Quality Management System ABC Fabricators and Erectors

Management Review Meeting Enterprise Drive

(Sample agenda) Anytown, USA

Required Attendees:
EM: Executive Manager
Chief Executive Officer or President
EMT: Executive Management Team
MR: Management Representative
D: Detailing Management
P: Purchasing Management
O: Fabrication or Operations Management
QA: Quality Assurance Management
QC: Quality Control Management

Part I
The first part of this sample agenda may help you to plan and assemble the resources needed to conduct a
management review of the Quality Management System (QMS). Use the matrix to establish a schedule for each
item that will be covered in the review. Each item needs to be covered at least once per year (you may want a
greater frequency for some items), but there is no requirement that they be considered at the same time.
Work to decrease the connection between the management review of your Quality Management System and
periodic production meetings. Instead try to increase the connection to the review of your Business Management
System. For more information about planning, conducting, and getting the most value from your QMS
management review, refer to the Quality Corner article, “Management Review – A process not an event,” by
L. Martof, in the October 2006 issue of Modern Steel Construction.
Agenda Item Owner Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
(establish schedule - each item
not less than once per year)

Quality Policy EM x

Quality Objectives & Goals EM x

Audit Results – Internal/AISC MR x

Training and level of qualification

MR x
of personnel
Corrective action activity (AISC
MR x
205-11)
Channels for communication to
address / resolve quality issues MR x
including customer complaints
Effectiveness of means,
methods, and practices. (AISC MR x
420-10)

Customer Feedback MR x x

Process Performance O x x

Product Nonconformance QC x x

Page 1 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Previous Management Reviews MR x

QMS Effectiveness &

QA x x
Improvement

Product Quality Improvement QA x x

Resource Needs EM x x

Part II
Consider using the samples on the following pages if you haven’t already established a means for conducting
your meeting(s) and recording the outcome for each item in your management review.

Quality Policy
Agenda item leader: 

Meeting place and time: 

Input

Required attendees:  Executive Manager

 Executive Management Team
Required resources:  Quality Policy
 Previous agenda item meeting minutes
Required resource persons: 

discussion topic decision or action due date responsibility

al

si
A
n

timeline

Page 2 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Attendee list 

Meeting date and time 

Output

Meeting discussion record 

Decisions and action items 

Revised policy language 

Quality Objective and Goals

Agenda item leader: 

Meeting place and time: 

Required attendees:  Executive Manager

Input

 Executive Management Team

Required resources:  Quality Goals
 Goal achievement records
 Previous agenda item meeting minutes
Required resource persons: 

discussion topic decision or action due date responsibility

al

si
A
n

timeline

Page 3 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Attendee list 

Meeting date and time 

Output

Meeting discussion record 

Decisions and action items 

Revised goals and measures 

Audit Results – Internal/AISC

Agenda item leader: 

Meeting place and time: 

Required attendees:  Executive Manager

 Executive Management Team
Input

Required resources:  Internal audit reports

Required resource persons:
 AISC audit reports
 Responses to AISC Corrective Action Requests
 Third-party inspection reports
 Subcontractor and Supplier audits and performance records
 Previous agenda item meeting minutes


Page 4 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

discussion topic decision or action due date responsibility

timeline
Analysis

Attendee list 

Meeting date and time 

Output

Meeting discussion record 

Decisions and action items 

Training and level of qualification of

personnel
Agenda item leader: 

Meeting place and time: 

Required attendees:  Executive Manager

Input

 Executive Management Team

Required resources:  Training Records
 Project Requirements
 Industry Normative Requirements
 AISC Certification Requirements
 Employee retention data

Page 5 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Required resource persons:  Executive Manager

 Executive Management Team
discussion topic decision or action due date responsibility
timeline
Analysis

Attendee list 

Meeting date and time 

Output

Meeting discussion record 

Decisions and action items 

Corrective action activity (AISC 205-

11)
Agenda item leader: 

Meeting place and time: 

Input

Required attendees:  Executive Manager

 Executive Management Team
Required resources:  Internal Audit
 External Audit
 Corrective Actions
 Corrective action implementation data

Page 6 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Required resource persons:  Production leadpersons

 QA leadpersons
discussion topic decision or action due date responsibility
timeline
Analysis

Attendee list 

Meeting date and time 

Output

Meeting discussion record 

Decisions and action items 

Requests for special audits 

Channels for communication to

address / resolve quality issues
including customer complaints
Agenda item leader: 
Input

Meeting place and time: 

Required attendees:  Executive Manager

 Executive Management Team

Page 7 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Required resources: Nonconformance reports

 Customer feedback
 Corrective measure data
 Shop and erection drawing error reports
 Corrective action implementation data
 Previous agenda item meeting minutes
Required resource persons:  QA leadpersons
 QC leadpersons
discussion topic decision or action due date responsibility
timeline
Analysis

Attendee list 

Meeting date and time 

Output

Meeting discussion record 

Decisions and action items 

Requests for special audits 

Effectiveness of means, methods,

and practices. (AISC 420-10)
Agenda item leader: 
Input

Meeting place and time: 

Required attendees:  Executive Manager

 Executive Management Team

Page 8 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Required resources:  Management review meeting minutes

Required resource persons:
 Nonconformance records
 Improper disposition of nonconformances
 AISC issued Corrective actions not closed in time
 Failure to conduct management review or other meetings
 Shipping delays


discussion topic decision or action due date responsibility

timeline
Analysis

Attendee list 

Meeting date and time 

Output

Meeting discussion record 

Decisions and action items 

Requests for special audits 

Customer Feedback
Agenda item leader: 
Input

Meeting place and time: 

Page 9 of 17
Quality Management System
Management Review Meeting
(Sample agenda)
Required attendees:
Required resources:
Required resource persons:
discussion topic
Analysis
Attendee list
Meeting date and time
Output
Meeting discussion record
Decisions and action items
Process Performance
Agenda item leader:
Input
Meeting place and time:
ABC Fabricators and Erectors
Enterprise Drive
Anytown, USA
 Executive Manager
 Executive Management Team
 Customer surveys
 Field complaints
 New and lost customer data
 Awards, letters of recognition
 Employee retention data
 Previous agenda item meeting minutes
 Project managers
 Sales manager
decision or action due date responsibility
timeline






Page 10 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Required attendees:  Executive Manager

 Executive Management Team
Required resources:  Delivery records
 Cost/profit targets
 Project schedule records
 Corrective action implementation data
 Previous agenda item meeting minutes
Required resource persons:  Production leadpersons
 QA leadpersons
discussion topic decision or action due date responsibility
timeline
Analysis

Attendee list 

Meeting date and time 

Output

Meeting discussion record 

Decisions and action items 

Requests for special audits 

Product Nonconformance
Agenda item leader: 
n
p
u
t
I

Page 11 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Meeting place and time: 

Required attendees:  Executive Manager

 Executive Management Team
Required resources:  Assembly inspection records
 Nonconformance reports
 Field fix data
 Error trends
 Corrective measure data
 Shop and erection drawing error reports
 Corrective action implementation data
 Previous agenda item meeting minutes
Required resource persons:  QA leadpersons
 QC leadpersons
discussion topic decision or action due date responsibility
timeline
Analysis

Attendee list 

Meeting date and time 

Output

Meeting discussion record 

Decisions and action items 

Requests for special audits 

Previous Management Reviews

Page 12 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Agenda item leader: 

Meeting place and time: 

Required attendees:  Executive Manager

Input

 Executive Management Team

Required resources:
Required resource persons:
 Management review meeting minutes
 Decision and action item implementation data
 Corrective action implementation data
 Previous agenda item meeting minutes


discussion topic decision or action due date responsibility

timeline
Analysis

Attendee list 

Meeting date and time 

Output

Meeting discussion record 

Decisions and action items 

Requests for special audits 

Page 13 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Quality Management System (QMS)

Effectiveness & Improvement
Agenda item leader: 

Meeting place and time: 

Required attendees:  Executive Manager

 Executive Management Team
Input

Required resources:  Quality Manual

Required resource persons:
 Quality Procedures
 Corrective action implementation records
 Cost/profit target data
 Previous agenda item meeting minutes
 QA leadpersons

discussion topic decision or action due date responsibility

timeline
Analysis

Attendee list 

Meeting date and time 

Output

Meeting discussion record 

Decisions and action items 

Page 14 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Product Quality Improvement

Agenda item leader: 

Meeting place and time: 

Required attendees:  Executive Manager

 Executive Management Team
Input

Required resources:  Customer surveys

 Customer suggestions
 Nonconformance data
 Field fix and warranty data
 Previous agenda item meeting minutes
Required resource persons:  Project managers
 Sales managers
discussion topic decision or action due date responsibility
timeline
Analysis

Attendee list 
Output

Meeting date and time 

Meeting discussion record 

Page 15 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Decisions and action items 

Resource Needs
Agenda item leader: 

Meeting place and time: 

Required attendees:  Executive Manager

 Executive Management Team
Input

Required resources:  Corrective action implementation data

 Nonconformance reports
 Cost/profit target information
 Training records
 Previous agenda item meeting minutes
Required resource persons:  Project managers
 Sales manager
discussion topic decision or action due date responsibility
timeline
Analysis

Attendee list 
O
u

p
u
t

Page 16 of 17
Quality Management System ABC Fabricators and Erectors
Management Review Meeting Enterprise Drive
(Sample agenda) Anytown, USA

Meeting date and time 

Meeting discussion record 

Decisions and action items 

Page 17 of 17