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How to Make Descriptive Statistics: Tips on Using Microsoft Excel

By Lawrence Charlemagne G. David

1. Encode all the scores in the format below:

The Outstanding Students of the Philippines Region 3 Alumni Community of Heroes (TOSP R3ACH)
Education and Training Committee
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2. Go to File > Options. The Excel Options appears after clicking.

The Outstanding Students of the Philippines Region 3 Alumni Community of Heroes (TOSP R3ACH)
Education and Training Committee
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3. Go to Add-Ins > Click Go…

4. Click or check all, especially the Analysis ToolPak, then click OK.

The Outstanding Students of the Philippines Region 3 Alumni Community of Heroes (TOSP R3ACH)
Education and Training Committee
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5. Go to Menu Bar > Data. You will notice that Data Analysis Tool has been added.

6. Click Descriptive Statistics > Ok.

The Outstanding Students of the Philippines Region 3 Alumni Community of Heroes (TOSP R3ACH)
Education and Training Committee
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7. Do the following settings. First highlight the data, including the labels. It will create a new worksheet named
“Descriptive_Statistics.”

8. The output looks like this:

The Outstanding Students of the Philippines Region 3 Alumni Community of Heroes (TOSP R3ACH)
Education and Training Committee
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9. Fix the final statistics table by removing the redundant labels, e.g. Mean, SD, etc. Then, decrease decimal places.

10. Create a bar graph by highlighting the mean scores and the criteria. Then go to Insert > Recommend Charts

The Outstanding Students of the Philippines Region 3 Alumni Community of Heroes (TOSP R3ACH)
Education and Training Committee
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11. Output looks like the one below:

Mean

Batch Challenge

The Great Petron Challenge

Family Time

Getting to Know Me, Getting to Know You

Participants

Facilitators

Logistics

Program

4.00 4.20 4.40 4.60 4.80 5.00

12. Copy and paste the table and graph in the Evaluation Result and you’re done!

The Outstanding Students of the Philippines Region 3 Alumni Community of Heroes (TOSP R3ACH)
Education and Training Committee