• Executive summary – a short/brief paragraph on the gist of the event or happening
• Methodology – methods (survey, investigation, etc.) and tools (questionnaire) used to
collect data and to analyse the data
• Findings – a write up on the major outcome of the events, such as an accident, inspection,
project and so on.
• Conclusion and recommendations – summing up of the report and a list of ideas for the
betterment of events or to avoid certain mishaps.

Sample 1 Take a look at the sample survey report. Focus on the format of the report.

Your college administration wants to find what students feel about your college’s
environment and facilities. As student advisor you have been asked to conduct survey among
students about college infrastructure and environment. Conduct survey on these topics and
submit a report to your Dean.

Cover Letter

From
M. Praveen Kumar
Student Advisor
Ambedkar College of Engineering
Erode – 654545

To
The Principal
Ambedkar College of Engineering
Erode – 654545

Respected Sir

Sub – Survey Report on College Infrastructure and Environment

I wish to bring to your notice that the survey conducted among students about our college
infrastructure and environment has been completed and the results have been fully analysed. A
questionnaire was designed with the help of Dean and the Green Club of our College. A unique
feature of this questionnaire is it was fully online and 500 students have filled in the details and
submitted the responses. The results and findings have been analysed and interpreted by a 5
member student committee. The recommendations suggested have also been added.

Thanking you,

Yours sincerely,
M. Praveen Kumar
Survey Report
Topic – A Survey on Infrastructural Facilities and Environment of Ambedkar College of
Engineering, Erode

Aim of the Survey

Ambedkar College of Engineering is one of the premier institutions of Erode and is noted for its
impeccable infrastructure and a sprawling green cover. Regular maintenance of the same with
inputs from students in a periodical basis is absolutely essential for understanding the opinions of
students with respect to the infrastructural facilities and the campus environment. It is with aim
that the college management wanted to conducted a survey to find out necessary actions that can
be implemented.

Design of the Survey

With the above overall aim, it was decided by the student secretary to form a committee of 5
members to undertake the survey. The survey consisted of two main themes – Infrastructural
Facilities and Campus Environment. A questionnaire containing 25 questions were designed by
this committee and was given to the Dean office for their expert opinion. There were a few
revisions made and the final questionnaire was ready to be administered.

Data Collection

Around 700 students who belonged to first, second, third and final year of their study. Google
forms was used to design the questionnaire and the responses were all recorded. In addition to this,
short interviews were also done with selective students for their opinion. The questions covered a
range of issues related to both Infrastructural Facilities and Campus Environment.
The questionnaire asked about how easy or difficult the students found the various amenities
available in the college the classrooms, laboratories, library, various playgrounds, student
stationery centre, photocopying facility, hostel amenities and transport facilities at college. The
data regarding the environment in the campus was collected through questions pertaining to the
number of trees, the pathways for walking, biodiversity in the campus, sanitation, meadows, rain
water harvesting, water recycling facility and ideas for improvement.
The questionnaire was administered by the 5 member committee in the computer laboratory on
weekdays at 4-5pm and on full days on weekends on 23 – 27 of October this year. Students were
also able to do it even in their own mobile phones from the comfort of their homes. Once the
required data was collected, data analysis was done. The results are as follows.

Data Analysis and Interpretation

As the survey was done on google forms, a free online facility, analysis of the data was very easy.
89% of the students felt that the classrooms were spacious, well ventilated and adequate furniture
were available. 78% of students were of the opinion that the laboratories were well-equipped and
up-to-date while the remaining percentage felt that regular updations were necessary. 92% of
students 92 percentage of students felt that the library facilities where extremely well maintained
the books and journals where all updated and the librarian was very friendly when it came to the
various playground facilities around 85 students felt that the playground web spacious the lighting
facility was very good and they were able to play various games that were available with the
physical education department however 5% of the students felt that the playground could be well
expanded and more games and facilities can be added with regard to the student stationery centre,
students have recorded that all the facilities that the required where will available and this was
about 96% of the students the photocopy in facility was also found to be extremely useful and it
is evident from the 89% of the positive responses found from the students as regard to the hostel
amenities most students that is 94% of then found that the hostel rooms where well maintained.
They were cleaned regularly and the washroom facilities were also very good. With regard to the
transport facilities of our college 96% of students who use the college transport expressed that the
drivers and conductors were very friendly and punctual.
The next section focused on the campus environment especially to the questions pertaining to the
number of trees and other greenery items. With regard to the number of trees, students 67% of
students have responded that more trees could be planted and the green brigade of our college
should be involved in this. Similarly, students felt that the pathways that students used most of the
time could be improved by adding more greeneries like different shrubs, flower plants, etc. on both
the sides of the pathways. Our college is also home to several birds, insects and small animals like
squirrels. 56% of students felt that more birds would visit our campus if there was a pond set in
the campus. Around 97% of students said that the sanitation department was doing an excellent
job when it came to the cleaning of our campus however to percentages of students have
recommended that more dustbins need to be kept. One surprising fact that was found by the
analysis of the data was that most students wear underwear of the rainwater harvesting that where
available in our campus this means that more awareness should be created regarding the rainwater
harvesting as this can encourage more students understand its importance similarly the water
recycling facility that is available in our campus needs more exposure many students around 46 %
of them have responded that they never knew anything about the water recycling facility that has
long existed in our college many students are appreciated of the fact that the water recycling was
extremely useful. Many ideas for improvement have also been expressed by our students which
are found in the recommendations section as follows.
Recommendations to the College Administration
On analysis and interpretation of the data that has been collected it was found that the
infrastructural facilities of the college are extremely good. However, the survey committee makes
the following recommendations as collected from the interview data and other feedback from the
participants.
• Constant updating of the library was essential. The management will have to look into
this issue and take immediate measures. A list of journals has been prepared by the 5-
member committee on the recommendation of the students which contains several new
journals that can be helpful both in their academics and research.
• The green brigade should look into the number of trees in the campus and it could be
improved by adding more variety.
• Similarly regarding the hostel facilities some students have recommended a few changes
in the menu of food provided during weekends and on festival days.
Another recommendation would be regarding the sanitation the students have requested an extra
bathroom facility that would be extremely useful.

Sample 2

Cover page
 Survey on the Reading Habits of Engineering Students
Submitted by
D. Sundar
I Year, B.E. Mechanical Engineering College of Engineering and Technology, Delhi
Submitted on
5 November 2018
Submitted to
Dr A. Stephen
Dept. of English
College of Engineering and Technology, Delhi

Executive summary
On 25 October 2018, a survey was conducted among 30 engineering students at Delhi
University. e purpose of the survey was to discover the reading habits of the students. A
questionnaire on different types of reading and different materials for reading was
circulated to the students. e analysis of their responses showed that engineering students
find very little time to read general materials and most of the time they read their textbook
and other journals.

Introduction
The survey was conducted by circulating questionnaires to the tertiary level engineering
students. The first part of the questionnaire consisted of questions dealing with general
ideas on reading and its frequency. The second section was concerned with the different
type of materials such as academic texts, newspapers, magazines, novels, short stories and
so on. The focus of this survey was to identify the general reading habits and the types of
texts engineering students tend to spend time with.

Findings
From the analysis of the data obtained through the questionnaire, the following
information has been identified. In the first section, 71% of the students regularly read
academic texts like textbooks, journals and so on, while 20% regularly read academic
journals. About 9% of the students don’t read any of these texts. In the case of newspapers,
magazines and fiction, 44% sometimes read regional or local newspapers, 10% sometimes
read books of fiction, 10% sometimes read general magazines. On the other hand, 10%
never read newspapers and 26% never read fiction.

Conclusion and recommendations

Based on the analysis it could be concluded that engineering students most likely have little
time for general reading and most of their reading time is spent on textbooks and journals
on their own subjects. Outside their studies, apart from reading local newspapers, students
don’t read international news. Some students read fiction and general magazines. e
alarming fact was that a considerable number of students don’t read any of the genres of
texts considered for the study.
To amend this condition, it has been recommended that:
• Teachers should motivate students to read general texts apart from academic texts.
 • Curriculum should have enough scope for the students to access general reading texts
along with academic texts.
• Students should be given projects which give them a platform to read general texts.

In groups of four, prepare a questionnaire (consisting at least 10 questions) focusing

on the need for bicycles in the college campus, to commute. Administer this
questionnaire to at least 20 students in your campus and prepare a report in about
500 words.

Sample

Your college administration wants to find the possibilities of recycling wastes in the
campus. As student advisor you have been asked to conduct survey among students and
present the findings. Conduct survey on it and submit a report to your Dean.

Cover Letter

From
G. Mohan Prabakar
Student Secretary
Office of Associated Students

30 OCTOBER 2018

To
Dr Venkatrama Rao
Dean – Student Affairs
Director – Department of Recycling
Office of Associated Students
SN College

Respected Sir

Sub – Survey Report on Recycling Waste in College Campus

I wish to bring to your notice that the survey conducted among students about the possibilities
of recycling wastes in the campus been completed and the results have been fully analysed.
A questionnaire was designed with the help of Dean and the Clean Club of our College. A
unique feature of this questionnaire is it was fully online and 500 students have filled in the
details and submitted the responses. The results and findings have been analysed and
interpreted by a 7 member student committee. The recommendations suggested have also been
added.

Thanking you,

Yours sincerely,
G. Mohan Prabakar

Survey Report

SURVEY REPORT ON RECYCLING WASTE IN COLLEGE CAMPUS

Analysis of the SN College - Campus Recycling Program

Presented to

Dr Venkatrama Rao

Dean – Student Affairs

Director – Department of Recycling

Office of Associated Students

SN College

Prepared by

G. Mohan Prabakar

Student Secretary

Office of Associated Students

30 OCTOBER 2018

Aim of the Survey

The purposes of this report are to:

• determine the amount of awareness of the campus recycling programme

• recommend ways to increase participation in the programme.

Executive summary
SN’s recycling programme was created to fulfil the College’s social responsibility as an
educational institution as well as to meet the demand of legislation requiring individuals and
organisations to recycle. The purposes of this report are to:

• determine the amount of awareness of the campus recycling programme

• recommend ways to increase participation in the programme.

We conducted a questionnaire survey to learn about the campus community’s recycling

habits and to assess participation in the current recycling programme. A total of 220
individuals responded to the survey. Since JKM College’s recycling programme includes
only aluminium, glass, paper, and plastic, these were the only materials considered in this
study.

Purpose of this study

The experts had projected higher levels of participation in the recycling programme than
those achieved to date. Experts say that recycling programmes generally must operate at
least a year before results become apparent. The recycling programme has been in operation
one year, yet gains are disappointing. Therefore, they authorised this study to determine the
campus community’s awareness and use of the programme. Recommendations for
increasing participation in the campus recycling programme will be made based on the
results of this study.

Scope of this study

This study investigates:

• potential participants’ attitudes towards recycling in general

• participants’ awareness of the campus recycling programme

• participants’ willingness to recycle on campus

• the perceived convenience of the recycling bins.

Only aluminium, glass, paper, and plastic are considered in this study as they are the only
materials being recycled on campus at this time. The costs involved in the programme were
not considered in this study as we did not consider them relevant.

Findings and conclusions

Most survey respondents recognised the importance of recycling and stated that they recycle
aluminium, glass, paper, and plastic on a regular basis either at home or work. However,
most respondents displayed a low level of awareness of the on-campus programme. Many of
the respondents were unfamiliar with the location of the bins around campus and, therefore,
had not participated in the recycling programme. Other responses indicated that the bins
were not conveniently located.

The results of this study show that more effort is needed to increase participation in the
campus recycling programme.

Recommendations for increasing recycling participation

Recommendations for increasing participation in the programme include:

• relocating the recycling bins for greater visibility

• developing incentive programmes to gain the participation of individuals and on-campus

student groups

• training student volunteers to give on-campus presentations explaining the need for
recycling and the benefits of using the recycling

Conclusions

Based on the findings of the recycling survey of members of the SN College campus, we
draw the following conclusions:

1. Most members of the campus community are already recycling at home or at work.

2. Over half of the respondents recycle aluminium and paper on a regular basis; most recycle
glass and plastic to some degree.

3. Most of the surveyed individuals expressed a willingness to participate in a recycling

programme. Many, however, seem unwilling to travel very far to participate; 42 percent
would like more recycling bins to be located inside the college canteen.

4. Awareness and use of the current campus recycling programme are low. Only a little over
a third of the respondents knew of any recycling bin locations on campus, and only a fifth
had actually used them.

5. Respondents considered the locations of the campus bins inconvenient. This perceived
inconvenience was given as the principal reason for not participating in the programme.