Enhance Knowledge and Skills of IAS Personnels

Project Proposal No.
______
rcise: HGDG
Project Title: Knowledge and Skills Enhancement Program

Existing BLGU Programs/Projects and Activities:
I. Identifying Information:
Project title : Knowledge and Skills Enhancement Program
Proponent : Office of the Municipal Mayor
Location : Sablayan, Occidental Mindoro
Implementing period : January 2018- December 2018
Beneficiaries :IAS Personnels
Women: 3
Men: 2
Total Project Cost : Php. 150,000.00

HGDG Resulting Score :
Target HGDG Score :
Attributable Budget to GAD :
Funding Source : General Fund
Beneficiary Participation:
During the Roll-Out conducted by the Department of Budget and Management last July 31-August 5, 2017, it was
raised that there should be created an Internal Audit System in the Local Government, composed of personnels
knowledgeable in compliance, operation and management audit. Therefore trainings/capacity buildings and other
enhancement programs are vital, so that the internal auditors of the Local Government of Sablayan can carry out their
mandate within the competence required by their functional mandate, set forth by law.
Sex-Disaggregated Data :
Baseline: Male: Female Source: Year:
Baseline:Male Female Source: Year:
II. Background and Rationale:
Pursuant to AO No. 70 dated April 14, 2003, DBM Budget Circular No. 2004-4 dated March 22, 2004 and DBM-CSC Joint
Resolution No. 1 dated May 12, 2006 there should be created in every Government Agencies, Offices an Internal Audit System
which shall be in charge in all matters related to operations and management control. The Internal Audit System is tasked to
advise the LCE or Sanggunian on all matters relating to management and control and operations audit of the executive and
legislative branches, conduct management and operations audit of LGU functions, programs, projects and activities and
outputs and determine the degree of compliance with their mandate and policies, government regulations, established
objectives, systems and procedures/ processes, and contractual obligations; review and appraise systems and procedures,
organizational structures, asset management practices, financial and management records, reports and performance
standards of the LGU ; Analyze and evaluate management deficiencies and assist top management by realistic courses of
action.
Inevitably these functional mandates of the IAS requires lot of technical and management skills not only on what the IAS
should be doing per se but also on how each and every offices within each and every department of the local Government Unit
of Sablayan should be functioning, hence the need for this trainings and/or capacity buildings.
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Project Proposal No.______
rcise: HGDG
III. Project Description:
This project proposal ought to increase the level of knowledge of IAS personnel on the basic functions and duties of
Internal Auditors. This project provides a venue of opportunity for the IAS personnels to gain knowledge on the basic
operations of every departments and offices within the municipality from planning, budgeting to execution and monitoring.
This will also help the IAS personnels to understand the different control environment and organization, outlining the
scope and objectives of the audit, establishing the basis of budgeting (time, cost, and personnel) , identifying the evidence
required to develop the audit findings, assisting in choosing/determining the audit procedures and extent and the basis for
coordinating the staff.
IV. Project Objectives:
Enhanced knowledge of IAS personnels..
Main Objective: This project seeks to provide a venue to enhance the knowledge, capacity and competence of IAS
personnels.
Specific Objectives:
(1) To orient IAS personnels about the duties and responsibilities of internal auditors.
(2) To enhance the IAS personnels’ knowledge the functional mandate of the different
department in the municipality and enhance their technical capabilities in auditing technical
functions of technical offices.
Long Term Impact on Women’s Socio-economic Status and empowerment:
Strategies to avoid/minimize negative impact on women’s status and welfare:
V. Performance Indicators of the Project
5 IAS personnels attended different trainings facilitated by the Department of Budget and Management and the
Association of Government Internal Auditors.
VI. Expected Output of the Project
(1) More competent and knowledgeable IAS pesonnels.
Project Monitoring and Evaluation/

Gender Equality Targets/Indicators:
(1) Target: 5 IAS personnels were able to attend trainings and/or capacity building
(2) Indicator: 5 IAS are trained and capacitated
VII. Human Resource Requirement:
(___) Will use an expert in promoting gender equality and women’s empowerment
(X) Will use staff time (Local GAD Champions) in building capacities within the project to integrate/promote gender
equality
VIII. Budgetary Requirement:

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MOOE / donations / general services / supplies / travel PhP 50,000.00

Capital outlay PhP
Trainings (Meals, snacks, honorarium, supplies) PhP___100,000.00_______
Personal Services PhP ________
TOTAL PhP 150,000.00
IX. Alignment and Alliance-Building:

Existing Project/s of other organizations by which the project was built upon:
Project Title:
Proponent Organization:
X. Exit Plan:
(___) Prepare a Sustainability Assessment Report three months after the project implementation
(___) Identify Sustainability Indicators (minimum of 5; maximum of 25)
(___) Conduct a Utilization Report with the project proponents and beneficiaries
(___) Prepare a compelling narrative to be included on the GAD Annual Report
(___) Submit the project experience to an award-giving body
(___) Solicit support and additional budget for sustainability of the project.
Describe briefly how you are going to utilize the results of the project and how you are going to sustain the
project.
The results of this project will be utilized in order to improve the project for future development.
Prepared by:
ATTY. MELVIE E. SILVERIO

Management and Audit Analyst III
Noted By:
EDUARDO B GADIANO
Municipal Mayor
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rcise: HGDG
Project Title: Office Enhancement Program

II. Identifying Information:

Project title : Office Enhancement Program
Women: 3
Men: 2

Target HGDG Score :
During the Roll-out conducted by the Department of Budget and Management, it was raised that aside from
staffing the Internal Audit Service with pesonnels of necessary skills, experience and personal attributes it should be
complemented with sufficient resources to carry out audit works to achieve what is expected of internal audit.
XI. Background and Rationale:
action.
It can be inferred from the foregoing that office complements such as tables, chairs and electric fans are necessary to
create a working environment that will help the IAS personnels in performing their functions..
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rcise: HGDG
XII. Project Description:
This project proposal ought to provide the IAS personnels with essential office equipments to aide them in doing and
performing their functions in compliance, management and operations audit.
XIII. Project Objectives:
Enhance the office of the Internal Audit System
Main Objective: This project seeks to provide the IAS personnels with equitable office equipments to enable them to
perform their functions.
(1) To create a suitable working environment for internal auditors.
XIV. Performance Indicators of the Project
Procured 6 tables and chairs, 4 electric fans and 4 steel cabinets.
XV. Expected Output of the Project
(1) Enhanced office of Internal Auditors
Project Monitoring and Evaluation

(1) Target: Procurement of 6 tables and chairs, 4 electric fans and 4 steel cabinets.
(2) Indicator Procured 6 tables and chairs, 4 electric fans and 4 steel cabinets.
XVI. Human Resource Requirement:
(___) Will use staff time (Local GAD Champions) in building capacities within the project to integrate/promote gender
equality
XVII. Budgetary Requirement:

Capital outlay PhP
Trainings (Meals, snacks, honorarium, supplies) PhP___________________
TOTAL PhP 50,000.00
XVIII. Alignment and Alliance-Building:

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Project Title:
XIX. Exit Plan:

project.
Prepared by:

Noted By:
EDUARDO B GADIANO
Municipal Mayor
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rcise: HGDG
Project Title: Office Enhancement Program

III. Identifying Information:

Project title : Office Enhancement Program
Women: 3
Men: 2

Target HGDG Score :
During the Roll-out conducted by the Department of Budget and Management, it was raised that aside from
staffing the Internal Audit Service with pesonnels of necessary skills, experience and personal attributes it should be
complemented with sufficient resources to carry out audit works to achieve what is expected of internal audit.
XX. Background and Rationale:
action.
It can be inferred from the foregoing that office complements such as tables, chairs and electric fans are necessary to
create a working environment that will help the IAS personnels in performing their functions..
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rcise: HGDG
XXI. Project Description:
This project proposal ought to provide the IAS personnels with essential office amenities to aide them in doing mandated
functions.
XXII. Project Objectives:
Enhance the office of the Internal Audit System
Main Objective: This project seeks to provide the IAS persnnels with equitable office equipments to enable them to
perform their functions.
(1) To provide a suitable working environment for the Internal Audit System personnels.
XXIII. Performance Indicators of the Project
6 tables and chairs, 4 electric fans and 4 steel cabinets were procured
XXIV. Expected Output of the Project
(1) Procurement of 6 tables and chairs, 4 electric fans and 4 steel cabinets were procured.

(1) Target: Procurement of 6 tables and chairs, 4 electric fans and 4 steel cabinets.
(2) Indicator: 6 tables and chairs, 4 electric fans and 4 steel cabinets were procured.
XXV. Human Resource Requirement:
equality
XXVI. Budgetary Requirement:

Capital outlay PhP
TOTAL PhP 50,000.00
XXVII. Alignment and Alliance-Building:

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Project Title:
XXVIII. Exit Plan:

project.
Prepared by:

Noted By:
EDUARDO B GADIANO
Municipal Mayor
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Project Title: Establishment of Records and Management System Program

IV. Identifying Information:

Project title : Establishment of Records and Management System Program
Women: 3
Men: 2
Total Project Cost : Php. 165, 000.00

Target HGDG Score :
During the Roll-out conducted by the Department of Budget and Management, it was raised that the internal
Audit System should be capable of regular and timely communication of findings and recommendations; systematic
conduct of findings and recommendations. The Internal Audit System is also tasked to maintain internal audit records for
proper determination of audit targets, audit scope and evidence to support audit findings and easy facilitation up reports,
monitoring and evaluation, hence a need for proper equipments to be able to perform this mandates.
XXIX. Background and Rationale:
action.
From the foregoing, it can be inferred that it laptops and desktops are basic must haves to run the Internal Audit System,
to enable IAS personnels to prepare, submit and consolidate audit findings as well as to be able to do and submit the Baseline
Assessment Report and Baseline Assessment of Internal Control Systems which will be the bases of a more in dept plans
such as the Annual Strategic Plans, Audit Engagement Plan, Annual Work Plan.
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rcise: HGDG
XXX. Project Description:
This project proposal ought to provide the IAS personnels with essential office equipments to aide them in doing their
management, operations and compliance audit and in preparing their annual work plan, annual engagement plan, annual
strategic plan, baseline assessment report, baseline assessment of internal control systems.
Project Objectives:
Establishment of Records Management System Program
Main Objective: Establishment of Records Management System
(1) To be able to establish a system if making and keeping of records and database of audits.
XXXI. Performance Indicators of the Project
Procurement of 2 desktops, 2 laptops and 2 AVRs for the use of IAS Personnels.
XXXII. Expected Output of the Project
(1) 2 desktops, 2 laptops and 2 AVRs were procured.

(1) Target: Procurement of 2 desktops, 2 laptops and 2 AVRs

(2) Indicator: 2 desktops, 2 laptops and 2 AVRs are procured.
XXXIII. Human Resource Requirement:
(___) Will use staff time (Local GAD Champions) in building capacities within the project to integrate/promote gender
equality
XXXIV. Budgetary Requirement:
MOOE / donations / general services / supplies / travel PhP ________

Capital outlay PhP 165,000.00______
TOTAL PhP 165,000.00 _
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XXXV. Alignment and Alliance-Building:

Project Title:
XXXVI. Exit Plan:

project.
Prepared by:

Noted By:
EDUARDO B GADIANO
Municipal Mayor
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rcise: HGDG
Project Title: Audit Engagement, Monitoring, Follow Up and Evaluation Program

V. Identifying Information:
Project title : Audit Engagement, Monitoring, Follow Up and Evaluation Program
Women: 3
Men: 2
Total Project Cost : Php. 85, 000.00

Target HGDG Score :
During the Roll-out conducted by the Department of Budget and Management, it was raised that the Internal
Audit System is mandated to conduct management audit to determine compliance with the laws, regulations, managerial
policies, accountability measures, ethical standards, and contractual obligations covering specific timeframes, review and
appraise systems and processes, organizational or staffing structure, records, reports and performance standards.
Conduct operations audit on the outcome, output, process, and input to determine whether the LGUs operations,
programs and projects are effective, efficient, ethical and economical and whether or not the performance targets and
expected results were achieved, consequently, fund is necessary to perform this mandated functions.
XXXVII. Background and Rationale:
action.
Consequently, a corresponding fund is necessary to enable the Internal Audit System, to perform this function. Sufficient
mobilization fund is a must, for gathering of evidence to support the audit functions which may include site visitation.
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rcise: HGDG
XXXVIII. Project Description:
This project proposal ought to provide the IAS with sufficient fund to prepare the kick-off meetings, annual audit
engagement plans, preparing annual work plans to determine the scope of audit, conduct test of controls, identify gaps,
.control deficiencies and breakdowns. Develop audit recommendations, prepare the draft audit report, prepare the final
audit report and audit follow-ups,
Project Objectives:
Provide funds for Audit Engagement, Monitoring, Follow Up and Evaluation
Main Objective: Provide funds for Audit Engagement, Monitoring, Follow Up and Evaluation
(1) To be able to provide funds Audit Engagement, Monitoring, Follow Up and Evaluation
XXXIX. Performance Indicators of the Project
Approved Project Procurement Management Plan
XL. Expected Output of the Project
Annual Work Plan, Audit Engagement Plan, Annual Strategic Plan, Audit and Follow Up Reports.

(1) Target: Approved Project Procurement Management Plan

(2) Indicator: Annual Work Plan, Audit Engagement Plan, Annual Strategic Plan, Audit and Follow Up
Reports.
XLI. Human Resource Requirement:
equality
XLII. Budgetary Requirement:
MOOE / donations / general services / supplies / travel PhP _____85,000.00_____

Capital outlay PhP _______________
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TOTAL PhP 85,000.00 _
XLIII. Alignment and Alliance-Building:

Project Title:
XLIV. Exit Plan:

project.
Prepared by:

Noted By:
EDUARDO B GADIANO
Municipal Mayor
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Enhance Knowledge and Skills of IAS Personnels

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Project Proposal No.

Project Title: Knowledge and Skills Enhancement Program

Total Project Cost : Php. 150,000.00

Baseline: Male: Female Source: Year:

Baseline:Male Female Source: Year:

II. Background and Rationale:

III. Project Description:

IV. Project Objectives:

Enhanced knowledge of IAS personnels..

Long Term Impact on Women’s Socio-economic Status and empowerment:

Strategies to avoid/minimize negative impact on women’s status and welfare:

V. Performance Indicators of the Project

VI. Expected Output of the Project

(1) More competent and knowledgeable IAS pesonnels.

Project Monitoring and Evaluation/

VII. Human Resource Requirement:

VIII. Budgetary Requirement:

MOOE / donations / general services / supplies / travel PhP 50,000.00

TOTAL PhP 150,000.00

IX. Alignment and Alliance-Building:

ATTY. MELVIE E. SILVERIO

Project Title: Office Enhancement Program

II. Identifying Information:

Total Project Cost : Php. 50,000.00

Baseline: Male: Female Source: Year:

Baseline:Male Female Source: Year:

XI. Background and Rationale:

XII. Project Description:

XIII. Project Objectives:

Enhance the office of the Internal Audit System

Long Term Impact on Women’s Socio-economic Status and empowerment:

Strategies to avoid/minimize negative impact on women’s status and welfare:

XIV. Performance Indicators of the Project

Procured 6 tables and chairs, 4 electric fans and 4 steel cabinets.

XV. Expected Output of the Project

(1) Enhanced office of Internal Auditors

Project Monitoring and Evaluation

XVI. Human Resource Requirement:

XVII. Budgetary Requirement:

MOOE / donations / general services / supplies / travel PhP 50,000.00

TOTAL PhP 50,000.00

XVIII. Alignment and Alliance-Building:

XIX. Exit Plan:

ATTY. MELVIE E. SILVERIO

Project Title: Office Enhancement Program

III. Identifying Information:

Total Project Cost : Php. 50,000.00

Baseline: Male: Female Source: Year:

Baseline:Male Female Source: Year:

XX. Background and Rationale:

XXI. Project Description:

XXII. Project Objectives:

Enhance the office of the Internal Audit System

Long Term Impact on Women’s Socio-economic Status and empowerment:

Strategies to avoid/minimize negative impact on women’s status and welfare:

XXIII. Performance Indicators of the Project

XXIV. Expected Output of the Project

Project Monitoring and Evaluation/

XXV. Human Resource Requirement:

XXVI. Budgetary Requirement:

MOOE / donations / general services / supplies / travel PhP 50,000.00

TOTAL PhP 50,000.00

XXVII. Alignment and Alliance-Building:

MOOE / donations / general services / supplies / travel PhP _85,000.00_