Republic of the Philippines

Province of Ilocos Sur

Vigan City

SANGGUNIANG PANLALAWIGAN OFFICE

___________________________

PROJECT PROPOSAL

I. PROJECT TITLE: Procurement of “DOCUKIT” (Integrated Archiving

System)

II. DATE:

III. BACKGROUND AND JUSTIFICATION:

SEC. 23. (b) Protected Records of Local Governments of the R.A. 9470
otherwise known as An Act to Strengthen the System of Management and
Administration f Archival Records provides that: An LGU shall provide for
the adequate protection and preservation of a protected record it holds, in
accordance with any applicable standards or instructions issued by the
executive director.

In compliance thereto, the Sangguniang Panlalawigan of Ilocos Sur will be

procuring the “DOCUKIT” (Integrated Archiving System) offered by the
MSTRIT. COM Computer Marketing and Services. The latest innovation from
Beehive Integrated with Sharp MFPs, the “DOCUKIT” is an intelligent way to
digitize hard copy files into electronic documents. It is an all-in-one Document
Archiving System that allows you to store, manage, secure, search, retrieve and
share documents in cyberspace.

With increasingly modern solution in terms of archiving information, it is no

surprise that the method of using the hard copy archive is slowly being phased
out. Using this new technology, it will effectively digitizes and file paper-based
records for efficient archiving, tracking and retrieval.

IV. PROJECT OBJECTIVES:

The procurement of “DOCUKIT” (Integrated Archiving System) aims:

a. To digitize hard copy files into electronic documents;

b. To file paper-based records for efficient archiving, tracking and

retrieval; and

c. To store, manage, secure, search, retrieve and share documents in

cyberspace.
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V. PROJECT IMPLEMENTATION

Expected project results

By the completion of the procurement of the “DOCUKIT” the Sangguniang

Panlalawigan of Ilocos Sur will be able to:

i. Digitize hard copy files into electronic documents;

ii. File paper-based records for efficient archiving, tracking and
retrieval; and
iii. Store, manage, secure, search, retrieve and share documents in
cyberspace.

a. Implementing agent management of project

The MSTRIT.COM Computer Marketing and Services will be the supplier of

the “DOCUKIT” ( Integrated Archiving System)

VI. BUDGET:

Amount to be funded by the Sangguniang Panlalawigan Office:

Unit Description Unit Price Total Price

1 LOT  1 SHARP DX-2500N 698, 088.00 698, 088.00
COLORED MFP

 Copy Print Speed

Black & White:
25ppm
 Copy Print Speed
Colour:25 ppm
 Copying Resolution:
600x600 dpi
 Interface: USB
 Magnification Zoom:
25-400%
 Media Sizes: A3 wide
(12” x 18”), min. A5
(5 ½” 8 ½ “)*2

 1 SHARP MX-EB17
 1 SHARP MX-AMX2
(LICENSE)
 1 SHARP MX-PK11
 1 SHARP MX-DE12
(TRAY)
 1 DOCULINK
(ARCHIVING SYSTEM)
APPLIANCE
 INTEL CORE 15
Processor
 8GB RAM Memory
 2 TB SSHD 2.5
 Linux OS
 5 User License
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  1 Administrator
License
 WIRELESS ROUTER 300
MBPS
 1 16 PORTS SWITCH
HUB
TOTAL 698, 088.00

Proposed by:

______________________________

Approved by:

RYAN LUIS V. SINGSON

Governor

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