JOB DESCRIPTION

1. JOB IDENTIFICATION

Post Title: Management Information Systems Administrator

Accountable to: Information Systems & Administration Manager

Responsible to: Management Information Systems Supervisor

Salary: £19,412

2. PRINCIPAL JOB PURPOSE

 Undertake a range of tasks to administer student and curriculum data within the College
Information Systems, to inform College operational activity through a culture of evidence.
 Provide administrative support to Faculty teams.

3. MAIN DUTIES & RESPONSIBILITIES

 Accurately input, monitor and collate student data including live enrolment and
attendance to ensure the efficient and high quality administration of the College MIS
system.
 Accurately input, monitor and collate course information to ensure the efficient and high
quality administration of the College MIS system.
 Communicate with teaching staff to facilitate accurate and timeous recording of
information including enrolments, attendance, transfers and withdrawals.
 Assist the ISA Manager by providing basic MIS reports as requested by staff.
 Ensure all data complies with the requirements for the submission of data to external
bodies.
 Contribute to a range of audit checks of student and course data.
 Assist with the self-evaluation and operational planning process.
 Provide efficient administrative support to Faculties including organising and taking
minutes at meetings.
 Respond to student enquiries as required.

4. GENERAL RESPONSIBILITIES
 Provide a responsive friendly service to all learners, staff and visitors in a confidential and
professional manner with an emphasis on customer care.
 Contribute to the effective and efficient processing of student data.
  Participate in staff training and development as required.
 Have a flexible approach to your work and nurture a cooperative, learner centred working
environment.

5. ORGANISATIONAL RELATIONSHIPS
The role sits within the wider MIS team and will work under the guidance of a designated
MIS Supervisor. Due to the nature of the role, MIS Administrators will also work closely
with members of the faculty management team and curricular staff.

6. WORKING ENVIRONMENT
Physical
 The post is office based and may require travel between campuses.
 ICT skills required for production of paperwork, reports and e-communication.

Mental
 Frequent interruptions to work, which require work priorities to be reviewed.
 Dealing with range of unrelated issues simultaneously.

Emotional
 Dealing with periods of high workload.
 Maintaining a measured and professional attitude and approach at all times.

Health and Safety Statement

As a member of staff of New College Lanarkshire, you will fulfill the health and safety
responsibilities specific to your role as set out in the Health and Safety Policy to support the
College vision and aims. You will assist in the achievement of compliance with statutory
provisions and Health and Safety Policy objectives. You are required to take all reasonable care
for yourself and others, undertake any training relevant to your position, participate in Health and
Safety initiatives and make full and proper use of any control measures provided to reduce or
eliminate risks to Health and Safety.
 PERSONAL SPECIFICATION

MIS Administrator

Education and Training

 Evidence of Continuous Professional Development

 HNC (SCQF7) in a relevant discipline

Knowledge
Candidates will demonstrate knowledge in the following areas:

 Student Records systems

 Microsoft Office packages

Experience
Candidates will be able to demonstrate experience of:

 Excellent customer service

 Student enrolment
 Comprehensive use of information systems in an educational setting
 Administration tasks
 Minute-taking

Skills
 Good administration skills
 Excellent interpersonal and communication skills

Relationships
 The MIS Administrators will report to the MISA Supervisors. They will also work with the
wider MIS team and with faculty staff, to support MIS activity.