Sap MM Config Document Real Life Project PDF

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configuration Document
SHIELD
Configuration Document
MATERIALS
MANAGEMENT
SEPTEMBER to NOVEMBER 2007
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TABLE OF CONTENTS: Page No
1. Enterprise Structure – Definition: --------------------------------------------------------------------------07-27

1.1 Logistics – General
1.1.1 Define valuation level
1.1.2 Define, copy, delete, check plant
1.2 Materials Management
1.2.1 Maintain storage location
1.2.2 Maintain purchasing organization
2. Enterprise Structure – Assignment :-------------------------------------------------------------------------27-32
2.1 Logistics - General
2.1.1 Assign plant to company code
2.2 Materials Management
2.2.1 Assign purchasing organization to company code
2.2.2 Assign purchasing organization to plant
3. Logistics – General:-----------------------------------------------------------------------------------------------33-42
3.1 Material Master
3.1.1 Assign Screen Sequences to User/Material Type/Transaction/Industry Sector
3.2 Material Types
3.2.1 Define Attributes of Material Types
3.2.2 Define Number Ranges for Each Material Type
3.3 Settings for Key Fields
3.3.1 Define Material Groups
3.3.2 Define Divisions
3.4 Business Partner
3.4.1 Vendors - Define Account Groups and Field Selection (Vendor)
3.4.2 Vendors- Define Number Ranges for Vendor Master Records
4. Materials Management:
4.1 Purchasing----------------------------------------------------------------------------------------------------43-117
4.1.1 Environment Data
4.1.1.1 - Define Attributes of System Messages
4.1.1.2 Define Default Values for Buyers
4.1.2 Material Master
4.1.2.1 Define Shipping Instructions
4.1.2.2 Define Purchasing Value Keys
4.1.3 Vendor Master
4.1.3.1 Define Terms of Payment
4.1.3.2 Check Incoterms
4.1.4 Create Purchasing Groups
4.1.5 Purchasing Info Record
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4.1.5.1 Define Number Ranges
4.1.6 Quota Arrangement
4.1.6.2 Define Quota Arrangement Usage
4.1.7 RFQ/Quotation
4.1.7.1 Define Document Types
4.1.7.3 Release Procedure
4.1.8 Purchase Requisition
4.1.9 Purchase Order
4.1.9.4 Set Tolerance Limits for Price Variance
4.1.9.5 Texts for Purchase Orders
4.1.9.6 Set up Stock Transport Order
4.1.9.7 Returns Order
4.1.10 Contract
4.1.11 Scheduling Agreement
4.1.12 Conditions
4.1.12.1 Define Price Determination Process
4.1.12.1.1 Define Access Sequences
4.1.12.1.2 Define Condition Types
4.1.12.1.3 Define Calculation Schema
4.1.12.1.4 Define Schema Group
4.1.12.1.5 Define Schema Determination
4.1.12.1.6 Define Transaction/Event Keys
4.1.13 Account Assignment
4.1.13.1 Maintain Account Assignment Categories
4.1.14 Define Default Values for Document Type
4.1.15 Version Management
4.1.15.1 Set Up Version Management for Purchase Requisitions
4.1.15.2 Set Up Version Management for External Purchasing Documents
4.1.15.3 Define Reasons for Change
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4.1.16 Vendor Evaluation
4.1.16.1 Define Weighting Keys
4.1.16.2 Define Criteria
4.1.16.3 Define Scope of List
4.1.16.4 Maintain Purchasing Organization Data
4.2 External Services Management -----------------------------------------------------------------------108-111
4.2.1 Service Master
4.2.1.1 Define Service Category
4.2.2 Number Ranges
4.2.2.1.1 Define Number Ranges for Service Entry Sheet
4.2.2.1.2 Define Internal Number Range for Service Specifications
4.2.2.1.3 Assign Number Ranges
4.2.3 Define Attributes of System Messages
4.3 Inventory Management and Physical Inventory--------------------------------------------------112-124
4.3.1 Goods Issue / Transfer Postings
4.3.1.1 Create Storage Location Automatically
4.3.1.2 Set Up Dynamic Availability Check
4.3.2 Goods Receipt
4.3.2.1 Set Tolerance Limits
4.3.2.2 Create Purchase Order Automatically
4.3.2.3 Set "Delivery Completed" Indicator
4.3.3 Reservation
4.3.3.1 Define Default Values
4.3.4 Physical Inventory
4.3.4.1 Cycle Counting
4.3.5 Movement Types
4.3.5.1 Record Reason for Goods Movements
4.3.6 Output Determination
4.3.6.1 Maintain Condition Tables
4.3.6.2 Maintain Access Sequences
4.3.6.3 Maintain Output Types
4.3.6.4 Maintain Output Determination Procedures
4.3.6.5 Maintain Conditions
4.4 Valuation and Account Assignment------------------------------------------------------------------125-139
4.4.1 Define Price Control for Material Types
4.4.2 Split Valuation
4.4.2.1 Activate Split Valuation
4.4.2.2 Configure Split Valuation
4.4.3 Account Determination
4.4.3.1 Account Determination Without Wizard
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4.4.3.1.1 Define Valuation Control
4.4.3.1.2 Define Valuation Classes
4.4.3.1.3 Configure Automatic Postings
4.5 Logistics Invoice Verification--------------------------------------------------------------------------140-145
4.5.1 Define Attributes of System Messages
4.5.2 Incoming Invoice
4.5.2.1 Number Assignment
4.5.2.1.1 Maintain Number Assignments for Accounting Documents
4.5.2.1.2 Maintain Number Assignment for Logistics Documents
4.5.2.1.2.1 Transaction - Assign Number Range
4.5.2.1.2.2 Maintain Number Range Intervals for Invoice Documents
4.5.3 Maintain Default Values for Tax Codes
4.5.4 Invoice Block
4.5.4.1 Determine Payment Block
4.5.4.2 Set Tolerance Limits
4.6 Consumption-Based Planning ------------------------------------------------------------------------146-146
4.6.1 Master Data
4.6.1.1 Define MRP Controllers
5. Financial Accounting (New) [ TAXINN-Condition based Procedure]-------------------------147-157
5.1 Tax on Sales/Purchases
5.1.1 Basic Settings
5.1.1.1 Check Calculation Procedure
a) Access Sequences
b) Define Condition Types
c) Define Procedures
5.1.1.2 Assign Country to Calculation Procedure
5.1.1.3 Check and Change Settings for Tax Processing
5.2 Calculation
5.2.1 Define Tax Codes for Sales and Purchases
5.3 Posting
5.3.1 Define Tax Accounts
6. Logistics – General [Country India Version-CIN Settings] :-----------------------------157-182
6.1 Tax on Goods Movements [India]
6.1.1 Basic Settings
6.1.1.1 Maintain Excise Registrations
6.1.1.2 Maintain Company Code Settings
6.1.1.3 Maintain Plant Settings
6.1.1.4 Maintain Excise Groups
6.1.1.5 Maintain Series Groups
6.1.2 Determination of Excise Duty
6.1.2.1 Select Tax Calculation Procedure
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6.1.2.2 Maintain Excise Defaults
6.1.3 Condition-Based Excise Determination
6.1.3.1 Define Tax Code for Purchasing Documents
6.1.3.2 Assign Tax Code to Company Codes
6.1.3.3 Classify Condition Types
6.1.4 Master Data
6.1.4.1 Assign Users to Material Master Screen Sequence for Excise Duty
6.1.4.2 Maintain Chapter IDs
6.1.5 Account Determination
6.1.5.1 Define G/L Accounts for Taxes
6.1.5.2 Specify Excise Accounts per Excise Transaction
6.1.5.3 Specify G/L Accounts per Excise Transaction
6.1.6 Business Transactions
6.1.6.1 Incoming Excise Invoices
6.1.6.1.1 Maintain Rejection Codes
6.1.6.1.2 Specify Which Movement Types Involve Excise Invoices
6.1.7 Outgoing Excise Invoices
6.1.7.1 Assign Billing Types to Delivery Types
6.1.7.2 Maintain Default Excise Groups and Series Groups
6.1.8 Subcontracting
6.1.8.1 Maintain Movement Type Groups
6.1.8.2 Subcontracting Attributes
6.1.9 Tools
6.1.9.1 Number Ranges
6.1.9.2 Message Control
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Enterprise structure Related to Materials Management

Definition
Define valuation level
Enterprise Structure
SPRO Definition Logistic General
Definition Define Valuation Level
For GMR – Valuation level is defined at Plant Level.
Define, copy, delete, check plant

SPRO / IMG ->
> Enterprise Structure -> Definition -> Logistics General ->
> Define copy delete
check plant
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Following plants are defined for GMR.
2000 GMR Energy Limited
2001 Kamalanga Thermal Power Projec
2002 Talong
2003 Bajoli Holi
2004 GMR Energy Limited(Corp Off)
2005 GMR Enegry Ltd (Delhi Off )
2100 GMR Power Corporation Pvt Ltd
2101 HYUNDAI HEAVY IND. CO.LTD. C/O. GMR POWER CORP.
2150 Vemagiri Power Generation Ltd
2151 Korea Plant Service & Eng Co L
2200 GMR Hydro Power Gen Pvt Ltd
3110 GMR T.T EXPRESSWAYS PVT LTD
3120 GMR Tuni Anakapali Exp Pvt Ltd
3130 GMR Pochanpalli Exp Pvt Ltd
3210 GMR Ambala-Chand Exp Pvt Ltd
3220 GMR Jadcherla Exp.ways Pvt Ltd
3230 GMR Ulundurpet Exp Pvt Ltd
3310 GMR PROJECTS PVT.LTD.
4001 GMR Ind.Ltd,Sugar Div,Sankili Sugar Division- SANKILI
4002 GMR Ind.Ltd,Co-gen Div,Sankili Co-Gen Division - SANKILI
4003 GMR Ind.Ltd,Dist Div,Sankili Distillery Division-SANKILI
4011 GMR Ind.Ltd,Sugar Div,Haliyal Sugar Division - HALIYAL
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4012 GMR Ind.Ltd,Co-gen Div,Haliyal Co-Gen Division - HALIYAL
4013 GMR Ind.Ltd,Dist Div,Haliyal Distillery Division-HALIYAL
4098 GMR Industries Limited Aviation
4099 GMR Industries Ltd,Corp.Office GMR Corporate Office
5010 GMR Properties Pvt Ltd
5020 Delhi Acropolis Private Ltd.,
6600 GMR Corporate Centre Limit
8000 RAXA Security Services Ltd.
8100 GMR Aviation Private Limited GMR Aviation Private
8601 GMRVF- Estates & Hostels GMRVF- Estates & Hostels
8602 GMRVF-GMRIT-ENGG. & PG GMRVF-GMRIT-ENGG. & PG
8603 GMRVF-GMRIT-P.G.DIPLOMA GMRVF-GMRIT-P.G.DIPLOM
8604 GMRVF-SGCSRC-UG&PG GMRVF-SGCSRC-UG&PG
8605 GMRVF-SGCSRC-B.Ed GMRVF-SGCSRC-B.Ed
8606 GMRVF-CSW-RAJAM GMRVF-CSW-RAJAM
8607 GMRVF-CORPORATE GMRVF-CORPORATE
A001 GMR Industries Ltd., Sugar Division- SANKILI
A002 GMR Industries Ltd., Co-Gen Division - SANKILI
A003 GMR Industries Ltd., Distillery Division-SANKILI
Maintain Storage Location

A storage location is the place where stock is physically kept within a plant. Storage location
has the following attributes:
SPRO / IMG -> Enterprise Structure -> Definition -> Materials Management-> Maintain storage
location
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Following storage location are defined for GMR.
PLANT SLOC DESCRIPTION
2000 ACST A/C Stores
2000 ADST Admin Stores
2000 ASTA Bulk Acid ST- A
2000 ASTB Bulk Acid ST- B
2000 CHTR Chlor tonner Rm
2000 COCR CO2 Cyl(Cntrl Rm
2000 COGT CO2 Cyl(GTG)
2000 CSTA Bulk Castic ST-A
2000 CSTB Bulk Castic ST-B
2000 ELST Elec Maint Store
2000 FST1 Fuel Stor Tank
2000 INST Instr Maint Stor
2000 LOSC Lube Oil Scrap
2000 MESC Metal Scrap Yard
2000 MEST Mech Maint Stor
2000 NEWH New Warehouse
2000 NMSC Non-Metalic Scrp
2000 NTFL Nitrogen Cyl(FH)
2000 NTST Nitrogen Cyl(STG
2000 OLWH Old Warehouse
2000 OPST Operation Stores
2000 OPYD Open Yard
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2000 RHST Raw HSD Tank
2000 RNT1 Raw Naphta Tank1
2000 RNT2 Raw Naphta Tank2
2000 SAST Safety Stores
2000 THST HSD Trt Stor Tan
2001 PK1
2002 PT1
2003 PBH1
2004 PB1
2005 PD1
2100 101A Tank 101-A
2100 101B Tank 101-B
2100 102A Tank 102-A
2100 102B Tank 102-B
2100 201A Cyl Lube oil - A
2100 201B Cyl Lube oil - B
2100 ACST Sul Acid ST
2100 ADST Admin Store
2100 CHTR Chl tonner SA
2100 CLST Service Tank
2100 CTCH Cooling Tower SA
2100 FLT8 Fuel tank - 8
2100 FLT9 Fuel tank - 9
2100 HYST Hyd Lime St Area
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2100 MAST Main Store
2100 MLST Tank 200
2100 OMST O&M Store
2100 SCYD Scrap Yard
2100 STCH STP Chem Store
2100 T104 LDO Tank
2100 T108 HSD Tank
2100 T200 System Oil
2100 T205 Talusia
2100 T600 Oil sludge ST
2100 T601 Sep Oil Sludg ST
2100 ULOS Used Lube Oil
2101 ENGE Engine Room
2101 OMST O&M Store
2150 ACST A/C Stores
2150 ACWA BAST-A(CW PLANT)
2150 ACWB BAST-B(CW PLANT)
2150 ADST GMR Admn Store
2150 ARSH Argonite Shed
2150 ASTA BAST-A(DM PLANT)
2150 ASTB BAST-B(DM PLANT)
2150 CHEM Chemical Lab
2150 CHTR Chl Stor Yard
2150 CMHS Chemical House
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2150 CNTR Containers (8 no
2150 COGT CO2 Tank for GTG
2150 COSH CO2 Cyl Shed GTG
2150 CSTA BCST Tank - A
2150 CSTB BCST Tank - B
2150 ELEC Electrical Lab
2150 HKST House Keep Store
2150 HYSH Hydrogen Shed
2150 INST Instrumentation
2150 LOTR Tran.oil yard
2150 MESC Metal Scrap Yard
2150 NTBL Nit Cyl HRSG
2150 NTFL Nit Cyl Fuel Han
2150 OPYD Open Yard
2150 SAST Safety Stores
2150 WHSE Ware House
2151 OMST O&M Store
2200 PA1
3100 RS01 TAMBARAM-TINDIVA
3120 RS02 Tuni-Anakapalli
3130 RS03 Pochanpalli
3210 RS04 Ambala-Chandigar
3220 RS05 Jadcherla
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3230 RS06 Ulundurpet
3310 RS07 GMR Projects
4001 FR10 FERT- PALAKONDA
4001 FR11 R.A.VALASA - 1
4001 FR12 R.A.VALASA - 2
4001 FRT1 FERT-MAIN STORE
4001 FRT2 FERT-KOTTURU
4001 FRT3 FERT-VEERAGATAM
4001 FRT4 FERT-VANGARA
4001 FRT5 FERT - RAJAM
4001 FRT6 FERT - CHEEPURUP
4001 FRT7 FERT - DEVADI
4001 FRT8 FERT - RANASTHAL
4001 FRT9 FERT - GARA
4001 SC01 Com Mat - Mech
4001 SC02 Com Mat - Elec
4001 SC03 Com Mat - Proces
4001 SC31 Torr Steels
4001 SC32 Structural Mat
4001 SC33 Metal Steels
4001 SC35 Pipes 1
4001 SC36 Pipes 2
4001 SC37 Pipes 3
4001 SC39 Oil & Fuel Stor
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4001 SC40 Diesel Bunk
4001 SC41 Gas1-Oxygen
4001 SC42 Gas2-D.A Others
4001 SC43 Gas3 - Empty
4001 SC45 Chemicals
4001 SC90 Rejected Mat
4001 SC95 Scrap Material
4001 SC99 Statry/EDP Mat
4001 SCRP SCRAP MATERIAL
4001 SCRT CUSTOMER RETURNS
4001 SFG1 SUGAR FG 1A & 1B
4001 SFUL SUGAR FUELS
4001 SML1 MOLASSES TANK 1
4001 SRMS SUGAR RAW MAT
4001 SS01 Sugar Mat - Mech
4001 SS02 Sugar Mat - Elec
4001 SS03 Sugar Mat - Proc
4001 SS71 FG Storage 1
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4001 SS77 Molasses Tank 1
4001 SS82 Raw Mat (Cane)
4001 SS84 Bagasse Storage
4001 SS85 Fert -Main Store
4001 SS86 Fert -Kotturu
4001 SS87 Fert -Veeragatam
4001 SS88 Fert -Vangara
4001 SS89 Fert -Rajam
4001 SS90 Fert-Chepurupali
4001 SS91 Fert-Devadi
4001 SS92 Fert-Ranasthalam
4001 SS93 Fert-Gara
4001 SS95 Sulphur
4001 SS97 Lime
4001 SS98 Prod Storage
4001 STOL TOOLS
4001 SWIP SUGAR-WIP
4002 CFUL CO-GEN FUELS
4002 CRMS CO-GEN RAW MATER
4002 CTOL CO-GEN TOOLS
4002 CWIP CO-GEN WIP
4002 SP01 Co-gen.Mat- Mech
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4002 SP02 Co-gen.Mat- Elec
4002 SP03 Co-gen.Mat- Proc
4002 SP78 Caustic Lye
4002 SP79 HCL
4002 SP80 Sulphuric Acid
4002 SP81 Clarified Water
4002 SP83 DM Water
4002 SP85 Bagasse Storage
4002 SP92 Bio-Mass Fuels
4002 SP93 Coal Yard
4002 SP94 Ash Yard
4002 SP95 Scrap Yard
4002 SP98 Prod Storage
4003 DEP1 DIST - ETP1
4003 DEP2 DIST - ETP2
4003 DFG1 DIST - FG 1
4003 DFG3 DIST - VAT
4003 DML1 Molasses Tank -I
4003 DML2 Molasses Tank -2
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4003 DRMS DIST - RAW MAT
4003 DTOL DIST - TOOLS
4003 DWIP DIST - WIP
4003 SD01 DIist.Mat - Mech
4003 SD02 DIist.Mat - Elec
4003 SD03 DIist.Mat - Proc
4003 SD31 Molasses Tank- I
4003 SD32 Molasses Tank-II
4003 SD33 Molases Day Tank
4003 SD36 RS/ENA Rec - 1
4003 SD42 Ethaonal Rec - 1
4003 SD48 Impure Spirit -1
4003 SD49 Impure Spirit -2
4003 SD51 Fusel oil Rec -1
4003 SD52 Fusel oil Rec -2
4003 SD55 RS/ENA Vat -1
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4003 SD61 Imp Spirit Vat-1
4003 SD63 Fusel Oil Vat -1
4003 SD65 DS Vat - 1
4003 SD67 Ethanol Vat -1
4003 SD68 Ethanol Vat -2
4003 SD71 DS Issue Vat -1
4003 SD72 DS Issue Vat -1
4003 SD75 Issue Vat - 1
4003 SD79 Clar Wat Reservr
4003 SD80 DM Water Tank
4003 SD81 Coal Yard
4003 SD82 Husk Yard
4003 SD83 Bagrasse Yard
4003 SD84 Ash Storage
4003 SD87 Buffer Tank - 1
4003 SD88 Buffer Tank - 2
4003 SD89 Lagoon - 1
4003 SD90 Lagoon - 2
4003 SD92 Sump
4003 SD93 Leachate Pit
4003 SD94 Bio-Compost Yard
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4003 SD95 Scrap Material
4003 SD96 Bio-Fert Storage
4003 SD98 Prod Storage
4011 HC01 Com Mat - Mech
4011 HC02 Com Mat - Elec
4011 HC03 Com Mat - Proces
4011 HC31 Torr Steels
4011 HC32 Structural Mat
4011 HC33 Metal Steels
4011 HC35 Pipes 1
4011 HC36 Pipes 2
4011 HC37 Pipes 3
4011 HC39 Oil & Fuel Stor
4011 HC40 Diesel Bunk
4011 HC41 Gas1-Oxygen
4011 HC42 Gas2-D.A Others
4011 HC43 Gas3 - Empty
4011 HC45 Chemicals
4011 HC90 Rejected Mat
4011 HC95 Scrap Material
4011 HC99 Statry/EDP Mat
4011 HS01 Sugar Mat - Mech
4011 HS02 Sugar Mat - Elec
4011 HS03 Sugar Mat - Proc
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4011 HS71 FG Storage 1
4011 HS77 Molasses Tanks1
4011 HS82 Raw Mat(Cane)
4011 HS84 Bagasse Storage
4011 HS85 Fertlizer 1
4011 HS95 Sulphur
4011 HS97 Lime
4011 HS98 Prod Storage
4011 SCRP SCRAP MATERIAL
4011 SCRT CUSTOMER RETURNS
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4011 SFUL SUGAR FUELS
4011 SRMS SUGAR RAW MAT
4011 STOL TOOLS
4011 SWIP SUGAR-WIP
4012 CFUL CO-GEN FUELS
4012 CRMS CO-GEN RAW MATER
4012 CTOL CO-GEN TOOLS
4012 CWIP CO-GEN WIP
4012 HP01 Co-gen.Mat- Mech
4012 HP02 Co-gen.Mat- Elec
4012 HP03 Co-gen.Mat- Proc
4012 HP78 Caustic Lye
4012 HP79 HCL
4012 HP80 Sulphuric Acid
4012 HP81 Clarified Water
4012 HP83 DM Water
4012 HP85 Bagasse Storage
4012 4012 Bagasse Storage
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4012 HP92 Bio-Mass Fuels
4012 HP93 Coal Yard
4012 HP94 Ash Yard
4012 HP95 Scrap Yard
4012 HP98 Prod Storage
4013 DFG3 DIST - VAT
4013 DML1 Molasses Tank -I
4013 DML2 Molasses Tank -2
4013 DRMS DIST - RAW MAT
4013 DTOL DIST - TOOLS
4013 DWIP DIST - WIP
4013 HD01 DIist.Mat - Mech
4013 HD02 DIist.Mat - Elec
4013 HD03 DIist.Mat - Proc
4013 HD31 Molasses Tank- I
4013 HD32 Molasses Tank-II
4013 HD33 Molases Day Tank
4013 HD36 RS/ENA Rec - 1
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4013 HD42 Ethaonal Rec - 1
4013 HD48 Impure Spirit -1
4013 HD49 Impure Spirit -2
4013 HD51 Fusel oil Rec -1
4013 HD52 Fusel oil Rec -2
4013 HD55 RS/ENA Vat -1
4013 HD61 Imp Spirit Vat-1
4013 HD63 Fusel Oil Vat -1
4013 HD65 DS Vat - 1
4013 HD67 Ethanol Vat -1
4013 HD68 Ethanol Vat -2
4013 HD71 DS Issue Vat -1
4013 HD72 DS Issue Vat -1
4013 HD75 Issue Vat - 1
4013 HD79 Clar Wat Reservr
4013 HD80 DM Water Tank
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4013 HD81 Coal Yard
4013 HD82 Husk Yard
4013 HD83 Bagrasse Yard
4013 HD84 Ash Storage
4013 HD87 Buffer Tank - 1
4013 HD88 Buffer Tank - 2
4013 HD89 Lagoon - 1
4013 HD90 Lagoon - 2
4013 HD92 Sump
4013 HD93 Leachate Pit
4013 HD94 Bio-Compost Yard
4013 HD95 Scrap Material
4013 HD96 Bio-Fert Storage
4013 HD98 Prod Storage
4098 AVST Aviation St Loc
4099 CR01 Stainary/EDP Mat
5010 PR01 GMRPPL
5010 PR02 DAPL
6600 FMS1 Skip House
6600 FMS2 King Street 1
6600 FMS3 King Street 2
6600 FMS4 MTB
6600 FMS5 SBM
6600 FMS6 HMG
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6600 FMS7 IBCKP-10/11Floor
8000 RX01 Uniforms
8000 RX02 Arms & Weapons
8100 1 Location 0001
8100 88 Lager 0088 (WM)
8100 100 Lagerort WM&HU
8100 200 SCM-EWM
8601 VF01 Estates & Hostel
8602 VF02 GMRVF-GMRIT-ENGG
8603 1 Location 0001
8603 VF03 GMRIT-P.G.DIPLOM
8604 VF04 SGCSRC-UG&PG
8605 VF05 SGCSRC-B.Ed
8606 VF06 CSW-RAJAM
8607 VF07 CORPORATE
Maintain purchasing organization

In this step, you set up your purchasing organizations. From the Materials Management and
purchasing view, the purchasing organization is responsible for the complete processing of
purchasing activities (such as requests for quotations, purchase orders & Scheduling
Agreements).
Path: SPRO / IMG -> Enterprise Structure -> Definition -> Materials Management-> Maintain
purchasing organization
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ASSIGNMENT
Assign plant to company code
In the step "Assign plant to company code"; you assign each plant to a company code. A Plant
can only belong to one company code.
SPRO / IMG -> Assignment -> Logistics – General-> Assign plant to company code
Co code Plant Name of the plant Company name
2000 2000 GMR Energy Limited GMR Energy Limited
2000 2001 Kamalanga Thermal Power Projec GMR Energy Limited
2000 2002 Talong GMR Energy Limited
2000 2003 Bajoli Holi GMR Energy Limited
2000 2004 GMR Energy Limited(Corp Off) GMR Energy Limited
2000 2005 GMR Enegry Ltd (Delhi Off ) GMR Energy Limited
2100 2100 GMR Power Corporation Pvt Ltd GMR Power Corporation
2100 2101 HYUNDAI HEAVY IND. CO.LTD. GMR Power Corporation
2150 2150 Vemagiri Power Generation Ltd Vemagiri Power Generation
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2150 2151 Korea Plant Service & Eng Co L Vemagiri Power Generation
2200 2200 GMR Hydro Power Gen Pvt Ltd GMR Badirinath HPG Pvt Ld
3110 3110 GMR T.T EXPRESSWAYS PVT LTD GMR TTE Pvt Ltd
3120 3120 GMR Tuni Anakapali Exp Pvt Ltd GMR TAE Pvt Ltd
3130 3130 GMR Pochanpalli Exp Pvt Ltd GMR Pochanpalli Exp P Ltd
3210 3210 GMR Ambala-Chand Exp Pvt Ltd GMR ACE Ptd Ltd
3220 3220 GMR Jadcherla Exp.ways Pvt Ltd GMR Jadcherla Exp Pvt Lt
3230 3230 GMR Ulundurpet Exp Pvt Ltd GMR Ulundurpet Exp Pvt Ld
3310 3310 GMR PROJECTS PVT.LTD. GMR Projects Pvt Ltd
4000 4001 GMR Ind.Ltd,Sugar Div,Sankili GMR Industries Limited
4000 4002 GMR Ind.Ltd,Co-gen Div,Sankili GMR Industries Limited
4000 4003 GMR Ind.Ltd,Dist Div,Sankili GMR Industries Limited
4000 4011 GMR Ind.Ltd,Sugar Div,Haliyal GMR Industries Limited
4000 4012 GMR Ind.Ltd,Co-gen Div,Haliyal GMR Industries Limited
4000 4013 GMR Ind.Ltd,Dist Div,Haliyal GMR Industries Limited
4000 4098 GMR Industries Limited GMR Industries Limited
4000 4099 GMR Industries Ltd,Corp.Office GMR Industries Limited
5010 5010 GMR Properties Pvt Ltd GMR Properties Pvt Ltd
5020 5020 Delhi Acropolis Private Ltd., Delhi Aerotropolis Pvt Ld
6600 6600 GMR Corporate Centre Limit GMR Corporate Center Ltd
8000 8000 RAXA Security Services Ltd. Raxa Security Services
8100 8100 GMR Aviation Private Limited GMR Aviation Private Ltd
8100 8100 GMR Aviation Private Limited GMR Aviation Private Ltd
8600 8601 GMRVF- Estates & Hostels GMR Varalakshmi Foundtn
8600 8602 GMRVF-GMRIT-ENGG. & PG GMR Varalakshmi Foundtn
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8600 8603 GMRVF-GMRIT-P.G.DIPLOMA GMR Varalakshmi Foundtn
8600 8604 GMRVF-SGCSRC-UG&PG GMR Varalakshmi Foundtn
8600 8605 GMRVF-SGCSRC-B.Ed GMR Varalakshmi Foundtn
8600 8606 GMRVF-CSW-RAJAM GMR Varalakshmi Foundtn
Assign purchasing organization to company code

In this Implementation Guide (IMG) activity, you assign purchasing organizations to company codes
SPRO / IMG -> Assignment -> Materials Management-->Assign purchasing organization to

company code
Assign purchasing organization to plant :

SPRO Assignment Materials ManagementAssign purchasing organization to plant
In this IMG activity, you assign purchasing organizations to the plants for which they
are responsible.
Porg Description Plant Name1
2000 Energy Pur Org 2000 GMR Energy Limited
2000 Energy Pur Org 2001 Kamalanga Thermal Power Projec
2000 Energy Pur Org 2002 Talong
2000 Energy Pur Org 2003 Bajoli Holi
2000 Energy Pur Org 2004 GMR Energy Limited(Corp Off)
2000 Energy Pur Org 2005 GMR Enegry Ltd (Delhi Off )
2000 Energy Pur Org 2006
2000 Energy Pur Org 2100 GMR Power Corporation Pvt Ltd
2000 Energy Pur Org 2150 Vemagiri Power Generation Ltd
2000 Energy Pur Org 2200 GMR Hydro Power Gen Pvt Ltd
2101 Pur Org for HHI 2101 HYUNDAI HEAVY IND. CO.LTD.
2151 Pur org for KPS 2151 Korea Plant Service
3000 Roads Pur Org 3110 GMR T.T EXPRESSWAYS PVT LTD
3000 Roads Pur Org 3120 GMR Tuni Anakapali Exp Pvt Ltd
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3000 Roads Pur Org 3130 GMR Pochanpalli Exp Pvt Ltd
3000 Roads Pur Org 3210 GMR Ambala-Chand Exp Pvt Ltd
3000 Roads Pur Org 3220 GMR Jadcherla Exp.ways Pvt Ltd
3000 Roads Pur Org 3230 GMR Ulundurpet Exp Pvt Ltd
3000 Roads Pur Org 3310 GMR PROJECTS PVT.LTD.
4000 Agro Pur org 4001 GMR Ind.Ltd,Sugar Div,Sankili
4000 Agro Pur org 4002 GMR Ind.Ltd,Co-gen Div,Sankili
4000 Agro Pur org 4003 GMR Ind.Ltd,Dist Div,Sankili
4000 Agro Pur org 4011 GMR Ind.Ltd,Sugar Div,Haliyal
4000 Agro Pur org 4012 GMR Ind.Ltd,Co-gen Div,Haliyal
4000 Agro Pur org 4013 GMR Ind.Ltd,Dist Div,Haliyal
4000 Agro Pur org 4098 GMR Industries Limited
4000 Agro Pur org 4099 GMR Industries Ltd,Corp.Office
5000 Property Pur Org 5010 GMR Properties Pvt Ltd
5000 Property Pur Org 5020 Delhi Acropolis Private Ltd.,
6600 GCCL Pur Org 6600 GMR Corporate Centre Limit
8000 Raxa Pur Org 8000 RAXA Security Services Ltd.
8100 Aviation Pur org 8100 GMR Aviation Private Limited
8600 Foundation Pur Org 8601 GMRVF- Estates & Hostels
8600 Foundation Pur Org 8602 GMRVF-GMRIT-ENGG. & PG
8600 Foundation Pur Org 8603 GMRVF-GMRIT-P.G.DIPLOMA
8600 Foundation Pur Org 8604 GMRVF-SGCSRC-UG&PG
8600 Foundation Pur Org 8605 GMRVF-SGCSRC-B.Ed
8600 Foundation Pur Org 8606 GMRVF-CSW-RAJAM
8600 Foundation Pur Org 8607 GMRVF-CORPORATE
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Porg Description Plant Name1
9000 Cent Pur Org 2000 GMR Energy Limited
9000 Cent Pur Org 2001 Kamalanga Thermal Power Projec
9000 Cent Pur Org 2002 Talong
9000 Cent Pur Org 2003 Bajoli Holi
9000 Cent Pur Org 2004 GMR Energy Limited(Corp Off)
9000 Cent Pur Org 2005 GMR Enegry Ltd (Delhi Off )
9000 Cent Pur Org 2100 GMR Power Corporation Pvt Ltd
9000 Cent Pur Org 2101 HYUNDAI HEAVY IND. CO.LTD.
9000 Cent Pur Org 2150 Vemagiri Power Generation Ltd
9000 Cent Pur Org 2151 Korea Plant Service & Eng Co L
9000 Cent Pur Org 2200 GMR Hydro Power Gen Pvt Ltd
9000 Cent Pur Org 3110 GMR T.T EXPRESSWAYS PVT LTD
9000 Cent Pur Org 3120 GMR Tuni Anakapali Exp Pvt Ltd
9000 Cent Pur Org 3130 GMR Pochanpalli Exp Pvt Ltd
9000 Cent Pur Org 3210 GMR Ambala-Chand Exp Pvt Ltd
9000 Cent Pur Org 3220 GMR Jadcherla Exp.ways Pvt Ltd
9000 Cent Pur Org 3230 GMR Ulundurpet Exp Pvt Ltd
9000 Cent Pur Org 3310 GMR PROJECTS PVT.LTD.
9000 Cent Pur Org 4001 GMR Ind.Ltd,Sugar Div,Sankili
9000 Cent Pur Org 4002 GMR Ind.Ltd,Co-gen Div,Sankili
9000 Cent Pur Org 4003 GMR Ind.Ltd,Dist Div,Sankili
9000 Cent Pur Org 4011 GMR Ind.Ltd,Sugar Div,Haliyal
9000 Cent Pur Org 4012 GMR Ind.Ltd,Co-gen Div,Haliyal
9000 Cent Pur Org 4013 GMR Ind.Ltd,Dist Div,Haliyal
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9000 Cent Pur Org 4098 GMR Industries Limited
9000 Cent Pur Org 4099 GMR Industries Ltd,Corp.Office
9000 Cent Pur Org 5010 GMR Properties Pvt Ltd
9000 Cent Pur Org 5020 Delhi Acropolis Private Ltd.,
9000 Cent Pur Org 6600 GMR Corporate Centre Limit
9000 Cent Pur Org 8000 RAXA Security Services Ltd.
9000 Cent Pur Org 8100 GMR Aviation Private Limited
9000 Cent Pur Org 8601 GMRVF- Estates & Hostels
9000 Cent Pur Org 8602 GMRVF-GMRIT-ENGG. & PG
9000 Cent Pur Org 8603 GMRVF-GMRIT-P.G.DIPLOMA
9000 Cent Pur Org 8604 GMRVF-SGCSRC-UG&PG
9000 Cent Pur Org 8605 GMRVF-SGCSRC-B.Ed
9000 Cent Pur Org 8606 GMRVF-CSW-RAJAM
9000 Cent Pur Org 8607 GMRVF-CORPORATE
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Logistic General : Material Master

Materials Management---Logistics – General
SPRO Logistics - General Configuring the Material Master Assign Screen Sequences to
User/Material Type/Transaction/Industry Sector
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Material Type
Refer following chart for various material type defined for GMR
Basic Settings-> Material Types
SPRO / IMG -> Logistics - General -> Material Master Define
Attributes of Material Types
Mtyp Material Type Description
ZAWA Trading Goods
ZBYP By Product
ZCAP Capital Goods
ZDIN Service
ZERS Spare Parts
ZFRT Finished Product
ZHER Manufacturer Part
ZHIB Operating supplies
ZHLB Semifinished Product
ZHMI Production Resource/Tool
ZNBW Nonvaluated materials
ZPIP Pipeline materials
ZRBY Semifinished Product
ZROH Raw materials
ZSCM Scrap Materials
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ZVRP Packaging
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SPRO Logistics - General -> Material Master Basic settingmaterial typeDefine Number
Ranges for Each Material Type
External Number ranges Used
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Setting for key field
Material Group
In this IMG activity, you define material groups to group together materials with the same
attribute or purpose.
Define
SPRO / IMG -> Logistics - General -> Material Master-> Settings for Key Fields
Material Groups
Various material groups have been defined as per GMR requirement.
Matl Group Matl Group Description
AUTOMOBL Automobiles
BULKMAT Bulk material
BYPRODUCT By - Products
CAPITEMS Capital Items
CEMENT Cement
CHEMICALS Chemicals
CIVSANIRR Civil, Santory & Irr
COMPRESSR Compressor
CONSTMAT Construction Materia
CONSULTCY Consultancy
CONTRLSYS Control system
ELECEQUIP Electrical Equipment
ELECSPARE Electrical Spares
ENGINE Engine
FERRUSMAT Ferrous materials
FINSHDGDS Finished Goods
FIRNSAFTY Fire and safety
FUELS Fuels
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GENCONSM General Consumables
GENEQUIP General Equipment
GENERATOR Generator
GENRLADMN General Administrati
INSCNTRSP Instrument & Control
INSTNELEC Instruments & Electr
INTRNFURN Interiors/Furnishing
ITHARDWRE IT Hardware
LABORATRY Laboratory
MECHEQUIP Mechanical Equipment
MECHSPARE Mechanical Spares
MOTORS Motors
NONFERMAT Non-Ferrous material
OFFSUPPLS Office supplies
PACKNGMAT Packing Materials
PROCSSMAT Process Materials
PROTSYS Protection system
PUMPS Pumps
RAWMATRLS Raw materials
REFAIRCON Refrig & Airconditon
RUBMATERL Rubber Materials
SCRAP Scrap Material
SECTYEQPT Security Equipment
SECTYUNFM Security Uniforms
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SEMIFDGDS Semi-finished goods
SERVICES Services
SOFTWARE Software
STEEL Steel
TOOLNTACK Tools & tackles
TURBINE Turbine
VESSELS Vessels
VLVPIPFIT Valves, Pipes and Fi
Divisions
Define Divisions
SPRO / IMG -> Logistics - General -> Material Master-> Settings for Key Fields
Business Patner
SPRO / IMG -> Logistics - General -> Business Partner VendorscontrolDefine Account Groups and
Field Selection (Vendor)
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Vendor - Define Vendor Account Group
Following vendor vendor groups are defined for GMR
Group Description
GDMV Domestic Vendor
GEMV Employee Vendor
GFEV Founder Employee Vendor
GGRO Grower Vendor
GHAR Harvesting Vendors
GIMV Import Vendor
GINT GMR Internal Group Companies
GONV One-time Vendor
GRPC Treasury Group Companies
GRXP One-time Vendor-Recruit Expens
GSRV Service Vendor
GSTV Stock Transfer Vendor
SPRO / IMG -> Logistics - General -> Business Partner VendorscontrolsDefine Number Ranges for
Vendor Master Records
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Materials Management--Purchasing
Path: SPRO/IMGMaterials ManagementPurchasingEnvironment DataDefine Attributes of
System MessagesSystem messages
Path: SPRO/IMGMaterials ManagementPurchasingEnvironment Data Define Default Values

for Buyers
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SPRO/IMGMaterials ManagementPurchasing Material Master Define Shipping Instructions
SPRO/IMGMaterials ManagementPurchasing Material Master Define Purchasing Value Keys
Vendor Master
SPROMaterialsManagementPurchasingVendor MasterDefine Terms of Payment
In this step, you make the system settings that are relevant to the vendor master record from the Purchasing point of view.
Define Terms of Payment : Payment terms created as per GMR team requirement as follows.
payment Terms Description
G001 10% Advance against Bank Guarantee
G004 70% Payment Against Proforma Invoice
G005 70% Payment Against Proforma Invoice
G006 50% Payment against Proforma Invoice
G007 50% Agst Pro Inv before Des & After Inspection
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G011 10% on submission of Performenc Bank Guarantee
G014 20% Advance on Acceptence of PO
G020 10% Against Release of Documents
G023 10% Against Approval Drawings
G024 Perf BG Valid for 12 months from date of Com/18mon
G025 Perf BG Valid for 12 months from date of Erection
G026 40% After Receipt of Materials at our site
G033 100% Cash on Delivery Basis
G034 75% Payment Through Bank
G035 100% Payment Through Bank
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G036 100% Payment Through DD
G037 100% Payment Through at per Cheque
G038 100% Payment Against Proof of Despatch
G039 Other Charges as meniotned in Notes
G040 100% Payment Within 15 Days of Recpt of Material
G044 100% Payment on Completion of Services
G045 100% Pmt on Completion of Service & Submision bill
G046 100% Payment on Successful Commissioning
G047 5% After Succesful Erection,Testing & Commitioning
G048 10%After Sucesful Erection,Testing & Commitioning
G054 5% Advance Payment on Release of Service Order
G060 5% Payment on Receipt of Materials at Site
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G069 90% Payment on Submission of Invoice
G070 100% Payment on Submission of Invoice
G071 30% Pmnt on Completion of Progresive Work as in SO
G075 100% Pmnt on Completon of Progresive Work as in SO
G076 10% Payment on Mobilization of Labour at site
G080 10% Against First Part Payment
G084 10% Against Subsequent Part Payment
G088 5% Advance along with confirmation of Contract
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G091 5% toward preparation of Statuatory Dwg for Approv
G092 10% toward preparation of Statuatry Dwg for Approv
G095 5% on Acceptence of Dwg for Fabrication/Manufactin
G096 10% on Acceptene of Dwg for Fabrication/Manufactin
G099 10% after Submission of Dwg,O&M Manual & Comp Cert
G100 20% after Submission of Dwg,O&M Manual & Comp Cert
G101 10% as First Instmt after comp.of First Milestone1
G104 10% Mobilization Advance
G107 10% After Submission of Soil Investigation Report
G108 20% After Submission of Soil Investigation Report
G109 50% Pmt within 7 days from the date of Final Bill
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Check Incoterms
SPROMaterialsManagementPurchasingVendor MasterCheck Incoterms
Following Incoterms are maintained for GMR.
Inco terms Description
CFR Costs and freight
CIF Costs, insurance & freight
CIP Carriage and insurance paid to
CPT Carriage paid to
DAF Delivered at frontier
DDP Delivered Duty Paid
DDU Delivered Duty Unpaid
DEQ Delivered ex quay (duty paid)
DES Delivered ex ship
EXW Ex Works
FAS Free Alongside Ship
FCA Free Carrier
FH Free house
FOB Free on board
FOR Free On Railway
UN Not Free
Create Purchasing Groups ;Purchasing groups have been created as buyers in GMR. Following logic has been
defined for numbering purchasing group.
MaterialsManagement
SPRO Purchasing
Create Purchasing Groups
Purchase group Description of pur group
BH1 Badrinath PG 1
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BH2 Badrinath PG 2
C10 CORPORATE - PURCHA
C11 CORPORATE - FIN &
C12 CORPORATE - HR & A
C13 CORPORATE - FMS
C20 CEO
C30 CFO
C40 JMD
C50 MD
C60 SECTOR HEAD
CH1 Chennai PG 1
CH2 Chennai PG 2
CP1 GIDL Corporate
F01 CS- Deptt Head
F02 IT- Deptt Head
F03 Civil- Deptt Head
F04 Mech- Deptt Head
F05 Elec- Deptt Head
F06 E&C- Deptt Head
F07 Chem- Deptt Head
F08 F&A- Deptt Head
F09 Est - Deptt Head
F10 Hostel- Deptt Head
F11 Rajam-Deptt Head
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F12 BNG- Deptt Head
F13 Delhi- Deptt Head
F14 HYD- Deptt Head
F15 UTT- Deptt Head
F16 MNG- Deptt Head
F17 Locn 7- Deptt Head
F20 Locn 10- Deptt Hea
F23 Principal
F24 CAO
F25 Director-CSW
F26 Sector Head
FMS GCCL Purchasing Gr
FN1 Found Purch Grp 1
FN2 Found Purch Grp 2
G01 User-FMS-BNG
G02 User-FMS-Hyd
G03 User-FMS-Chn
G04 User-FMS-MUM
G05 User-FMS-DEL
G06 Deptt Head- BNG
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G07 Deptt Head- CHN
G08 Deptt Head- HYD
G09 Deptt Head- MUM
G10 Deptt Head- DEL
G11 FMS Head-Corporate
G12 Sector Head/CEO
GA1 GIDL Aviation
GAC GACEPL
GAP GMR Aviation Pvt.
GJE GJEPL
GPE GPEPL
GPL GPPL
GTA GTAEPL
GTT GTTEPL
GUE GUEPL
H01 SUGAR-MECHANICAL
H02 SUGAR-ELECTRICAL
H03 SUGAR-INSTRUMENTAT
H04 SUGAR-CIVIL
H05 SUGAR-PROCESS
H06 COGEN-MECHANICAL
H07 COGEN-ELECTRICAL
H08 COGEN-INSTRUMENTAT
H09 COGEN-CIVIL
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H10 COGEN-PROCESS
H11 DISTILLERY-MECHANI
H12 DISTILLERY-ELECTRI
H13 DISTLERY-INSTRUMEN
H14 DISTILLERY-CIVIL
H15 DISTILLERY-PROCESS
H16 CANE
H17 COMMON-HR & ADMN
H18 COMMON-FINANCE &AC
H19 COMMON-IT
H20 COMMON-STORES
H21 COMMON-MATERIALS
H22 SPECIAL PROJECTS-
H23 EXPANSION WORKS-SU
H24 SPECIAL PROJECTS-P
H25 EXPANSION WORKS-PR
H26 SPECIAL PROJECTS-C
H27 EXPANSION WORKS-CO
H28 SPECIAL PROJECTS-D
H29 EXPANSION WORKS-DI
H30 SUGAR
H31 POWER
H32 DISTILLERY
H33 CANE
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H34 PROCESS
H35 FIN & ACCT
H36 IT DEPT
H37 HR & ADMN
H38 MATERIALS
H39 STORES
H40 UNIT HEAD
HL1 HYL-Sugar PG
HL2 HYL-Cogen PG
HL3 HYL-Distillery PG
KM1 Kamalanga PG 1
KM2 Kamalanga PG 2
KM3 Kamalanga PG 3
M01 Mech Deptt Head
M02 Elec Deptt Head
M03 C&I Deptt Head
M04 Civil Deptt Head
M05 IT Deptt Head
M06 Stores Head
M07 Mtls Deptt Head
M08 F&A Deptt Head
M09 HR & Admn-Head
M10 Oprn Deptt Head
M11 Tech Ser. Dett Hea
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M12 Trg Deptt Head
M13 Env Deptt Head
M14 Chem/Lab Deptt Hea
M15 EHS Deptt Head
M16 Maintt-Head
M17 Admn Head
M18 Operations Deptt H
M19 EHS Head
M20 Plant Mgr
MN1 MNG PG 1
MN2 Mangalore PG 2
PG1 Engineer at site
PG2 Project manager
PG3 GMP
PG4 GMC
PG5 Contracts Departme
PY1 Property Purchase
PY2 Property Purchase
R01 CPM-1
R02 CPM-2
R03 CPM-3
R04 SECT. HEAD-1
R05 SECT. HEAD-2
R06 SECT. HEAD-3
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R07 SECT. HEAD-4
R08 SECT. HEAD-5
R09 SECT. HEAD-6
R10 SECT. HEAD-7
R11 SECT. HEAD-8
R12 SECT. HEAD-9
R13 SECT. HEAD-10
R14 CEO
RX1 RAXA General
RX2 RAXA Technical
RX3 RAXA Training
S01 SUGAR-MECHANICAL
S02 SUGAR-ELECTRICAL
S03 SUGAR-INSTRUMENTAT
S04 SUGAR-CIVIL
S05 SUGAR-PROCESS
S06 COGEN-MECHANICAL
S07 COGEN-ELECTRICAL
S08 COGEN-INSTRUMENTAT
S09 COGEN-CIVIL
S10 COGEN-PROCESS
S11 DISTILLERY-MECHANI
S12 DISTILLERY-ELECTRI
S13 DISTLERY-INSTRUMEN
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S14 DISTILLERY-CIVIL
S15 DISTILLERY-PROCESS
S16 CANE
S17 COMMON-HR & ADMN
S18 COMMON-FINANCE &AC
S19 COMMON-IT
S20 COMMON-STORES
S21 COMMON-MATERIALS
S22 SPECIAL PROJECTS-
S23 EXPANSION WORKS-SU
S24 SPECIAL PROJ-PROCE
S25 EXP. WORKS-PROCESS
S26 SPECIAL PROJ-COGEN
S27 EXP. WORKS-COGEN
S28 SPECIAL PRO-DISTIL
S29 EXP. WORKS-DISTIL
S30 SUGAR
S31 POWER
S32 DISTILLERY
S33 CANE
S34 PROCESS
S35 FIN & ACCT
S36 IT DEPT
S37 HR & ADMN
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S38 MATERIALS
S39 STORES
S40 UNIT HEAD
SK1 SKL-SGR PG
SK2 SKL-Cogen PG
SK3 SKL-Distillery PG
T01 Mechanical
T02 Electrical
T03 C&I
T04 Civil
T05 IT
T06 Materials
T07 F&A
T08 HR & Admn
T09 Operations
T10 Maintt-Head
T11 Admn Head-GMR
T12 Operations-GMR
T13 Plant Mgr-GMR
T30 Mechanical
T31 Electrical
T32 C&I
T33 Planning
T34 Materials
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T35 F&A - O&M
T36 Operations- O&M
T37 Maintt-Head-O&M
T38 Admn-Head- O&M
T39 Oprns-Head-O&M
T40 Plant Mgr-O&M
V01 Mechanical Head
V02 Electrical Head
V03 C&I Head
V04 Civil Head
V05 IT Head
V06 Materials Head
V07 F&A Head
V08 HR & Admn Head
V09 Stores Head
V10 Maintt-Head
V11 Admn Head-GMR
V12 Operations-GMR
V13 Plant Mgr-GMR
V30 Mechanical
V31 Electrical
V32 C&I
V33 Civil
V34 F&A - O&M
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V35 Operations- O&M
V36 Maintt-Head-O&M
V37 Admn-Head- O&M
V38 Oprns-Head-O&M
V39 Plant Mgr-O&M
VM1 Vemagiri PG 1
VM2 Vemagiri PG 2
X01 Asset Head
X02 Department Heads
X03 Users
Y01 Technical-VP
Y02 General-CSO
Purchase Info Record

MaterialsManagement
SPRO Purchasing
Purchasing Info Record
Define Number Ranges
Quota Arrangement
MaterialsManagement
SPRO Purchasing
Quota Arrangement
Define Number Ranges
0000000001 8999999999 0
MaterialsManagement
SPRO Purchasing
Quota Arrangement

Define Quota Arrangement Usage
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RFQ/Quotation
MaterialsManagement
SPRO Purchasing RFQ/Quotation
Define Document Types
MaterialsManagement
SPRO Purchasing RFQ/Quotation
number ranges
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Purchase Requisition:
MaterialsManagement
SPRO PurchasingPurchase Requisition

Following document types defined for GMR
Type Description No int Int no Range
PIMP Import Pur.Req 10 5
PIND Domestic Pur.Req 10 3
PMMS Maint of Mat & Servi 10 7
PSER Service Pur.Req 10 4
PSTO STO Pur.Req 10 6
SPROMaterialsManagement
Purchasing
Purchase Requisition
Define Document
TypesDefine Number Ranges.
01 0010000000 0019999999
02 0090000000 0099999999
03 1000000000 1999999999
04 2000000000 2999999999
05 3000000000 3999999999
06 4000000000 4999999999
07 5000000000 5999999999
Release Procedure for Purchasing Requisition

Path: SPROMaterialsManagement Purchasing
Purchase Requisition Release
Procedure with Classification
Procedure Edit Characteristics , class ,
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Edit Characteristic:In this step, you create characteristics for a release procedure for purchase
Requisition(PR)
Following characteristic are created for a PR- release
PR_DOCTYPE - Purchase Requisition Document 00.00.0000 CHAR
PR_PLANT - Plant 00.00.0000 CHAR
PR_TOTALVALUE - Total value of requisition for 00.00.0000 CURR
Edit Class: In this step, you create classes for a release procedure for purchase orders (POs).
Following class are created for PR- release
PR_REL_CLASS EN 032 REL_CLASSS
Release group
Create a release group for your release procedure and assign it to a class. In the process, you assign release
conditions to the release procedure.Following are setting for GMR Group
REL.GRP REL.OBJ CLASS DESCRIPTION
N1 1 REL_CLASS PR_REL_CLASS
N2 1 REL_CLASS PR_REL_CLASS
Release Code
Group Code Description
N1 1 USER DEPARTMENT
N1 2 USER DEPT HEAD
N1 3 UNIT HEAD
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N2 1 USER
N2 2 USER DEPT HEAD
N2 3 PLANT HEAD
N2 4 ASSET HEAD
Release indicators : A release indicator shows the release status of a PR

Release id Description
2 RFQ/purchase order
Release strategies: Create a release strategy for your release group and assign your release codes accordingly.
Group Code Value
N1 P1 1.00 - 100000.00 INR
N2 P2 >= 100001.00 INR
Purchase Order:
Define Document Types:
SPRO
Materials Management
Purchasing
Purchase order Define Document Types
Following Documents Defined for the Pos.
Type Description ItInt IntNR ExtNR FldSl
GCAP Budgeted Cap Pur.Ord 10 50 NBF
GDOM Domestic Pur.Order 10 45 NBF
GEME Emergency pur.order 10 49 NBF
GIMP Import Pur.Order 10 46 NBF
GSER Service Pur.Order 10 48 NBF
GSTO Stock Transfer PO 10 47 UBF
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ZCAP Non Budg.Cap.Pur.ord 10 51 NBF
Release Procedure for Purchase Orders
SPROMaterialsManagementPurchasingPurchase orderRelease Procedure for Purchase

OrdersEdit Characteristics
In this section, you set up a release procedure for purchase orders(POs).To set up the release procedure, you must
make a series of settings in Customizing. This section provides you with an overview of the necessary activities.You
must perform the following steps:
1. Create characteristics :
PO_DOCTYPE Order Type (Purchasing) 00.00.0000 CHAR
PO_PLANT PO_Plant 00.00.0000 CHAR
PO_PURORG Purchasing Organization 00.00.0000 CHAR
PO_VALUE Total net order value 00.00.0000 CURR
SPROMaterialsManagementPurchasingPurchase orderRelease Procedure for Purchase

Ordersclasses
PO_REL_CLASS EN 032 PO_REL_CLASS
SPROMaterialsManagementPurchasingPurchase orderRelease Procedure for Purchase Orders

Release Strategies
2. Set up release procedure

Release Groups
Release Codes
Release indicator
Release Strategies
Workflow
a) Create release group
A1 2 PO_REL_CLASS Release Agro
B1 2 PO_REL_CLASS Release Energy
C1 2 PO_REL_CLASS Release Raxa
D1 2 PO_REL_CLASS Release Fms
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E1 2 PO_REL_CLASS Release Property
F1 2 PO_REL_CLASS Release Agro Corp.
H1 2 PO_REL_CLASS Release Roads
b) Release Code
Here you create the release codes you need for your release strategy and assign the codes to your release group.
Following are setting for GMR Group
Agro Release code
A1 01 Procurement Head
A1 02 Department Head
A1 03 Unit Head
A1 04 Chief Executive Off.
A1 05 Joint Managing Dir.
A1 06 Managing Dir.
A1 07 Sector Head
A1 S1 Shared Services
Energy Release code
B1 11 Procurement Head
B1 12 Department Head
B1 13 Shared ser/Finance
B1 14 Plant Manager
B1 15 Head Asset Mgmt
B1 16 Chief Executive Off.
B1 17 Sector Head
B1 H1 Hpe/Hbm/Abm
Raxa Release code
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C1 21 Procurement Head
C1 22 Na
C1 23 Shared ser/Finance
C1 24 Chief Security Off.
C1 25 Executive Director
C1 26 Managing Dir.
C1 27 Sector Head
C1 V1 Vice President
FMS Release Code
D1 31 Procurement Head
D1 32 Department Head
D1 33 Shared ser/Finance
D1 34 Location Head
D1 35 Head Fms
D1 36 Sector Head
Property Release Code
E1 41 Gen Manager Projects
E1 42 Gen Manager Contr
E1 43 Assistant Vice Pres.
E1 44 Chief Financial Off.
E1 45 Chief Operation Off.
E1 46 Sector Head
E1 47 Chief Executive Off.
Agro Corporation Release code
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F1 51 Department Head
F1 52 Chief Financial Off.
F1 53 Chief Executive Off.
F1 54 Joint Managing Dir.
F1 55 Managing Dir.
F1 56 Sector Head
Roads Release code
H1 61 Procurement Head
H1 62 Sectional Head
H1 63 Chief Executive Off.
H1 64 Sector Head
H1 P1 Project Manager Site
C) Create release indicator :-- A release indicator shows the release status of a PO.
R 6 0.0 Released
X 0.0 Blocked
D) Release strategies
Create a release strategy for your release group and assign your release codes accordingly.
Agro Release Strategy
A1 01 AGRO PO GCAP 1-10L GCAP 1 – 1000000
A1 02 AGRO PO GCAP 10L-1CR GCAP 1000000-000000
A1 03 AGRO PO GCAP >1CR GCAP >10000000
A1 04 AGRO PO ZCAP 1 - 10L ZCAP 1-1000000
A1 05 AGRO PO ZCAP >10L ZCAP >1000000
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A1 A1 AGRO PO 1 - 1K GDOM 1-1000
A1 A2 AGRO PO 1K - 10L GDOM 1000-1000000
A1 A3 AGRO PO 10L - 15L GDOM 1000000-1500000
A1 A4 AGRO PO 15L - 25L GDOM 1500000-2500000
A1 A5 AGRO PO >25L GDOM >2500000
A1 A6 AGRO PO GEME 1K-20K GEME 1000-20000
A1 A7 AGRO PO GEME 20K-1L GEME 20000 - 100000
A1 A8 AGRO PO GEME 1L-3L GEME 100000-300000
A1 A9 AGRO PO GEME >3L GEME >300000
Release Stratergy for Energy
B1 11 ENGY GCAP 1 - 25L GCAP 1 - 2500000
B1 12 ENGY GCAP 25L -1CR GCAP 2500000 - 10000000
B1 13 ENGY GCAP 1CR - 5CR GCAP 1000000 - 50000000
B1 14 ENGY GCAP > 5CR GCAP >50000000
B1 15 ENGY ZCAP 1 - 50K ZCAP 1 - 50000
B1 16 ENGY ZCAP 50K - 10L ZCAP 50000 - 1000000
B1 17 ENGY ZCAP > 10 L ZCAP >1000000
B1 B1 ENGY PO 1 - 2L GDOM 1 - 200000
B1 B2 ENGY PO 2L - 25 L GDOM 200000 - 2500000
B1 B3 ENGY PO > 25L GDOM >2500000
B1 B4 ENGY PO GEME 1- 50K GEME 1 - 50000
B1 B5 ENGY PO GEME 50K-5L GEME 50000 - 500000
B1 B6 ENGY PO GEME >5L GEME >5000000
C1 21 RAXA GCAP 1 - 20 L GCAP 1 - 2000000
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C1 22 RAXA GCAP 20L - 25L GCAP 2000000 - 2500000
C1 23 RAXA GCAP >25 L GCAP >2500000
C1 24 RAXA ZCAP 1 - 6L ZCAP 1 - 600000
C1 25 RAXA ZCAP 6L -25 L ZCAP 600000 -2500000
C1 26 RAXA ZCAP > 25L ZCAP >2500000
C1 27 RAXA PO GEME >=1 GEME >=1
C1 C1 RAXA PO GD GI 1- 5K GDOM 1 - 5000
C1 C2 RAXA PO G DGI 5K-20L GDOM 5000 -2000000
C1 C3 RAXA PO GD GI20L-25L GDOM 200000 - 2500000
C1 C4 RAXA PO GD GI >25L GDOM >25000000
C1 C5 RAXA PO GSER >=1 GSER >=1
Release Procedure for FMS
D1 31 FMS GCAP 1 - 2L GCAP 1 - 200000
D1 32 FMS GCAP >2L GCAP >200000
D1 33 FMS ZCAP 1 - 50K ZCAP 1 - 50000
D1 34 FMS ZCAP 50K - 10L ZCAP 50000 - 1000000
D1 35 FMS ZCAP >10L ZCAP >1000000
D1 D1 FMS PO 1 - 10 L GDOM 1 - 1000000
D1 D2 FMS PO > 10 L GDOM >1000000
D1 D3 FMS GEME 1- 5K GEME 1 - 5000
D1 D4 FMS GEME 1 - 25K GEME 5000 - 25000
D1 D5 FMS GEME >25K GEME >25000
Release Procedure for Properties
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E1 41 PROP GCAP 1 - 2L GCAP 1 - 200000
E1 42 PROP GCAP 2L - 25L GCAP 200000 - 2500000
E1 43 PROP GCAP 25L - 1CR GCAP 2500000 - 10000000
E1 44 PROP GCAP >1 CR GCAP >10000000
E1 45 PROP ZCAP 1 - 10L ZCAP 1 - 1000000
E1 46 PROP ZCAP 10L-25L ZCAP 100000 - 2500000
E1 47 PROP ZCAP 25L - 1CR ZCAP 2500000 - 10000000
E1 48 PROP ZCAP >1CR ZCAP >10000000
E1 E1 PROP PO 1 - 1L GDOM 1 - 100000
E1 E2 PROP PO 1L - 10L GDOM 100000 -1000000
E1 E3 PROP PO 10 L - 25L GDOM 1000000 - 2500000
E1 E4 PROP PO 25L - 50 L GDOM 2500000 - 5000000
E1 E5 PROP PO > 50L GDOM >5000000
E1 E6 PROP GEME 1 - 50K GEME 1 - 50000
E1 E7 PROP GEME 50K-5L GEME 50000 - 500000
E1 E8 PROP GEME > 5L GEME >500000
Release Stratergy for Agro Corporation
F1 F1 AG CORP GCAP 1 -1L GCAP 1 - 100000
F1 F2 AG CORP GCAP 1L-25L GCAP 100000 – 2500000
F1 F3 AG CORP GCAP 25L -CR GCAP 2500000 - 10000000
F1 F4 AG CORP GCAP >1CR GCAP >10000000
F1 F5 AG CORP ZCAP 1- 10L ZCAP 1 - 1000000
F1 F6 AG CORP ZCAP >25L ZCAP >25000000
F1 F7 AG CORP PO 1 -10K GDOM 1 - 10000
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F1 F8 AG CORP PO 10K-10L GDOM 10000 - 1000000
F1 F9 AG CORP PO 10L-15L GDOM 100000 – 1500000
F1 FA AG CORP PO 15L-25L GDOM 1500000 – 2500000
F1 FB AG CORP PO >25L GDOM >2500000
F1 FC AG CORP GEME 1 - 1L GEME 1 - 100000
F1 FD AG CORP GEME >1L GEME >100000
Release Stratergy for Road Corporation;
H1 H1 ROADS PO 1- 25L GDOM 1 – 2500000
H1 H2 ROADS PO 25L - 100L GDOM 2500000 – 1000000000
H1 H3 ROADS PO >100L GDOM >1000000000
H1 H4 ROADS PO GEME 1-10L GEME 1 - 1000000
H1 H5 ROADS PO GEME>10L GEME >1000000
H1 H6 ROADS GCAP 1 - 25L GCAP 1 - 2500000
H1 H7 ROADS GCAP 25L -1CR GCAP 2500000 - 10000000
H1 H8 ROADS GCAP >1CR GCAP >10000000
H1 H9 ROADS ZCAP 1 - 10L ZCAP 1 - 1000000
H1 HA ROADS ZCAP >10L ZCAP >1000000
SPROMaterials Management
Purchasing
Purchase order
Set Tolerance Limits for Price
Variance
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SPRO Materials Management Purchasing

Purchase order Texts for Purchase Orders
Define Text Types for Header Texts
Stock Transport Setup

SPRO Materials Management Purchasing
Purchase order Set up Stock Transport Order

Define Shipping Data for Plants
With this data, the system determines the shipping data for the material to be transferred (e.g. the shipping point).
Select the required Plant and Press F8
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Create Checking Rule:

SPRO Purchasing

Create Checking Rule
In this step, you create rules for the availability check in the case of stock transport orders.
This check enables you to find out whether the quantity requested is available in
the supplying plant, for example, in the case of materials that are to be
transferred over longer distances from one site to another.
SPRO
Purchasing
Define Checking Rule.
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SPRO
Materials Management Purchasing
Assign Delivery Type and Checking Rule
Returns to Vendor
SPROMaterials Management
Purchasing
Purchase order Set up Stock Transport Order Returns
Order Returns to Vendor
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Returns Order;- In this step, you define shipping-specific data for the returns
order. You make settings for the required return delivery type for
• purchasing document category F (purchase order),

• purchasing document type
o NB - standard purchase order

o UB - stock transport order
• the supplying plant
Contract
Path: SPRO Materials Management Purchasing Contract Number range
41 4100000000 4199999999
44 4400000000 4499999999
45 4500000000 4599999999
46 4600000000 4699999999
47 4700000000 4799999999
48 4800000000 4899999999
49 4900000000 4999999999
50 5000000000 5099999999
51 5100000000 5199999999
52 5200000000 5299999999
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SPRO Purchasing
Contract

Type Description Itm int No range int Updategrp Fieldsel
GAGH Acc& guesth contract 10 54 SAP WKK
GCLK Con.& lgl contract 10 55 SAP WKK
GCMK GMR Qty Contract 10 56 SAP MKK
GCWK GMR Value Contract 10 57 SAP WKK
GITK IT.Related contract 10 58 SAP WKK
GLTC Long term contracts 10 59 SAP WKK
GOMK Office main.Contract 10 60 SAP WKK
GPMK Hiring of Plnt & m/c 10 61 SAP WKK
GPRK Project Related Cont 10 62 SAP WKK
Release Procedure for Contract:
Path: SPRO Materials Management Purchasing Contract Release Procedure for Contracts
Edit Characteristic: In this step, you create characteristics for a release procedure for Contract
Following characteristic are created for a contract release
PO_DOCTYPE
PO_PLANT
PO_VALUE
PO_PURORG
Edit Class :In this step, you create classes for a release procedure for Contract
Following class are created for Contract release
REL_CLASS
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Release strategies
Create a release strategy for your release group and assign your release codes accordingly.
Contract Release Stratergy Agro
.A1 AA AG CONT GCMK,WK 1-1K GCMK 1 -1000
A1 AB AGRO CONT 1K - 10L GCMK 1000-1000000
A1 AC AGRO CONT 10L - 15L GCMK 1000000-1500000
A1 AD AGRO CONT 15L - 25L GCMK 1500000-2500000
A1 AE AGRO CONT >25L GCMK >2500000
AF AGRO CONT GITK 1- 1

A1 GITK 1-1000000
A1 AG AGROCONT GITK10L-15L GITK 100000-1500000
A1 AH AGROCONT GITK15L-25L GITK 1500000-2500000
A1 AI AGRO CONT GITK >25L GITK >2500000
A1 AJ AGRO CONT GCLK 1-1L GCLK 1 - 100000
A1 AK AGRO CONT GCLK 1L-5L GCLK 100000 - 500000
A1 AL AGRO CONT GCLK >5L GCLK >500000
A1 AM AGRO CONT GLTC 1 -1K GLTC 1 - 1000
A1 AN AGRO CONT GLTC1K-10L GLTC 1000 - 1000000
A1 AO AGROCONTGLTC10L-15L GLTC 1000000 - 1500000
A1 AP AGROCONTGLTC15L-25L GLTC 1500000 - 2500000
A1 AQ AGRO CONT GLTC >25L GLTC >2500000
A1 AR AGRO CONT GAGH 1-5K GAGH 1-5000
A1 AS AGROCONT GAGH5K-25K GAGH 5000-25000
A1 AT AGRO CONT GAGH >25K GAGH >25000
Contract Release Stratergy Energy
B1 B8 ENGY CONT 1 - 2L GCMK 1 - 200000
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B1 B9 ENGY CONT >2L GCMK >200000
B1 BA ENGY CONT GITK 1-1L GITK 1 - 100000
B1 BB ENGY CONT GITK >1L GITK >100000
B1 BC ENGY CONT GCLK 1-50K GCLK 1 - 50000
B1 BD ENGY CONT GCLK50K-1L GCLK 50000 - 100000
B1 BE ENGY CONT GCLK >1L GCLK >100000
B1 BF ENGY CONT GLTC >1 GLTC >1
B1 BG ENGY CONT GAGH >1 GAGH >1
B1 BH ENGY CONT GOMK 1 -2L GOMK 1 - 200000
B1 BI ENGY CONT GOMK 2L-5L GOMK 200000 - 500000
B1 BJ ENGY CONT GOMK >5L GOMK >500000
Contract Release Stratergy Raxa
C1 C6 RAXA CONT 1 - 5K GCMK 1 - 5000
C1 C7 RAXA CONT >5K GCMK >5000
Contract Release stratergy FMS
1 D6 FMS CONT 1 - 2L GCMK 1 - 200000
D1 D7 FMS CONT > 2L GCMK >200000
D1 D8 FMS CONT GITK 1 - 1L GITK 1 - 100000
D1 D9 FMS CONT GITK >1L GITK >100000
D1 DA FMS CONT GOMK 1 - 2L GOMK 1 - 200000
D1 DB FMS CONT GOMK 2L-10L GOMK 200000 - 1000000
D1 DC FMS CONT GOMK >10L GOMK >1000000
D1 DD FMS CONT GCLK 1-50K GCLK 1 - 50000
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D1 DE FMS CONT GCLK 50K-1L GCLK 50000 - 100000
D1 DF FMS CONT GCLK 1L-25L GCLK 100000 - 2500000
D1 DG FMS CONT GLTC >=1 GLTC >=1
D1 DH FMS CONT GAGH 1- 12L GAGH 1 - 1200000
Contract Release Procedure for Properties
E1 E9 PROP CONT 1 - 1L GCMK 1 - 100000
E1 EA PROP CONT 1L - 10L GCMK 100000 - 1000000
E1 EB PROP CONT 10L - 25L GCMK 1000000 - 2500000
E1 EC PROP CONT 25L-50L GCMK 2500000 - 5000000
E1 ED PROP CONT >50L GCMK >5000000
E1 EE PROP CONT GLTC 1-1L GLTC 1 - 100000
E1 EF PROP CONT GLTC1L-10L GLTC 10000 - 1000000
E1 EG PROPCON GLTC10L-25L GLTC 1000000 - 2500000
E1 EH PROPCON GLTC25L-50L GLTC 2500000 - 5000000
E1 EI PROPCONT GLTC >50L GLTC >5000000
E1 EJ PROPCONT GAGH >=1 GAGH >=1
Contract Release Procedure for Agro Corp
F1 FE AG CORP CONT 1-10K GCMK 1 - 10000
F1 FF AG CORP CONT 10K-10L GCMK 10000 - 1000000
F1 FG AG CORP CONT 10L-15L GCMK 1000000 - 1500000
F1 FH AG CORP CONT15 L-25L GCMK 1500000 - 2500000
F1 FI AG CORP GITK 1 - 1L GITK 1 – 100000
F1 FJ AG CORP GITK 1L - 3L GITK 100000 – 3000000
F1 FK AG CORP GITK 3L - 5L GITK 3000000 – 5000000
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F1 FL AG CORP GITK >5L GITK >500000
F1 FM AG CORP GCLK 1 -1L GCLK 1 – 100000
F1 FN AG CORP GCLK 1L-2L GCLK 100000 – 200000
F1 FO AG CORP GCLK 2L-5L GCLK 200000 – 5000000
F1 FP AG CORP GCLK >5L GCLK >500000
F1 FS AG CORP GLTC 1 -10K GLTC 1 - 10000
F1 FT AG CORP GLTC 10K-10L GLTC 10000 - 1000000
F1 FU AG CORP GLTC 10L-15L GLTC 1000000 - 1500000
F1 FV AG CORP GLTC 15L-25L GLTC 1500000 - 2500000
F1 FW AG CORP GLTC >25L GLTC >2500000
F1 FX AG CORP GAGH 1 - 5K GAGH 1 - 5000
F1 FY AG CORP GAGH >5K GAGH >50000
Contract Release Roads
H1 HB ROADS CONT 1 - 25L GCMK 1 – 2500000
H1 HC ROADS CONT 25L-1CR GCMK 2500000 – 1000000
H1 HD ROADS CONT >1CR GCMK >10000000
H1 HE ROADS GOMK 1- 10K GOMK 1 - 10000
H1 HF ROADS GOMK 10K -50K GOMK 10000 - 50000
H1 HG ROADS GOMK 50K-5L GOMK 50000 - 500000
H1 HH ROADS GOMK >5L GOMK >500000
H1 HI ROADS GCLK 1 - 20K GCLK 1 - 20000
H1 HJ ROADS GCLK 20K - 2L GCLK 20000 - 200000
H1 HK ROADS GCLK 2L - 15L GCLK 200000 - 1500000
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H1 HL ROADS GCLK >15L GCLK >1500000
H1 HM ROADS GITK 1 -5L GITK 1 – 500000
H1 HN ROADS GITK 5L - 1CR GITK 500000 – 10000000
H1 HO ROADS GITK >1CR GITK >10000000
H1 HP ROADS GPRK 1 - 25L GPRK 1 – 2500000
H1 HQ ROADS GPRK 25 L -1CR GPRK 2500000 – 10000000
H1 HR ROADS GPRK >1CR GPRK >10000000
SCHEDULING AGREEMENT
SPRO
Materials Management Scheduling Agreement Define Document Types
Purchasing
SPRO
Materials Management Scheduling Agreement Define Number Ranges
Purchasing
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CONDITIONS
Define Price Determination Process
Path: SPRO Materials Management PurchasingConditions Define Price Determination

Process Define Access Sequences
Define Access Sequences

In this step you define access sequences. An access sequence is a search strategy with the aid of which the SAP System searches for valid
condition records for a condition type.
AS Description Description
0002 Gross Price Access sequence relevant for pricing
WBTC Trading Contract (WBTC) Access sequence relevant for pricing
WB2B Trading Contract (WB2B) Access sequence relevant for pricing
WBTC Trading Contract (WBTC) Access sequence relevant for pricing
WTC1 Trading Contract (WBC1) Access sequence relevant for pricing
Define Condition Types

Process Define Condition Types.
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The condition types are used to represent pricing elements such as prices, discounts, surcharges, taxes, or delivery
costs in the SAP System. These are stored in the system in condition records. Following condition types are define
for GMR which can subsequently be used in GMR Pricing Procedure.
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Define Calculation Schema

In the MM area, a calculation schema - a framework of steps used to calculate or determine something - is used among other things to
calculate costs, prices, period-end rebates, and taxes.

ProcessDefine Calculation Schema.
Procedure Description
GMRDOM GMR Domestic Pricing Procedure
GMRIMP GMR Import Pricing Procedure
GMR Local pricing procedure as follows.
Ste Cnt Fro Man Req Prin SubT Sta AltCT AltCB ActK Accrl
p r CTyp Description m To . t t o t y V y s
1 1 PB00 Gross Price X 9
1 2 PBXX Gross Price 5 X 9
5 GDC1 Discount(Perct) 1
7 GDC2 Discount/Quantity 1
9 GDC3 Discount (Value) 1
11 GPK1 Pack & Forwa(Perct) 1 9 GP1 GP1
13 GPK2 Pack & Forwa(Value) 1 9 GP1 GP1
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15 GCH1 Other Charges(Perct) 1 GO1 GO1
17 GCH2 Other Charge (Value) 1 GO1 GO1
19 GCH3 Other Charge/Qty 1 GO1 GO1
20 GCH4 Surcharge% 1
21 GCH5 Surcharge value 1
Sub Tot 1(Price - Dis +

25 P&F ) 1 21 X X
28 JEXC IN Manual Excise 5 X
30 ZADC ADC in pricing 2 X
37 Sub Tot 2(Net Price + ED) 25 36 X
45 JEXS Taxes on the PO X X
Sub Tot 3 (Net Price

50 +ED+Tax) 37 45 X
53 GENT Entry Tax (Perct) 50 X
56 JOCM IN Octroi 50 X
58 GIN1 Insurence (Perct) 1 X GN1 GN1
60 GIN2 Insurence (Value) 1 X GN1 GN1
62 GDOC Document Charg(Perct 1 X GC1 GC1
64 GDO1 Document Char(Value) 1 X GC1 GC1
66 GLD1 Loding & Unlod Ch(Pe 1 X GL1 GL1
68 GLD2 Loding & Unlod Ch(Va 1 X GL1 GL1
70 GLD3 Loding & Unlod Ch(Qt 1 X GL1 GL1
72 GHD1 Hand Charges(Perct) 1 X GH1 GH1
74 GHD2 Hand Char(Value) 1 X GH1 GH1
76 GHD3 Hand Char(Qty) 1 X GH1 GH1
78 GFR1 Freight Charg(Perct) 1 X FR1 FR1
80 GFR2 Freight Charg(Value) 1 X FR1 FR1
82 GFR3 Freight Charg(Qty) 1 X FR1 FR1
84 GDR1 Demurrage Cha(Perct) 78 82 X GD1 GD1
86 GDR2 Demurrage Cha Value 78 82 X GD1 GD1
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88 GDR3 Demurrage Char Qty 78 82 X GD1 GD1
90 GIC1 Insp.Charges(Perct) 1 X GI1 GI1
91 GIC2 Insp.Charges(Value) 1 X GI1 GI1
93 GBC1 Brokerage Cha(Perct) 1 X GB1 GB1
95 GBC2 Brokerage Cha(Value) 1 X GB1 GB1
97 GBC3 Brokerage Char(Qty) 1 X GB1 GB1
99 Sub Tot 4(Other Charges) 53 97 X
100 Copy of Sub Tot 3 50 X
10
101 Total PO Cost 99 0 S X
103 NAVS Non-Deductible Tax 37 X
104 SKTO Cash Discount 37 17 X
GRW
110 R Statistical Value 8 C X
GMR Import Pricing procedure as Follows.
Step Cou Cond Type Description From To Print SubTot Reqmt Calc Bas ty Acck Accrls
1 1 PB00 Gross Price 0 0 X 9 0 0 0
1 2 PBXX Gross Price 0 0 X 9 5 0 0
5 0 GDC1 Discount(Perct) 1 0 0 0 0
7 0 GDC2 Discount/Quantity 1 0 0 0 0
9 0 GDC3 Discount (Value) 1 0 0 0 0
11 0 GPK1 Pack & Forwa(Perct) 1 9 0 0 0 GP1 GP1
13 0 GPK2 Pack & Forwa(Value) 1 9 0 0 0 GP1 GP1
15 0 GCH1 Other Charges(Perct) 1 0 0 0 0 GO1 GO1
17 0 GCH2 Other Charge (Value) 1 0 0 0 0 GO1 GO1
19 0 GCH3 Other Charge/Qty 1 0 0 0 0 GO1 GO1
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25 0 Sub Tot1(After Discount) 1 19 0 0 0
30 0 GSC1 Shipment Charges % 25 0 X 0 0 0 GS1 GS1
32 0 GSC2 Shipment Chg (Value) 25 0 X 0 0 0 GS1 GS1
34 0 GSC3 Shipment Chg (Qty) 25 0 X 0 0 0 GS1 GS1
40 0 GIN1 Insurence (Perct) 25 0 X 0 0 0 GN1 GN1
42 0 GIN2 Insurence (Value) 25 0 X 0 0 0 GN1 GN1
43 0 GHC1 Handling Charges % 25 0 0 0 0 GH1 GH1
45 0 Sub-Tot 2 (Ship + Insurence) 25 43 0 0 0
50 0 JBCD Basic Custom Duty % 45 0 0 0 0 FR3 FR3
52 0 JSCD Special Custom Duty 45 50 0 0 0 FR3 FR3
58 0 JCV1 IN CVD 45 52 0 0 0 FR3 FR3
61 0 JECV ECess on CVD 58 0 0 0 0 FR3 FR3
64 0 J1CV SHECess on CVD 58 0 0 0 0 FR3 FR3
73 0 JECD ECess on all Duties% 50 64 0 0 0 FR3 FR3
76 0 JEC1 SECess on all Duty% 50 64 0 0 0 FR3 FR3
80 0 Sub Tot3(As.Value+Custom Duty) 45 76 0 0 0
84 0 JADC Add Duty Cust(ADC)% 80 0 0 0 0 FR3 FR3
86 0 SubTot 4(Asse Val+Duties) 80 84 0 0 0
88 0 GENT Entry Tax (Perct) 86 0 0 0 0
91 0 GDOC Document Charg(Perct 1 0 0 0 0 GC1 GC1
92 0 GDO1 Document Char(Value) 1 0 0 0 0 GC1 GC1
94 0 GLD1 Loding & Unlod Ch(Pe 1 0 0 0 0 GL1 GL1
96 0 GLD2 Loding & Unlod Ch(Va 1 0 0 0 0 GL1 GL1
98 0 GLD3 Loding & Unlod Ch(Qt 1 0 0 0 0 GL1 GL1
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100 0 GHD1 Hand Charges(Perct) 1 0 0 0 0 GH1 GH1
102 0 GHD2 Hand Char(Value) 1 0 0 0 0 GH1 GH1
104 0 GHD3 Hand Char(Qty) 1 0 0 0 0 GH1 GH1
106 0 GFR1 Freight Charg(Perct) 1 0 0 0 0 FR1 FR1
108 0 GFR2 Freight Charg(Value) 1 0 0 0 0 FR1 FR1
110 0 GFR3 Freight Charg(Qty) 1 0 0 0 0 FR1 FR1
112 0 GDR1 Demurrage Cha(Perct) 106 110 0 0 0 GD1 GD1
114 0 GDR2 Demurrage Cha Value 106 110 0 0 0 GD1 GD1
116 0 GDR3 Demurrage Char Qty 106 110 0 0 0 GD1 GD1
118 0 GIC1 Insp.Charges(Perct) 1 0 0 0 0 GI1 GI1
120 0 GIC2 Insp.Charges(Value) 1 0 0 0 0 GI1 GI1
122 0 GBC1 Brokerage Cha(Perct) 1 0 0 0 0 GB1 GB1
124 0 GBC2 Brokerage Cha(Value) 1 0 0 0 0 GB1 GB1
126 0 GBC3 Brokerage Char(Qty) 1 0 0 0 0 GB1 GB1
129 0 Sub-Tot 5(Other Charges) 88 126 0 0 0
132 0 Copy of Sub-Tot 4 86 0 0 0 0
135 0 Total Landing Cost 129 132 0 0 0
160 0 SKTO Cash Discount 0 0 17 0 0
165 0 Actual price 0 0 S 0 0 0
170 0 GRWR Statistical Value 0 0 X C 8 0 0
Define Schema Group :These allow you to group together certain purchasing organizations that use the
same calculation schema. You can also use them to group together vendors for whom the same calculation schema
is valid.

Process Define Schema Group
Schema Groups: Vendor
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Schema Groups for Purchasing Organizations
Assignment of Schema Group to Purchasing Organization
Schema Groups: Vendor
Sch.grp.vendor Desciption
DS Domestic Schema Vendor
IS Import Schema Vendor
Schema Groups for Purchasing Organizations
GMR Schema Group for Purchasing Organization

PurGr Sc Description
G001 GMR Schema Pur Org
Assign Schema Group to Purchasing Organisation
POrg Description Pur Sch Gr
2000 Energy Pur Org G001
2101 Pur Org for HHI G001
4000 Agro Pur org G001
G001
5000 Property Pur Org
6600 GCCL Pur Org G001
8000 Raxa Pur Org G001
8100 Aviation Pur org G001
8600 Foundation Pur Org G001
Define Schema Determination: In this step we define for various combination of Purchasing Schema Group and
Vendor Schema Group which pricing procedure is applicable. Following is GMR settings for various combinations.

Process Define Schema Determination
Determine Calculation Schema for Standard Purchase Orders
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Pur Sch Grp Vend Sch Grp Price rocedure Description
G001 DS GMRDOM GMR Domestic Pricing Procedure
G001 IS GMRIMP GMR Import Pricing Procedure
Determine Schema for Stock Transport Orders
G001 GSTO GSTPP1 GMR Stock Transfer Pricing
Path: SPRO
Conditions
Define Price Determination
Process
Define Transaction/Event Keys
Trans./Event Key; - To enable the system to find the relevant account for provisions (for accrued delivery costs or
miscellaneous provisions, for example), you must assign a transaction/event (internal processing) key to each
condition type that is relevant to provisions in the step Define Calculation Schema.
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Path: SPRO Materials Management PurchasingAccount Assignment Maintain Account
Assignment Categories
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Path: SPRO Materials Management PurchasingDefine Default Values for Document Type
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Version Management;;-
Set Up Version Management for External Purchasing Documents: In this step, you set up the version management
facility for external purchasing documents.For a combination of purchasing organization, document category, and document type,
you can:
• Activate version management

If version management is active, changes to a purchasing document are managed in versions.
• Define field selection for versions

You can specify the attributes certain fields of the version are to have: mandatory entry, optional entry, display only, field
suppressed.
Path: SPRO
Version Management
Set Up Version
Management for External Purchasing Documents
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Path: SPRO Materials Management PurchasingVersion Management Define Reasons for

Change
Vendor Evaluation :
In this section, you make the settings for vendor evaluation that apply to all purchasing organizations:
• Define weighting keys
• Define criteria
• Define scope of list
In the step Define Purchasing Organization Data for Vendor Evaluation, you define individual values for each
purchasing organization.
SPROMaterials ManagementVendor EvaluationDefine Weighting Keys
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Define Criteria.
Sub criteria.
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SPROMaterials ManagementVendor EvaluationDefine Scope of List
Maintain Purchasing Organization Data
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Sub criteria for main criteria
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Similarly we need to maintain Main and Sub criteria’s for all required Purchase organizations
Weighting for Purchase org
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Similarly we need to maintain for all Purchase organization
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Similarly we need to maintain for all required Purchase organization
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External Services Management
External Services Management:
Use this menu to make the special system settings that are necessary to carry
out procurement transactions involving external services.You should not
process procurement transactions in the SAP System until you have worked
through this chapter. All settings of general relevance to the procurement of
both services and materials are made via the "Purchasing" menu.
Service Master:
SPROMaterials ManagementExternal Services ManagementService MasterDefine Service

Category
SPROMaterials ManagementExternal Services ManagementService MasterDefine Number

Ranges
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SPROMaterials ManagementExternal Services Management Number Ranges Define Number

Ranges for Service Entry Sheet
SPROMaterials ManagementExternal Services Management Number Ranges Define Internal

Number Range for Service Specifications
SPROMaterials ManagementExternal Services Management Number Ranges Assign Number

Ranges.
SPROMaterials ManagementExternal Services Management Define Attributes of System

Messages
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Material Management- Inventory Management and Physical Inventory
In this section, you complete the system settings required for the following:
goods movements, including:
goods issues
transfer postings.
goods receipts.
reservations
physical inventory
reporting /evaluations
transfer of data from external DP systems.
SPROMaterials ManagementInventory Management and Physical Inventory Goods Issue / Transfer

Postings Create Storage Location Automatically
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Set Up Dynamic Availability Check: In this step, you configure the dynamic availability check.
In Inventory Management, two types of availability check are carried out.
• availability check during the entry of reservations

• availability check during the entry of goods movements
The system checks whether the material to be withdrawn is available and issues a message, if necessary.
SPROMaterials ManagementInventory Management and Physical Inventory Issue / Transfer

Postings Set Up Dynamic Availability Check
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SPROMaterials ManagementInventory Management and Physical Inventory Goods Receipt Set

Tolerance Limits
SPROMaterials ManagementInventory Management and Physical Inventory Goods Receipt Create

Purchase Order Automatically
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SPROMaterials ManagementInventory Management and Physical Inventory Goods Receipt Set

"Delivery Completed" Indicator
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Reservation
SPROMaterials ManagementInventory Management and Physical Inventory Reservation Define Default

Values
Plant-
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Physical Inventory
SPROMaterials ManagementInventory Management and Physical Inventory Cycle Counting
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Movement Types
SPROMaterials ManagementInventory Management and Physical Inventory movement type Record

Reason for Goods Movements
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Output Determination :
In Inventory Management, output is text that is created at the time of goods movements. There are output documents
such as:-
goods receipt/issue slips ( example, GR/GI slips, pallet slips) /Labels/ kanban cards/ MAIL messages which
Inventory Management uses to communicate with other departments (purchasing or materials planning, for example)
Depending on the type, an output document can be printed or sent to a recipient (for example, via MAIL). An output
control mechanism that depends on different criteria allows to process and send the output documents with defined
restrictions and under certain conditions.
Goods accompanying slips such as goods receipt or goods issue slips can be printed for every movement. The
goods accompanying slip (also referred to in the system as goods receipt/issue slip) can be printed in three versions:
Version 1: individual slip : -In this version, one goods receipt/issue slip is printed per item.
Version 2: individual slip with inspection text: -This version is also used to print individual slips. The printout also
contains the quality inspection text, provided it exists in the material master record.
Version 3: collective slip:-In this version, a collective slip is printed for all items of the material document.
When entering a goods movement, the user can define through an indicator whether an output document is created,
that is, whether a goods receipt/issue slip is printed or not. Printing a goods receipt/ issue slip in a separate step after
entering the goods movement is also possible.
An output type (also referred to as condition type) is defined for every type of goods receipt/issue slip and for every
version. That is, the following output types are available in the standard system:
GR slip, version 1 / GR slip, version 2/ GR slip, version 3/ GI slip, version 1/ GI slip, version 2.
For particular cases, such as subcontract order processing, separate output types are defined. Return delivery slips
use the same output types as GR slips.
All information relevant for printing the corresponding goods receipt/issue slip is stored for every output type, for
example:
SAPscript layout set / print parameters (for example, immediate print)
When a goods movement is entered, the system checks whether the conditions for an output type are met. For
example, if an output type is defined for the respective transaction type, movement type, and version, an output
document is generated automatically.
In this section, you define which output type is created for a goods movement and how the output document is
processed.
You have to check or maintain the following objects so that the system creates an output document when a goods
movement is entered: -
condition table / access sequence/ output types /output determination procedure / condition records / SAPscript
layout set for the output type / Printer determination
Requirements :
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1. In the Print control section, you must have: a) defined print indicators b) allocated print indicators to movement
types c) allocated versions to transactions
2. Before you set up the output determination, you have to run the program RM07NCUS for each client in which you
want to use the output determination function.
This program copies the basic settings from the SAP standard client (000).
Note:In the case of a goods receipt for a purchase order, MAIL messages are sent to purchasing in two cases:
if Purchasing has set the indicator "GR output" in the purchase order /
if an order price quantity has been entered at the time of a goods receipt which lies outside the tolerances (for a
warning message).
In the case of a goods receipt of missing parts, a mail message is sent to the MRP controller if the missing parts
check is active for the plant.
The standard system contains all settings for this output. You only have to maintain the mail texts for the following
output types:
MLGR (GR message) / MLMD (GR quantity variance )/ MLFH (goods receipt of missing part)
SPROMaterials ManagementInventory Management and Physical Inventory Output Determination

Maintain Condition Tables

Maintain Access Sequences
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Maintain Output Types
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Maintain Output Determination Procedures

Maintain Conditions Create Condition: Inventory Mgmt / Change Condition: Inventory Mgmt/Display
Condition: Inventory Mgmt
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Material Management:-Valuation and Account Assignment

In this section, you make the system settings required for the following areas:
-Material valuation
-Link between Materials Management and Financial Accounting
Requirements;
You must have processed the defaults for the material types before you can make your configurations for "Valuation
and Account Determination."
SPROMaterials Management Valuation and Account Assignment Define Price Control for
Material Types
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SPLIT VALUATION:
Split valuation enables you to valuate substocks of a material in different ways (for example, according to external
procurement or in-house production or by batches).
Under the menu option "Split valuation", you can determine whether and how you want to use split valuation at your
company.
SPROMaterials Management Valuation and Account Assignment split valuation Activate Split
Valuation
SPROMaterials Management Valuation and Account Assignment split valuation Configure Split
Valuation
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Similarly we need to maintain for all required plants
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Account Determination:
In this step, you can make the settings for account determination in Inventory Management and Invoice
Verification. Account determination without the wizard enables you to make a more complex configuration than
account determination with the wizard, but requires that you are already familiar with the principle of automatic
account determination in the ERP System. /You can configure account determination with the wizard in the first
instance, for example. Then, if the wizard does not meet your company's account determination requirements, you
can work without it.
Detailed documentation on account determination is contained in the step Configure automatic postings.
Further notes
You have to work without the wizard if you use the material ledger.
SPROMaterials Management Valuation and Account Assignment Account Determination

Without Wizard Define Valuation Control

Without Wizard Define Valuation Classes
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Configure Automatic Postings : In this step, you enter the system settings for Inventory Management and Invoice
Verification transactions for automatic postings to G/L accounts.You can then check your settings using a simulation function.
What are automatic postings?
Postings are made to G/L accounts automatically in the case of Invoice Verification and Inventory Management transactions relevant to Financial and
Cost Accounting.
Example:
Posting lines are created in the following accounts in the case of a goods issue for a cost center:
Stock account / Consumption account
How does the system find the relevant accounts?
When entering the goods movement, the user does not have to enter a G/L account, since the ERP system automatically finds the accounts to which
postings are to be made using the following data:
-Chart of accounts of the company code:
If the user enters a company code or a plant when entering a transaction, the ERP system determines the chart of accounts which is valid for the
company code.
hou must define the automatic account determination individually for each chart of accounts.
aluation grouping code of the valuation area : If the automatic account determination within a chart of accounts is to run differently for certain
company codes or plants (valuation areas), assign different valuation grouping codes to these valuation areas.
You must define the automatic account determination individually for every valuation grouping code within a chart of accounts. It applies to all valuation
areas which are assigned to this valuation grouping code.
If the user enters a company code or a plant when entering a transaction, the system determines the valuation area and the valuation grouping code.
Transaction/event key (internal processing key):
Posting transactions are predefined for those inventory management and invoice verification transactions relevant to accounting. Posting records,
which are generalized in the value string, are assigned to each relevant movement type in inventory management and each transaction in invoice
verification. These contain keys for the relevant posting transaction (for example, inventory posting and consumption posting) instead of actual G/L
account numbers.
You do not have to define these transaction keys, they are determined automatically from the transaction (invoice verification) or the movement type
(inventory management). All you have to do is assign the relevant G/L account to each posting transaction.
Account grouping (only for offsetting entries, consignment liabilities, and price differences)
Since the posting transaction "Offsetting entry for inventory posting" is used for different transactions (for example, goods issue, scrapping, physical
inventory), which are assigned to different accounts (for example, consumption account, scrapping, expense/income from inventory differences), it is
necessary to divide the posting transaction according to a further key: account grouping code.
An account grouping is assigned to each movement type in inventory management which uses the posting transaction "Offsetting entry for inventory
posting".
Under the posting transaction "Offsetting entry for inventory posting", you must assign G/L accounts for every account grouping, that is, assign G/L
accounts.
If you wish to post price differences to different price difference accounts in the case of goods receipts for purchase orders, goods receipts for orders,
or other movements, you can define different account grouping codes for the transaction key.
Using the account grouping, you can also have different accounts for consignment liabilities and pipeline liabilities.
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Valuation class of material or (in case of split valuation) the valuation type
The valuation class allows you to define automatic account determination that is dependent on the material. for example: you post a goods receipt of a
raw material to a different stock account than if the goods receipt were for trading goods, even though the user enters the same transaction for both
materials.
You can achieve this by assigning different valuation classes to the materials and by assigning different G/L accounts to the posting transaction for
every valuation class.
If you do not want to differentiate according to valuation classes you do not have to maintain a valuation class for a transaction.

Without Wizard Configure Automatic Postings
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Similarly maintain for Transactions
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Logistics Invoice Verification:

In the Implementation Guide for Logistics Invoice Verification, you make the system settings that are required for the following areas:
Processing invoice receipts
Connection to Financial Accounting
Note : You must process the sections for document types and number ranges in the Incoming Invoice unit.
SPRO Materials Management Logistics Invoice Verification Define Attributes of System Messages
SPRO Materials Management Logistics Invoice Verification Incoming Invoice Number

Assignment
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SPRO Materials Management Logistics Invoice Verification Maintain Number Assignment for
Logistics Documents Transaction - Assign Number Range
SPRO Materials Management Logistics Invoice Verification Maintain Number Assignment for
Logistics Documents Maintain Number Range Intervals for Invoice Documents
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SPRO Materials Management Logistics Invoice Verification incoming invoiceTax Treatment in

Invoice Reduction
SPRO Materials Management Logistics Invoice Verification incoming invoice Maintain Default
Values for Tax Codes
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SPRO Materials Management Logistics Invoice Verification Invoice BlockDetermine Payment
Block
SPRO Materials Management Logistics Invoice Verification Invoice BlockSet Tolerance Limits
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Materials Management-Consumption-Based Planning
SPRO Materials Management Consumption-Based Planning Master Data Define MRP

Controllers
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Financial Accounting (New)

TAXES ON SALES/PURCHASE
The taxes on sales/purchases include input tax, output tax, acquisition tax and additional taxes.
In addition to tax codes, percentage rates and tax accounts, you have to specify whether the cash discount amount reduces the tax
base amount, depending on the company code. This reduction is, for example, possible in Belgium but not in Germany.
The following sections describe the specifications you must make for calculating taxes on sales/purchases.
SPRO Financial Accounting (New)

Tax on Sales/Purchases
Basic Settings
Check Calculation
Procedure
Check Calculation Procedure
In this activity, you can check and, if necessary, change existing procedures for tax calculation.
Standard settings
Calculation procedures containing the necessary specifications for the calculation and posting of taxes on sales/purchases have
already been defined in the standard SAP system for certain countries. Every calculation procedure groups several tax types
together into a condition type (for example, output tax or input tax) in the calculation procedure, and determines calculation rules
for it.
The calculation procedure determines for which amount the individual condition types are to be calculated. This can be the base
amount (total of the expense items and the revenue items) or a subtotal. The entry in column FrmLvl, determines for which amount
tax is calculated.
Note:- In this activity, the condition types for the check and the possible change provided in the standard system are also displayed.
Here, for example, the condition calculation rule, or for which base amount the tax is calculated is determined (= condition type).
Recommendation:-If possible, do not change the condition types and calculation procedures provided in the standard system. Only
check the standard condition types and calculation procedures regarding whether you can use them for your requirements. If
necessary, make changes.
Activities :If you cannot use the standard settings, change the condition types and calculation procedures delivered to meet your
requirements.
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Following types of Coditions defined and used for –Tax procedure at GMR
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Basic Settings
Assign Country to
Calculation Procedure

Basic Settings
Check and Change
Settings for Tax Processing
Check &Change Settings for Tax processing:-
In this activity you make the necessary specifications for posting taxes. In doing this you specify under a process key
the following indicators:
• Tax type :- Output tax, input tax, additional taxes, or "not tax-relevant" can be specified as the tax type.
• Nondeductibility of tax amounts:- For this, tax amounts are marked as not deductible.
• Posting indicator: - Here you specify whether the tax amount is posted separately or distributed to expense
or revenue items.
• Tax not relevant to cash discount (Not discount relevant) :-This indicator is set only for Canada. If you
select it, the system does not take into account the corresponding tax amount when determining the tax
base.
[For a every new conditions defined we need to create one Accounting Key w.r.t The business
requirement. Example- In Ta x procedure we have defined new condition For Ecess on Service=ZESS
Condition and for this we have created new Accounting Key as –ZES-ECS on Service Tax in this session ]
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Similarly we need to create all required Accounting Key
Calculation : In the following activities you make the settings for calculating the taxes on sales/purchases
SPRO Financial Accounting (New) Tax on Sales/Purchases

Calculation Define Tax Codes for
Sales and Purchases [T-code –FTXP]
Use : You have to define a separate tax on sales/purchases code for each country in which one of your company
codes is located.
Each code contains one or more tax rates for the different tax types.
If you have to report tax-exempt or non-taxable sales to the tax authorities, you need to define a tax rate with the
value 0.Note : Do not delete or change any taxes on sales/purchases codes and their definitions as long as items
with these codes exist in the system.
Otherwise, the SAP system displays the tax amounts with incorrect tax rates in the corresponding reports and
determines incorrect amounts during a tax adjustment for payment transactions.
Standard settings : SAP supplies a tax calculation procedure for each country. The procedure comprises a list of all
common tax types with rules for tax calculation. In addition, example tax codes are defined for some countries.
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Activities: 1. Check the standard tax codes for your country. Add further tax codes, if necessary./ / 2.
Ensure that tax accounts are defined for the automatic posting of taxes.
similarly we need to create required Taxcodes.
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Posting : In the following activities, you set the requirements for posting taxes on sales/purchases

Posting Define Tax Accounts [T-
code –OB40]
In this activity, you specify the accounts to which the different tax types are to be posted. The system determines
these accounts for automatic postings.
G/L Accounts to be Assigned in this

step
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Logistics – General
Tax on Goods Movements [CIN]
SPROLogistic General Tax on Goods Movements India Basic Settings
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SPROLogistic General Tax on Goods Movements India Basic Settings Maintain Excise Registrations
An entity in India that is entitled by law to produce any goods liable to excise., Each entity is assigned its own excise
registration number. Every factory that manufactures excisable goods is required to register separately, so that a
business with seven factories requires seven registrations.
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SPROLogistic General Tax on Goods Movements India Basic SettingsMaintain Company Code Settings
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SPROLogistic General Tax on Goods Movements India Basic SettingsMaintain Plant Settings
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SPROLogistic General Tax on Goods Movements India Basic Settings Maintain Excise Groups
A unit within an excise registration, in India, which keeps its own set of excise records.
Whereas the excise registration reports to the excise authorities, the excise group is a purely internal organizational
unit. Each excise group keeps records of all transactions that have to be reported to the excise authorities. When the
time comes to present these records to the authorities, the excise registration compiles the information from all of its
excise groups.
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Similarly we need to create required Excise Group
SPROLogistic General Tax on Goods Movements India Basic Settings Maintain Series Groups
Use : In this IMG activity, you define the different excise series groups within your company. Series groups allow you
to maintain multiple number ranges for the outgoing excise documents.
Based on excise regulations and exemptions from the authorities you can maintain multiple number series for
outgoing documents. But each of these series has to be declared to the excise authorities.
Activities: Define excise series groups based on type of outgoing document / Assign series group to excise
/registration ID / If no financial postings are required for an Excise invoice in this seris group then you tick the 'No
utilization' indicator. /If the CENVAT has to be paid immediately and you need not wait for the Fort nightly payment
then mark the 'Immediate Utilization' indicator.
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SPROLogistic General Tax on Goods Movements India Basic Settings Maintain Excise Duty Indicators
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SPROLogistic General Tax on Goods Movements India Basic Settings Determination of Excise
DutyMaintain Excise Defaults
In this IMG activity, you define which tax procedure and pricing condition types are used in calculating excise taxes
using formula-based excise determination.
SPROLogistic General Tax on Goods Movements India Basic Settings Condition-Based Excise
Determination [T-code : FTXP]
Only carry out this activity if you use condition-based excise determination -TAXINN
Need to maintain required Tax code. FTXP [ Example: Give tax code number-Select as V-INPUT TAX then don’t give
any values just save it.
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SPROLogistic General Tax on Goods Movements India Basic Settings Assign Tax Code to Company
Codes
Only carry out this activity if you use condition-based excise determination-TAXINN
Similarly we need to maintain all Tax codes for the required Company Codes.
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SPRO
Logistic General
Tax on Goods Movements
India
Basic Settings Classify Condition Types
In this IMG activity, you specify which condition types you use for which sort of tax. Note that this only applies to
condition types that you use with the new excise determination method.
The system uses this information when you create a document from another one. For example, when you enter an
incoming excise invoice from a purchase order, or when you create an outgoing excise invoice from a sales order, the
system determines the various excise duties in the excise invoice using the information that you have entered here.
In addition, when you create a purchasing document, the system only uses the condition types that you enter here.
• For taxes on purchases, use the condition types contained in the tax procedure.
• For taxes on sales, use the condition types contained in the pricing procedures.
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SPRO Logistic General

India Account Determination
Define G/L Accounts
for Taxes
this IMG activity, you specify which G/L accounts you will use to record which taxes
You have set up G/L accounts for each of the processing keys listed below;
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G/L Accounts to be Assigned in this

step
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SPRO
Logistic General Tax on Goods Movements
India Account Determination Specify Excise
Accounts per Excise Transaction
Use:- In this IMG activity, you specify which excise accounts (for excise duty and CENVAT) are to be posted to for
the various transaction types. Enter all the accounts that are affected by each transaction type.
If you use subtransaction types, enter the accounts for each subtransaction type as well.
Example :-
DC ind Account name
Excise TT
GRPO CR CENVAT clearing account
GRPO CR RG 23 BED account
GRPO DR CENVAT on hold account
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SPROLogistic General Tax on Goods Movements

India Account Determination Specify G/L Accounts
per Excise Transaction.
Use : In this IMG activity, you assign the excise and CENVAT accounts to G/L accounts.
When you come to execute the various transactions, the system determines which G/L accounts to post to by looking
at the: Excise group / Company code / Chart of accounts
Furthermore, if you want separate account determination settings within an excise group, you can also use sub
transaction types.
Requirements:- You have already :-Defined the G/L accounts / Defined the excise groups/ Maintained the
transaction accounts.
Activities: For each excise group, assign the excise and CENVAT accounts to G/L accounts. For most businesses,
one set of accounts will suffice for all transactions.
Note: You need not remit the CENVAT to the excise department immediately, so maintain the credit account for
transaction type DLFC as an excise duty interim account. This will be set off when you remit the duty.
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SPROLogistic General
Tax on Goods Movements India Business Transactions
Incoming Excise
Invoices
Specify Which Movement Types Involve Excise Invoices
In this IMG activity, you specify which movement types relating to goods receipts involve excise invoices.
The system uses this information during the goods receipt procedure. When you post a goods receipt using one of
the movement types that you have specified here, the system prompts you to enter the excise invoice number.
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SPRO Logistic General

Tax on Goods Movements Outgoing Excise
India Business Transactions
InvoicesAssign Billing Types to Delivery Types
SPROLogistic General
Outgoing Excise
Invoices
Outgoing Excise Invoices
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Subcontracting :
SPRO
Logistic General
Subcontracting

Maintain Movement Type Groups.
SPRO
Logistic General Tax on Goods Movements
Subcontracting
Subcontracting Attributes
The subcontracting attributes help determine conditions for a combination of an excise group, a transaction type, and
a subtransaction type.
The conditions such as the number of excise items per subcontracting challan, if the nonexciseable materials have to
be filtered or not when the subcontracting challan is created, the movement type groups for issues and receipts and
the hierarchy of determining the excise base value are mentioned here.
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SPRO
Logistic General
India Tools--> Number Ranges
You can maintain the number ranges for all CIN Number range objects using this transaction
Activities
Please maintain the number ranges for the folllowing objects The no nr has to be '01' for all
1. j_1iintnum
At an Excise group:
1. j_1irg23a1 /
2. j_1irg23a2
3. j_1iRG1
4. j_1irg23c1
5. j_1irg23c2
6. j_1ipla2
7. j_1iintpr2
8. j_1irg23d
9. j_1irg1_t ( material level)
10. j_1iconpla ( if Consolidated PLA is used )
At Series group
1. j_1iexcloc
2. j_1iexcexp
3. j_1idepinv
4. j_1i57Fc ( 57F Challans
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SPRO
Logistic General
India Tools--> Message Control
In this activity, you can specify whether a given message should appear as a warning message or an error message.
Activities : Enter each message that you want, specifying whether it should apply to one user or all users.
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SEPTEMBER to NOVEMBER 2007

1. Enterprise Structure – Definition: --------------------------------------------------------------------------07-27

Enterprise structure Related to Materials Management

For GMR – Valuation level is defined at Plant Level.

Define, copy, delete, check plant

Following plants are defined for GMR.

2000 GMR Energy Limited

2001 Kamalanga Thermal Power Projec

2003 Bajoli Holi

2004 GMR Energy Limited(Corp Off)

2005 GMR Enegry Ltd (Delhi Off )

2100 GMR Power Corporation Pvt Ltd

2101 HYUNDAI HEAVY IND. CO.LTD. C/O. GMR POWER CORP.

2150 Vemagiri Power Generation Ltd

2151 Korea Plant Service & Eng Co L

2200 GMR Hydro Power Gen Pvt Ltd

3110 GMR T.T EXPRESSWAYS PVT LTD

3120 GMR Tuni Anakapali Exp Pvt Ltd

3130 GMR Pochanpalli Exp Pvt Ltd

3210 GMR Ambala-Chand Exp Pvt Ltd

3220 GMR Jadcherla Exp.ways Pvt Ltd

3230 GMR Ulundurpet Exp Pvt Ltd

3310 GMR PROJECTS PVT.LTD.

4001 GMR Ind.Ltd,Sugar Div,Sankili Sugar Division- SANKILI

4002 GMR Ind.Ltd,Co-gen Div,Sankili Co-Gen Division - SANKILI

4003 GMR Ind.Ltd,Dist Div,Sankili Distillery Division-SANKILI

4011 GMR Ind.Ltd,Sugar Div,Haliyal Sugar Division - HALIYAL

4013 GMR Ind.Ltd,Dist Div,Haliyal Distillery Division-HALIYAL

4098 GMR Industries Limited Aviation

4099 GMR Industries Ltd,Corp.Office GMR Corporate Office

5010 GMR Properties Pvt Ltd

5020 Delhi Acropolis Private Ltd.,

6600 GMR Corporate Centre Limit

8000 RAXA Security Services Ltd.

8100 GMR Aviation Private Limited GMR Aviation Private

8601 GMRVF- Estates & Hostels GMRVF- Estates & Hostels

8602 GMRVF-GMRIT-ENGG. & PG GMRVF-GMRIT-ENGG. & PG

8603 GMRVF-GMRIT-P.G.DIPLOMA GMRVF-GMRIT-P.G.DIPLOM

8604 GMRVF-SGCSRC-UG&PG GMRVF-SGCSRC-UG&PG

8605 GMRVF-SGCSRC-B.Ed GMRVF-SGCSRC-B.Ed

8606 GMRVF-CSW-RAJAM GMRVF-CSW-RAJAM

8607 GMRVF-CORPORATE GMRVF-CORPORATE

A001 GMR Industries Ltd., Sugar Division- SANKILI

A002 GMR Industries Ltd., Co-Gen Division - SANKILI

A003 GMR Industries Ltd., Distillery Division-SANKILI

Maintain Storage Location

PLANT SLOC DESCRIPTION

2000 ACST A/C Stores

2000 ADST Admin Stores

2000 ASTA Bulk Acid ST- A

2000 ASTB Bulk Acid ST- B

2000 CHTR Chlor tonner Rm

2000 COCR CO2 Cyl(Cntrl Rm

2000 COGT CO2 Cyl(GTG)

2000 CSTA Bulk Castic ST-A

2000 CSTB Bulk Castic ST-B

2000 ELST Elec Maint Store

2000 FST1 Fuel Stor Tank

2000 INST Instr Maint Stor

2000 LOSC Lube Oil Scrap

2000 MESC Metal Scrap Yard

2000 MEST Mech Maint Stor