Facility Service

>Security
>Cleanliness
>Staff Hygine
>Office Inspection-Electronic items
>Office Inspection-LHI
>Office Mantainence
>Maintain Stock check Register
>Information and communication Technology Mantainence
>Fire Safety Check
>Pest Control
>Vendor Reporting
> Reporting
>Pantry Items
>Consumables Goods
>Waste/Non Repairable equipments
>Notice Board

Food
>Entry
>Menu
>Quality of Food
>Quantity
>Plate Counts
>Employees Feedback
>Greviences
>Termination
Guest Entry, Checking,vendor entry, Employees, etc.
Pantry, Toilets, Cafeteria, Reception, Floors, Chair etc.
Staff Uniform, Personal Hygine, etc
Electrical Equipments, Dongle,Landline,Chrome cast,Microwave etc
Doors,Ceiling, Floors, Walls,Windows, etc.
Power Points,cables,chairs,AC,Purifier, Furniture,etc
Stationery, First Aid,Eatable items, Dongle, Chrome cast, Speaker,Games, books,etc
Internet, Telephone Lines
Fire Extinguisher, hooters, Alarm, sprinklers
Fumigation, Spray, etc.
Issues, Problem, Conduct, if any
Report to CFO as per SOP after regular intervals
Stock register, tracking , ordering, validating the order
Coffee, tea,milk

Back gate Entry for food vendors

Who will decide Menu,
Check Hyginic, Tasty, Healthy,well Nutritious & Nourished
Ensure all employees are well Fed, shortage
Procedure
Take Feedback on Quality & Quntity of Food on G Drive Fortnight
How to address issues to vendor ,
Request,advise, Warning, Terminate
SOP Index for Design Jungle
Event Schedule
Event Scheduling
Day of Event
Duration

Event Type
Online
Offline

How to decide Event topic & Venue

Mastersheet

Search for speaker

Refer mastersheet

Talk to speakers
Ask the topic

Book a venue
Check list of venue's

Search for volunteers

Check the list of volunteers

Assign Task

Promotions
Social Media Networks:
Email list
venue partner
Collaboration with other group's/communities
Personal Network:
sponsor's (if any)

Event Day ofline

Reach the venue
setup the things
arrange all the logistics
event recordings/pictures
arrange lunch for speakers and directors

Event Day online

Tools

Planning of Webinar
Choose the topic:
Find the Speakers:
Event live on Various Platforms
UX Gorilla website:
Design Jungle – Community page:
Social Media Platforms:
Webinar Creative Designs
Promotional Banners:
Webinar Promotions
Social Media Networks:
Email List:
Design Jungle:
Personal Network:
Tools used for webinars
Hardware tools:
i) Laptops:
ii) IOS Devices:
Software tools:
i) Google Hangout on Air:
ii) YouTube Live Event Feature:
iii) SplitCam – Webcam software:
Email ID used for webinar
Email ID:
Steps to follow few days before the webinar
Do the training session with presenter/Guest/speaker:
Create event on YouTube:
Create upcoming webinar page on UX Gorilla website:
Update previous webinars (if required):
Email draft on webinar registrations for early bird’s discount:
Email Draft with Webinar Link:
Follow up with speakers:
Steps to follow on the day of webinar
Email reminder to the attendees:
Add speakers on Hangout on Air:
Start broadcast to go live:
Steps to follow while go live
Use of SplitCam to broadcast event banner
Use Mute:
End live Broadcast:
Change video to private:
Every month min 1 or max 2
Most of our event held on Saturday's
Duration around 2-4 hours

Webinar's, AMA.
offline events

We need to create a mastersheet for design Jungle, where we can

add all the required informations like event topics, speaker details,
past event details and the venue details with contact numbers and
volunteers details

We can refer the master sheet for the same first, then will look for
other things.
Talk atleast 2 speakers for upcoming event.
Ask speakers for the topic if they have.

Contect them and book the venue

Select related members

You can assign task to members like designing, promotions etc

LinkedIn, Facebook, Instagram

mail chimp
partners mailing list
IDF, GDG etc
search for the tools
>Security

>Security
Guest Visit Purpose
Entry in guest register
Request for a wait
Ask for tea/coffee
Visitor card allotment
After meeting
Shift Change
In/out entry
Courier details
Maintain the reception & phone
Office closing

>Staff Hygine
Staff Uniform
Personal Hygene
Pest control

>Office Inspection-Electronic items

Electrical equipments
Dongle
Landline
Chrome cast

>Office Inspection-LHI
Doors
Ceiling
Floors
Walls
Windows

>Office Mantainence
Power sockets
cables
chairs
ac
Air purifiers
Furnituers

>Maintain Stock check Register

Stationery Items
First-Aid Box
Eatable Items
Dongle
Chrome Cast
Speakers
Games
Books

>Information and communication

Technology Mantainence
Internet
Telephone lines

>Fire Safety Check

Fire Extinguisher
Hooters
Alarms
Sprinklers

>Pest Control
Persons Responsible
Monitoring Procedure

>Vendor Reporting
Issues
Problem
Conduct

> Reporting
Admin team

>Pantry Items
Check list
Fixed vendor
Stock Register
Tracking
Ordering
Validating the order

>Consumables Goods
Check List
Fixed vendor
Ordering the goods
Validating the order

Food
>Entry
Back Gate entry

>Menu
>Quality of Food
>Quantity
>Plate Counts
>Employees Feedback
>Greviences
>Termination
Guest Entry, Checking,vendor entry, Employees, etc.

When guest enteres the reception area our security person will ask for a perpous, like he/she come for a meeting, interview
personal interaction etc.
after that security person request a guest for enter there personal details in guest entry register.
Security person will diliver the information to concern person whom guest want to meet.
Security
Sercurityperson
personask
willfor tea/coffee
allot a visitor to guest
card at thefor
to guest time whenthe
acssess he/she
mainisdoor
waiting.
of permises. And enter the card number in entry
with guest name.
when guest is going back after meeting the concern person, security person will ask for a visitor card and enter the leaving
guest register.
In security we have two shifts one is morning to evening and second is evening to night. When shift changed all entry regis
handed over to another security guard with all the updatation.
Security person will maintain the all in/out entry for housekeeping, food vendor, all checks properly taken and recorded.
Maintain the detail for all courier detail
Security person will maintain the décor of reception and phone calls. He will transfer the calls to respective member.
After office timngs security person check all the lights, ac and make sure its switch off and all doors should be locked.

Staff Uniform, Personal Hygine, etc

white shirt and black pant for pantry staff & Blue shirt & black pant for housekeeping staff.
staff fit to work, wearing clean, suitable protective clothing and following personal hygiene rules particularly hand washing
premises are pest proofed and free from any signs of pests

Electrical Equipments, Dongle,Landline,Chrome cast,Microwave etc

We Inspect on daily basis for electrical equipments like fridge, air purifier etc.
we have 4G dongles with us for emergency use when our internet is not working.
We Inspect on daily basis that our landlines are working fine or not.
we have installed chrome casts with every LED TV & we regulary check for same.

Doors,Ceiling, Floors, Walls,Windows, etc.

We regulary inspect the doors are they working properly.
we regulary check cleanliness of ceilings.
we regulary check cleanliness of floors.
we regulary check cleanliness of walls.
we regulary check cleanliness of windows.

Power Points,cables,chairs,AC,Purifier, Furniture,etc

we regulary check power sockets in each rooms and bay to make sure its working properly.
we regulary check cables each desk to make sure its working properly.
we regulary check chairs each desk to make sure its working properly.
we regulary check air-conditions to make sure its working properly. And done the services on time.
we regulary check air purifiers in each rooms to make sure its working properly. And done the serviced on time.
we regulary check Furnituers are cleaned properly.

Stationery, First Aid,Eatable items, Dongle, Chrome cast, Speaker,Games, books,etc

We maintain stock entries in register when we ordered stationary.
We maintain First-Aid items in register when we ordered medicines.
We maintain stock entries in regieaer when we ordered eatable items.
We maintain records of each dongle we have.
We maintain stock entries in for chrome cast.
We maintain entry in AMS software to track the assets.
We maintain entry in AMS software to track the assets.
We maintain entry in Library management to track the books & loans

Internet, Telephone Lines

We have inhouse IT team who manage the Internet, if we found any issue in same they will taken care of that.
We regulary check telephone lines are working or not, if not we fix it imediantly.

Fire Extinguisher, hooters, Alarm, sprinklers

We have inhouse Fire fighting team, also we have installed fire extinguishers in office premises in different locations

Fumigation, Spray, etc.

Rajesh N. Pathak (Pest Manager) - 9717495141 Pest Control Qualified Technician (Every three months)
Pest control contractor inspects both exterior and interior premises for evidence of pests. Catch-all Traps are checked for pe

Issues, Problem, Conduct, if any

Vendor will report to admin team if he/she faces any issues in organisation
Vendor will report to admin team if he/she faces any Problem in organisation

Report to CFO as per SOP after regular intervals

Admin team will report directly to CFO for purchase approvals as per SOP.

Stock register, tracking , ordering, validating the order

Admin team make check list for order the goods for pantry items
we have fixed vendors for pantry items
we are maintaining stock entries in each office.
we are tracking the stock when it shifts one office to another if needed.
admin team will order goods when stock seems low.
admin team will validate the ordered goods.

Coffee, tea,milk
Admin team make check list for order the consumable goods for office.
We have fixed vendors for consumables goods
Admin team will order goods when stock seems low.
Admin team will validate the ordered goods.

Back gate Entry for food vendors

For food vendors it is mandatory they take food fromback gate

Who will decide Menu,

Check Hyginic, Tasty, Healthy,well Nutritious & Nourished
Ensure all employees are well Fed, shortage
Procedure
Take Feedback on Quality & Quntity of Food on G Drive Fortnight
How to address issues to vendor ,
Request,advise, Warning, Terminate