1.

INTRODUCTION

1.1 DEFINITION:
Online vehicle management system is a online booking system designed to meet
specific needs of car rental companies, travel consolidators and travel agencies We
offer highly customizable booking system software through which your customers can
check the vehicle availability and make online car reservation through your website.

1.2 DESCRIPTION:-
An online vehicle management system allows a person to book/reserve a vehicle
with/without payment on one end while the company staff handles the transactions, on
the other via the internet. online car rental systems are used mostly in developed
countries such as england and australia where electronic commerce has been fully
accepted in the society. Famous companies such as europcar from united kingdom, has
gained popularity since the business used the technologies available to expand and
provide more facilities to their customers.

the basic functions of an online car rental system are to keep tracks of vehicles, staff,
customers and booking. it provides useful information to the staff such as giving daily
reports of vehicles to be delivered/picked up and acts as a vehicle management system
by monitoring the use and price of the vehicles.

1.3 OBJECTIVES

The main objective of the application online vehicle management system require a
temporary vehicle, for example those who do not own their own car, or owners of
damaged or destroyed vehicles who are awaiting repair or insurance compensation or
travelers who are out of town.We also provide …

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• Admin
• Registered User
• Guest User

1.4 MODULES
There are 9 main modules in the system which can be sequentially listed as given
below:-

1. User Authentication and Login Management

2. Customer Registration

3. Booking Car

4. Enquiry

5. Manage Rent

6. Add Car

7. Feedback’s Management

8. Performance Appraisal

9. Email integration

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1.5 PROBLEMS IN EXISTING SYSTEM

People
 Admin cannot maintain day to day schedule.
 Under-trained employees with low qualifications.
 As the receipts of the payment are not online any one can steal the receipts.
 Adding people to projects that are over-running their schedule.
 Working environment that prevents employees from focusing on their work.
Customer interactions that are too frequent or lead to open conflicts.
 Unrealistic expectations, usually in the area of project scheduling, wishful
thinking,
 Absence of executive project sponsorship, absence of agreement between all
parties involved in the project.
 Involving developers in company politics more than is necessary.

Process
 Schedules that is too short for the project at hand - too much emphasis on
optimism.
 No risk management or insufficient risk management.
 Spending excessive amounts of time on project approval and budgeting.
 Poor design and poor quality assurance.
 Too few controls placed on the development process causing schedule slips to
go unnoticed.
 Attempting to enter project "polishing" stage too early or more than once
(frequent attempts to get it shipped).
 Thinking that project which is in trouble can be saved by "catch up" later on.

Product
 Too many requirements, attempting to build systems that can do everything.
 Adding to many new features to the ongoing project - feature creep.
 Allowing developers to use new technology project for reasons other than
project requirement.

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 Silver bullet technology syndrome, over-estimating benefits of new tools and
technology.

1.6 SOLUTIONS OF THESE PROBLEMS

At Online Vehicle Management System, we strive to satisfy our clients with our
convenient request forms, stress-free procedures, free transportation facilities, and
quick payments. These are only a few aspects of our services that make us better than
the rest. No vehicle is too old for us. No client is too far from us. We are always ready
to reach our clients no matter where they are. We buy used cars of all kinds,
conditions, and models. Contact us at 888-729-2274 today to figure out your vehicles
value. Get good money with us! Are you wondering “Can I get good cash if I sell my
used car”? Online Vehicle Management System has been making it easy to sell used
cars for cash for the last 25 years. With our extensive experience, we have the best
resources, tools, and practices to work according to the most stringent industry
standards. We accept and pay for all new, used, damaged, or junk vehicles. Just fill out
our online request form, describe the features and condition of your car, and get an
estimate. We will pick up your vehicle and make an instant payment.
Years of quality service hve been kind to us. We have had many happy customer give
us refferals. You can be sure that when you are ready to sell your used car or truck for
cash, give us a call to find out what they are worth. It is easy, free and it kinda makes
selling a used car fun for once!

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 2. SYSTEM ANALYSIS

2.1 REQUIREMENT ANALYSIS

A requirement is a feature that must be included in the actual design and

implementation, getting to know the system to be implemented is of prime importance.
Main emphasis is on:
 The inputs to the system.
 The output expected from the system.
 The people involved in the working of the system.
 The volume of DATA (inputs) and the amount of Information (outputs) that will
be involved.
 With respect to the system itself, the following facts are taken into
consideration.
 The major process involved.
 The main points of application.
 The processing rules for the collected data.
 The exceptions that may be present.
 The checks that should be placed in order to avoid wrong entries.

2.2 SPECIFICATION PURPOSE:-

The purpose of this document is that it deals with various levels of project
development and will account for time used in analysis, design, programming, testing
and verification etc.

SCOPE:-
The tool involved in giving the management the clear picture of the usage of time by
projects by analyzing the results provided by the studies.
Documentation overview.

This document has major sections.

 Section1 Admin Zone.

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 Section2 Customer Zone.

2.3 PROPOSED SYSTEM

Are you wondering “Can I get good cash if I sell my used car”? Online Vehicle
Management System has been making it easy to sell used cars for cash for the last 25
years. With our extensive experience, we have the best resources, tools, and practices
to work according to the most stringent industry standards.

PROJECT SCOPE:
Online-Vehicle-mangement-System-for-Cars(www.shutgfx.com/onlinecar) is
nationwide, bonded, insured and A+ BBB rated as one of the best car buying business
for 25 years. With 400 offices, we can pay for any vehicle and pick it up today.

ESTIMATION:
Online Vehicle Management System operates with a strict code of ethics and is BBB
A+ rated by the Better Business Bureau. You can be sure that you’ll get only the best
rates with absolutely zero costs on your part.We can assure you of quality service
where your satisfaction is the priority.

RESOURCE AVAILABILITY:
The resources which are common to any system consist of human effort, information
and development resource. Developing any system without satisfactory resources is
inappropriate and impossible. The design development team for this project consists of
five members or roles that are responsible for vehicle development and internal testing
and its usage. Information assembly is vital to this project. Various sources of
information are available.

2.4 ROLES
ADMIN:
The manger from the name itself indicates that to manage the projects. He plans the
project and takes requirements for loan. He then divides the project into tasks and
assigns those tasks to the developers. He fills his own timesheet and also checks the
developer’s timesheets. He also verifies the account created by teachers and verifies
articles.

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ADMIN:
He deals with the actual coding part i.e. Upload articles and allow users to users, and
even start users to start users, reply to questions.

CUSTOMER:
He is the person who demands the project and specifies the time, for which he needs
the project back done. If the time is large slot then he has to accept the problems, and
partial results. So that he could place the new requirements for his project along with
the advancement in the technology used.

Feasiblity Study
The system is operationally feasible; it is made so easy that operator will not encounter
any problem during working, as it is very user-friendly. Operational feasibility checks
the scope of the system. The system under consideration should have enough
operational research.
It is observed that the proposed system would provide a very interactive means to share
information and have a far and wide range. The proposed system would make
information more interactive. Thus operational feasibility of the proposed system is
found to be high.

Technical Feasibility

In technical feasibility the following issues are taken into consideration.

 Whether the required technology is available or not

 Whether the required resources are available
 Manpower- programmers, testers & debuggers
 Software and hardware

Once the technical feasibility is established, it is important to consider the monetary

factors also. Since it might happen that developing a particular system may be

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technically possible but it may require huge investments and benefits may be less. For
evaluating this, economic feasibility of the proposed system is carried out.

2.5 OPERATIONAL FEASIBILITY:

The system is operationally feasible; it is made so easy that operator will not encounter
any problem during working, as it is very user-friendly. Operational feasibility checks
the scope of the system. The system under consideration should have enough
operational research.
It is observed that the proposed system would provide a very interactive means to share
information and have a far and wide range. The proposed system would make
information more interactive. Thus operational feasibility of the proposed system is
found to be high.

2.6 Economical Feasibility:- For any system if the expected benefits equal or exceed
the expected costs, the system can be judged to be economically feasible. In economic
feasibility, cost benefit analysis is done in which expected costs and benefits are
evaluated. Economic analysis is used for evaluating the effectiveness of the proposed
system.

In economic feasibility, the most important is cost-benefit analysis. As the name

suggests, it is an analysis of the costs to be incurred in the system and benefits
derivable out of the system. Click on the link below which will get you to the page that
explains what cost benefit analysis is and how you can perform a cost benefit analysis.

Legal Feasibility:-It includes study concerning contracts, liability, violations, and

legal other traps frequently unknown to the technical staff.

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 Software & Hardware Requirement Specification

Software Specification
Language : HTML CSS JAVASCRIPT
Technologies : PHP
Database : MY SQL
Web/Application server : WAMP SERVER
Operating System : Windows 7

Hardware Specification
Processor : INTEL PENTIUM ABOVE

Processor Speed : 2.00 GHz to 2.6 GHz

RAM : 1 GB

Hard Disk : MINIMUM 20GB HARD DISK SPACE

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 DESIGN

DATA FLOW DIAGRAMS

A graphical tool used to describe and analyze the moment of data through a system
manual or automated including the process, stores of data, and delays in the system.
Data Flow Diagrams are the central tool and the basis from which other components
are developed. The transformation of data from input to output, through processes,
may be described logically and independently of the physical components associated
with the system. The DFD is also know as a data flow graph or a bubble chart.

Context Diagram
The top-level diagram is often called a “context diagram”. It contains a single process,
but it plays a very important role in studying the current system. The context diagram
defines the system that will be studied in the sense that it determines the boundaries.
Anything that is not inside the process identified in the context diagram will not be part
of the system study. It represents the entire vehicle element as a single bubble with
input and output data indicated by incoming and outgoing arrows respectively.

Types of data flow diagrams

DFDs are two types
1. Physical DFD
Structured analysis states that the current system should be first understand correctly.
The physical DFD is the model of the current system and is used to ensure that the
current system has been clearly understood. Physical DFDs shows actual devices,
departments, people etc., involved in the current system

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2. Logical DFD
Logical DFDs are the model of the proposed system. They clearly should show the
requirements on which the new system should be built. Later during design activity
this is taken as the basis for drawing the system’s structure charts.

The Basic Notation used to create a DFD’s are as follows:

Dataflow: Data move in a specific direction from an origin to a
Destination.

Process: People, procedures, or devices that use or produce

(Transform) Data. The physical component is not identified.

Source: External sources or destination of data, which may be

People , programs, organizations or other entities.

Data Store: Here data are stored or referenced by a process in the

System

ONLINE VEHICLE
USER MANAGEMENT CUSTOMER
SYSYTEM

ADMIN
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O-LEVEL DFD

Login Login db
User name, succesfull
password

User
Profile, Car
details

Update/view
profile / details Car db
User id

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1-LEVEL DFD

Login request
Admin db
Admin id,
password succesful
Admin

Users ,Pofile details View/Verify

Admin id
request Reg db

Update Update
Event, successful

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ADMIN DFD

st nd
1 2

DOB
Mob no

name ROI
addre el suject
profile
user id login
Test

academic

User Home
User
pswd Users

F –nam

Applies View/
City Updte
country
zip

login
s

Logi

Admin
psw

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 E-R DIAGRAM

Flowchart

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 Snapshot of Project

Home page

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User Register

How it works

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Admin Login

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Admin Zone

Contact Us

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Database & Tables

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 8.7 Conclusion & Future work

Conclusions

Conclusions are the last section people read in your paper, and therefore it’s what they
leave remembering. You need to make sure they walk away thinking about your paper
just the way you want them to.

Your conclusions needs to do three main things:

1. Recap what you did. In about one paragraph recap what your research question
was and how you tackled it.
2. Highlight the big accomplishments. Spend another paragraph explaining the
highlights of your results. These are the main results you want the reader to
remember after they put down the paper, so ignore any small details.
3. Conclude. Finally, finish off with a sentence or two that wraps up your paper. I
find this can often be the hardest part to write. You want the paper to feel
finished after they read these. One way to do this, is to try and tie your research
to the “real world.” Can you somehow relate how your research is important
outside of academia? Or, if your results leave you with a big question, finish
with that. Put it out there for the reader to think about to.
4. Optional Before you conclude, if you don’t have a future work section, put in a
paragraph detailing the questions you think arise from the work and where you
think researchers need to be looking next.

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Future Works

The future work section is a place for you to explain to your readers where you think
the results can lead you. What do you think are the next steps to take? What other
questions do your results raise? Do you think certain paths seem to be more promising
than others?

Another way to look at the future work section, is a way to sort of “claim” an area of
research. This is not to say that others can’t research the same things, but if your paper
gets published, it’s out there that you had the idea. This lets people know what you’re
thinking of doing next and they may ask to collaborate if your future research area
crosses over theirs.

If you do include a future work section, it should be pretty short. The goal should not
be to go into a bunch of details, but instead just a sentence or two explaining each idea.
It should just provide enough information as to a possible research path and why the
path may be important. Motivation is always key in research. I stressed earlier that you
need to motivate your research. This also applies to future work. If you can’t motivate
a good reason to continue research down some path, then why should/would you?

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 9. References

 www.rentalcars.com

 www.nationalcar.com

 www.vevs.com

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