NO DESCRIPTION STATUS

1 General
o Overview presentation of the operations of the Palembang
Terminal, if available.
Available

o Soft copies of the policies and procedures in use at the

Palembang Terminal, if available. If only hard copies of the
policies and procedures are available, please provide us with a
list of the available policies and procedures.
o Latest Palembang Terminal organisation chart (as at 31-May-
2018); specifying full names and job titles of all employees Available
including their starting dates of employment at the Palembang
Terminal.
o Financial statements of the Palembang Terminal (in case this is
not available directly from the financial system, management
reports for the cost/ profit centre of the Palembang Terminal is
acceptable):
 trial balance as at 30-Apr-2018 as well as 30-Apr-2017;
 balance sheet as at 30-Apr-2018 (actual and budget) as well as
30-Apr-2017 (actual); and
 income statement for the four months to 30-Apr-2018 (actual
and budget) as well as for the four months to 30-Apr-2017.

2
1. Maintenance of operating and warehousing facilities, plant
and equipment
 Preventive maintenance schedule in use by Terminal
management for operating and warehousing facilities, plant and On progress
equipment.
 Management reports showing utilisation of operating facilities as
well as downtime.

32. Materials management (raw materials and finished goods)

a. Results of latest physical inventory verification exercises (100% count
as well as cycle count).

4 Quality control
Sample report as submit
Reports highlighting stakeholder (customer) feedback on product
quality.
Reports highlighting product quality from the quality control
programme in place.
5 Health, safety and environment management
 Reports highlighting incidents relating to matters of health,
Available prepare
safety and environment.
 Documented recovery plan for incidents affecting the
environment and/ or operations.

6 Distribution
 Listing of the individual trucks owned by the Company in use
On progress prepare
at the Palembang Terminal (for the month of April 2018),
specifying the status (active, inactive, under repair, etc.),
type of product carried, and type of truck.
 Preventive maintenance schedule in use by Terminal Prepare checklist truck
management for Palembang Terminal’s fleet of trucks.
 Management reports highlighting truck and driver utilisation;
as well as accidents involving Palembang Terminal’s trucks.
 Copy of current contract(s) in place with third party
transport company (if applicable). If more than one third
party transport company is used at the Palembang Terminal,
please only provide us with the contracts of the largest such
vendors (responsible for transporting at least 80% of the
outsourced transport volume).